R-92-1761 - 10/22/1992WHEREAS, the City of Round Rock collects a seven (7) percent tax
on hotel rooms, and
WHEREAS, the tax money is to be spent for promoting tourism and
the arts, and
WHEREAS, a proposed 1992 - 1993 budget for hotel tax funds is
attached which provides for expenditure of the funds in a manner in
compliance with Section 1.1809 of the City Code (1990 Edition), Now
Therefore,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the attached 1992 -1993 Hotel Tax Budget is hereby approved
and the disbursements shown thereon are hereby authorized.
RESOLVED this 22nd day of October, 1992.
ATTEST:
JO NE LAND, City Secretary
RS10222D
afamzu
RESOLUTION NO. //76//e
MIKE ROBINSON, Mayor
City of Round Rock, Texas
ACCOUNT NO
92-93
89 -90 90 -91 81 -92 91-92 PROPOSED
DESCRIPTION OF ITEM • ACTUAL ACTUAL BUDGET ACTUAL BUDGET
71 -00 -000 -4123
71 -00 -000 -4610
71 -00 -000 -4628
71 -00 -000 -4628
71 -00 -000 -4628
71 -00 -000 -4628
71 -00 -000 -4628
71 -00 -000 -4628
71 -23 -113 -6408
71- 23- 140- 5000's
71 -23- 139- 5000's
71 -23- 167 -5458
71 -23 -167 -5651
71 -23 -167 -5652
71 -23 -167 -5653
71 -23 -167 -5655
71 -23- 167 -5657
71 -23 -167 -5658
71 -23 -167 -5659
71 -23 -167 -5660
71 -23 -167 -5661
71 -23 -167 -5662
71 -23 -167 -5663
71 -23 -167 -5664
71 -23 -167 -5665
71 -23 -167 -5666
71 -23 -167 -5668
71 -23 -167 -5669
71 -23 -167 -5670
71 -23 -179 -5458
71 -23 -179 -5654
71 -23 -179 -5656
71 -23 -179 -5667
71 -23 -179 -5671
Beginning Fund Balance
REVENUES:
Hotel -Motel Occupancy Tax
Interest Income
Contributions-Sportsfest
Contributions - Outlaw Trail
Contributions -Blue Grass Fest
Contributions - Tourism
Contributions - Sunrisers
Contributions
Total Revenues
Total Funds Available
EXPENDITURES:
Park Improvements
Sportsfest
Outlaw Trail 100
Contingency
Sunrise Kiwanis Club Basketball
RR Jaycees
BMX Club
Kiwanis Domino Tournament
RR Fencing Assn.
Pony Coft
Sertoma Gun Shows (2)
Bluegrass Festival Publicity
Am Legion State Baseball Tourney
Soccer Tournament (10)
Horseless Carriage Club
Sertoma Girls Softball Director's
Music Festival
El Amistad
RR Police Off -BBO Cook -Off
Rock Hardball Classic
Fast Draw Contest
ARTS SUPPORT
Contingency
Choir
Sam Bass Theatre
Community Band
Miss Round Rock Pagent
City of Round Rock, Texas
Hotel -Motel Tax Fund X71
1992 -93 Budget
prepared: October 17, 1992
25,000 83,251 104,181 104,181
100,349 110,854
3,945 5,886
5,747 0
8,630 0
O 0
500 0
3,112 0
500 12,667
122,783 129,407
147,783 212,658 216,181 248,505
0
12,965
13,354
0
6,000
0
O
0
1,500
0
7,500
2,600
6,000
5,000
500
3,000
3,400
3,000
'0
0
0
65
5,062
10,969
0
3,846
0
0
0
0
0
3,000
0
6,000
0
0
3,000
7,500
3,000
0
0
0
107,000
5,000
0
0
0
0
0
0
112,000 144,324
0
10,000
6,000
0
6,000
0
0
0
0
0
3,000
0
6,000
0
0
3,000
7,500
3,000
2,250
0
0
122,537
4,494
0
0
0
0
0
17,293
0
9,413
10,103
0
5,532
0
0
0
0
0
3,000
0
6,000
0
0
3,000
7,500
3,000
2,250
0
0
02:19 PM
90,000
126,210
5,300
0
0
0
0
0
15,875
147,385
237,385
0
10,000
12,000
0
7,000
0
0
0
0
0
1,500
0
6,000
0
0
0
7,500
3,000
2,500
3,000
4,025
Total Tourism Events 64,819 42,442 46,750 49,798 56,525
O 0 0 0 0
3,000 3,000 3,600 3,600 3,600
3,000 3,000 4,000 4,000 9,825
O 3,000 3,500 3,500 3,500
