R-93-05-27-10G - 5/27/1993 DATE: July 16, 1992
SUBJECT: City Council Meeting, July 21, 1992
ITEM: 9.A. Consider a resolution authorizing the Mayor to enter
into an amended Tourism Contract with the Round Rock
Chamber of Commerce.
STAFF RESOURCE PERSON: Joanne Land
STAFF RECOMMENDATION:
February 1991 the City and the Chamber entered into a Tourism
Contract. The contract sets out how the Chamber is to manage the
funds they receive from hotel/motel revenues.
The Chamber Tourism Committee requested the Council consider
letting them serve as a "clearing house" for all tourism events.
To that end they requested they be allowed to recommend
disbursement of hotel/motel event funds. The Committee will '
conduct the application and interview process and recommend
disbursement to the Council. The Council will then consider the
entire hotel/motel budget.
In order for the Tourism Committee to make tourism event
recommendations a contract amendment is needed. Also the Chamber
tourism budget submittal date needs to be changed from June 1st to
August 1st.
The two amendments are included in the attached contract
amendment for your consideration.
RESOLUTION NO.
WHEREAS, the City Council has previously adopted by resolution
a 1992-93 budget for the expenditure of hotel tax funds, and
WHEREAS, the Council wishes to amend said budget to provide for
a disbursement to the Round Rock Chamber of Commerce, Round Rock
Soccer Association and RTG Partners, Now Therefore,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the 1992-1993 budget for the expenditure of hotel tax funds
be amended as set forth in Exhibit "A" to provide for a disbursement
to the Round Rock Chamber of Commerce, Round Rock Soccer Association
and RTG Partners.
RESOLVED this 27th day of May, 1993.
N
CHARLES CULPE Ej Mayor
City of Round Rock, Texas
ATTEST:
J NE LAND, City Secretary
KS/RS052730
City of Round Rock.Texas 02:19 PM
Hotel-Motel Tax Fund#71
1992-93 Budget
prepared: October 17,1992
92-•93
89-90 90-91 - 91-92 91-92 PROPOSED
ACCOUNT NO DESCRIPTION OF ITEM ACTUAL ACTUAL, BUDGET ACTUAL BUDGET
Beginning Fund Balance 25,000 83,251 104,181 104,181 90,000
REVENUES:
71-00-000-4123 Hotel-Motel Occupancy Tax 100,349 110.854 107,000 122.537 126,210
71-00-000-4610 Interest Income 3,945 5,886 5,000 4,494 5,300
71-00-000-4628 Contributions-Sportsfest 5,747 0 0 0 0
71-00-000-4628 Contributions-Outlaw Trail 8,630 0 0 0 0
71-00-000-4628 Contributions-Blue Grass Fest 0 0 0 0 0
71-00-000-4628 Contributions-Tourism 500 0 0 0 0
71-00-000-4628 Contributions-Sunrisers 3,112 0 0 0 0
71-00-000-4628 Contributions 500 12,667 0 17,293 15,875
Total Revenues 122,783 129,407 112,000 144,324 147,385
Total Funds Available 147,783 212,658 216,181 248,505 237,385
EXPENDITURES:
71-23-113-6406 Park Improvements _ 0 65 0 0 0
71-23-140-5000's Sportsfest 12,965 5,062 10,000 9,413 10,000
71-23-139-5000's OuUaw Trail 100 13,354 10,969 6,000 10,103 12,000
71-23-167-5458 Contingency 0 0 0 0 0
