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R-91-1685 - 12/19/1991/ CITY OF ROUND ROCK PRETREATMENT DEPARTMENT CONTRACT LABORATORY WASTEWATER ANALYSES 1991 - 1992 SPECIFICATIONS AND CONTRACT DOCUMENTS 0(v 85/, CONTRACT LABORATORY WASTEWATER ANALYSES 1991 - 1992 TABLE OF CONTENTS Section Description Page 1.0 Notice to Bidders NB -1 2.0 Instruction to Bidders IB -1 3.0 Agreement AG -1 4.0 Proposal and Proposal Bidding Sheets PBS -1 5.0 Bid Specifications BS -1 1.0 NOTICE TO BIDDERS Sealed proposals addressed to the City Secretary, City of Round Rock, 221 East Main Street, Round Rock, Texas 78664, for furnishing Contract Laboratory Wastewater Analyses 1991 -1992 will be received until December 16. 1991 then publicly opened and read aloud at City Hall on 3rd floor at 10:00 a.m. at the same address. Bid envelopes should state date and time of bid and "Contract Laboratory Wastewater Analyses 1991 - 1992 ". No bids may be withdrawn after the scheduled opening time. Any bids received after scheduled bid opening time will be returned unopened. Bids must be submitted on City of Round Rock proposal forms. Proposal bidding documents for this bid can be obtained at the Public Works Department, 300 South Blair, in Round Rock, Texas beginning December 2, 1991 for a non - refundable charge of $5.00 per set. In case of ambiguity, duplication, or obscurity in the bids, the City of Round Rock reserves the right to construe the meaning thereof. The City of Round Rock further reserves the right to reject any or all bids and waive any informalities and irregularities in the bids received. The successful bidder will be expected to execute the standard contract prepared by the City of Round Rock. Joanne Land City Secretary City of Round Rock Publish Dates: Austin American Statesman: December 1, 1991 December 8, 1991 noncebd /pretreatmcnt NOTICE TO BIDDERS NB -1 Round Rock Leader: December 2, 1991 December 5, 1991 2.0 INSTRUCTIONS TO BIDDERS INSTRUCTIONS TO BIDDERS 1. Prior to submitting any proposal, bidders are required to read the specifications, proposal and contract carefully; to inform themselves by their independent research, test and investigation of the difficulties to be encountered and judge for themselves of the accessibility of the work and all attending circumstances affecting the cost of doing the work and the time required for its completion and obtain all information required to make an intelligent proposal. 2. Should the bidder find discrepancies in, or omissions from the specifications, or other documents, or should he be in doubt as to their meaning, he should notify at once the Pretreatment Department at (512) 255 - 7910 and obtain clarification or addendum prior to submitting any bid. 3. It shall be the responsibility of the bidder to see that his bid is received at the place and time named in the Notice to Bidders. Bids received after closing time will be returned unopened. 4. Bids shall be submitted in sealed envelopes plainly marked "Sealed Bid" and showing the name of the project, the job number if applicable, and the opening date and time. 5. When possible bids shall be submitted on proposal forms furnished by the City of Round Rock. The bidder may bid on any or all items. Award will be made on a per item basis. The units on quantities are approximate only and owner may purchase more or less product at unit price. 6. Until the award of the contract, the City of Round Rock reserves the right to reject any and all proposals and to waive technicalities; to advertise for new proposals; or to do the work otherwise when the best interest of the City of Round Rock will be thereby promoted. 7. In case of ambiguity or lack of clarity in the statement of prices in the bids, the City of Round Rock, reserves the right to consider the most favorable analysis thereof, or to reject the bid. Unreasonable (or unbalanced) prices submitted in a bid may result in rejection of such bid or other bids. 8. Award of the contract, if awarded, will be made within thirty (30) days after opening of the proposals, and no bidder may withdraw his proposal within said thirty (30) day period of time unless a prior award is made. 9. Failure to execute the contract within ten (10) days of written notification of award shall be just cause for the annulment of the award. mstbdiptspa IB -I 10. No contract shall be binding upon the City of Round Rock until it has been signed by its Mayor after having been duly authorized to do so by the City Council. 11. Any quantities given in any portion of the contract documents are estimates only, and the actual amount required may differ somewhat from the estimates. The basis for the payment shall be the actual amount of material furnished. 12. No Texas sales tax shall be included in the prices bid for work under this contract. This contract is issued by an organization which is qualified for exemption pursuant to the provisions of Article 10.04 (h) of the Texas Limited Sales, Excise and Use Tax Act. The contractor performing this contract may purchase, rent or lease all materials, supplies, equipment used or consumed in the performance of this contract by issuing to his supplier an exemption certificate complying with State Comptroller's ruling #95 -0.07. Any such exemption certificate issued by the contractor in lieu of the tax shall be subject to the provisions of the State Comptroller's ruling #95 -0.0 -9 as amended to be effective July 1, 1979. 