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R-92-1748 - 9/24/1992WHEREAS, the City Council has previously adopted by resolution a 1991 -92 budget for the expenditure of hotel tax funds, and WHEREAS, the Council wishes to amend said budget in accordance with the attached proposal, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the 1991 -92 budget for the expenditure of hotel tax funds be amended as set forth in Exhibit "A" attached hereto and incorporated herein for all purposes. RESOLVED this 24th day of September, 1992. ATTEST: RS09242E LAND, City Secretary RESOLUTION NO. ) 1 4 MIKE ROBINSON, Mayor City of Round Rock, Texas INCOME: EXPENSES: Sponsorships Registration Fees Tourism Account OUTLAW TRAIL 100 BUDGET Total $19,700.00 Cyclist Packets Advertising Volunteer T— Shirts Watering Holes Pasta Social Start /Finish Course Signage Total $ 2,500.00 11,200.00 6,000.00 $ "7,950.00 ' 750.00 1,350.00 1,700.00 800.00 1,500.00 800.00 $14,850.00* *Possible return to Tourism Account $ 4,850.00 if sponsorships and registration obtained City of Round Rock, Texas Hotel -Motel Tax Fund #71 1991 -92 Budget prepared: October 15, 1991 90-91 89 -90 ORIGINAL ACTUAL PROPOSED ACCOUNT NO DESCRIPTION OF ITEM ACTUAL BUDGET AUG 1991 BUDGET Beginning Fund Balance 25,000 36,139 54,493 F71 BUDS 11:02 AM Total Tourism Events 64,819 65,000 30,550 44,500 ARTS SUPPORT 71 -23- 179 -5458 Contingency 71- 23- 179 -5654 Choir 0 0 0 0 71 -23- 179 -5656 Sam Bass Theatre 3,000 3,000 3,000 3,600 71 -23- 179 75667 Community Band 3,000 3,000 3,000 4,000 0 3,000 3,000 3,500 Total Cultural Events 6,000 9,000 9,000 11,100 44,408 REVENUES: 71 -00- 000 -4123 Hotel -Motel Occupancy Tax 100,349 100, 71 -00- 000 -4610 Interest Income 106,000 110,854 107,000 71 -00- 000 -4628 Contributions - Sportsfest 3 , 9 45 3,400 4,854 5,000 71 -00- 000 -4628 Contributions - Outlaw Trail 5,747 0 0 0 71 -00- 000 -4628 Contributions -Blue Grass Fest 8 .630 0 0 0 71 -00- 000 -4628 Contributions- Tourism 0 0 0 0 71 -00- 000 -4628 Contributions- Sunrisers 500 0 0 0 71 -00- 000 -4628 Contributions 3,112 0 0 0 500 0 11,207 0 Total Revenues 122,783 109,400 126,915 112,000 Total Funds Available 147,783 145,539 181,408 156,408 71 - 23- 113 -6408 Park Improvements 71 -23- 140- 5000's Sportsfest 0 0 65 0 71-23- 139-5000's Outlaw Trail 100 12,965 13,000 5,062 10,000 71 -23- 167 -5458 Contingency 13,354 14,000 8,077 6,000 0 71 -23- 167 -5651 Sunrise Klwanis Club Basketball 6,000 6,000 3,846 6,000 0 0 0 7 1 - 23- 167 -5652 RR Jaycees 71-23-167-5653 BMX Club 0 0 0 0 71 -23- 167 -5655 IGwanis Domino Tournament 0 0 0 0 71 - 23- 167 -5657 RR Fencing Assn. 0 0 0 0 71 -23- 167 -5658 Pony Colt 1,500 1,500 0 71 -23- 167 -5659 Sertoma Gun Shows (2) 7,500 3,000 0 0 0 71- 23- 167 -5660 Bluegrass Festival Publicity 2,600 3,000 1,500 3,000 71 - 23- 167 -5661 Am Legion State Baseball Tourne' 0 0 0 71- 23- 167 -5662 Soccer Tournament 10 6,000 6,000 6,000 6,000 71 -23- 167 -5663 Horseless Carriage Club 5,000 5,000 0 500 0 0 3,000 0 0 71 -23- 167 -5665 Bluegrass Festival 71 -23 -167 -5664 Sertoma Girls Softball Director's 3,000 3,000 3,000 71 -23- 167 -5666 ElAmistad 3,400 7,500 0 7,500 3,000 3,000 3,000 3,000 90 -91 ACTUAL 91 -92 89-90 ORIGINAL THRU PROPOSED ACCOUNT NO DESCRIPTION OF ITEM ACTUAL BUDGET ' AUG 1991 BUDGET TOURISM SUPPORT 71 -23- 203 -5402 Advertising Contingency 71 -23- 203 -5402 Advertising— Pearce 71 -23- 203 -5402 Advertising— Austin Outdoor 71 -23- 203 -5458 Contingency 71 -23- 203 —new OSP @ PV Festival Impvts 71 -23- 203 -5639 Chamber of Commerce Total Tourism Support 300 0 0 800 0 0 818 0 0 0 0 0 0 0 0 40,600 55,000 41,250 0 0 0 0 15,000 55,000 42,518 55,000 41,250 70,000 COMMUNITY CENTER 71- 23- 194 -5315 Operations and Maintenance 4,171 8,000 1,487 8,000 71 -23- 194 -6110 Capital Outlay: Misc, 0 0 0 0 HVAC System, Signage, Gutters 0 0 0 0 Total Community Center 4,171 8,000 1,487 8,000 71 -23- 194 -6201 Construction —Gil Prather 0 0 0 0 71 -23- 194 -6208 Contingency 0 0 0 0 71 -23- 194 -6404 Landscape —BOST 0 0 0 0 71 -23- 194 -6416 Improvements— Gerlich Homes 0 0 0 0 N/A Interior Design —OPUS 3 0 0 0 0 N/A Exterior Design —GSP 0 0 0 0 71 -23- 113 -6408 Unallocated Contingency N/A Total Center Funding 0 0 0 0 Total Expenditures RESERVES: Advertising Reserves (3) Total Reserves Ending Unallocated Fund Balance (5,864) 0 0 0 111,644 137,000 82,287 133,600 36,139 0 0 0 0 0 0 0 0 8,539 99,121 22,808 DATE: September 22, 1992 SUBJECT: CITY COUNCIL MEETING, SEPTEMBER 24, 1992 ITEM: 9.E. Consider a resolution amending the 1991 - 1992 Hotel /Motel budget. STAFF RESOURCE PERSON: Sharon Prete STAFF RECOMMENDATION: APPROVAL ECONOMIC IMPACT: The 5th Annual Outlaw Trail 100 Bicycle Tour will be held Saturday, October 24, 1992. The Parks and Recreation Department requests that $6,000.00 from the hotel /motel budget be allocated for this event which we estimate will serve 600 cyclists this year. A report will be prepared following the event.