R-93-07-08-9D - 7/8/1993Cc; V
V
Texas Department of Transportation
Williamson County
Control 0683 -01 -041
Project: CD 683 -1-41
RM 620: From IH 35
To Loop 384
Hon. Charles Culpepper
Mayor, City of Round Rock
221 East Main Street
Round Rock, Texas 78664
Dear Sir:
P,O. DRAWER 15426 • AUSTIN, TEXAS 78761 -5426 • (512) 832 -7000
August 20, 1993
Please refer to our August 11, 1993 letter (copy attached) whereby $79,807.89 in
additional escrow funds was requested.
As discussed this morning between Mr. Randy Hopmann and Mr. Joe Vining a
discrepancy in the figure for total bid items was discovered. Revised figures are
as follows:
Total Bid Items $366,612.96
2% Administrative Costs 7,332.26
Sub -total $373,945.22
7.323% Indirect Cost 27,384.09
Sub -Total $401,329.31
Less Previous Deposit (349,614.39)
Revised Balance Due $ 51,714.92
An Equal Opportunity Employer
Hon. Charles Culpepper
August 20,1993
Page 2
We regret any confusion that this may have caused. If you have any questions,
please let us know.
TEW:GLL:ljb
Attachment
cc: Danny Stabeno
Bill Glenn, P.E.
Randy Hopmann, P.E.
Sincerely,
Thomas E. Word, Jr., T.E.
Director of Transportation
Planning and Development
etas Department of Transportation
Williamson County
Control 0683 -01 -041
Project: CD 683 -1-41
RM 620: From IH 35 to Loop 384
Hon. Charles Culpepper
Mayor, City of Round Rock
221 East Main Street
Round Rock, Texas 78664
Dear Sir:
P.O. DRAWER 15426 • AUSTIN, TEXAS 78761 -5426 • (512) 832 -7000 -
August 11, 1993
Returned herewith for your permanent files is one fully executed counterpart to
one of two separate escrow agreements on the above referenced project. This
agreement covers sidewalks, curb and gutter, illumination, and landscape pavers,
whereas the other covers water and wastewater adjustments and is being
transmitted under separate cover to avoid confusion.
In a related matter, as a result of higher bids being received at contract letting
some additional escrow funds are needed. Using the same cost components as in
our preliminary estimate calculations, the amount due is as follows:
Total bid items
2% Administrative Costs
Sub -Total $400,121.39
7.323% Indirect Cost 29,300.89
Sub -Total $429,422.28
Less Previous Deposit (349,614.39)
Balance Due $79,807.89
While these funds are due on receipt of this letter, TxDOT agrees in this one
instance to allow deferment on this deposit until after October 1, 1993. Please
forward a check or warrant as soon as possible after that date.
,An Equal Opportunity Employer
$392,275.87
7,845.52
If you have any questions in this matter, please let us know.
Sincerely,
TEW:GLL:Ijb
Attachment
cc Danny Stabeno w/o attach
Bill Glenn, P.E., w/o attach
)1/�..1�/, "P, z=
Thomas E. Word, Jr., P.E.
Director of Transportation
Planning and Development
® Texas Department of Transportation
Williamson County
Control 0683 -01 -041
Project: CD 683 -1-41
RM 620: From IH 35 to Loop 384
Hon. Charles Culpepper
Mayor, City of Round Rock
221 East Main Street
Round Rock, Texas 78664
Dear Sir:
P.O. DRAWER 15426 • AUSTIN, TEXAS 78761 -5426 • (512) 832 -7000 i f&
Returned herewith for your permanent files is one fully executed counterpart to
one of two separate escrow agreements on the above referenced project. This
agreement covers sidewalks, curb and gutter, illumination, and landscape pavers,
whereas the other covers water and wastewater adjustments and is being
transmitted under separate cover to avoid confusion.
In a related matter, as a result of higher bids being received at contract letting
some additional escrow funds are needed. Using the same cost components as in
our preliminary estimate calculations, the amount due is as follows:
Total bid items
2% Administrative Costs
August 11, 1993
An Equal Opportunity Employer
RECEIVED AUG 1 7199•
$392,275.87
7,845.52
Sub -Total $400,121.39
7.323% Indirect Cost 29,300.89
Sub -Total $429,422.28
Less Previous Deposit (349,614.39)
Balance Due $79,807.89
While these funds are due on receipt of this letter, TxDOT agrees in this one
instance to allow deferment on this deposit until after October 1, 1993. Please
forward a check or warrant as soon as possible after that date.
If you have any questions in this matter, please let us know.
