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R-91-1647 - 9/12/1991WHEREAS, the Parks and Recreation Department of the City of Round Rock applied for and has been awarded a matching Small Business Administration grant, and; WHEREAS, the purpose of this grant is to assist communities with tree planting projects and to provide job opportunities for small business, and WHEREAS, the City desires to utilize this grant money to landscape right -of -ways and mediums at the northern entrances to Palm Valley Park, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with the Small Business Association and to provide matching funds of $5,000 for the Small Business Association Challenge Grant Program. RESOLVED this 12th day of September, 1991. ATTEST: NE RS09121A LAND, City Secretary RESOLUTION NO. /6 17 /t/ MIKE ROBINSON, Mayor City of Round Rock, Texas Small Business Administration National Tree Planting Program A Cooperative Program Between the U. S. Small Business Administration and the Texas Forest Service GRANT AGREEMENT Grant Number 91 -12 -04 Date Approved 10 -01 -91 Amount $5,000 Period 9 -30 -94 This Grant Agreement is hereby entered into on this 1st day of October, 1991, by and between the Texas Forest Service, a part of The Texas A &M University System, and City of Round Rock, Parks and Recreation Dept. 221 E. Main, Round Rock, Texas 78664, hereafter referred to as "Grantee ". Purpose: The City of Round Rock purposes to use this grant to assist in planting trees in recently acquired park. Since the north end of the park was cultivated farmland, the trees will add both an aesthetic and environmental value to the park. Article 1. The Grantee will not let contracts associated with this agreement to firms with more than 100 employees. Efforts will be made to divide the project to give more small businesses opportunities to participate. Article 2. The Grantee will only utilize the fund from this grant for tree planting on lands owned or controlled by local or state governments. This includes payments to small businesses for materials and services relating to the establishment and maintenance of these trees. Article 3. The Grantee must provide the Texas Forest Service (TFS) with a resolution or letter from the respective governing body authorizing its representative to execute agreements associated with this grant and committing that agency /organization to its share of the cost of the project as proposed in the grant application. Article 4. The Grantee must provide the TFS with a resolution or letter from the governing body that owns the property where the trees are to be planted or its agent that grants permission to the Grantee to install this planting and commits to provide reasonable and appropriate protection for these trees. Article 5. All funds must be used for the purposes stated in the application dated 07- 09 -91. Any modification must be requested in writing and approved by the TFS. Article 6. Grantee must raise the entire balance of funds necessary to complete the budget as proposed. Article 7. The grant will be paid on a reimbursement basis with payments eligible to begin following the execution of this contract. The Grantee will be responsible for a match of not less than $15,000. The Grantee will be responsible for providing proof of payment of all purchases and in -kind contributions equal to the total cost of this project. Article 8. Applicable federal cost principles (OMB A -87 or OMB A -122 attached), federal program regulations (Part 3016 Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Government attached) and the Grantee's grant application will be followed in determining reasonableness, allowability and allocation of costs. Accounting records must be supported by source documentation or cancelled checks, paid bills, payrolls, time and attendance records, and contract documents. This includes documentation of third -party in -kind contribution. This valuation must conform to federal guidelines as defined in the attached documents. Article 9. Grantee's procurement procedures must conform to applicable federal law and standards as defined in attached federal administrative requirements for grants. Article 10. The Grantee is responsible for performance reports and financial reports. Performance reports will be due semi - annually. These reports will follow the outline and schedule attached. Article 11. Records must be retained for three years following conclusion of the project and after other pending matters are closed. Article 12. The State Forester and the Comptroller General of the United States, or any of their authorized representatives, shall have the right of access to any pertinent books, documents, papers, or other records of subgrantee which are pertinent to the grant in order to make audits, examinations, excerpts, and transcripts. Article 13. If a Grantee materially fails to comply with any term of this award, the TFS may temporarily withhold cash payments pending correction of the deficiency by Grantee, disallow all or part of the cost of the activity or action not in compliance, wholly or partly suspend or terminate the current award for the Grantee, withhold further awards for the program, or take other legally available remedies. Article 14. Except as provided in Article 13, awards may be terminated in whole or part only as follows: a) By the TFS with the consent of the Grantee in which case the two parties shall agree upon the termination conditions and, in the case of partial termination, the portion to be terminated. b) By the Grantee upon written notification to the TFS, setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. Article 15. The TFS reserves the right to demand repayment of grant funds due to insufficient match on the part of Grantee, disallowment of cost items, or termination of all or part of the project. Article 16. The Grantee agrees to comply with all the assurances and certification mandated by federal law and specified in the attachment "Assurances and Certification." Article 17. This contract is executed in Brazos County, Texas, this 1st day of October, 1991. Acceptance: We accept this grant subject to the terms and provisions stated above. Grantee: Sharon Prete Mike Robinson, Mayor Director, Parks and Recreation Dept. City of Round Rock Grantor: Staff€ tom+ ester, xas Forest Service //// Da te 1V 9Z/ Dat DATE: September 10, 1991 SUBJECT: City Council Meeting, September 12, 1991 ITEM: 10.A. Consider a resolution authorizing the Mayor to enter into an agreement and to provide matching funds for the Small Business Administration Challenge Grant Program. STAFF RESOURCE PERSON: Sharon Prete STAFF RECOMMENDATION: Approval ECONOMIC IMPACT: $20,000.00 The Parks and Recreation Department applied for and has been awarded a matching Small Business Administration grant. This grant, administration by the Texas Forest Service, has a two -fold purpose: 1. Assist communities with tree planting projects. 2. Provide job opportunities for small businesses. We applied for a $30,000 (50 -50) grant, but we were awarded a $10,000 matching grant due to the demand for funds. Staff proposes that we not reduce our committed amount ($15,000) so that adequate irrigation and landscaping can be provided at both northern entries. $5,000.00 Provided through the Small Business Administration and $15,000.00 funded by the City from interest income from park improvement G.O. bonds.