O 0 0 0 2,500
Total Cultural Events 6,000 9,000 11,100 11,100 13,425
92 -93
89 -90 90-91 91-92 91 -92 PROPOSED
ACCOUNT NO DESCRIPTION OF ITEM ACTUAL ACTUAL BUDGET ACTUAL BUDGET
TOURISM SUPPORT
71 -23- 203 -5402 Advertising Contingency
71 -23- 203 -5402 Advertising- Pearce
71 -23- 203 -5402 Advertising - Austin Outdoor
71- 23- 203 -5458 Contingency
71 -23- 203 -5640 OSP @ PV Festival Impvts
71 -23- 203 -5639 Chamber of Commerce
COMMUNITY CENTER
71 -23- 194 -5315 Operations and Maintenance 4,171 2,035 8,000 2,980 8,000
71 -23 -194 -6110 Capital Outlay: Misc, 0 0 0 0 0
HVAC System, Signage, Gutters 0 0 0 0 0
71 -23 -194 -6201 Construction -Gil Prather 0 0 0 0 0
71 -23 -194 -6205 Consulting -R. Gill 0 0 0 2,588 0
71- 23- 194 -6208 Contingency 0 0 0 0 0
71 -23- 194 -6404 Landscape -BOST 0 0 0 0 0
71- 23- 194 -6416 Improvements - Gerlich Homes 0 0 0 0 0
N/A Interior Design -OPUS 3 0 0 0 0 0
N/A Exterior Design -GSP 0 0 0 0 0
Total Center Funding 0 0 0 2,588 0
71 -23- 113 -6408 Unallocated Contingency
N/A
Total Tourism Support
Total Community Center
Total Expenditures
RESERVES:
Advertising Reserves (3)
Total Reserves
Ending Unallocated Fund Balance
300
800
818
0
0
40,600
42,518 55,000 70,900 59,837 70,000
4,171 2,035 8,000 2,980 8,000
(5,864)
111,644 108,477 136,750 126,303 147,950
0
0
36,139
0
0
0
0
0
55,000
0 0 0 0
0
0
104,181
0
0
0
0
15,900
55,000
0
0
79,431
0
0
0
0
4,837
55,000
0
0
122,202
0
0
0
0
15,000
55,000
0
0
89,435
Round Rock
chamber of commerce
212 east main meet • round rock. texas 78664 • 512- 255.5805
MEMORANDUM
Date: October 13, 1992
TO: Round Rock City Council
FROM: Paul Bennett, Chairman
Tourism Committee
Subject: Hotel /Motel Requests 1992 - 1993
The Tourism Committee has reviewed the applications for event funding.
We recommend the following disbursements of the funds:
1993 FIESTA AMISTAD (May 29 - 30, 1993)
Fiesta Amistad is the only major hispanic cultural celebration in Round
Rock. The fiesta provides the opportunity for the hispanic community to
exhibit its cultural pride and heritage to the community in general. All
funds collected are returned to the community in the form of scholarships,
educational seminar sponsorships, and help to needy families in the Round
Rock community. This event is sponsored by the El Amistad Club of Round
Rock.
Projected Attendance: 9,000 Hotel /Motel Room Nights: 180
Financial Assistance Requested: $3,000
Financial Assistance Recommended: $3,000
AMERICAN LEGION BASEBALL TOURNAMENTS
These are three invitational tournaments of different teams from around
the State. The events are sponsored by the American Legion Post #447.
Projected Attendance: 1,000 plus Hotel /Motel Room Nights: 240
Financial Assistance Requested: $6,000
Financial Assistance Recommended: $6,000
2ND ANNUAL SAM BASS BAR -B -QUE COOK -OFF (September 1993)
This is a bar -b -que cook -off with 150 - 200 teams participating. Other
activities include horseshoe & washer tournaments, displays, arts &
crafts, etc. Proceeds will go for scholarships, the D.A.R.E. Program, city
youth baseball complex, K -9 Unit, and special Missions Team. This event
is sponsored by the Round Rock Police Officers Association.
