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R-93-09-23-10B - 9/23/1993WHEREAS, the Bureau of Justice Assistance has grant funds available to cities for various law enforcement projects, and WHEREAS, grant funds are available through the Bureau of Justice Assistance for manpower necessary to implement the Community Oriented Policing Services (C.O.P.S.) program designed to form a partnership between the community and the police, utilizing a problem solving approach toward decreasing crime and the fear of crime, and WHEREAS, the City Council wishes to make application for the grant to provide financial assistance for the above - described program, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to make the necessary application for the above - described grant. n,Gf, r RESOLVED this 023 day of • ' 1993. f✓rdri CHARLES •E ; R, Mayor City of Round Rock, Texas ATTEST: AO J0 LAND, City Secretar RESOLUTION Na i 93 09- - /08 DATE: September 21, 1993 SUBJECT: City Council Meeting, September 23,1993 ITEM: 10.B Consider resolution authorizing the Mayor to submit a grant to the Bureau of Justice Assistance for four police officers. STAFF RESOURCE PERSON: Wes Wolff /Rick Thomas RECOMMENDATION: Approval This grant application, if funded, will provide four additional police officers. The program under which these officers will be funded is called "Community Oriented Policing Services" (C.O.P.S.). The mission of the C.O.P.S. program is to form a partnership between the community and the policy, utilizing a problem solving approach toward decreasing crime and the fear of crime. C.O.P.S. is a three -year grant program which will fund 75% of the officers' salaries (including fringe benefits) each year of the grant period. The following is a breakdown of the salaries /fringe benefits: Salary: $24,731.20 Fringes: 7,190.41 (FICA, Ins., TMRS, Workman's Comp., Professional Pay Certification, TEC, Longevity) Total: $31,921.61 4 Officers OD $31,921.61 = $127.686.44 per year Annual Expenses: Projected Expenses: BJA Grant funds 75% = 95,764.83 City Match 25% = 31,921.61 Total 3 yr. contribution: $287,294.49 Total 3 yr. match: 95,764.83 It is anticipated that funding will occur in November or December of 1993. Economic Impact: If the grant is awarded, the police department personnel budget must be adjusted by $31,921.61 in the 93/94 budget year. CITY OF ROUND ROCK INTEROFFICE MEMORANDUM Date: October 12,1993 To: Bob Bennett, AICP City Manager From: Mona Ryan, Planning Tech g. Planning and Community velopment Subject Police Hiring Supplement Program Enclosed is a copy of the grant that has been submitted today to the U.S. Department of Justice. This is the grant that was authorized by Resolution No. R- 93- 9- 23 -10B. c Chief Wesley Wolff Sgt. Rick Thomas CITY OF ROUND ROCK, TEXAS OCTOBER, 1993 BUREAU OF JUSTICE ASSISTANCE POLICE WRING SUPPLEMENT PROGRAM COMMUNITY ORIENTED POLICE SERVICES PROGRAM JVt'l LI1..N a I1.J14 run FEDERAL ASSISTANCE 2. DATE SUBMITTED 10/12/93 Applicant Identifier 1. TYPE OF SUBMISSION: Appisalron Proappfication ❑ Construction ❑ Construction XI No2Canstruction ❑ NOnConstruct.on 3. DATE RECEIVED OY STATE State Application Identifier 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier 5. APPLICANT INFORMATION Legal Name. CITY OF ROUND ROCK Organizational Unt ROUND ROCK POLICE DEPARTMENT Address (give city, county, state, and zip code) 221 East Main Street Round Rock, TExas 78664 Name and telephone number of the person t0 be contacted on matters involving this application (glue area code) Chief Wesley Wolff (512) 218 -5500 A EMPLOYER IDENTIFICATION NUMBER (EIN): 7. TYPE OF APPLICANT: (enter appropnate letter in boo) Ld A. State H. Independent School Dist. B County I State Controlled Institution of Higher Learning C. Municipal J. Private University O Township K Indian Tribe E Interstate L. Individual F Intermunicipal M Profit Organization G Special District N. Other (Specify): 17 14 I 6 0 1 11 7 14 8 I 5 1. TYPE OF APPLICATION: IX Now ❑ Continuation ❑ Revision O Revision. enter appropriate letter(s) in box(es). • ❑ A. Increase Award B Decrease Award C Increase Duration D. Decrease Duration Other (specify): i e, NAME OF FEDERAL AGENCY: BUREAU OF JUSTICE ASSISTANCE 10. ASSISTANCE NUMBER: DOMESTIC I 1 6 Ial 5 8 0 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT. POLICE HIRING SUPPLEMENT Population of jurisdiction to be served: 37, Total of Sworn Officers to be hired: 4 Name of jurisdiction to be served: City of Ri Rock TTTLE Drug Control and System Improvement Discretionary Grant Program 12. AREAS AFFECTED BY PROJECT (tines, counties, states, etc.): City of