71-23-167-5651 Sunrise IQwanis Club Basketball 6,000 3,846 6,000 5,532 7,000
71-23-167-5652 RR Jaycees 0 0 0 0 0
71-23-167-5653 BMXCIub 0 0 0 0 0
71-23-167-5655 Kiwanis Domino Tournament 0 0 0 0 0
71-23-167-5657 RR Fencing Assn. 1,500 0 0 O 0
71-23-167-5658 Pony Coft 0 0 0 0 0
71-23-167-5659 Sertoma Gun Shows(2) 7,500 3,000 3,000 3,000 1,500
71-23-167-5660 Bluegrass Festival Publicity 2,600 0 0 0 0
71-23-167-5661 Am Legion State Baseball Tourney 6,000 6,000 6,000 6,000 6,ODO
71-23-167-5662 Soccer Tournament(10) 5,000 0 0 0 0
71-23-167-5663 Horseless Carriage Club 500 0 0 0 0
71-23-167-5664 Sertoma Girls Softball Director's 3,000 3,000 3,000 3,000 0
71-23-167-5665 Music Festival 3,400 7,500 7,500 7,500 7,500
71-23-167-5666 ElAmistad 3,000 3,000 3,000 3,000 3,000
71-23-167-5668 RR Police Off-BBO Cook-Off 0 0 2,250 2,250 2,500
71-23-167-5669 Rock Hardball Classic 0 0 0 0 3,000
71-23-167-5670 Fast Draw Contest 0 0 0 0 4,025
Total Tourism Events 64,819 42,442 46,750 49,798 56,525
ARTS SUPPORT
71-23-179-5458 Contingency 0 0 0 0 0
71-23-179-5654 Choir 3,000 3,000 3,600 3,600 3,600
71-23-179-5656 Sam Bass Theatre 3,000 3,000 4,000 4,000 3,825
71-23-179-5667 Community Band 0 3,000 3,500 3,500 3,500,
71-23-179-5671 Miss Round Rock Pagent 0 0 0 0 2,500
Total Cultural Events 6,000 9,000 11,100 11,100 13,425
92-99
89-90 - 90-91 91-92 91-92 PROPOSED
ACCOUNT NO DESCRIPTION OF ITEM ACTUAL ACTUAL BUDGE'!' ACTUAL BUDGET
TOURISM SUPPORT
71-23-203-5402 Advertising Contingency 300 0 0 0 0
71-23-203-5402 Advertising-Pearce 800 0 0 0 0
71-23-203-5402 Advertising-Austin Outdoor 818 0 0 0 - 0
71-23-203-5458 Contingency 0 0 0 0 0
71-23-203-5640 OSP @ PV Festival Impvts 0 0 15,900 4,837 15,000
71-23-203-5639 Chamber of Commerce 40,600 55,000 55,000 55,000 55,000
Total Tourism Support 42,518 55,000 70,900 59,837 70,000
COMMUNITY CENTER
71-23-194-5315 Operations and Maintenance 4,171 2,035 8,000 2,980 8,000
71-23-194-6110 Capital Outlay:Misc, 0 0 0 0 0
HVAC System,Signage,Gutters 0 0 0 0 0
Total Community Center 4,171 2,035 8,000 2,980 8,000
71-23-194-6201 Construction-Gil Prather 0 0 0 0 0
71-23-194-6205 Consulting-R.Gill 0 0 0 2,588 0
71-23-194-6208 Contingency 0 0 0 0 0
71-23-194-6404 Landscape-BOST 0 0 0 0 0
71-23-194-6416 Improvements-Gerlich Homes 0 0 0 0 0
N/A Interior Design-OPUS 3 0 0 0 0 0
N/A Exterior Design-GSP 0 0 0 0 0
Total Center Funding 0 0 0 2,588 0
71-23-113-6408 Unallocated Contingency (5,864) 0 O 0 0
Total Expenditures 111,644 108,477 136,750 126,303 147,950
RESERVES:
N/A Advertising Reserves(3) 0 0 0 0 0
Total Reserves 0 0 0 0 0
Ending Unallocated Fund Balance 38,t99 tOd,i81 79,49] 122,202 89,435
Round Rock
chamber of commerce round rock
212 east main street•round rock,texas 78664•512-255-5805
.wr n
May 7, 1993
Mayor Mike Robinson
City of Round Rock
221 East Main Street
Round Rock, TX 78664
Dear Mayor Robinson:
The Tourism Committee of the Round Rock Chamber of Commerce has
investigated and developed an advertising program to target Winter
Texans.
