R-90-1458 - 5/24/1990ATTEST:
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RS0524D
LAND, City Secretary
RESOLUTION NO. I l 5 U J 1
WHEREAS, Section 203.025, Texas Local Government Code provides
that a municipality must designate a Records Management Officer; and
WHEREAS, the City of Round Rock, Texas desires to designate the
City Secretary as Records Management Officer; Now Therefore,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the City Secretary and the successive holders of said office
shall serve as Records Management Officer for the City of Round Rock,
Texas.
RESOLVED this 24th day of May, 1990.
MIKE ROBINSON, Mayor
City of Round Rock, Texas
DATE: May 21, 1990
SUBJECT: City Council Meeting, May 24, 1990
ITEM: 12D. Consider a resolution designating a Records Manager.
STAFF RESOURCE PERSON: Joanne Land
STAFF RECOMMENDATION:
The newly enacted Local Government Records Act (HB1285) defines
the responsibilities of cities in the management and preservation of
public records. Previously there were seven major and numerous minor
statutes governing local governments record maintenance and preservation,
making it difficult to determine exactly what statutory provision
governed a particular situation.
Under the Act each city is required to establish a records management
program by ordinance no later than January 1, 1991 and must designate
a "records management officer" by June 1, 1990. The attached resolution
is the first step in the records management program. It designates the
City Secretary as the RMO. The remainder of the program will be
presented to the Council in the Fall when further information has
been received from the Texas State Library and Archives Commission who
is administering the Act through its Local Records Division.
Staff recommends approval of the resolution.