Round Rock, Texas 13. PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICTS OF. Start Date 11/1/93 Ending Date 10/31/93 a. Applicant b Project CONGRESSMAN LAMAR SMITH, Dist.21 POLICE HIRING SUPPLEMENT 15. ESTIMATED FUNDING: 16.15 APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. YES THIS PREAPPLICATIO5APPLICATION WAS MADE AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON. DATE 10/12/93 a. Federal S .00 96, 366 b Applicant S 32,122 .00 h NO ❑ PROGRAM IS NOT COVERED BY EC) 12372 ❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW c State S .00 d. Local $ .00 e. Other S .00 f Program Income S .00 —0— 17. IS THE APPLICANT DELINOUENT ON ANY FEDERAL DEBT? ❑ Yes If - Yes." attach an explanation © No gTOTAL S . 128,488 12. 70 THE BEST OF MY KNOWLEDGE AND BEUEF. ALL DATA IN THIS APPLICATIOWPREAPPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING 80DV OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE 15 AWARDED a Typed Name .f Authorized Representative CHA S PEPPER b Title MAYOR c Telephone number 512 255 - 3612 d Sig epr entatve r a Date Signed 10/12/93 rI .UU. Edit sorts Not Usable OMB Approval No. 0348 -0043 Standard Form 424 (REV 4.087 Prescribed by OMB Omelet' A•102 72 and ROUND ROCK POLICE DEPARTMENT and DEPARTMENT OF PLANNING AND COMMUNITY DEVELOPMENT Prepared by TABLE OF CONTENTS 1. PUBLIC SAFETY NEED 2. STRATEGY 3. IMPLEMENTATION PLAN 4. CONTINUATION AND RETENTION PLAN 5. ADDITIONAL RESOURCE COMMITMENTS 6. BUDGET PROPOSAL PUBLIC SAFETY NEED Page 1 The City of Round Rock is an ever growing community with a current population of 37,072. Our population has averaged a 6.3% a year growth from our 1990 census population of • 30,923. While this growth has been good for the local economy, our unemployment rate has averaged 3.4% during this period, it has resulted in increased demand for city services. To prepare the city for meeting this demand, within available resource levels, city management chose Total Quality Management as its operational methodology. Total Quality Management is a management philosophy which focuses on increasing productivity by reducing defects and rework. Processes are improved to ensure that the work is done right the first time making more staff time available to • meet new demands. Workers are empowered to make improvement decisions and to concentrate on determining the root cause of process problems. As a result city government has been working smarter and more efficiently. TQM has also helped in improving our police department's effectiveness. TQM was instrumental in the development of the police department's program based budget. This has allowed the police administration to objectively evaluate the services it provides • to its customers. TQM's customer orientation is an important component which provides the foundation upon which our Community Oriented Police Services Program will be built. Understanding and meeting customer perceptions of quality service are the first steps in forging an effective partnership with the community. Our program based budget has enabled the police department to examine the services we provide from a performance auditing perspective. This has ensured that services are being • provided as efficiently as possible while maintaining their effectiveness. Our city's rapid growth has been acutely felt in the police department. We currently operate with a ratio of 772 citizens per sworn officer. This ratio places us at the 25th percentile of Texas cities with comparable populations and public services. C.O.P.S. Program City of Round Rock, Texas The primary area affected by this growth has been calls for service which are handled by patrol officers: Year CFS 1992 -1993 32,404 1991 -1992 ' 24,140 1990 -1991 15,876 1989 -1990 16,200 1988 -1989 16,155 35,000 30,000 25,000 20,000 15,000 10,000 5,000 0 OFFICERS The number of officers had to be increased in order to meet this dramatic increase in demand for services: 34.2% Increase Page 2 1992 1991 1990 1993 1992 1991 1990 1989 Year Index Crimes 1992 1307 1991 1321 1990 1230 1989 1353 1988 1574 CALLS FOR SERVICE 52.1% Increase C.O.P.S Program City of Round Rock, Texas 1992 1991 1990 1989 1988 1993 1992 1991 1990 1989 1989 1992 1988 1991 Index Crimes 1990 Year Officers 1992 -1993 47 1991 -1992 45 1990 -1991 43 1989 -1990 42 1988 -1989 37 This increase in manpower has enabled us to keep up with the demand for services. Furthermore, applying these resources appropriately have been successful. Our Part I offenses reported to the Uniform Crime Report are as follows: 1989 1988 C.O.P.S. Program City of Round Rock, Texas This success is attributed to the