R-91-1670 - 10/22/1991WHEREAS, the City of Round Rock has duly advertised for bids for
uniform rental service for City employees, and
�y
WHEREAS, / /t ) has submitted the
lowest and best bid, and
�
)
WHEREAS, the City Council wishes to accept the bid of
y
+' '-LM��1) W C1-0 -6 J Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
y
That the bid of 1+luMA,01-0 ,a is hereby
accepted as the lowest and best bid, and the Mayor is hereby
authorized and directed to execute on behalf of the City an agreement
with {/JJ 0/1) t64(,1A,V114J) for uniform rental service for
City employees, a copy of said agreement being attached hereto and
incorporated herein for all purposes.
RESOLVED this 22nd day of October, 1991.
ATTEST:
4 11 44 41 _'
E
RS10221F
144
LAND, City Secretary
RESOLUTION NO. /One/
MIKE ROBINSON, Mayor
City of. Round Rock, Texas
TYPE OF SERVICE
NO OF
EMPLOYEES
NO. OF
CHANGES
WEEKLY
UNIT
RENTAL
PRICE
WEEKLY MIN.
CHARGE PER
EMPLOYEE/ITEM
ITEM
LOSS /DAMAGE
VALUE
ITEM TYPE COLOR
Work Pants d/c approx.
105
5
.40
2.00
$12.00
Work Shirts d/c approx.
105
5
.40
2.00
10.00
Executive Pants approx.
20
5
.45
2.25
12.00
Executive Shirts approx.
20
5
.45
2.25
10.00
Overall Rental approx.
15
1
.80
100%
12.00
Locker Rental approx.
125
1
.10
100%
Shop Towels
20
.06
100%
.30
PREPARATION CHARGE.
MINIMUM DELIVERY CHARGE $
ALL PRICES INCLUDE CREDIT FOR TIME OFF DUE TO VACATION AND SICKNESS
OTHER CHARGES:$ 20. 00 per employee for new add after initial installation
A Professional
Textile Rental Service
For Every Business
RENTAL SERVICE AGREEMENT
Mission Uniform Service Acct No
Date 10, 22 / 91
Customer CITY OF ROUND ROCK
Delivery 221 E. MAIN ST.
Address
City
ROUND ROCK, TX.
Phone 255 -3612
' 78664
Zip
1. MISSION agrees to furnish on a rental basis the items holed herein, and CUSTOMER agrees to
crept as total requirements of said hems from MISSION In accordance with the condmmns and
terms set forth below.
. MISSION agrees to render service as mutually agreed upon maintaining all gems in a presentable
condition and performing all necessary cleaning and laundenng. Alterations to garments, cleaning or
laundering of garments by CUSTOMER are not allowed.
3. All items furnished shall remain the property of MISSION. Inthe event of loss, damage, misuse or
abuse to Items (reasonable wear excepted) CUSTOMER shall pay the replacement value of same
This responsibility extends to fire loss, theft or mysterious disappearance.
4 Rental charges are due and payable N rash on delvery, or when CUSTOMER'S credit is approved
by MISSION, on the 10th day of the month following delivery A tate payment charge of 1.5% per
month (18% annually) will be applied to all past due amounts If payment is not received as set form
above, MISSION has the opbdn to continue on a C.0.0. basis.
5. In the event MISSION'S costs in rendenng service are increased, the prices stated herein maybe
revised, MISSION shall give notice to CUSTOMER of such price increase by invoice or statement.
MISSION reserves the right to add an extra "Energy Charge" as a separate charge from time to time to
cover its increased utility costs If CUSTOMER fads to notify MISSION in venting, of refusal to accept
any pots revision, this agreement will stand amended thirty poi days tram the first such Marge.
6. Merchandise not listed as part of this Agreement may be added by mutual consent at prices that
am agreed upon.
7. Service hereunder is subject to strikes, lockouts, government acts, acts of God, and other
conditions beyond the control of MISSION.
8 In the event of sale or disposal of any or all of CUSTOMER'S business, CUSTOMER shall
immediately notify MISSION, In writing, and shall be liable to MISSION for all items furnished, until
such notice is given and the items in question are returned to MISSION
MISSION -UNI ORM SERVICE
By
Title
Date H / / -� /�1f
Form x 7052 (Rev 5181)
9. CUSTOMER understands that MISSION will be required to make a substantial investment in
merchandise and therefor this Agreement shall be fora period of thirty -six (36) months from the date
of the first delivery and shall continue for successive thirty'six (36) month periods, unless within the
last 60 days of either the initial or any renewal period, widen notice is given by either party that the
contract shall terminate.