TEW:GLL:ljb
Attachment
cc Danny Stabeno w/o attach
Bill Glenn, P.E., w/o attach
Sincerely,
Q 14
Thomas E. Word, Jr., P.E.
Director of Transportation
Planning and Development
STATE OF TEXAS
COUNTY OF TRAVIS
t
THIS AGREEMENT is made this day of
CD 683 -1 -41
0683 -01 -041
Williamson County
, 1993, by and between the
City of Round Rock, Texas, hereinafter called the "City ", Party of the First Part, acting
by and through its City Council and the State of Texas, hereinafter called the "State ",
Party of the Second Part, acting by and through its Texas Department of
Transportation Commission.
WHEREAS, the City desires participation in adjusting water and waste water lines
and incidental items within the limits from Interstate Highway No. 35 to Loop 384 on
Ranch to Market Road No. 620, which is solely the City's responsibility and the City
has requested the State to construct or have constructed this work. The State will
construct or have constructed this work for and on behalf of the City and at the City's
sole expense, excluding preliminary engineering. The estimated construction cost of
this work is Three Hundred Forty Nine Thousand Six Hundred Fourteen and 39/100
Dollars (S349,614.39), including contingencies and construction engineering, and
including indirect costs at the rates in effect for the fiscal years during which the work
is accomplished. The indirect cost rate will be based on the Texas Department of
Transportation's Indirect Cost Plan.
NOW THEREFORE, it is understood that this proposed work will be constructed by
the State and the City will transmit to the State with the return of this agreement,
executed by the City, a warrant or check made payable to the Texas Department of
-2-
CD 683 -1 -41
0683 -01 -41
Williamson County
Transportation in the amount of Three Hundred Forty Nine Thousand Six Hundred
Fourteen and 39/100 Dollars ($349,614.39), to be used in paying for the proposed
work required by the City in the City of Round Rock. It is further understood that the
State will construct only those items for the City as requested and required by the City
and the entire cost of such items, excluding preliminary engineering, will be borne by
the City. If the State elects to receive bids and if upon receipt of bids by the State
and /or the actual construction and /or approved changes in the contemplated
improvements it is found that this amount is insufficient to pay the City's portion, then
the City upon request of the State will forthwith supplement this amount by an
amount equal to the City's full estimated or actual share of the cost of this work less
the amount previously paid to the Texas Department of Transportation. In the event
the amount as paid is more than the actual cost, then the excess amount will be
returned to the City. It is further understood that the work to be done on behalf of the
City, as herein provided, will include the cost of contingencies and construction
engineering and indirect cost.
executed in duplicate on the day above stated.
By:
By:
By:
By:
IN TESTIMONY WHEREOF, the parties hereto have caused these presents to be
CITY OF ROUND ROCK
Party of the First Part
By:
City Manager
Member of City Council
Member of City Council
Member of City Council
Member of City Council
ATTEST:
0 0111 AL/L i &i IPA/
y Clerk /City Secretary
APPROVED AS TO FORM:
BY)
Di
-3-
CD 683 -1 -41
0683 -01 -041
Williamson County
TEXAS DEPARTMENT OF
TRANSPORTATION
Party of the Second Part
Certified as being executed for the
purpose and effect of activating and /or
carrying out the orders, established
policies, or work programs heretofore
approved and authorized by the Texas
Department of Transportation
Commission under the authority of
Minute Order 100002.
ract dministration
STATE OF TEXAS
COUNTY OF WILLIAMSON
CITY OF ROUND ROCK
I, JOANNE LAND, Assistant City Manager /City Secretary of the City of
Round Rock, Texas do hereby certify that the above and foregoing is a true
and correct copy of a resolution passed and adopted by the City Council of
the City of Round Rock, Texas, at a meeting held on the day of
, 19 9:21 , which is recorded in the minutes of the City of Round
Rock in book .-7, l J .
CERTIFIED by my hand and seal of the City of Round Rock, Texas on this
�`► day of
, 19 "1.__) .
"At AL!
•
NNE LAND
Assistant City Manager/
City Secretary
Therefore,
ATTEST:
WHEREAS, the City desires the construction of water and
wastewater line improvements for the Round Rock Avenue /Mays Street
project, and
WHEREAS, the State of Texas, by and through its Department of
Transportation will provide such construction in exchange for a
contribution from the City of $349,614.39, and
WHEREAS, an Agreement has been prepared providing for such
construction and contribution, and
WHEREAS, an City Council wishes to approve said Agreement, Now
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City an Agreement with the Texas Department of
Transportation for the construction of water and wastewater line
improvements as described above, said Agreement being attached hereto
and incorporated herein as Exhibit "A ".
