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R-93-07-20-9A - 7/20/1993ATTEST: NE LAND, City Secretary KS/RESOLUTION RS07203A i tairzeti RESOLUTION NO. A ' / 3 07 (90- giq WHEREAS, the City Council has previously adopted by resolution a 1992 - 93 budget for the expenditure of hotel tax funds, and WHEREAS, the Council wishes to amend said budget to provide for a disbursement to the District 30 Little League and Round Rock Sertoma Girls Softball, Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the 1992 -1993 budget for the expenditure of hotel tax funds be amended as set forth in Exhibit "A" to provide for a disbursement to the District 30 Little League and Round Rock Sertoma Girls Softball. RESOLVED this 20th day of July, 1993. CHARLES CUL E 2, Mayor City of Round Rock, Texas ROUND ROCK CHAMBER OF COMMERCE APPLICATION FOR FUNDING ASSISTANCE FOR SPECIAL EVENTS Date of Application: 7-25-1973 Event: L. fLic h eaq a..fec7 ry �iis / >� Date of Event: 7..i 93 /d T- .28 (Check one) / X New Event Existing Event Sponsoring Organization: 30 L,'1 ,t/e Lca9u� Tax I.D. Number /Tax Status: reties /Gro 4 .3 is /1/0A1 _freAY (97.1A, ad I 0A/ Person Presenting Request: D,S✓;el , % rae ,ii Address: �, O. Box J&23 Aa.ud/Crir4 % ds Phone: (Day) .2sS- -x 595/ (Night) ...?...C6 Contact Person for Organization (if not same): //owari (ewe .155 Da or if49.7` Description of Activities Planned (include schedule of events, samples of posters, (flyers, ads, etc...) S�rI�SLr�S_ tu r 1 1 )ere —.L et. saJ fro pm Lin ZS °r.ac,___AZso 1 S_Iea .,6A,ALL_ 7'1/ Please indicate number of rooms per night expected hotel /motels: Round Rock hotel /motels Williamson County hotel /motels Austin hotel /motels Projected Attendance: m?000 Age Group of Participants: /0 No. of rooms Number of accompanying .non-participants: to book at local No. of nights PRE -EVENT BUDGET YEAR /P93 Must be submitted on this form or in this format for review. Applicant must submit compiete financial report from previous year's event, if applicable. REVENUE: Start-up Revenue (from previous proceeds, etc.) $3„.?./. OD Projected Revenue: Admission Fees /Ticket Sales Beet# - Sales. , P ;As Sa / cs Souvenir Sales T- sA; -is Concession Sales Donations Hotel /Motel Tax Total Projected Revenue: IN -KIND SERVICES $ _500. $ $00, 00 $ /n(n.00 $ /0 80. 00 $ .z3 0o. 00 $ 4:2 5 . b0 Note: It is not necessary to add the $ figure for In -Kind Services into the final revenue /expenditure figures. These figures are important for the sponsoring organization to be aware of and make note of and count as added value and contributions to the success of your event. Donated or In -Kind Services (attach $$ figure if possible) Supplies $ Materials $ Volunteer Hours $ 3000.00 Total Value of In -Kind Services $ 3o On. by EXPENSES: Projected Expenses: Administrative Expenses Staff $ Facility Rental $ yon oe') Postage $ /oo. 00 Telephone $ $00.00 Office Supplies $ Extension Cords $ Tape, Glue, Nails, etc. $ S6„w s $ /DQO.00 BR II ) , / a��,. /k caa $ iso 00 $ $ Operating Expenses Entertainment $ Port-A- Potties $ Clean-up far wn,p;res ' Food, Lodging (forenterta+rlers) $ 4400.00 Decorations $ Advertising /Promotion Expenses Posters (include prod. & printing) $ Flyers (include prod. & printing) $ Newspapers (detail papers, frequency) $ Magazines (detail & frequency required) $ Radio (detail & frequency required) $ Television (detail & frequency required) $ Billboard (no. of and locations) $ Total Projected Expenses $ C SW 0 . de Projected Profit (loss) $ — x 00 REQUESTED MONIES Amount requested from hotel /motel funds: $ 2500 • 0 Date Funds are needed: 7- - 19 ? List plans for using monies (specific line items from budget) ��ver.i1 c��o�S�s for �':G1��� YYIZTrfr,a I's (L. /l &loci F Additional Comments: Pflugerville High 5:30 P.M. Junior League Game 1 8:00 P.M. Senior League Game 3 1:00 P.M. Big League Game 5 4:00 P.M. Big League Game 6 7:30 P.M. Big League Game 7 McNeil High 7:00 P.M. Big League Game 8 7:00 P.M. Big League Game 9 5:30 P.M. Big League Game 10 If needed 8:00 P.M. Big League Section II Schedule of Events for Baseball Round Rock High 22 5:30 P.M. Big League Game 2 8:00 P.M. Big League Game 1 23ffl 5:30 P.M. Senior League Game 2 8:00 P.M. Senior League Game 1 24th 9:00 A.M. Senior League Game 6 11:50 Meeting of all managers, coaches, and umpires. This meeting is mandatory!! 12:00 P.M. Challenger Game 1:05 P.M. Opening Ceremonies and equipment check -in for all teams having not played. 2:00 P.M. Senior League Game 5 5:00 P.M. Big League Game 3 8:00 P.M. Senior League Game 4 25th 1:00 P.M. Senior League Game 7 4:00 P.M. Senior League Game 8 7:30 P.M. Senior League Game 9 Round Rock High 26th 5:30 P.M. Junior League Game 10 8:00 P.M. Senior League Game 10 27Th 5:30 P.M. Junior League Game 11 8:00 P.M. Senior League Game 11 ; 28th 5:30 P.M. Senior League Game 12 If needed 8:00 P.M. Senior League Westwood High 5:30 P.M. Junior League Game 2 8:00 P.M. Junior League Game 3 9:00 A.M. Junior League Game 6 2:30 P.M. Junior League Game 4 5:00 P.M. Big League Game 4 8:00 P.M. Junior League Game 5 1:00 P.M. Junior League Game 7 4:00 P.M. Junior League Game 8 7:30 P.M. Junior League Game 9 Westwood High 5:30 P.M. Junior League Game 12 If needed 8:00 P.M. Junior League C District 13 07/23/93@ 5:30 P.M. Loser to D (1 Pflugervi]le District 11 District 10 7/23/93@ 5:30 P.M. Loser to A (2 Westwood High District 9 District 31 7/23/93@ 8:00 P.M. loser to B (3 Westwood Hi4h District 30 Loser 4 7/25/93@ 4:00 P.M. A (8 Loser 2 Igiestuood High 7/24/93 9:00 A.M. (6 1 @ Westwood High 1 B 1 Loser 3 D loser 1 7/25/939 1:00 P.M. ( Westwood High E loser 5 Section II for 1993 JUNIOR LEAGUE BASEBALL District 26 7/24/939 2:30 P.M.I loser to C (4 1 Westwood High 1 7/24/93 loser to E (5 Westwood High @ 8:00 P.M. 7/26/939 5:30 P.M. (10 Pound Nock High 7/25/93@ 7:30 P.M. loser to F (9 Westwood High F loser 9 7/27/93@ 5:30 P.M. (11 Poi d Pock High 7/28/93@ 5:30 P.M. loser to G if lst loss (12 Westwood High G Winner or 7/28/939 8:00 P.M. (13 Westwood High loser of 12 if' 1st: loss A District 19 Loser 2 I @Field 2 7/24/93 7:00 P.M. (6 I @ Field 2 B I Loser 3 District 26 7/24/93@ 3:00 P.M. I Loser to C (4 I District 20 Field 2 7/22/93@ 6:00 P.M. loser to D (1 I I Field 1 District 13 7/22/93@ 6:00 P.M. Loser to A (2 Field 2 1 7/24/93 District 11 1 Loser to E District 31 Field 2 7/22/93@ 8:00 P.M. I 9 5:00 P.M. loser to B (3 Field 2 District 30 1 Loser 4 7/25/939 3:00 P.M. (8 D Field 2 loser 1 7/25/93@ 1:00 P.M. (7 Field 2 E loser 5 Section II for 1993 LITTLE LEAGUE SOFTBALL (5 C F 7/26/939 7:00 P.M. (10 7/25/939 5:00 P.M. Inser to F (9 Field 2 Loser 9 7/27/93@ 7:00 P.M. (11 Field 2 7/28/93@ 7:00 P.M. loser to G if 1st loss (12 Field 2 Winner or 7/29/939 7:00 P.M. (13 Field 2 loser of 32 if 1st loss loser 4 7/25/939 7:00 P.M. A (8 Loser 2 I @Field 2 7/24/93 9:00 P.M. (6 1 @Field2 B I Loser 3 Section II for 1993 SENIOR LEAGUE SOFTBALL District 31 7/24/93@ 5:00 P.M.I loser to C (4 I District 30 Field 1 7/23/936 6:00 P.M. I 1 7/25/93@ 7:00 P.M. Loser to D (1 1 I Field 1 District 26 District 20 7/23/93@ 6:00 P.M. Loser to A (2 1 Field 2 1 7/24/93 1 