Projected Attendance: 2,000 - 3,000 Hotel /Motel Room Nights: 30
Financial Assistance Requested: $2,500
Financial Assistance Recommended: $2,500
WHATABURGER HOLIDAY CLASSIC BASKETBALL TOURNAMENT
(December 22 & 23, 1992)
This is a basketball tournament involving 16 high school teams from
around the State and a guest team from Round Rock's sister city, Lake
Macquarie, Australia. Proceeds go to Round Rock High School and the
Booster Club. This event is sponsored by the Kiwanis club of Round Rock
Sunrisers.
Projected Attendance: 2,000 Hotel /Motel Room Nights: 140
Financial Assistance Requested: $7,000
Financial Assistance Recommended: $7,000
HIGH SCHOOL 5A BASEBALL TOURNAMENT (February 1993)
The "Rock Hardball Classic" is a round robin baseball tournament. Four
high school teams from out of town participate in this tournament at the
Round Rock High School field.
Projected Attendance: 1,000 . Hotel /Motel Room Nights: 120
Financial Assistance Requested: $3,000
Financial Assistance Recommended: $3,000
GUN SHOW (March 27 & 28, 1993)
The annual Round Rock Sertoma Gun Show is a 2 day event with a capacity
for 90 exhibitors. Proceeds are used to support children with speech and
hearing disorders, meals on wheels, girls softball, crime stoppers,
scholarships, and Blue Santa. Sponsored by the Round Rock Sertoma Club.
Projected Attendance: 2,000 Hotel /Motel Room Nights: 30
Financial Assistance Requested: $1,500
Financial Assistance Recommended: $1,500
GOLF TOURNAMENT (June 1993)
The Round Rock Sertoma Open Golf tourney features some celebrity
players. It benefits the speech and hearing impaired. The event is
sponsored by the Round Rock Sertoma Club.
Projected Attendance: 200 Hotel /Motel Room Nights: 25
Financial Assistance Requested: $1,500
Financial Assistance Recommended: a seed money loan of $1,500
Loan has been declined by club.
TEXAS MUSIC FEST (October 16, 17 & 18, 1992)
This is a 3 -day music festival with national and local bands, workshops on
instruments taught by professional musicians, children's entertainment,
jam sessions and an open stage to provide performance opportunities.
This event is sponsored by the Old Settlers Bluegrass Festival, Inc.
Projected Attendance: 1,000 Hotel /Motel Room Nights: 150
Financial Assistance Requested: $7,500
Financial Assistance Recommended: $7,500
SPORTSFEST `93 (March 15 - April 30, 1993)
The purpose of this event is to promote health, fitness and recreation
through incorporating a number of activities under the Sportsfest
umbrella. The goal is to bring sporting events to Round Rock which will
attract national, regional state and local participation. All profits and /or
unexpended funds are returned to the Tourism account. This is a City
sponsored event.
Projected Attendance: 12,000 Hotel /Motel Room Nights: 550
Financial Assistance Requested: $10,000
Financial Assistance Recommended: $10,000
OUTLAW TRAIL 100 BICYCLE TOUR (October 1993)
The Outlaw Trail 100 is a bicycle tour which brings recreational cyclists
from around the State and region to participate in one of six courses
which meander through Williamson County. This is a City sponsored
event.
Projected Attendance: 600 Hotel /Motel Room Nights: 200
Financial Assistance Requested: $12,000
Financial Assistance Recommended: $12,000
FRONTIER DAYS FAST DRAW CONTEST (July 10 & 11, 1993)
A 2 -day fast draw contest used to enhance Frontier Days and encourage
additional tourists from the state and central Texas area to attend.
Participants in the contest are members of the Texas and World Fast Draw
Associations. This is a Chamber of Commerce sponsored event.
Projected Attendance: 3,500 Hotel /Motel Room Nights: 40 +
Financial Assistance Requested: $4,025
Financial Assistance Recommended: $4,025
MISS ROUND ROCK USA SCHOLARSHIP PAGEANT (June 26, 1993)
The pageant brings in friends and family of the contestants as they via to
the Round Rock's ambassador and represent Round Rock in parades in the
area and various other events in Texas. They also represent Round Rock•
during the Miss Texas USA Pageant. The pageant is held in conjunction
with the Round Rock Chamber of Commerce.