effective distribution of our limited number of sworn officers: • 3M$ PATROL INVESTIGATIONS ADMINISTRATION 1992 29 13 3 1991, 28 13 2 1990 28 12 2 1989 23 12 2 1988 22 11 2 • The city has been able to avoid laying off or furloughing any officers during the last five years, b e have not had the ability to do, is to move forward into the community oriented era of policing. All available resources have been deployed simply to keep up with the tremendous increases in calls for service. Since, our projections indicate that the city will continue to grow we anticipate that our calls for service will continue to increase. As is indicated below, police services have been an important component of the overall city • budget. YEAR GENERAL FUND EXPENDITURES POLICE EXPENDITURES 1992 -1993 $9,155,540 $2,648,969 1991 -1992 $8,515,198 $1,933,794 1990 -1991 $8,091,229 $1,935,432 1989 -1990 $10,338,432 $1,641,461 1988 -1989 $9,909,302 $1,545,280 These figures illustrate that an average of 21.4% a year has been spent on providing police services. Since other vital city services cannot suffer to increase funding to police, it is necessary for us to seek alternative funding to provide the seed money for our Community Oriented Polices Services Program. Page 3 Page 4 C.O.P.S. Program City of Round Rack, Texas It is our belief that with this Federal Assistance we can establish our program and within the three year time frame accomplish our goal of forging an effective partnership with the • community. The results of this partnership will be, that the community will share in the responsibility of controlling crime and thereby reduce the demand on police services. As discussed earlier, police calls for service have been increasing at a rapid rate and there is every indication that this will continue to be the trend in the future. However, as indicated by the Index Crime figures, less than 10% of these calls for service deal with serious crime. Another 47% of calls for service deal with crime of a less serious nature, leaving 43% which is classified as • non criminal. Focusing efforts to reduce this 43% figure will result in less pressure on police resources, more effective use of available resources and cost savings. Each year the police department has averaged spending 1.96% of its operating budget on overtime. While it is true that some of this is paid for officers going to court on their days off, most of it is the result of meeting the public's demands for police services. The calls for services come in at such a rate that many officers do not have the time to complete the accompanying paperwork until the end of their tour of • duty. A community oriented approach focuses on discovering the underlying reasons for the call for service and eliminating the root cause, thereby eliminating future calls. The funding sought by this grant application will provide the funds during the three year period to establish our Community Oriented Police Services Program and demonstrate that a problem solving approach will result in reduced pressure on police services. The City of Round Rock's Total Quality Management efforts have already laid the foundation for this program. The • C.O.P.S. Program is the next logical step for the police department to take in its continuous improvement efforts. The police department has already established a high level of accountability to the community by demonstrating that it is managing its programs as cost effectively as possible. Page 5 C.O.P.S. Program City of Round Rock, Texas Our customer orientation ensures that the police are in harmony with the public regarding what is necessary for maintaining order in the community. The C.O.P.S. Program will place police officers in the community to act as facilitators in problem solving at the neighborhood level. These officers will be the catalysts for mobilizing neighborhoods in taking an active role in reducing the demand for police services. At the end of the grant period the city will be able to continue the program because resources will have been freed up that would otherwise have be used addressing an ever rising number of calls for service. This program will establish the correlation between solving community problems and reducing the pressure on police services. The police department will then be in a position to slowly expand the C.O.P.S. Program neighborhood by neighborhood until the city as a whole is a working partner of the police in reducing crime, the fear of crime and community problems which result in the need for police intervention. STRATEGY C.O.P.S. Program City of Round Rock, Texas C.O.P.S. Program City