District 19 1 Loser to E (5 1 District 13 Field 1 7/23/93@ 8:00 P.M. @ 7:00 P.M. I Loser to B (3 Field 2 District 11 7/26/939 7:00 P.M. (10 D Field 1 Loser 1 7/25/930 5:00 P.M. (7 Field 1 loser 5 loser to F (9 Field 1 loser 9 7/27/93@ 7:00 P.M. (11 Field 1 7/28/93@ 6:00 P.M. Loser to G if 1st Loss (12 Field 1 G Winner or 7/28/930 8:00 P.M. (13 Field 1 loser of 12 if 1st loss C District 30 7/23/93@ 8:00 P.M. Loser to D (1 Pound Pock High District 26 loser 4 .7/25/939 9:00 P.M. A (8 Loser 2 I @IOund Pock High 7/24/93 9:00 A.M. (6 1 @ Pound Pock Highl B 1 loser 3 D District 31 7/23/939 5:30 2.M.I Loser to A (2 1 Pound Pock High 1 7/24/93 District 13 I Loser to E (5 District 11 Pound Ibck High 7/23/939 8:00 P.M. 1 @ 2:00 P.M. loser to B (3 Pflugerville 1 District 10 1 loser 1 7/25/93@ 1:00 P.M. (7 Pound Pock High E loser 5 Section II for 1993 SENIOR LEAGUE BASEBALL District 9 7/24/93@ 8:00 P.M.I Loser to C (9 1 Pound Pock High 1 7/26/939 8:00 P.M. (10 Pound Pock High 7/25/939 7:30 P.M. loser to F (9 Pound lock High F loser 9 7/27/93@ 8:00 P.M. (11 Pound Pock High 7/28/93@ 5 :30 P.M. loser to G if 1st Loss (12 Pound Pock High G Winner or 7/28/939 8:00 P.M. (13 Pound Pock High loser of 12 if 1st loss District 31 7/22/93@ 8:00 P.M. loser to A (1 Round Rock High District 30 District 9 7/22/93@ 5:30 P.M.I loser to C (2 1 Pound Rock High 1 7/24/938 5:00 P.M.1 District 10 1 Loser to B (4 1 Westwood High 1 District 13 1 A E Loserl 7/25/938 1:00 P.M.I (5 Pflugerville 1 7/26/938 7:00 P.M. 3 I loser 4 (8 C FtNeil High loser 2 7/25/938 4:00 P.M. (6 Pflugerville D loser 3 District 11 7/24/938 5:00 P.M. Loser to D (3 Round Rock High Section II for 1993 BIG LEAGUE BASEBALL 7/25/93@ 7:30 P.M. loser to E (7 Pflugerville Loser 7 7/27/938 7:00 P.M. (9 ?Weil High 7/28/938 5:30 P.M. Loser to F if 1st Loss (10 McNeil High F Winner or 7/28/93@ 8:00 P.M. (11 M Neil High Loser of 10 if 1st loss District 30 7/22/93@ 8:00 P.M. I Loser to A (1 1 @ Field l 1 District 9 1 District 1 7/23/93@ 8:00 P.M. Loser to B (2 @ Field 1 A Loser 1 7/24/93 @ 3:00 P.M. (3 @ Field 1 B Section I for 1993 BIG LEAGUE SOFTBALL 7/25/93@ 1:00 P.M. Loser to C if 1st loss (4 @ Field 1 Loser 2 C Winner 7/25/93 @ 3:00 P.M. @Field 1 or Loser of 4 if 1st loss (5 Date of Application: 7" 1 7 - 93 Pa Ay /17/17Zan///- T Date of Event: /9u &arr y7-,v - fTH 6r #�.s S ow PrrcHS,OfT%ett-7loyMfWr (Check one) New Event 1/ Existing Event Sponsoring Organization: £ y r / . o 'Pock S x f1 G -.mss FT6/9<L Tax I.D. Number /Tax Status: Ar/ �RoFrr Event: ROUND ROCK CHAMBER OF COMMERCE APPLICATION FOR FUNDING ASSISTANCE FOR SPECIAL EVENTS Person Presenting Request: (3 S�Nori��liPl, Address: 3q0 y 1�i9i � !/tel l 44 Ark / ; d J Phone: (Day) g.3 (Night) Contact Person for Organization (if not same): (f,zG J.6- -Eky Description of Activities Planned (include schedule of events, samples of posters, flyers, ads, etc...) EA ,I / � J a //z�✓� MONzr ©.✓ ee,A.s. /yNlrJ'z9 . L a L o tn/ 51 SUI -i5' LL AL-r# C'imp_ o'✓3# P £j Ez-l__ S/ATtiR 0 (2 ___6_AKt c 1T T�L Please indicate number of rooms per night expected to book at local hotel /motels: No. of rooms No. of nights Round Rock hotel /motels Apt J /Ariif E ___ 9 _ Williamson County hotel /motels 7a40 11 Austin hotel /motels Projected Attendance: f 3 0 0 p <llyfes 7 0 SayPoQr9,es Age Group of Participants: r / — 11 /[y4 / ' ' Co9cH45 Number of accompanying non - participants: ,2 600 PRE -EVENT BUDGET YEAR / 99 3 �EQ Must be submitted on this form or in this format for review. Applicant must submit complete financial report from previous year's event, if