Projected Attendance: 650 Hotel /Motel Room Nights: 20
Financial Assistance Requested: $2,500
Financial Assistance Recommended: a seed money loan of $2,500
FUNDING ASSISTANCE FOR THE ARTS
Even though our committee did not review the requests for Funding
Assistance for the Arts, we would like to recommend as a stipulation of
receiving funding that the Community Band be asked to perform at more
community events such as Christmas Family Night.
INCOME
ROUND ROCK CHAMBER OF COMMERCE
CONVENTION & TOURISM BUDGET
1992 -1 993
1991 -92 1991 -92 1992 -93
Budget Total Proposed
Budget
City of Round Rock $55.000 $55,000 $55.000
Interest $0 $1,022 $1 .000
Carry Forward from prior year $28.255 $14.499 $321
TOTAL INCOME $83,255 $70,521 $56.321
EXPENSES
Ads, Promo & Sales
Advertising & Promotion $19.000 $20,946 $8,000
Convention Req. & Supplies $2,000 $1,267 $4.000
Publications /Brochures $14.000 $16.287 $8.000
Tour Promotions 62.000 $0 $300
Dues & Subscriptions $1 .400 $715 $1.265
Advertising Reponse $5,000 $2,950 $3,600
Consulting & Support 61.000 $0 63.600
Video $8,000 $0 $0
Visitors Center & Misc. $5.555 $5.395 62.121
Total Ads, Promos & Sales $57,955 $47.560 630.886
Administrative Expense
Support Personnel $13.300 $12,224 $15.960
Volunteer /Staff Dev. $1,600 $485 $360
Travel $1,200 $342 $600
Office /Operations $6,000 62.984 $3,500
Office Supplies $1.000 $2,557 $1,015
Insurance $1,000 $2.531 $2,000
Phone -Long Distance $1.200 $1.519 $2.000
Total Administrative 625,300 $22,641 $25,435
TOTAL EXPENSES
$83.255 $70,200 $56.321
Advertising & Promotion
Newspaper and magazine advertising
New advertising and promotional ideas
Convention Registration & Supplies
Your Piece of the Rock" rock candy
Round Rock Pins
Welcome Bags
Miscellaneous
Publications & Brochures
Round Rock Guide For Quality Living
Great Round Rock Shoot - Out
Round Rock City Maps
Walk Historic Round Rock
Food For Thought
Round Rock Events
Miscellaneous
Tour Promotions
Dues & Subscriptions
Texas Assoc. of Conventions & Visitors Bureau
Texas Hotel /Motel Association
Texas Festivals Association
Texas Travel Industry Association
Texas Hill Country Tourism Association
Central Texas Bluebonnet Travel Council
Central Texas Museum Association
Texas Highway Magazine subscription
Ad Responses
Envelopes, brochures, postage
Consulting Fees
Miscellaneous
TOTAL ADS, PROMO & SALES
ROUND ROCK CHAMBER OF COMMERCE
CONVENTION do TOURISM BUDGET DETAIL
1992 -1993
ADS, PROMO, & SALES
$500 x 12 months $6.000
5.28 x 7000 items
$.19 x 7000 items
$.08 x 7000 items
$.35 x 7000 brochures
$.15 x 7000 brochures
$.225 x 7000 brochures
$.26 x 5000 brochures
5.10 x 7000 brochures
$.10 x 7000 brochures
52.000
51 ,960
51.330
5560
$150
52.450
$1 .050
$1,575
$1,500
$700
5700
$25
$150
5212
$75
$750
$35
$25
$5
$13
$8,000
$4.000
$8.000
5300 5300
51.265
53.600
$.75 x 4800 inquiries 53,600
5300 x 12 months $3.600 $3.600
$2.121 52,121
530.886
ROUND ROCK CHAMBER OF COMMERCE
CONVENTION do TOURISM BUDGET DETAIL
1992 - 1993
ADMINISTRATIVE EXPENSE
Support Personnel $15,960
Salary $5.24 x 53 hrs x 52 weeks $14,440
Taxes $1,100
Insurance $420
Volunteer /Staff Development $360
TACVB Conference $210
TACVB Seminars $75 x 2 seminars $150
Travel $600
TACVB Conference $290
Mileage 5.275 x 1127 miles $310
Office /Operations $3,600
Utilities, Building Maintenance. Office $300 x 12 months $3.600
Equipment Repair, etc.