of Round Rock, Texas The mission of the Community Oriented Police Services Program focuses on the formulation of a partnership between the community and the police, utilizing a problem solving approach to reducing crime and the fear of crime. Patrol officers will work directly with the neighborhoods they patrol serving as facilitators for community stabilization. These officers will respond to needs defined by the community and will maximize community resources by mobilizing citizens to take an active role in improving the quality of life in their neighborhood. The goals and objectives for the Community Oriented Police Services Program are as follows: • To organize those resources that are needed in the police department and community to reduce actual or perceived crime; • To increase citizens' perception of personal safety; • To facilitate in the development of broad based solutions to the underlying social causes which manifest themselves as community problems; • To heighten community awareness of crime problems and methods of increasing law enforcement's ability to deal with actual or potential criminal activity swiftly and effectively; • To educate the community in problem solving techniques and assist them in the development of improvement plans to address their needs; • To eliminate citizen apathy about reporting crime to the police; and, • To enrich the quality of the police- community partnership by acting as a catalyst that brings together the resources, both human and material, to change and improve. Page 6 Page 7 _ C.O.P.S. Program City of Round Rock, Texas The operational methodology of the Community Oriented Police Services Program focuses on the application of Total Quality Management principles in achieving the program goals. Problem- solving techniques, continuous improvement plans, quality control measures that are closely linked to crime analysis data, and a customer orientation are the key elements that will be applied. As stated in the Public Safety Need portion of this grant application the City of Round Rock is a community of 37, 072 citizens. Our current growth rate is averaging 6.3% a year resulting in an average increase in calls for service of 43.2%. The Community Oriented Police Services Program strategy is to reduce the demand on police services by working with the community to solve the underlying problems resulting in the need for police intervention. This program will serve the citizens within the incorporated city limits of the City of Round Rock, Williamson County, Texas. The D.A.R.E. program, the Gang Response and Intervention Program (G.R.I.P.), the Blue Santa Program, and the Crime Prevention/Neighborhood Watch program are all examples of the police department's current community oriented activities. Each of these programs relies on the communities involvement and support for their success. Also, city management has increased community involvement through various' Town Meetings as part of its Total Quality Management activities. Through all of these activities the police department has established a networking relationship with other social agencies, schools and other criminal justice agencies. Implementing the Community Oriented Police Services Program will only serve to strengthen these relationships. Getting these agencies involved in the problem solving process should provide for a more cost effective utilization of resources across all agencies. The officers who will be selected will operate under a full- service role model, as opposed to the basically narrow, vocational one based primarily on law enforcement alone. A full- service model is made up of the following components: professionalism, human relations, community C.O.P.S. Program City of Round Rock, Texas relations, and law enforcement these components are further defined as follows: PROFESSIONALISM - characterized by independence in decision maldng which is guided by a code of ethics and the systematic application of a body of knowledge; actions are geared to the needs of the client rather than self - interest, self - monitoring by, and ultimate accountability to one's own peers. HUMAN RELATIONS - An awareness of interpersonal dynamics expressed by the utilization of alternatives to physical force; primary focus is on verbal and social interaction skills; a problem - solving orientation in which the police officer becomes a source of support strength, and authority. COMMUNITYRELATIONS - A collaborative approach to law enforcement in which liaison with the service community are maximized; cooperation and information flow are enhanced through various attempts to reduce