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R-93-05-27-10F - 5/27/1993Q ti RESOLUTION NO. /e' 1 - 05 - - /OF WHEREAS, the Texas Water Commission ( "TWC ") has grant funds available for cities to establish an oil recycling program, and WHEREAS, City Council wishes to apply for a waste oil grant, and WHEREAS, if the City receives said grant, it will comply with the provisions of the financial assistance program and the fiscal reimbursement and reporting requirements of the TWC and the State of Texas, and WHEREAS, any funds received from the TWC and the State of Texas as part of the grant will be used only for the purposes for which they are provided, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Manager is hereby authorized and directed to make an application for a waste oil grant from the TWC. RESOLVED this 27th day of May, 1993. ATTEST: KS /RS05273P NE LAND, City Secretary CHARLES CULPEPPEIY, Mayor City of Round Rock, Texas 10/22/92 GRANT APPLICATION FORM Texas Water Commission Municipal Solid Waste Division P.O. Box 13087 Austin, Texas 78711 -3087 (512) 908 -6695 INSTRUCTIONS 1. Funding Agency Information a. This is the name of the agency to which the application is made, i.e. the "Texas Water Commission ". For the purpose of this application and any grants made, the Texas Clater Commission is the "funding agency ". b. This is the name of the organizational unit of the funding agency which will receive and process the application, i:e. the "Municipal Solid Waste Division ". c -f. This is the mailing address of the organizational unit of the funding agency to which the application is made, i.e. "P.O. Box 13087, Austin, Texas 7 8711- 3087 ". g. This is the State agency identification number of the agency to which the application is made, i.e., for the Texas Water Commission, "582 ". h. Leave this blank. The application identification number will be assigned by the funding agency. i. This is the telephone number of the organizational unit of the funding agency to which the application is made. j. This is the telephone number of the facsimile machine for the organizational unit of the funding agency to which the application is made. k -n. Leave blank. This information will be completed by the funding agency. 2. Applicant /Recipient Information a. Enter the name of the agency or entity for which this application is being completed. b. Enter the name of the organizational unit or entity which is actually preparing this application, if it is a recognized subunit of the applicant agency or entity. Otherwise, leave this blank. c -f. Enter the mailing address for the applicant agency or entity. g. Circle the appropriate box to indicate the type of agency or entity for which this application is being prepared. If the "other" option is selected, enter a description of the type of entity making application. Select from among the following items: (1) State Agency (5) Educational Institution (2) County (6) Regional Planning Agency (3) City (7) Special District or (4) Other Authority h. Enter the Federal Employer Identification Number of the applicant agency or entity. i. Enter the telephone number for the facsimile machine of the applicant agency or entity. j. Enter the fourteen -digit State of Texas Vendor Identification Number assigned by the Comptroller of Public Accounts to the applicant a or entity. INSTRUCTIONS (Continued) k -1. Enter the name and telephone number of the chief administrative official of the applicant agency or entity. m -n. Enter the name and telephone number of the Finance Officer of the applicant agency or entity. (This may also be the chief administrative official.) o -p. Enter the name and telephone number of the Project Officer of the applicant agency or entity. The Project Officer is the individual who is assigned by the applicant to be the primary contact or person having primary responsibility for the grant project. 3. Grant /Project Information a. Enter the name or type of grant for which application is being made,i.e. "waste oil collection ", "recycling ", etc. This will normally be secured from a formal proposal published by the funding agency. b. On lines (1) through (4), show the dollar value of the grant contribution being pledged or sought. If applicant match or contribution is "in kind ", then the value of the "in kind contribution" should be shown and /or included with any cash contribution. On line (5), total the dollar value of all contributed or requested amounts. c. List or describe the geographical area to be encompassed or impacted by the proposed grant project. If multiple counties are affected, then name the counties; if an entire planning region is affected, then name the planning region, etc. d. Check :_•.e appropriate "yes" or "no" squares to indicate whether or not the proposed project is within an area subject to a regional or local solid waste management plan which is in effect and has been adopted by the appropriate regional or local planning agency and by the Texas Water Commission. e. Enter the estimate of population served or benefitting from the proposed grant project. f. Enter the month, day, and year at which time the grant project is expected to begin. Use two -digit symbols for each unit; example, "04/15/93 ". g. Enter the number of months proposed to be covered by the grant project funding in this application. 