13. No conditional bids will be accepted. instbd/plspx IB -2 3.0 AGREEMENT THE STATE OF TEXAS KNOW ALL MEN BY THESE PRESENT COUNTY OF WILLIAMSON That this Agreement made and entered into this 6th day of December A.D., 19 91 by and between the CITY OF ROUND ROCK, TEXAS, its Mayor, First Party, hereinafter termed the Owner, and LNS ENVIRONMENTAL SERVICES, INC. of the City of Richardson , County of Dallas , State of TPxaS Second Party, hereinafter termed contractor. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned to be made and performed by said First Party (Owner), the said Second Party (Contractor) hereby agrees with the First Party to commence and complete the proposal requirements at the prices set forth in the Contractor's Proposal dated December 6, 1991 for certain materials described as follows: Contract Laboratory Wastewater Analyses 1991 - 1992 The Contractor shall supply all equipment in the Specification and shall meet all requirements of this agreement, the General and Special Conditions of the Contract; and such Orders and Agreements for Extra Work as may subsequently be entered by the above named parties to this Agreement. The Owner agrees to pay the contractor in current funds, and to make payments on account, for the performance of the work in accordance with the Contract, at the prices set forth in the Contractor's Proposal, subject to additions and deductions, all as provided in the General Conditions of the Agreement. The following documents together with this Agreement, comprise the contract, and they are as fully a part thereof as if herein repeated in full: The Notice to Bidders The Instructions to Bidders The Agreement The Bid Documents The Special Provisions The Product Description Addenda Change Orders egmnrnUpt.apa AGREEMENT AG - 1 IN WITNESS WHEREOF, the parties to these present have executed this Agreement in the year and day first above written. CITY OF ROUND ROCK, TEXAS LNS ENVIRONMENTAL SERVICES, INC. Party of the First Part Party of the Second Part (OWNER) (CONTRACTOR BY: Mayor Mike Robinson ATTEST: The following to be executed if the Contractor is a Corporation: I, Lata Shah , certify that I am the Secretary of the Corporation named as Contractor herein; that Ni ran j an Shah , who signed this Contract on behalf of the Contractor was then President (official title) of said Corporation, that said Contract was duly signed for and in behalf of said Corporation, that said Corporation by authority of its governing body, and is with the scope of its corporate powers. Corporate Seal agrcmcnUpl.apcc Signed: �� - /v• S� AG - ATTEST: BY: -/ Niran .n : r ah, President 4.0 PROPOSAL AND PROPOSAL BIDDING SHEETS PROPOSAL TO CITY COUNCIL OF THE CITY OF ROUND ROCK FOR THE Contract Laboratory Wastewater Analyses 1991 - 1992 The undersigned, as bidder, declares that the only person or parties interested in this proposal as principals are those named herein, that his proposal is made without collusion with any other person, firm or corporation; that he has carefully examined the form of contract, Notice to Bidders inviting bids, conditions or classes of materials of the proposed work; and agrees that he will provide all the necessary labor, equipments, apparatus, and will do all the work and furnish all the materials called for in the contract and specification in the manner prescribed therein. It is understood that the following quantities of work to be done at unit prices are approximate only, and are intended principally to serve as a guide in evaluating bids. It is further agreed that the materials to be furnished may be increased or diminished as may be considered necessary, to complete the work fully as planned and contemplated, and that all quantities of work, whether increased or decreased are to be performed at the unit prices set forth below except as provided for in the Specifications. It is further agreed that lump sum prices may be increased to cover additional work not indicated by the Specifications, in accordance with the provisions of the General Conditions. Similarly, they may be decreased to cover deletion of work so ordered. The undersigned bidder agrees to commence work within ten (10) days after written Notice to Proceed has been given. ACKNOWLEDGEMENT OF PAYMENT ITEMS The undersigned acknowledges that the foregoing bid items are the only items of payment under this contract and that his bid price under these items reflects the complete charges for furnishing all labor, material, and equipment to complete the project as outlined in the specifications, and contract documents. proposalipt.spec It is understood and agreed that the work is to be completed within the time herein stated. PBS - 1 KNOWLEDGE OF LOCAL CONDITIONS AND CONTRACT DOCUMENTS The undersigned warrants that he has examined the specifications, and all other parts of the Contract Documents, and is familiar with the local conditions at the place where the work is to be performed as outlined in the specifications. CONTRACT TIME If awarded the Contract, the