10. This Agreement shall be binding and inure to the benefit of the successors or assigns of the
respective parties hereto.
11. The CUSTOMER may cancel this Agreement prior to the expiration date by doing all of the
following. (a) give sixty (60) days written notice to MISSION: (b) purchase from MISSION the entire
Inventory of garments in service or othenwse held for CUSTOMER'S use, at the current retail price N
new, less thirty (30) percent thereof d used, (c) pay to MISSION its loss of profit equal to 15% of
CUSTOMER'S average weekly rental volume for the remaining weeks of this Agreement. In addition
CUSTOMER shall reimburse MISSION for the purchase cost of all special merchandise such as
emblems and back plaques which were purchased exclusively for CUSTOMER.
12. In the event a lawsuit Is instituted by either party to this Agreement, the prevailing party shall
recover all court costs, reasonable attorney fees, and other expenditures Incurred as a result of sect
lawsuit.
13. CUSTOMER acknowledges that uniforms rented are for general purposes and are not for use In
areas of flammability, or where contact with hazardous material Is possible. CUSTOMER has
declined to order such garments made of flame retardant materials
14. CUSTOMER warrants In response to MISSION'S inquiry that he a not under contract or
otherwise obl to take or obtain this service from any other company and that entry into this
Agreement is not a breach or violation of any existing contract to which CUSTOMER Is a party.
15 This Agreement is entire and includes all the understandings of both parties. No waiver or
statements by any representatives of MISSION shall be valid unless set forth herein
CUSTOMER'S AUTHORIZED REPRESENTATIVE
nve6 / OB/nk5oci
ORIGINAL —PLANT COPY
Name (Please Pnnt)
Signature
m pyn/t? /I- -I -91
Title • Date
Mission
UNIFORM & LINEN SERVICE
A Division of Mission Industries
ADDENDUM A
2.
Mission Uniform & Linen Service agrees to provide the uniform service
described in the Rental Service Agreement in accordance with the general
standards and customs existing ih.the industry, and in accordance with
the bid specifications.
Should the City of Round Rock at any time believe that Mission has failed
to provide the service agreed upon „ it shall notify Mission in writing,
by registered mail, setting forth the specific nature of the complaint.
Should Mission fail to remedy the complaint within 30 days following :-
receipt of the letter, the customer shall be entitled to provide a
30 -day written notice to Mission of cancellation in accordance with the
terms of this contract, without penalty to the City of Round Rock.
Mission Uniform & Linen Service
as
City of Round - Rock
f 1212 LaSalle, Waco, Texas 76706 (817) 752 -4348
104 Texas Avenue, Round Rock, Texas 78664 (512) 244 -2448
Mission
UNIFORM & LINEN SERVICE
CLEAN ROOM SERVICES
Divisions of Mission Industries
ADDENDUM C
This addendum supersedes Paragraph 5 in the Rental Service Agreement.
Mission Uniform Service guarantees prices quoted to the City of Round
Rock for a period of three years.
These specifications and response will become part of any agreement
entered into.
OP EA_
Mission Uniform & Linen Service City of Round Rock
104 Texas Avenue, Round Rock, Texas 78664(512) 244 -2448
Mission
UNIFORM & LINEN SERVICE
A Division of Mission Industries
ADDENDUM D
Customer understands that Mission will be required to make a substantial
investment in merchandise and therefore this agreement shall be for a
period of thirty six (36) months from the date of first delivery. At
the end of the agreement a representative from Mission *ill contact
customer to discuss the renewal 56 the agreement. Both parties under-
stand that applicable bidding laws will govern the renewal of uniform
service.