4 Certification a -e. After any necessary authorization by the governing body or decision - making authority of the applicant agency or entity has been secured, the person authorized to act for the applicant agency or entity shall sign the certification statement. Enter the title of the person signing, the date the application was signed, and the telephone number of the individual signing. • TEXAS WATER COMMISSION - MUNICIPAL SOLID WASTE DIVISION - GRANT APPLICATION FORM a. State Agency /Funding Party Texas Water Cormiission g. Agency 1.0. S fl 2 b. State Agency Organization Unit Municipal Solid Waste Division h. Application 1.0. Humber - - I' telephone (512) 908 6695 j • "x908-6717 c. Street /P.O. Box P.O. Box 13087 k. Date Received 1. Date Assigned d. City e. State f. Zip Austin,TX 78711 - 3087 m. Contact Person n. Telephone 2. Applicant /Recipient Information a. Applicant /Receiving Party City of Pound Rock, Texas h. Federal Employer 7 4 6 0 1 7¢$ 5 (. FAX I.O. 218 - 5563 b. Applicant Organization Unit Public York De partment 1. S tate of Texas Vendor I.D. c. Street /P.O. Box 221 E. Main 1 1 1 1 1 1 1 1 1 1 d. City e. State f. Zip Round Rock, TX 78664 k. Administrator 1. Telephone Bob Bennett 255 - 3612 g. Type of Applicant /Recipient (1) State Agency 15) Educational Institution (21 County (6) Regional Planning Agency Q City (7) Special District or ( Other Authority m. Finance Officer n. Telephone David Kautz 255 - 3612 o. Project Officer p. Telephone Kim Lutz 218 - 5559 3. Grant /Project Information a. Grant Type/ Title Waste Oil Collection c. Area of Project Impact City of Round Rock & ETJ b. Proposed Funding (1) Federal S -0- .00 d. Project subject to (1) Regional: ,. Tes (4 No Adopted Plan (2) Local: ' 0 Tes 14 No (2) State s 104,028 .00 (3) Applicant s 2,080 .00 e. Estimated Population Benefitting: 3F,DOD (6) Other s — 0 — .00 (5) TOTAL 106,068 s .00 f. Proposed Project Start Date: 07 / 93'' g. Proposed Project Duration: 24 Months 4. Certification To the best of my knowlecge and belief, all d In this aoolication are true and correct. The document has been duly authorized by the governing body of the applicant and the applicant will comply with the attached assurances and apolicable laws and regulations if the assistance is awarded. a. Typed Name of Authorized Representative J. Lutz 6 title Environmental_Seryioes_St ,tKiiimbberly c. Signature of Authorized Representative l - � ��_ ! d. Date signed S'z '93 —_ - , _. ., (512) 218 - 5559 • TEXAS WATER COMMISSION - MUNICIPAL SOLID WASTE DIVISION - GRANT APPLICATION FORM INSTRUCTIONS (Continued) 5. Fiscal Budget Information a. In columns (1) through (3), enter the dollar amount of salaries to be paid from each source of grant program funds. In column (4), enter the total dollar amount of all salaries to be paid from grant program funds. b. In columns (1) through (3), enter the amount of the fringe benefits to be paid from each source of grant program funds.. In column (4), enter the total fringe benefits to be paid from grant funds; include applicable FICA, health insurance, retirement, workmen's compensation, and unemployment compensation. c. In columns (1) through (3), enter the total dollar amount of all travel expenses to be paid from each source of grant program funds. In column (4), enter the total travel expenses to be paid from grant program funds. d. In columns (1) through (3), enter the total dollar amount for purchase of supplies to be secured from each source of grant program funds. In column (4), enter the total dollar amount of all supplies to be purchased from grant program funds. Supplies are items that generally have a useful.life of less than one year and have a unit cost of less than $500. Items that do not qualify as "equipment" should be considered as "supplies ". In item 8. of this application, you are required to give supplementary information about the supplies you intend to purchase with grant funds. Note: Supplies to be used for eligible construction activities should be included in the "contractual" budget category (line 5. f.) if the construction is to be performed by a contractor, or in the "construction" budget category (line 5. g.) if the applicant's own crew is to perform the construction. e. In columns (1) through (3), enter the total dollar amount for purchase of equipment to be secured from each source of grant program funds. In column (4), enter the total dollar amount of all equipment to be paid from grant program funds. Equipment includes items which have a useful life of one year or more and have a unit cost of $5'00 or more. In item 9. of this application, you are required to give supplementary information about the equipment you intend to purchase with grant