Office Supplies $85.58 x 12 months $1,015 $1,015
Insurance $1,900 $1,900
Phone & Long Distance $166.67 x 12 months $2,000 $2,000
including "800" service
TOTAL ADMINISTRATIVE EXPENSE $25,435
INCOME
ROUND ROCK CHAMBER OF COMMERCE
CONVENTION & TOURISM BUDGET
1991 -1992
1991 -92 1991 -92
Budget Total
City of Round Rock $55,000 568,750
Interest 50 51.022
Carry Forward from prior year 528,255 $14.499
TOTAL INCOME 583,255 584,271
EXPENSES
Ads, Promo & Sales
Advertising & Promotion 519.000 $20,946
Convention Req. & Supplies 52,000 $1.267
Publications /Brochures 514.000 $16,287
Tour Promotions $2,000 50
Dues & Subscriptions $1.400 5715
Advertising Reponse $5,000 $2.950
Consulting & Support $1.000 50
Video 58.000 50
Visitors Center & Misc. $5.555 $5.395
Total Ads, Promos & Sales 557.955 547.560
Administrative Expense
Support Personnel $13.300 $12.224
Volunteer /Staff Dev. $1,600 5485
Travel $1,200 5342
Office /Operations 56.000 52,984
Office Supplies 51.000 $2,557
Insurance 51.000 $2.531
Phone -Long Distance $1,200 $1,519
Total Administrative $25,300 $22,641
TOTAL EXPENSES 583.255 570.200
CARRY FORWARD
NOTE: The November 1992 payment of $13.750 was
received prior to September 30, 1992. Since the books are
kept on a cash basis, the final figures include this figure.
$0 $14,071
DATE: October 20, 1992
SUBJECT: Council Agenda, October 22, 1992
ITEM: 9D. Consider a resolution adopting the 1992 -1993
Hotel /Motel budget.
STAFF RESOURCE PERSON: Bob Bennett, Joanne Land and Sharon Prete
STAFF RECOMMENDATION: The Tourism Committee reviewed the applications
received for event hotel /motel funding for FY 1992 -1993. The attached
information details the findings of the Committee. A brief overview is as
follows:
Fiesta Amistad
Am Legion Baseball Tournaments
POA BBQ Cookoff
Kiwanis Basketball Tournament
Rock Hardball Classic
Sertoma Gun Show
Texas Music Festival
Sportsfest `93
Outlaw Trail '93
Fast Draw Contest
$ 3,000 (as requested)
$ 6,000 (as requested)
$ 2,500 (as requested)
$ 7,000 (as requested)
$ 3,000 (as requested)
$ 1,500 (as requested)
$ 7,500 (as requested)
$10,000 (as requested)
$12,000 (as requested)
$ 4,025 (as requested)
There were two requests that the Committee felt should be handled as
loans with the money being repaid after the event:
Miss RR Scholarship Pageant $ 2,500 (as requested)
Sertoma Golf Tournament $ 1,500 (declined by club)
Under the arts there were three requests which the Committee did not
consider but reviewed as part of the overall budget process. The arts requests
are as follows:
RR Community Choir
Sam Bass Theatre
Brushy Creek Band
$ 3,600 (as requested)
$ 3,825 (as requested)
$ 3,500 **
**This is less than was requested by the Band. They requested $4,400 which is
their entire budget. Staff feels the group should seek additional funding as do
the other arts groups.
COUNCIL AGENDA, OCTOBER 22, 1992
ITEM 9D.
PAGE 2
Also attached is the budget request from the Chamber for $55,000. This
is the same amount as was requested and approved last year. Other line items
included in the budget are $15,000 for festival improvements at Old Settlers
Park at Palm Valley and $8,000 for M &0 on the Community Center.
Total projected funds available for 1992 -93 is $237,385 with total
expenditures of $147,950 leaving an ending unallocated fund balance of $89,435.
Staff recommends approval of the proposed FY 1992 -1993 hotel /motel
budget.