undersigned agrees to enter into a contract to provide services within 90 days. OWNER'S RIGHTS RESERVED The undersigned understands and agrees that the Owner reserves the right to reject any or all Proposals or to waive any informalities of technicalities in any proposal in the interest of the Owner, except as specifically limited by the terms of the Contract Documents or applicable Laws or Governmental Regulations. ADDENDA The undersigned acknowledges receipt of the following addenda: Addendum No. Dated: PropmsuPt.spa PBS - 2 PROPOSAL NAME: Contract Laboratory Wastewater Analyses 1991 - 1992 JOB LOCATION: Round Rock, Williamson County, Texas OWNER: City of Round Rock, Texas DATE: December 16, 1991 Gentlemen: Pursuant to the foregoing Notice to Bidders, Technical Specifications, delivery instructions and General Instructions to Bidders, the undersigned bidder hereby proposes to furnish all necessary superintendence, labor, equipment, materials, insurance and miscellaneous items, to provide delivery on all services which he bids as provided by the attached supplemental specifications, and binds himself on acceptance of this proposal to execute a contract for the following prices, to wit: proposeUpt.spec PROPOSAL BIDDING SHEET PBS - 3 1 1 1 1 1 1 1 1 1 1 1 Bid Item Quantity Item Description Unit Price Amount 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 BASE BID four (4) 40CFR122 Appendix D, Table II twelve (12) 40CFR122 Appendix D, Table III four (4) 40CFR122 Appendix D. Table V four (4) TCLP thirty -three (33) BOD (biochemical oxygen demand) thirty -three (33) COD (chemical oxygen demand) thirty -three (33) TSS (total suspended solids) fourteen (14) Fats, Ode, Grease fifteen (151 Phosphorous (total) four (4) BTEX thirty (30) Cadmium thirty (30) Chromium thirty (30) Copper thirty (30) Lead thirty (30) Nickel thirty (30) Silver thirty (30) Zinc two (2) Fluoride two (2) Volattles two (2) Semivolatiles PBS-4 45n nn 100.00 650.00 650.00 15.00 15.00 8.00 25.00 8.00 45.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 15.00 175.00 350.00 1, Finn nn 1,200.00 2,600.00 2,600.00 495.00 495.00 264.00 375.00 120.00 180.00 240.00 240.00 240.00 240.00 240.00 240.00 240.00 30.00 350.00 700.00 1 1 December 6, 1991 t 1 1 1 The undersigned certifies that the bid prices contained in the proposal have been carefully checked and are submitted as correct and final. The Owner reserves the right to reject any or all bids and may waive any informalities. If this proposal is accepted, the undersigned agrees to enter into a contract with the City of Round Rock. Respectfully Submitted, Niranjan Shah President Title For LNS ENVIRONMENTAL SERVICES, INC. Name of Firm Date prabw =cu PBS - 5 903 North Bowser, Suite 230 Richardson, Texas 75081 Address (214) 699 - 3772 Telephone Leta Shah 1 . . Secretary, if Contractor is a Corporation 5.0 BID SPECIFICATIONS Contractor Laboratory Wastewater Analyses 1991 - 1992 I. Contract Period: A. January 1, 1992 through September 30, 1992. II. Costs and Payment: A. Costs shall include shipping to and from the City of Round Rock, Texas. B. Costs shall include sample bottles and shipping containers to be provided by the contract laboratory. C. Unit prices specified in this contract will apply to any additional testing performed by the City of Round Rock. D. All invoices shall be sent to: City of Round Rock, Texas Finance Department 221 E. Main Round Rock, TX 78664 III. Analytical Results: bidduc /pt.spec BID SPECIFICATIONS A. Results shall be received within three weeks of shipping date. B. Results shall be performed in accordance 40 CFR 136 or an alternative EPA approved method. C. Complete documentation shall be included with all results: 1. Chain of Custody 2. QA /QC analysis 3. Analytical method used 4. Date test was performed S. Analyst D. Lowest Detection Limit or Practical Quantitation Limit shall be used at all times. BS - 1 WHEREAS, the City of Round Rock has duly advertised for bids for the Wastewater Laboratory Service for the Pre- treatment Department, and WHEREAS, L & S Environmental Services, Inc. has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of L & S Environmental Services, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of L & S Environmental Services, Inc. is hereby accepted as the lowest and best bid, and the Mayor is hereby authorized and directed to execute on behalf of the City a contract with L & S Environmental Services, Inc. for Wastewater Laboratory Service for the Pre - treatment Department, said contract being attached hereto and incorporated herein for all purposes. RESOLVED this 19th day of December, 1991. ATTEST: C- RS12191C LAND, City Secretary RESOLUTION NO. / (0Y5 k., MIKE ROBINSON, Mayor City of Round Rock, Texas DATE: December 17, 1991 SUBJECT: City Council Meeting, December 19, 1991 ITEM: 9C. Consider a resolution authorizing the Mayor to enter into a contract for Wastewater Laboratory Service for the Pretreatment Department. STAFF RESOURCE PERSON: Jim Nuse STAFF RECOMMENDATION: On December 16, 1991 six bids were received for Wastewater Laboratory Services a presentation recommending which bid to accept will be made at the meeting. ECONOMIC IMPACT: These laboratory services will cost approximately $12,500.