funds. f. If a contractor is to be used for all or part of the grant project, in columns (1) through (3), enter the total dollar amount of all payments expected to be made for contractual work from each source of grant program funds. In column (4), enter the total payments expected to be made to a contractor(s) from grant program funds. (Supplementary information about contractors is requested in item 10.) Note: Equipment purchased by the applicant to be used for eligible construction activities should be shown in the "construction" budget category (line 5. c.) , not in this "contractual" budget category. INSTRUCTIONS (Continued) g. Expenses for construction or for final design or working drawings are not eligible for reimbursement under some grants. Confirm the eligibility of construction expenses from applicable grant guidance or from the proper funding agency, grant coordinator, prior to including any construction or final design expenses in an application. For grant projects eligible to receive funding for construction, in columns (1) through (3), enter the total dollar amount of construction costs to be secured from each source of grant program funds. In Column (4), enter the total dollar amount of all construction costs to be paid from grant program funds. Note: Any construction to be completed by a contractor should be included in the "contractual" budget category (line 5. f.), not in this "construction" budget category. Also, any supplies or equipment purchased for a construction project should be included in this "construction" budget category, not on lines 5. d. or 5. e. Note: h. The "Other" category pertains to items or expenses that are direct expenses which are not included in personnel, fringe benefits, travel, supplies, equipment, contractual, or construction, and which are not "indirect" expenses. Some examples include: printing costs, postage, telephone expenses, laboratory charges, equipment maintenance and repair, etc. In columns (1) through (3), enter the total dollar amount of all direct expenses not already included in a prior budget category which are to be paid from each source of grant program funds. In column (4), enter the total dollar value of all "other" direct expenses to be paid from grant program funds. Note: State grant funds must not be used for "entertainment" purposes, including but not limited to food and drink. This does not apply to normal per diem expenses incurred by staff while on approved travel. i. Total the budget categories on lines a. through h. for columns (1) through (4). j. Indirect charges include any overhead or management costs which are not included in the direct costs already totaled. These costs may include a portion of salaries and overhead for on -staff support personnel such as administration, general counsel, budget or fiscal management, internal audit, data processing, etc. The indirect cost rate utilized must be currently approved or have "provisional" approval by the Texas Water Commission. Otherwise, use the standard "Indirect Cost Computation Table" found in the "Uniform Grant and Contract Management Standards" manual published by the Governors Office of Budget and Planning. k. Total lines i. and j. for columns (1) through (4). 1. Enter the fringe benefit rate, as a percent of :he salaries. INSTRUCTIONS (Continued) m. Check the appropriate square on lines m.(1) or m.(2), to indicate whether your indirect charge rate is a standard rate from the Indirect Cost Computation Table or is a special rate. If the applicant has a special rate, check the appropriate square on line m.(2)(a), m.(2)(b), or m.(2)(e), to indicate whether the special rate is currently approved, is provisionally approved for the grant period, or whether a proposed rate is in the process of being considered for approval by the appropriate federal cognizant agency or by the Texas Water Commission. In any case, indicate what agency is involved in rate approval. If the applicant has a special rate, under line m.(2)(d), briefly describe how your rate is calculated, i.e. is it a percent of salaries, a percent of all direct charges, etc. If the applicant does not have a special rate, then leave all items blank below line m.(2). S. Supplies Information (supplement to item 5.d.) The amount on the Fiscal Budget requested for supplies is: s 19,903.00 For any supplies. that have a unit cost of at least $100 but less than $500, describe the types and numbers of items you intend to purchase with grant funds. Education Materials Estimated Numbers Posters /Flyers 70/56,000 Educational Videos 15 Pamphlets 10,000 Cable Television Ads /Saturation Package 4/1 NFL Ad /Target Channel Ads 1/4 Awards /Incentive Supplies 250/14,400 Signs /Logs /Decals 20/5/35 1. Fringe Benefit Rate percent m. Indirect Charge Rate (1) 0 Standard Rate (from Indirect Cost Computation Table) (2) 0 Special Rate (a) 0 Currently Approved (b) (> Provisional Approval (0) 0 Approval Applied for (Fringe Benefit Rate as a percent of Personnel /Salaries) Approval Agency Approval Agency Approval Agency (d) Briefly explain how the special rate is calculated. 