social distance; coordination efforts with community members and resources. LAW ENFORCEMENT - Characterized by a recognition that the power and authority vested in the police officer is a responsibility to be exercised in consideration of the needs of the individual citizen (victim and criminal alike) and the best interest of society. Law enforcement in the context of "Law and Order" is feasible only as a joint effort of the police and the citizens of the community. During the selection and training period crime analysis data and calls for service information will be studied to determine the appropriate neighborhoods for program implementation. One neighborhood within each of the four patrol districts will be chosen for the program. Additionally another neighborhood within each patrol district will be chosen as the control group for evaluation purposes. Once the officers complete their training and are assigned to their neighborhoods the police department will begin a public relations campaign to increase public awareness and assist he officers with their mobilization efforts. The individual mobilization efforts of the officers will Page 8 initially begin with a introductory letter to each resident within the neighborhood. This will be followed by a door to door canvassing of the neighborhood by the officer assigned who will • conduct fear surveys to obtain pre- program data. Data will also be 'collected from a sample population within the control groups. Officers will use the Neighborhood Watch Program as a vehicle for initiating neighborhood meetings. This will provide a forum for assisting the citizens with identifying problems within their neighborhoods. Sharing police data regarding the neighborhood with the citizens will encourage community commitment. Neighborhood leaders will be identified and solicited to form • a Community Action Team. The neighborhood officers will serve as facilitators for this team and guide them through the improvement process. Attention will be focused on those factors that contribute to deteriorating conditions leading to crime, the fear of crime, and the need for police services. Solutions to these problems will be implemented and their effectiveness evaluated. The key factor during this phase is total community involvement in all stages of the improvement process. • Page 9 C.O.P.S. Program City of Round Rock, Texas The third phase of the program will expand the program from the individual neighborhoods to the city as a whole. The neighborhood officer's role will expand to include the mobilization and facilitation of problem - solving within a business area within their patrol district.. The police department will expand its role through the formation of a Public Safety Advisory Board. This board will be comprised of business and community leaders appointed for varying terms by the city council. the function of this board will be to provide the city council and chief of police with community input, on a broad scale, regarding planning and policy development. Furthermore, the police department will adopt a "Total Beat Concept" in deploying its resources. Under the Total Beat Concept resources are allocated geographically. Patrol and investigative personnel are assigned specific and permanent areas of responsibility conforming to existing patrol districts. The officers form the various shifts and the investigators comprise teams which utilize problem - solving Page 10 C.O.P.S. Program City of Round Rock, Texas approaches to providing police services to their district. The neighborhood officers who have already established their neighborhood programs will act as advisors to their respective district teams. Patrol officers assignments will permanent in terms of assignment area and shift. This will allow the officers to develop a rapport with the citizens within their patrol districts. The officers will respond to the calls for service within their districts and during their uncommitted time will involve themselves in community oriented activities. This will include conducting fear surveys, security surveys, and providing information at various neighborhood watch meetings. Investigative case load assignments would also be geographically based. Investigators, patrol officers, and the community will work together to solve crime, prevent crime, and reduce the fear of crime. • • • C.OP.S. Program City of Round Rock, Texas The Community Oriented Police Services Program will be evaluated by the following means: 1. Surveys will be conducted at six month intervals in the community as a whole and the program neighborhoods to determine victimization rates of unreported crime, citizen satisfaction, citizen perceptions reganding crime, and the level of fear of crime that is present. 