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R-92-1760 - 10/22/1992RESOLUTION NO. / /( WHEREAS, the Texas Property Tax Code, Section 6.051, effective January 1, 1988, permits the acquisition, conveyance, construction or renovation of a building or other improvements by an Appraisal District, and it requires the approval by the voting taxing units of such acquisition, conveyance, construction or renovation by the Appraisal District, and WHEREAS, after notice from the Chief Appraiser concerning the particulars of the renovation project proposed by the Appraisal District it appears that such renovation project is in the best interests of the Appraisal District and the taxing units; Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the renovation project proposed by the Appraisal District concerning the following described real property by Williamson County Appraisal District: Glasscock Addition, Block 6, Lot 1, 2, 5, 6, 7, & 8, W PT LTS 3 & 4, Acres 1.150, is hereby approved. RESOLVED this 22nd day of October, 1992. S10222C MIKE ROBINSON, Mayor City of Round Rock, Texas 3 SUBJECT PROPOSAL: Renovation /Add on to the Williamson County Appraisal District Office building. SUBJECT PROBLEM: The Williamson County Appraisal District has several major problems with the structure it currently owns and occupies: 1. Serious foundation and roof leaks. 2. Serious structural construction and depreciation creating the possibility of unsafe conditions. 3. Inadequate space for the number of employees occupying the building per state requirements. 4. It is not totally in compliance with the American Disabilities Act, in that it is not designed and configured to handle the problems encountered by the disabled public. 5. The salability and value of the Williamson County Appraisal District Office is seriously hampered due to the highest and best use of building in relationship to the land's highest and best use, thereby causing the overall property value to be depreciated due to an inadequate designed structure. 6. Building is not energy efficient. SUBJECT DISCUSSION: The Williamson County Appraisal District has seriously analyzed and examined every possible avenue to resolving the above problems to insure we have a totally safe and adequate facility to provide for the public in the conduct of business. At the same time we examined every possible way of insuring that the most economic approach would be taken to insure we lessened the tax burden. We believe that the current proposal does exactly that. We do not intend to waste the taxpayers money on any project any more than any taxpayer would, but we do feel we have a serious problem that needs some immediate attention. Let's take a look at each of the above stated problems and explain: 1. Serious foundation and roof leaks: Each time it rains, we have serious leaks at the foundation on the northeast corner of the building and in four other locations from the roof. All of these are not economically feasable to repair due to the condition of the structure itself and in fact the leaks on the roof have had repairs without satisfactory results. It should also be noted that currently we are unable to find any contractor that will make repairs and guarantee satisfactory results, to include not taking the project on due to the structure design and condition and the possibility of facing a great amount of liability. See inclosure 1, Stoeltje Associates, Inc. Report. 2. Serious structural construction and depreciation causing the possibility of unsafe conditions: an engineers report has been made on this building with the bottom line indicating it could be subject to severe damage and safety problems during high winds and heavy rain. See inclosure number 1, Stoeltje Associates, Inc. Report. 3. It is not totally in compliance with the American Disability Act. It meets the minimum requirements but does not meet the maximum and safety requirements set forth in the ADA Regulations. See inclosure number 1, Stoeltje Associates Report, Inc. Report. 4. Inadequate space for the number of employees: The State Requirement is 50 square feet per person. The Williamson County Appraisal District has 46 employees with a total of 3,300 square feet of working space which equals only 72 square feet per employee. However, due to the configuration and outlay of the office, 16 employees (appraisers) have only about 30 square feet of space per person. These 16 employees include those that have to interview and visit with the taxpayers with their appraisal problems. With this amount of square footage it is totally impossible to afford very much room to conduct a business like atmosphere with the taxpayer and afford any privacy or confidentiality. There is no alternate configuration to resolve the insufficient space of these 16 employees. See inclosure number 2, Excerpt from Texas Property Tax Division Audit Report. 5. The salability of this structure: The ability to sell this property with the building in its current condition is almost impossible due to the major influence the building has on the actual highest and best use of the property. The highest and best use of this property is an office building, but the building does not meet the needs and standards of the consumer today and therefore is a functional factor to the overall value of the property. If this property were to sell as is, it would sell for what land of this type is selling for minus the cost of removing the building and that would be quite a bit less than a property with an adequate building. See inclosure number 3, Kokel Appraisal Associates Report. 6. Building is not energy efficient: Due to the numerous add ons of air flow conduits and other modifications. The heating and air conditioning system is completely energy inefficient. The other side of the problem is the building structure itself cannot be adequately insulated and placed in .r----- r."7.7 r an energy efficient status because of its design. See inclosure number 4, L.M. Holder, AIA, Architecture Report. POSSIBLE SOLUTIONS: The Williamson County Appraisal District formed a committee composed of two (2) members of the Board of Directors and six (6) from various sectors of the communities. That committee list is attached at inclosure number 5. The committee met several times to consider several alternatives that were presented to the Appraisal District by Larry Kokel of Kokel Appraisal Associates and Jim Lee of Management Specialities Inc. Those options are shown at inclosure number 6. The building committee's final conclusion and recommendation was to move ahead with option number 2, which is to encapsulate present structure and construct a second story for additional space. Their argument for the selection number 2, was for several reasons: 1. It would enhance the value of the property and cause the structure to be suitable for the same use as the highest and best use of the land which would certainly contribute value to the overall property ,value, whereas in its current status it would not contribute value to the overall property. 2. It would add the needed space for current required needs, as well as future needs which are anticipated in Williamson County over the next ten (10) years. 3. It would be the least costly, based on the needs, and serve the purpose of resolving number 1 and 2 of the subject problem to preclude any possible liabilities due to damages and injuries that may occur due to the structural problems that exist. 4. It would allow the appraisal district to maintain ownership of current property since a large debt still exists on the property. SUBJECT RECOMMENDATION: After thorough and complete discussions from the committee members, taxing units and taxpayers, it is our opinion that the option of encapsulating the current structure and adding a second story is the most economically feasible approach. The total cost of the project is estimated to be: $591,301. See inclosure number 6 for total breakown of dollar amount. The current project schedule is at inclosure number 7 with the site and floor plans at inclosure number 8. Inclosures: 1 - Stoeltje Associates Report 2 - Excerpt from Texas Property Tax Division Audit Report 3 - Kokel Appraisal Associates Report 4 - L.M. Holder III, AIA, Architect Report 5 - Building Committee List 6 - Management Specialities, Inc. Report 7 - Building Project Schedule 8 - Building Site and Floor Plan 5 TWO STORY OPTION ENCAPSULATION OFEXISTING BUILDING :ANAGEMENT SPECIALTIES,. INC GENERAL CONTRACTORS 308 TEXAS AVE, SUITE 201 ROUND ROCK, TEXAS 78664 (512) 244 -9005 • N& t� - rn.)6,NC -rdz • �cit -doiSr Sin k DATE: October 20, 1992 SUBJECT: City Council Meeting, October 22, 1992 ITEM: 9.C. Consider a resolution approving the renovation of the Williamson County Appraisal District office building. STAFF RESOURCE PERSON: David Kautz STAFF RECOMMENDATION: The Appraisal District has examined the options regarding improving office space and is seeking approval to do the following: • Encapsulate the first floor of the existing office building to establish structural integrity. • Build an additional story on top of the encapsulated area. -• Pave the parking lot. The cost for this project is $500,000 and will be accomplished within the existing budget. No additional funds are being approved by the taxing entities. Representatives from the WCAD will be present to address any council questions.