5. Fiscal Budget Information — Budget Categories Source of Funds (1) State Solid Waste Grant Funds (2) Applicant In -Kind Contributions (3) All Other Funding Sources (4) Total a. Personnel /Salaries $ — E 2,080.00 s —0— s —0— b. Fringe Benefits —0— — 0 — — 0 — —O— c. Travel . — 0 — — 0 — —0— — 0_ d. Supplies (less than S500) 19,903.00 —0— 19,903.00 e. Equipment (SSOO and over) 39,875.00 —0— —0— 39,875.00 f. Contractual 44, 250.00 —0— —0- 44,250.00 g. Construction —0— — — — 0— h. Other —0— —0— —0— -0— (. Total Direct Charges (Sun a thru h) S 104,028.00 S 2,080.00 S —0— S 104,028.00 j. Indirect Charges _0_ k. TOTALS (Sc n i and j) s104,028.00 $ 2,080.00 $ —0— S 104,028.00 1. Fringe Benefit Rate percent m. Indirect Charge Rate (1) 0 Standard Rate (from Indirect Cost Computation Table) (2) 0 Special Rate (a) 0 Currently Approved (b) (> Provisional Approval (0) 0 Approval Applied for (Fringe Benefit Rate as a percent of Personnel /Salaries) Approval Agency Approval Agency Approval Agency (d) Briefly explain how the special rate is calculated. INSTRUCTIONS (Continued) 6. Use lines a. through r. in the Position Title column to list each position proposed to be utilized for the grant project, even if some position titles are duplicated. For lines a. through r., complete columns (1) through (4) according to the following instructions: (1) Show each position's actual or proposed monthly salary_ (2) Show the percent of time per month the individual filling the position is expected to work on the grant project. (3) Show the number of separate months the individual filling the position will be working on the grant project, regardless of whether the work is full -time. (4) Show the total salary cost expected to be charged to the grant program for each individual's work, for the total grant period. (5) Show the worker years or portion of a worker year each individual is expected to devote to the grant program for the grant period. Use the decimal equivalent of a year, i.e. if the individual will work three- fourths of a year on the grant project, then enter 0.75 in column (5). Assume that one work year is 2,080 hours based on a 40- hour week and 52 weeks per year; also assume that one month is the decimal equivalent of 0.08333 worker year. (FTE means "full -time equivalent ".) On line s., column (4), show the total salaries expected to be charged to the grant program for the total grant period, by calculating the sum of lines a. through r. in column (4). On line s., column (5), show the total worker years (full -time equivalents) expected to be devoted to the grant program for the grant period, by calculating the sum of lines a. through r. in column (5). 6. Personnel Budget Information Position Title 5.028 2,490 0.02 0.16 1,310 0.16 a. Di b. a� • on: • - -' 1• Clerical Staff d. Fire Department Inspection Department f. 9 ' NOTE: Grant funds will not be used h. for City personnel reaJeb rsenent. m. n . o. P. q. r. (1) Monthly Salary 1,700 1,980 (2) Percent Time Per Month (4) Total Salary Contributed 0.16 0.06 (3) Humber of Months in Project 24 24 24 24 1 s. TOTAL 201 797 419 544 119 (5) worker Years (FTE's) x.019 0.019 0.019 0.0048 2,080.00 0.0637 (Duplicate this form if necessary in order to list all employee salary /time c:roinations) 7 Personnel Information (supplement to items 5.a. and 6.) Describe all staff of the applicant who will be working on the grant project. Utilize an organization chart and brief job description for each position, and indicate whether each position is part time or full -time. Add pages as necessary, as attachments to this page. James R. Nuse, P.E. Director of Public Works Current job responsibilities include management of Engineering, Water and Wastewater Operations, Street and Drainage Operations, Building and Public Works Inspection, Equipment Maintenance Operations, and Environmental Services. Mr. Nuse will assist in the administration and supervision of the Waste Oil Recycling Program. Kimberly J. Lutz Environmental Services Superintendent Current job duties include the management of the Pretreatment Program and the Water /Wastewater Laboratory. Ms. Lutz will serve as the Project Officer for the Waste Oil Recycling Program. Previous background includes volunteer work with household hazardous waste collections and training in OSHA and hazard communication regulations. City of Round Rock Fire Department Fire department duties include fire prevention and protection and emergency response. Fire department personnel will serve as support for the monitoring of collection centers. Public Works Clerical Staff Clerical staff will assist the program manager in mailing correspondence, assembling billing inserts and various other office duties. Pubic Works Inspection Division The Inspection Division will oversee and inspect the construction and installation of the collection sites. City Judge Finance Director Date Processing Utility Billing Accounting /Reporting Purchasing City Secretary Elections