2. Employee satisfaction surveys. 3. Analysis of crime and calls for service data at the beginning of the program and at six month intervals during the funding period. Data from the control neighborhoods will also be analyzed in comparison with the program data. 4. Geomapping and trend analyses will be conducted city wide, at six month intervals during • the program, to determine what affect the is having on overall crime in the city of Round Rock. 5. Crime- suspect and crime- victim correlations will be studied and compared between the program neighborhoods and the control neighborhoods to determine the crime prevention effectiveness of the program. Page 11 IMPLEMENTATION PLAN C.O.P.S. Program City of Round Rock, Texas • • Phase Two Problem Solving & Community Stabilization: 6/94 through the end of the 3rd Qtr '95 Semi - Annual Program Evaluation Jul. '94 Neighborhood Level Problem Identification & Selection Jul. '94 through Oct. '94 Formation of Improvement Plan/Problem Solutions Nov. '94 through Apr. '95 Semi - Annual Program Evaluation Jan. '95 Implementation of Solutions & Follow -up • Assessment May. '95 through Oct '95 Semi - Annual Program Evaluation Jul. '95 • Phase One Hiring & Training Initial Analysis of Calls for Service Data Jan '94 Customer Survey Feb '94 Public Relations Campaign Mar '94 Deployment & Neighborhood Mobilization Neighborhood Assignments Apr '94 Initial Neighborhood Survey Apr '94 First Neighborhood Watch Meeting May '94 Community Action Team Formation Jun '94 phase Three Expansion of Roles for Both Neighborhood Officers and the Police Department Implement Department's Total Beat Concept Neighborhood Officers Expand Scope to Include Business Area in their District Business Area Problem Identification & Selection Formation of Improvement Plan/Problem Solutions Semi - Annual Program Evaluation Implementation of Solutions & Follow -up Assessment Semi - Annual Program Evaluation Page 12 C.O.P.S. Program City of Round Rock, Texas 1/94 through the end of the 1st Qtr '94 4/94 through the end of the 2nd Qtr '94 Nov. '95 through the end of the 4th Quarter '96 Nov. '95 Nov. '95 Nov. '95 through Feb. '96 Mar. '96 through Aug. '96 Jul. '96 Sep. '96 through Dec '96 Jan. '97 • • CONTINUATION AND RETENTION PLAN C.O.P.S. Program City of Round Rock, Texas It is the intention of the City of Round Rock to utilize the funds requested in this grant application as seed money to enable the city to move into the community oriented era of policing. As stated earlier the rapid growth of our city has placed financial constraints upon our ability to initiate this transition. We fully believe that the officers hired with these funds will enable us to successfully implement our community Oriented Police services Program. The benefits from this program will allow the community and the police to work together to reorganize the demand and delivery of on police services. This reorganization will not only allow us to continue the program but, will provide the means for expanding the concepts of community oriented policing department wide. Successfully achieving the goals of this program will decrease the demand on police services. This will be accomplished by solving the root causes contributing to the demand. Our partnership with the community will result in a sharing of the responsibility for controlling crime. Addressing the underlying social causes from a problem - solving perspective will utilize other social agencies before the problem deteriorates requiring police intervention. We believe that this program will be successful and fully intend to continue and expand upon it at the completion of the grant period. Page 13 C.O.P.S. Program City of Round Rock, Texas ADDITIONAL RESOURCE COMMITMENTS C.O.P.S. Program City of Round Rock, Texas C.O.P.S. Program City of Round Rock, Texas The police department is already engaged in some community policing activities through its D.A.R.E. Program and its gang Response and Intervention Program. the D.A.R.E. Program receiving funding from a variety of local and state sources. The Gang Program receives 60% of its funding through a Criminal Justice Division of the Governor's Office. Also, the city currently funds community policing activities through the police department's Neighborhood Watch /Crime Prevention Program. These programs will act as support and resource areas for the Community Oriented Police Services Program. Additionally the city will be funding the vehicles, equipment, and materials for this program; as well as staff time and equipment from other departments who will be brought into the problem - solving process. Page 14 _ BUDGET PROPOSAL C.O.P.S. Program City of Round Rock, Texas OMB Approval No.0348-0044 BUDGET INFORMATION — Non - Construction Programs SECTION A — BUDGET SUMMARY Grant Program Function or Activity (a) Catalog of Federal Domestic Assistance Number (b) Estimated Unobl)gated Funds New or Revised Budget Federal (c) Non - Federal (d) Federal (e) Non-Federal (f) Total (9) Drug Control & I* System Improve. 