Mission Uniform & Linen.Servic City of Round Rock
1212 LaSalle, Waco, Texas 76706 (817) 752 -4348
104 Texas Avenue, Round Rock, Texas 78664 (512) 244.2448
CITY OF BOUND 1006 ANALYSIS OF
UNIFORM RENTAL SEVIN BIDS 11/16/91
BASE DESCRIPTION
ITEM
11 industrial &forms
12 ereclitive uniforms
03 Cotton Uniforms(substitutioss)
14 Overall ( weekly supply)
IS Leda Compartments
16 One time seta') fee/exist. enpl
17 One tine 'amp fee/new opts.
II Logo Patches
19 Shop Towels
Ill lepl. cost for lost niter's
III Other costs not listed
BASE LID New INIPORKS
Mission G & K Services Texas Industrial I Bente! Uniform
Industries I Services Services
BASH BID 1ST YEAS I BASE BID 1ST YEAR BASH BID 1ST TEAT BASE BID 1ST YEAR
COST ANNUAL COST: COST ANNUAL COST COST ANNUAL COST COST ANNUAL COST
4.10 21141.10
4.50 4611.11
4.51 1.11
12.11 624.10
1.11 6511.11
N/C 0.11
20.11 481.11
N/C 1.11
1.21 12.41
22.11 264.00
None
TOTAL
on 1 2.95
21611.40 1 . TOTAL
4.45 24297.11
5.91 4136.01
7.51 1.11
1.93 4836
N/C 1.11
N/C 0.10
33.11 792.11
1.51 1.11
1.51 78.11
12.50 151.11
153.11
31654.76 TOTAL
4.99 27245.41
7.61 7914.10
7.11 1.11
5.00 311.61
N/C 0.11
N/C 1.01
1.11
N/C 1.01
1.12 58.24
31.10 372.11
N/C 1.11
35811.24
5.11 27301.11
1.51 8141.11
8.51 0.11
5.11 261.11
NOT PIOYIDED
N/A 1.10
1.51 24.11
16.51 151.11
4.51 234.10
19.51 231.11
3.11 156.11
TOTAL
37918.11 :
CINTAS Oilier.
BASE 1St YEN
BID COST ANNEAL COST
5.11 27146.11
1.11 8424.11
8.10 1.11
5.11 265.21
1.11 1.11
1.11 1.11
2.111 145.61
1.11 1.11
13.61 717.21
51.01 612.11,
0.11 1.11 ,
TOTAL 38111.11
CITY OF BOUND NOCE ANALYSIS OF
UNIFORM RENTAL SEIVICI BIDS 10/16/91
)1
IASCDISCRIFTION
ITEM
II iliustrial IlifOIRS
I/ executive uniforms
13 Cotton Uniforms(saistitutioas)
14 Overall
15 Lode& Comportmots
16 Ole time setup fee/exist. empl
17 Oar time setup fee/sea apts.
18 Logo Patches
19 Slop Timis
III Dept. cost for lost uniforms
III Otter casts sot listei
ALTGRNATE BID - 11S60. UK 6 NEW
Missies G I I Services Texas 'Austria Ser. Waal Willer.
ladosiries Ser
CINTAS Uniform
ALT A 1ST TIAN ALT A 1ST YEAR ALT A 1ST YEAR ALT A 1ST YEAR ALT A 1ST YEAR
BID COST ANNUAL COST: BID COST ANNUAL COST BID COST ANNUAL COST BID COST ANNUAL COST I BID COST ANNUAL COST
•
3.92 21731.11 4.65 25319.01 NO BID NO BID 1.10 NO BID N.H.
4.25 4411.11 6.10 6314.44 NO BID NO BID 1.11 NO BID 1.11
4.25 0.11 7.51 1.11 NO BID NO BID 1.11 NO BID 1.11
11.11 512.11 1.93 48.36 NO BID t.: KO BID 1.11 NO BID 1.11
1.11 151.10 N/C 1.11 NO BID 0.10 NO BID 0.11 NO BID 1.10
N/C 1.11 N/C 11.10 MO BID 1.00 HO BID 0.01 NO BID 1.10
21.10 411.11 33.11 792.11 NO BID 1.11 NO IID 1.11 NO BID 1.11
N/C 1.11 1.51 1.11 NO BID 0.00 NO BID $.11 NO BID 1.11
1.21 12.41 1.51 71.10 00 110 1.01 NO IID 0.11 NO BID 1.11
13.11 156.11 12.51 151.11 NO BID 1.10 NO BID 1.11 NO BID 1.11:
Nose 1.11 2.95 153.41 NO BID 1.11 NO BID 1.11 NO BID 0.00
TOTAL 21171.20 1 TOTAL 32954.76 TOTAL 1.01 TOTAL 1.11 TOTAL 1.11
DATE: October 18, 1991
SUBJECT: City Council Meeting, October 22, 1991
ITEM: 10.F. Consider a resolution authorizing the Mayor to
enter into an agreement for uniform rental
service for City employees.
STAFF
RESOURCE PERSON: Linda Gunther
STAFF
RECMNEJDATION:
The City accepted sealed bids for the uniform rental service provided
to approximately 125 employees. Five competitive bids were received
and an analysis of the bids is attached. Staff is checking references
provided and a recommendation will be made at the meeting.