Official Records Public Works Director Street Mtn. Water & Sewer Mtn. Vehicle Mtn. Engineering Building Inspection Environmental Services Water Treatment Wastewater Treatment CITY OF ROUND ROCK ORGANIZATIONAL CHART Planning Director PARD Director Citizens of Round Rock Mayor & Council City Manager Assistant City Manager Police Chief Library Director Parks Mtn. Library Operations Recreation Programs Extension Service Personnel Community Dev. Investigations Fire Protection Zoning Uniformed Services Fire Suppression Subdivisions Communications inspection Municipal Court City Attorney Fire Chief 9. Equipment Information (supplement to item 5.e.) The amount on the Fiscal Budget requested for equipment is: $ 39 R74,00 • Itemize, describe, and justify all equipment. Add pages as necessary, by , attachments to this page. When itemizing equipment, separate into the following categories as applicable: a. Computer Hardware b. Computer Software c. Furniture d. Vehicles e. Other A. Computer Hardware Macintosh Powerbook 180 (8Mb /80Mb) $ 4,250.00 Apple Personal Laser NTR $ 1,700.00 B. Computer Software (MAC) - Desktop Publishing Microsoft Excel (spreadsheet) $ 300.00 Microsoft Work (word processing) $ 300.00 Claris MacDraw Pro (drawing program) $ 300.00 Aldus Pagemaker (desktop publishing) $ 600.00 E. Equipment (Other): Collection Equipment - Aosmos Recycling Igloo (360 gal) quantity of 5 at $ 2,695.00 $ 13,475.00 Oberg, Model P, Oil Filter Press (200L) quantity of 5 at $ 3,690.00 $ 18,450.00 Lidded Drums for filter collection $ 500.00 Total Estimated: $ 39,875.00, 1 10. Contractor Information (supplement to item 5.f.) If all or part of the proposed project is to be performed by a contractor, describe the function and purpose of the contractor, how the contractor was or be selected, and how the contractor will be reimbursed. Add pages as necessary, as attachments to this page. Contractors will provide the following services. Site Installation /Preparation $950.00 /site (5) Oil Filter Disposal $75.00 /drum (20) Hazardous Waste Disposal $1000.00 /load (5) Legal Consultation Program Manager $12.50 /hr TOTAL $ 4,750.00 $ 1,500.00 $ 5,000.00 $ 500.00 $32,500.00 $44,250.00 Please refer to Section (V) of the Proposed Work Program for a narrative description of these services. 11. Map /Location Information Attach a map of the project area. 12. Resolution and Assurances Attach a copy of a signed resolution adopted by the governing bodyTaf the heeapplicant (agency), certifying the following: applicant l comply with the financial assistance programandthefisc v fiscal reimbursement and reporting requirements of the Texas Water Commission and the State of Texas; b. That the funds will be used only for the purposes for which they are provided; and c. That the proposed project is in compliance with and supports any adopted regional or local solid waste management plan applicable to the geographical area covered by the project. (Attach a resolution or letter of confirmation from the appropriate regional planning agency.) I 13. work Program Attach a complete proposed work program which includes the purpose, goals, scope and objectives of the proposed project, and which describes how the project will be completed. Divide the project into logical phases or tasks, and with your work program, include a "time -line" chart which depicts time frames and estimated completion dates for each project phase or task. 1 -- ' ' Y ••• % 0.,,-!`l li I'VP 11'‘ 1 j Ir Mi * VICk \ II . • al a li 11 OldSallen j, \\... rarZr ....Z., p .., 3 1)1 1 mcr j i t „ '\'' s _ IRA +47.,22SI\ VY : =2,t, — ' A '" ''' " 1.1 . 9' . -* ' '., , ? • [ 4 • 1 \ ,,,,I -4- 44 OP \ — . I , ,::4 1 z . iv ' hc..,„ _ f----,..._ . \\ ,, Ise it_ -; _.„___,,,,,,,_, .,. ,,,„ ...0„, .;.;,,f.,ts , , ,, ..__ --,,-- , ,, __ ,,,„,,, ,......, t „, PROPOSED PROGRAM TO COLLECT AND RECYCLE USED AUTOMOTIVE OIL AND FILTERS I. Proposed Work Program The program will provide the public and municipal maintenance personnel with environmentally safe, easily accessible, and centrally located stations for used oil recycling. Most of the program area population is over the Edwards Aquifer and all is in the buffer zone. One of the goals of this program is to protect the Edwards Aquifer and surface waters from waste oil contamination. An awareness campaign showing the need and benefits of properly handling waste oil will be incorporated into the City's overall recycling and resource protection program. Public participation will be encouraged through newspaper articles, public service announcements on cable and local televisions stations, posters and promotional activities setup at the recycling sites and point of DIY oil sale locations. Promotional activities will include "kick -off" week materials and activities as well as long term reward incentives for program participation. The Round Rock Environmental logo, already in use with other City activities, will be incorporated into the waste oil recycling program. Of all DIY oil currently sold within the program