Our proposal consists of directional billboards to be located
approximately 40 or 50 miles north of Round Rock on IH-35 indicating
sightseeing and shopping in Historic Round Rock. The other part of the
proposal consists of television commercials to be broadcast from October
until February in the Rio Grande Valley.
Since this is a new proposal, the Tourism Committee requests Hotel/Motel
Tax money in the amount of $32,880. 1 would like to make a presentation
on this proposal to the City Council at their next meeting on Thursday, May
13, 1993. 1 am enclosing some information for you regarding this
proposal.
Sincerely,
anice McKennon, Chairman
Tourism Committee
Round Rock Soccer Association
P.O.Box 722
Round Rocly Texas 78680
May 14, 1993
To the City of Round Rock:
The Round Rock Soccer Association's,Aussie-Texan Committee,will be conducting an
International Soccer Tournament with our sister city,Lake Macquarie,Australia. The
Cardiff Junior Soccer Club located in Lake Macquarie will be sending three teams to
compete in this tournament to be held in late September of 1993. The Championship
Game,the Cobber's Cup,will be held October 3, 1993.
To help defer the cost of this tournament,we are requesting$2,000.00 from the
Hotel/Motel Tax Fund.
If you require further information please contact Vickie Burgener at 244-1644 hm.,452-
9262 wk.or myself; Greg McNicol at 255-1778 hm.,499-4600 wk.
Thank You in advance for your time.
Sincerely, A L
�
Greg McNicol
Vice President of Facilities,RRSA
and Tournament Director,Aussie-Texan Connection
GLM
xc: Mike Chatron-President,RRSA
Vickie Burgener-Chairperson,Aussie-Texan Connection Committee
Camcime
a dhdtkn q/ YPI Oammgakat�oax Inc
Schedule Proposal for.Round Rock Tourism Date:26-Mar-93
Total Ads: 3696
Total Weeks: 22
Total Investment: $18,480.00
Average per Week: $840.00
Average Cost per Ad: $5.00
ADS ADS TO'T'AL AD TOTAL
SYSTEM NET DAILY WIRMY FUGRT$ AIDS COST COST BT.IGMINFO
McAllen CNN 4 28 22 616 $5.00 $3,080.00 Oct. through Feb.
McAllen E$PN 4 28 22 616 $5.00 $3,080.00 Oct. through Feb.
Harlingen CNN 4 28 22 616 $5.00 $3,080.00 Oct. through Feb.
Harlingen E9PN 4 28 22 616 $5.00 $3,080.00 Oct. through Feb.
Brownsville CNN 4 28 22 616 $5.00 $3,080.00 Oct. through Feb.
Brownsville ESPN 4 28 22 616 $5.00 $3,080.00 Oct. through Feb.
SUMMARY
•Total ads indicated above is a minimum guarantee;actual total will be more,due to"autofill"system.
•"Bonus"spots on other networks,as available.
•This five month program provides consistency and frequency.
•Multiple production package prices available to provide fresh messages throughout the year.
301 HESTER'S CROSSING,SUITE 120 ROUND ROCK,TEXAS 79681 (512)218-0211 FAX(512)218-1308
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March 11, 1993
Ms.Sherry Roberts
108 East Main Street
Round Rock,Texas 78664
Dear Lis.Roberts:
As discussed,Duplex Advertising has two southbound billboard panels prior to
Georgetown.
The first consideration is a lighted 14'x 48'panel on a steel mono-pole structure.
It is located on the east side of I35,south of Salado at mile point 282.9,facing
north. This site is on the north side of the Texaco Truck Stop adjacent to the parking
area. The regular monthly rate is$800.00,with a twelve-month purchase. However,
I would like to offer the tourism committee a discounted rate of$600.00 per month.
This includes artwork, illumination and production within the 672 square feet of
panel face. Should there be a desire to utilize extensions beyond the face or complicated
pictorials requiring subcontractors,there would be a one-time charge based on
the additional production cost.
The second option is a lighted 14'x 48'panel of a multi-pole wood design. It is
on the west side of 135,just south of Main Street in Jarrell at mile point 275.1,
facing north. The monthly rate and terms are identical to the first consideration.
I have included a map that will provide a review of the structural sites and proposals
for each. I would be happy to further discuss an individualized approach at your
convenience. Thank you for your interest in Duplex Advertising.
Sincerely,
Dale Schigut
Sales Representative
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CIRCULATION
The Average Daily Effective Circulation
Bulletin #1 .................... 19,000
Bulletin #2 .................... 40,600
Bulletin #3A .................. 122,400
Bulletin #3B .................. 137,700
Bulletin #3C .................. 88,800
Bulletin #3D .................. 53,100
Bulletin #3E .................. 16,000
The three bulletins combined will deliver an average daily
effective Circulation of ................................... 68,228
INVESTMENT
Net cost for bulletin #1 and #2 per Month
$850.00 each .................................. $1700.00
Net cost for bulletin #3 per Month .............. $1500.00
Total Monthly Expenditure ....................... $3200.00
Cost per Thousand Exposures Daily ............... $ 1.56
EXTENSIONS
Any extensions to go above or below the sides of the board
are at an additional cost of $17.50 per square foot.
REPAINTS
In addition to the original, the City may change all or
a portion of the board one time during the year at no
additional cost.
Additional repaints will be at a cost of $3.50 per square
foot.
cz�m J
HOW WAS YOUR STAY?
Your continued business Is very Important to us. Please take a moment and help us in our efforts to
provide a consistent high level of product and service by filing out and returning this card. We thank
you and look forward to your next visit with us.
NAME: TELEPHONE NO. (AREA CODE FIRST):
ADDRESS: CITY: STATE: ZIP:
DATE OF VISIT: DID YOU STAY OVERNIGHT?
HOW DID YOU HEAR ABOUT US?
❑ TV COMMERCIALS ❑WORD OF MOUTH ❑NEWSPAPER AD ❑DIRECTORY
❑MAGAZINE AD ❑TRAVEL AGENT ❑BILLBOARD ❑BANNER
OTHER (PLEASE EXPLAIN):
PRIMARY PURPOSE OF TRIP:
❑BUSINESS ❑PLEASURE ❑RELOCATION ❑VACATION ❑TRAINING ❑LONG TERM PROJECT
OTHER (PLEASE EXPLAIN):
DID YOU VISIT ROUND ROCK'S VISITORS CENTER: ❑YES ❑ M
WOULD YOU RECOMMEND ROUND ROCK TO OTHERS: ❑YES ❑NO
MAY WE HAVE YOUR SUGGESTIONS FOR IMPROVEMENT?:
DATE: May 25, 1993
SUBJECT: City Council Agenda, May 27, 1993
ITEM: 10G. Consider a resolution authorizing amendment of the
Hotel/Motel Tax Budget for the Round Rock Chamber of
Commerce, Round Rock Soccer Association and RTG Partners.
STAFF RESOURCE PERSON: Joanne Land
STAFF RECOMMENDATION: Three requests for Hotel/Motel funds have been
received.
• Chamber of Commerce Tourism Committee $32,880.00
• Round Rock Soccer Association $ 2,000.00
• RTG Partners $15,000.00
The Tourism Committee is requesting monies for billboards and television
commercials targeted at getting some of the winter Texan trade. The Round
Rock Soccer Association is going to host an International Soccer Tournament
in September and is asking for $2,000 to help defray the cost of the
tournament. The remainder of the request is for RTG Partners who have been
asked to do a Civic Center feasibility study.
The total amount of the three requests is $49,880. The Unallocated Fund
Balance in the Hotel/Motel Fund is $89,435. If the Council so desires to
approve the requested funding the remaining balance would be $39,555.
Staff recommends approval of the requests.