RESOLVED this 8th day of July, 1993.
ainimu Y
E LAND, City Secretary
LUTION
RS07083D
RESOLUTION NO. R 9 -3 -07-08-90
CHARLES CUL , Mayor
City of Round Rock, Texas
•
STATE OF TEXAS
COUNTY OF TRAVIS
THIS AGREEMENT is made this day of
.? D7 -o -qj
CD 683 -1 -41
0683 -01 -041
Williamson County
, 1993, by and between the
City of Round Rock, Texas, hereinafter called the "City ", Party of the First Part, acting
by and through its City Council and the State of Texas, hereinafter called the "State ",
Party of the Second Part, acting by and through its Texas Department of
Transportation Commission.
WHEREAS, the City desires participation in adjusting water and waste water lines
and incidental items within the limits from Interstate Highway No. 35 to Loop 384 on
Ranch to Market Road No. 620, which is solely the City's responsibility and the City
has requested the State to construct or have constructed this work. The State will
construct or have constructed this work for and on behalf of the City and at the City's
sole expense, excluding preliminary engineering. The estimated construction cost of
this work is Three Hundred Forty Nine Thousand Six Hundred Fourteen and 39/100
Dollars ($349,614.39), including contingencies and construction engineering, and
including indirect costs at the rates in effect for the fiscal years during which the work
is accomplished. The indirect cost rate will be based on the Texas Department of
Transportation's Indirect Cost Plan.
NOW THEREFORE, it is understood that this proposed work will be constructed by
the State and the City will transmit to the State with the return of this agreement,
executed by the City, a warrant or check made payable to the Texas Department of
-2-
CD 683 -1 -41
0683 -01 -41
Williamson County
Transportation in the amount of Three Hundred Forty Nine Thousand Six Hundred
Fourteen and 39/100 Dollars ($349,614.39), to be used in paying for the proposed
work required by the City in the City of Round Rock. It is further understood that the
State will construct only those items for the City as requested and required by the City
and the entire cost of such items, excluding preliminary engineeririg, Will be borne by
the City. If the State elects to receive bids and if upon receipt of bids by the State
and /or the actual construction and /or approved changes in the contemplated
improvements it is found that this amount is insufficient to pay the City's portion, then
the City upon request of the State will forthwith supplement this amount by an
amount equal to the City's full estimated or actual share of the cost of this work less
the amount previously paid to the Texas Department of Transportation. In the event
the amount as paid is more than the actual cost, then the excess amount will be
returned to the City. It is further understood that the work to be done on behalf of the
City, as herein provided, will include the cost of contingencies and construction
engineering and indirect cost.
By:
By:
By:
By:
By:
IN TESTIMONY WHEREOF, the parties hereto have caused these presents to be
executed in duplicate on the day above stated.
CITY OF ROUND ROCK
Party of the First Part
City Manager/ a
Member of City Council
Member of City Council
Member of City Council
Member of City Council
ATTEST:
Clerk /City Secretary
APPROVED AS TO FORM:
CD 683 -1 -41
0683 -01 -041
Williamson County
TEXAS DEPARTMENT OF
TRANSPORTATION
Party of the Second Part
Certified as being executed for the
purpose and effect of activating and /or
carrying out the orders, established
policies, or work programs heretofore
approved and authorized by the Texas
Department of Transportation
Commission under the authority of
Minute Order 100002.
By:
Director, Contract Administration
-3-
DATE: July 6, 1993
SUBJECT: City Council Meeting, July 8,1993
ITEM: 9.D. Consider a resolution authorizing the Mayor to enter into an
Escrow Agreement with the Texas Department of Transportation
for water and wastewater line improvements for the Round
Rock Avenue /Mays Street project.
STAFF RESOURCE
PERSON: Joe Vining
STAFF
RECOMMENDATION: Approval
The attached escrow agreement is required by the Texas Department of
Transportation to establish our participation in the Round Rock Ave. /Mays St.
project. This agreement for the relocation of water and wastewater lines is for
$349,614.39 and will be paid for from the utility fund.
Economic Impact: $349,614.39 from the utility fund.
STATE OF TEXAS
COUNTY OF WILLIAMSON
CITY OF ROUND ROCK
I, JOANNE LAND, Assistant City Manager /City Secretary of the City of
Round Rock, Texas do hereby certify that the above and foregoing is a true
and correct copy of a resolution passed and adopted by the City Council of
the City of Round Rock, Texas, at a meeting held on the J day of
yy91 ___, 194.3 , which is recorded in the minutes of the City of Round
Rock in book 30 .
CERTIFIED by my hand and seal of the City of Round Rock, Texas on this
'da of
, 19 .
NNE LAND
Assistant City Manager/
City Secretary
,