area, only about 10% is currently being recycled. The program should double to triple the quantity of DIY oil being recycled in the first year and a steady increase is expected as the overall recycling campaign evolves. II. Collection Centers The five (5) proposed collection sites will incorporate user friendly, double contained collection equipment. Proposed sites selected will include two (2) publicly operated sites, which are currently available for DIY collection and three (3) area fire stations. This will allow personnel already stationed at the site to provide a degree of control and maintenance of the centers at a minimal additional cost. The facilities will be open for limited operating hours and will provide information regarding procedures, goals, and incentive programs connected with the program. A sign -in log will be incorporated into the information /instruct- ional signs and an incentive award program will be linked to proper completion of log entries. The Round Rock Environmental logo (see attached sketch) will be prominently displayed on all equipment and signs. The area will be designed to control, prevent and contain any spillage. A contract will be negotiated between a waste oil hauler and the City to recycle the oil and collect the filters. A 55 gallon drum will hold approximately 400 crushed filters and will cost between $50.00 and $75.00 per drum to be collected. H & H Waste Oil and Industrial Lube Specialties are waste oil recyclers currently serving the Round Rock area. They do not currently charge a fee for the collection of used oil or for brokeraging recycling of "non- spec" oil, which has failed RCRA required disposal analysis. Waste oil that becomes contaminated with hazardous waste will be picked up by a hazardous waste contractor. III. Personnel Day -to -day management of the waste oil collection program will be the responsibility of the program manager. The city will contract for a program manager at three - quarter time the first year of the program and half -time for the second year. The program manager will be responsible for overseeing the installation of the collection equipment, developing a written standard operating procedure for the program including management of the collection sites and recordkeeping, and inspecting the collection sites. In addition, the program manager will be responsible for ensuring that the collection sites are properly operated and arranging for the transport of the waste oil and used filters. The program manager will also develop publicity and educational materials such as flyers, posters, signs, and incentive programs, as well as making public presentations. City staff that will work with the waste oil collection program include the Director of Public Works and Environmental Services Division staff, fire department personnel, city inspection officers, and clerical staff (see city organizational chart). The city attorney, under contract with the city, will provide support from time to time on legal issues. IV. Equipment The program manager will track the day -to -day as well as overall progress of the program with the aid of a computerized data management system. This system will also be used to design publication materials such flyers, posters, incentive programs, and signs. The Kosmos Recycling Igloo (see diagram) incorporates a 360 gallon primary polyethylene oil reservoir and a polyethylene secondary containment barrier. The igloo also includes a level gauge, water- proof locking lid and a temperature activated fire extinguisher. The Oberg filter press (see diagram) will empty crushed filters directly into a 55 gallon drum and any excess oil squeezed from the filters will be plumbed to go directly into the kosmos used oil container. This crusher is designed to prevent improper use and will be modified to lock out operation during off hours and prevent tampering with the collection barrel. The computer system will be based on a small, but efficient Macintosh laptop computer so that the program manager can carry it from site -to -site if needed for direct entry of data or notes. The computer will be powerful enough to run the software needed for the waste oil program: minimum requirements are 8 Mb of RAM, 80 Mb internal hard disk, and one 3.25 -inch internal floppy drive. A small laser printer will complete the hardware needed for this program. For software, the program manager will require a spreadsheet application, (Microsoft Excel), word processing software (Microsoft Word), a drawing program (Claris MacDraw Pro), and a desktop publishing program (Aldus Pagemaker). The spreadsheet application will be used to record the participation at the different locations, budget items, loads of waste oil and filters picked up by contractors, effectiveness of incentive programs, and so on. Word processing software will be used for correspondence, reports, and simple desktop publishing of education materials such as flyers and incentive registration slips. A drawing program will also be used to prepare educational