applicable. REVENUE: Start-up Revenue (from previous proceeds, etc.) $ Projected Revenue: Admission Fees /Ticket Sales $ Booth Sales $ Souvenir Sales $ Concession Sales $ Donations $ Hotel /Motel Tax $ $ Total Projected Revenue: $ IN -KIND SERVICES Note: It is not necessary to add the $ figure for In -Kind Services into the final revenue /expenditure figures. These figures are important for the sponsoring organization to be aware of and make note of and count as added value and contributions to the success of your event. Donated or In -Kind Services (attach $$ figure if possible) Supplies $ Materials $ Volunteer Hours $ $ $ Total Value of In -Kind Services $ EXPENSES: Projected Expenses: Administrative Expenses Staff $ Facility Rental $ Postage $ Telephone $ Office Supplies $ Extension Cords $ Tape, Glue, Nails, etc. $ Operating Expenses Entertainment $ Port-A- Potties $ Clean -up $ Food, Lodging (for entertainers) $ Decorations $ $ Advertising /Promotion Expenses Posters (include prod. & printing) $ Flyers (include prod. & printing) $ Newspapers (detail papers, frequency) $ Magazines (detail & frequency required) $ Radio (detail & frequency required) $ Television (detail & frequency required) $ Billboard (no. of and locations) $ $ Total Projected Expenses $ Projected Profit (loss) $ 1993 NATIONAL TOURNAMENT BUDGET EXPENSES PONY Tournament Fee $4,450.00 Umpires $4,100.00 Hotel for PONY Officials $3,000.00 Concessions $2.500.00 Program Development $1,500.00 Miscellaneous $1,000.00 Softballs (20 dozen) $960.00 Ice $880.00 PONY T-Shirt Royality $100.00 Pinto Patches $325.00 lents $310.00 Golf Carts $260.00 EMS Donation $250.00 Port-a-pots $240.00 Banners $204.00 Security $115.00 Scorebooks $55.00 Gasoline $31.00 Tickets (Day) $25.00 Security T-Shirts $19.00 Total Expenses $20,324.00 INCOME Admissions $16,750.00 Concessions $5.000.00 T-Shirts $6, 000.00 Programs $1,000.00 Advertising $1,500.00 Total Income $30,250.00 NET INCOME $9,926.00 REQUESTED MONIES Amount requested from hotel /motel funds: $ Date Funds are needed: / - 93 List plans for using monies (specific line items from budget) Sop Of 7ij 3 7 - G1 / 0 _1LST ' i`94Z //Qd F 7 � 8E /gz J I2 2 fi rAtiI.� /r: kaWAM — — Po -IL POTS — T��✓TS - - CO A/c ESJ2 A 3 - Additional Comments: _ZnA 57 /6- rcordoMrc _6,arzvE � J ca�i✓ ��nN �SL� iPFA tilzTH O✓ Y_09 2rar 7f / ' 5 9X —N6 js � ✓� ERA -f11 1 2 L1- ' .s y -, z Z ' L W � ,T lr R ,9 Tf /2- j � �� Goy h/ / � r � V k • adiT � 4'2 -$ AT_ 7 CAM/ ,6,lg h714, Fez-ai 1 DATE: July 16, 1993 SUBJECT: City Council Meeting, July 20, 1993 ITEM: 9A. Consider a resolution amending the 1992 -1993 Hotel /Motel budget (District 30 Little League) (Round Rock Sertoma Girls Softball). STAFF RESOURCE PERSON: Joanne Land RECOMMENDATION: Two requests for Hotel /Motel money have been received by the staff. Round Rock Sertoma Girls Softball is requesting $2,500 for the Pony National /International Girls Slow Pitch Softball Tournament to be held the first of August. Last year's tournament brought over 4,000 people to Round Rock for a five day period. Girls Softball is expecting the same turnout this year. The second request is from District 30 Little League. They are requesting $2,500 to help defray costs for the Little League Sectional Playoffs to be held the end of July. They are anticipating approximately 5,000 people to attend the 52 team tournament. The current Unallocated Fund Balance in the Hotel /Motel Fund is $39,555. If the two requests totaling $5,000 are approved the fund balance will be $34,555. Staff recommends approval of both requests.