flyers, posters, and signs placed at the collection centers that require graphics. The desktop publishing program will be used to generate production ready materials such as flyers, posters and pamphlets. V. Contractors The program manager, as described in the Personnel Section, will be contracted by the City. The City will also contract for installation of the equipment and signs at the collection sites and transport of waste oil and used filters. In the event that any of the waste oil is accidentally contaminated with solvents, thinners, or other prohibited materials, the city will also contract for the transport and disposal of contaminated used oil. VI. Public Awareness Campaign The City will use its existing public information network by placing materials on the local waste oil program and those from the regional LCRA and the U.S. EPA in the Round Rock Public Library. Public information materials generated for the local program will be distributed via the Public Library, the Public Works Department and the Chamber of Commerce with posters and flyers distributed as appropriate to local retail oil sales outlets. The Round Rock High School Environmental Club will assist with developing broadcasts, contests and distribution of educational materials. Specific campaign materials will be as follows: 1. The Round Rock Environmental Logo: The logo, which was already developed through a contest sponsored by the Round Rock Public Library and the high school's environmental club, will be modified to incorporate an oil recycling symbol. The modified emblem will be used to increase name identification for the campaign and to link the oil recycling to other recycling efforts. Emblem decals will be placed on all oil collection equipment, displayed at collection sites and placed on promotional and educational literature. 2. Waste Oil Fair: The campaign will begin in the fall with a half -day Waste Oil Fair held on a Saturday. The Fair will be publicized through the local newspaper and a water bill insert mailed to all households and business customers of the Round Rock Water and Wastewater Department. The fair will feature informational displays and demonstrations designed to show proper oil collection and deposit technique. Attendance will be promoted through a kick -off one -day give- away of promotional items such as funnels and decals to participants attending the demonstrations or depositing waste oil for recycling. 3. Telephone information: The Public Works Department will maintain information regarding the operation of all sites including hours, locations and procedures. Similar information will be given to the Public Library Reference Department- - making the information available during night and weekend periods. The information will be updated by project staff as the campaign progresses. 4. Media: A main function of the project- funded staff will be to develop the necessary procedures, press releases, newspaper articles, radio and TV public service announcements, paid media advertising copy, and serve as the media coordinator. The plan includes a local paid advertising campaign during selected months in order to guarantee placement during hours of high potential viewership by the target population. Efforts will be made to acquire donated advertising assistance. 5. Education: The project staff will make instructional presentations to the general public, service organizations and clubs about the program operation and the environmental hazards of oil. At least one locally - targeted informational brochure will be produced for mass distribution. An exhibit will be prepared and displayed in the Round Rock Public Library and would then be available for loan /display at other sites. 6. Printed materials and signs: Posters, signs, instruction brochures and incentive award information carrying the logo will be available at collection sites, public buildings and oil sales businesses. 7. Incentives Program: a. Initial give -away during the Waste Oil Fair of promotional items appropriate for recycling use by the public and marked with the logo. b. Monthly drawing for a $25 prize awarded to a participant who correctly completed the oil deposit collections log. c. Semi - annual award certificate for the site with the highest number of individuals participating. d. Annual award certificate to the site where the most spec oil was collected. • ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ Contract Project Manage Order and Procure Equipmen Production of Public Awareness Materia Site Installation Kickoff Campaign Television /Public Information Analyze Program Effectiveness Proposed Project Schedule For City of Round Rock DIY OH Collection Program 1993 1994 ACtiVity: Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Au c Se Oct Nov 1995 Dec Jan Feb I Round Rock Environmental Logo OIL KCCUYERY 14LUU {JIAG11AMy - PAGE ONE SINK AREA DETAIL .GAUGE TRIM RING SPLASH GuA RO TRIM Sul 77006 SFATIMAIS 0770A01 SDNIO MAL TRAM SWAM MA aD K/AL 71000(A7061 OF 1717n405 LECYOnC. THEY OCcIQ A FROYFATACY ■H0CJ N V0001 HOflCS FSCYQSNG CBTACL u$ ANO IOWQi 6IQ11s, iNa.umc . . CI4T.W VC MOM Of MANUCACNECG ANO /OL vas ?OStt4ON OC 1IffS6 MARM1i 0015 NOT COWL, ANY rm ■BIPV TO Fl7ICOLCI. CIILISC !OS CIALG,ON OF MAMAACNFC 1140 MSC12 SHOWN TKPI@J. SUCH CN04Z5■04 • 70 77070,070 wLY Of AUT HO.EArOH H WFDx ACHED BY AN O,NaX Or LOCK FITTING GAS 'SPRING CYLINDER • BRACKET DEPOSIT SIN DOOR. HINGES GAS 'SPRING CYLINDER TRIM PLATE INSTRU C PONAL OE CAL • DRAIN _CF [.N • 6: X I%2 .ARRIAGE • BOLT • 011 RECOVERY IGLOO DIAGRAMS - PAGE TWO (IGLOO SHOWN ON TYPICAL SITE ARRANGEMENT) DETAIL PLAN VIEW OF • CROSS BAR ASSY. CONNECTING PLATE AT ENDS OF CROSSBARS , G1.00 HEX NUT SASE ' 'AND FLAT WASHER DETAIL' A' • PERIMETER OF IGLOO CROSSBAR ASSEMBLY INNER HOLDING TANK 360 GAL. 39' X 57lq CONTAINMENT TANK 240.GAL CAPACITY 21" X 59 PUSH BOTTON LOCK DEPOSIT SINK DOOR DEPOSIT SINK AND DRAIN 011. LEVEL GAUGE LIFTING HOOK (FOR MOVING IGLOO-ONLY WHEN EMPTY) 2 -3 GRAVEL HEAT ACTIVATED FIRE EXTINGUISHER e-6'X 8' -6' SOUARE PLASTIC LINER IS PLACED ON GROUND AND STAPLED ON THE INSIDE 'OF THE RAILROAD TIE PLASTIC LINER SITE DETAIL REAR ACCESS 0007 DOOR KEEPERS W/ LOCKS 00064 HANDLE COUPLING AND PVC ASSEMBLY FOR VACUUM DOOR CLIPS G X 6X8'•0' RAILROAD TIE . IIIIlU -11��� -I �I N1TTTrO TNeSL MATLMMA CONTAIN OONIIlTLNTIAL 111404 SMCt2T. AND NMMTAOAL P000RAT0N 0? KOSNOS A1C70AC vat pint? A 1R0172[TARY ARTKIA 43 M00S 4OSIAOS RLCYCT..0 AMPS Us. AND /040044 Man1L, LNQUOING 611.1600 MG7111 OP MANUTACTUAR.O AND/04 SAL. FOULS30N 01 THTSL MATSOALS DOS NOT OM1y ANY /1007040/ N 401100002, ?OLSASe Ire L OLICATON OA MANUPAC7UM THe 1104014 SHOWN !1100440. 4401 170.000,4 0140114441770 ONLY BY AUTHOA0.STION N WIUTOC SON1m ST 10 OPTC00 01 M>AOI 02O1000. s �,�fhe=OBER,;�t�IODELP00L. 3 _ 1 1 1 1 a 1 1 1 1 1 1 i M 1 - Lockout Feature of Oberg Filter Press -4- OBERG OIL FILTER PRESS MODEL P -200 .. OPERATING INSTRUCTIONS — WARNING— THE FOLLOWING INSTRUCTIONS MUST BE READ BY ANY PERSON WHO WILL BE OPERATING THE OBER'C: FILTER PRESS. CONTROL FUNCTIONS YOUR OBERG OIL FALTER PRESS HAS BEEN DESIGNED FOR VERY EASY OPERATION. :EACH MACHINE HAS BEEN FULLY CHECKED AND PRE - TESTED BEFORE SHIPPING: -A. :QUALITY CONTROL SHEET IS ENCLOSED WITH EACH MACHINE: PLEASE KEEP FOR FUTURE REFERENCE. • START ROCKEI2:•SWTICH PROVIDES FUNCTION FOR BOTH START AND STOP OPERATIONS. PRESSING START ACTIVATES THE CRUSHING • CYCLE: .WHEN THE START BUTTON IS PRESSED, THE MACHINE 'WILL CYCLE AND AUTOMATICALLY SHUT OFF. STOP "' : STOR SWITCR�'RnVIDES EMERGE CV SHUT— F. THIS SWITCH CAN`BE: ACTIVATED AT DURING OPERATING CYCLE. TO RESTART. MACHINE, PRESS START SWITCH. — CAUTION— NOTE: _ . 'FOR ADDED SAFETY, THE OBERG FILTER PRESS WILL NOT • _ OPERATE WHEN THE DOOR IS OPEN. CLOSE DOOR AND .L• ATCH BEFORE PRESSING START BUTTON. TO PREVENi.SPILAGE, PERIODICALLY CHECK YOUR STORAGE DRUMS (NOT INCLUDED):= ;MAKE SURE YOUR MACHINE IS LEVEL AT ALL TIMES. '* CLEANING * ** KEEP YOUR MACHINE CLEAN AND FREE FROM OBSTRUCTIONS. TO ASSIST IN CLEANING, THE LOWER CRUSHING PLATE (WHERE FILTER IS POSITIONED FOR PRESSING) IS REMOVABLE. 10 REMOVE, LIFT PLATE AND CLEAN OIL DRAIN. IMPORTANT—RE- INSTALL CRUSHING PLATE BEFORE OPERATION OR SEVERE DAMAGE TO MACHINE WILL OCCUR. KEEP MACHINE CLEAN AND IN GOOD, SAFE OPERATING CONDITION. -3- USED -OIL COLLECTION PROGRAM SUPPLEMENTAL PROGRAM SUMMARY SHEET (Attach to the back of completed grant application form) Area to be served by proposed collection facility or activity? 34 (square miles) Population in area to be served by proposed facility or activity? 36,000 plus Number of licensed motor vehicles in area to be served by the 30,000 approximately proposed facility or activity? Estimated number of unlicensed vehicles in area to be served by the 90 proposed facility or activity (tractors, off -road vehicles, etc.)? Number of Do-It- Yourself (DIY) used-oil collection centers " 22 approximately currently in operation within the proposed service area? Number which are privately owned/operated? 20 (service stations, auto repair) Number which are publicly owned/operated? 2 (ISD Bus Barn, Public Works) Quantity of DIY used-oil collected by such centers (if known)? 820 aal/mon approximately 5,040 gallons/month DIY oil is sold per month in Round Rock Number of DIY curbside used -oil collection services currently in 0 operation within the proposed service area? Quantity of DIY used-oil collected through curbside pickup service? 0 Furthest distance (in miles) that citizens in the proposed service area must currently travel to drop off DIY used-oil? 4 1/2 (miles) DATE: May 25, 1993 SUBJECT: City Council Meeting, May 27, 1993 ITEM: 10F. Consider a resolution authorizing the submittal of a grant application to the Texas Water Commission for oil recycling. STAFF RESOURCE PERSON: Jim Nuse STAFF RECOMMENDATION: Members of the Environmental Advisory Board will make this presentation. The proposal is to set up several collection stations for "do -it yourself' oil changers to dispose of their oil properly. The grant will cover the costs of the program.