16 -580 $ S S 96,366 S 32,122 S 128,488 Discretionary 2 Grant Program 3. 4. 5. TOTALS S S S 96,366 S 32,122 S 128,488 SECTION 5— BUDGET CATEGORIES 6 Object Clefs Categories GRANT PROGRAM. FUNCTION OR ACTIVITY Total (5) {i rug Control (2) (3) (4) a. Personnel s 98, 924 i s S s 98, 924.00 b. Fringe Benefits 29,564 29,564.00 c. Travel d. Equipment e. Supplies f. Contractual - 9. Construction h. Other , i. Total Direct Charges (sum of 6a - 6h) 128,488 128, 488.00 j. Indirect Charges —0— —0— k. TOTALS (sum of61and6)) 7. Program Income S 128,488 S —0— S S S $ S S S 128,488.00 S —0— • • • • anoaIa Yore 9140 la- Prescribed by OUB Circular 4 -102 SECTION C. NON - FEDERAL RESOURCES (a) Grant Program (b) Applicant (c) State (d) Other Sources (e) TOTALS 8 Drug Control & System Improvement Discretionary Grant Program S 32,122 $ -0- $ -0- $ 32,122 9. 10. 11. 12. TOTALS (sum of lines 8 and 11) $ 32, 122 S — S — $ 32,122 SECTION D - FORECASTED CASH NEEDS 13. Federal Toto11or1st Year tat OUarter 2nd Owner 3,d ouartar 41h OUarter $ 96,366 $ 24,091 $ 24,091 $ 24,091 S 24,093 14. NonFederal 32,122 8,030 8,030 8,030 8,032 15. TOTAL (sum of lines 13 and 14) $ 128,488 $ 32,121 $ 32,121 $ 32,121 $ 32,125 SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT (a) Grant Program FUTURE FUNDING PERIODS (Years) (b) First (c) Second (d)Thtrd (e)Fourth Drug Control & System Imporvement Discretionary 16. Grant Program $ 128,488 $ 128,488 5 S 17. 18. 19. 20. TOTALS (sum of lines 16 -19) $ 128,488 $ 128,488 S S SECTION F - OTHER BUDGET INFORMATION (Attach additional Sheets if Necessary) 2). Direct Charges: 1 22. None Indirect Charges: None I 23. Remarks None SF 424A (4.88) Page 2 Prescribed by OMB Groular A.102 Page 15 C.O.P.S. Program City of Round Rock, Texas The Community Oriented Police Services Program outlined above will require four full time patrol officers. This grant application seeks funding to cover 75%, per year, of salary and fringe benefits for those officers. These costs are itemized on the following page. Base Salary: Fringe Benefits: FICA Insurance Retirement Workmans Comp Professional Pay TEC • Longevity Total Fringe Benefits BUDGET NARRATIVE: Annual Salary 75% Federal Funding 25% Applicant Funding Total Annual Funding FOUR (4) PATROL OFFICERS Salary for 1 Annual Salary Officer for 4 Officers Page 16 24,731 xa- $98,924 1,922 1,750 1,989 1,115 480 45 90 7,391 xa• $7,688 x4- $7,000 xa- $7,956 xa- $4,460 x4- $1,920 xa- $180 xa- $360 x4- $29,564 32,122 xa- $128,488 C.O.P.S Program City of Round Rock, Texas $96,366 $32,122 $128,488 ASSURANCES C.O.P.S. Program City of Round Rock, Texas • • The Applicant hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines and requirements, including OMB Circulars No. A -21, A -110, A -122, A -128, A -87; E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements — 28 CFR, Part 66, Common Rule, that govern the application, acceptance and use of Federal funds for this federally- assisted project. Also the Applicant assures and certifies that: 1. It possesses legal authonty to apply for the grant; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, Including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information may be re- quired 2. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 P.L 91 -646) which provides for fair and equitable treatment of persons displaced as a result of Federal and federally- assisted programs. 3. It will comply with provisions of Federal law which limit certain political activities of employees of a State or local unit of government whose principal employment is in connection with an activity financed in whole or in part by Federal grants. (5 USC 1501, et seq.) 4. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act if applicable. 5. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom They have family, business, or other ties. 6. It will give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the grant. 7. It will comply with all requirements imposed by the Federal sponsoring agency concerning special requirements of law, program require- ments, and other administrative requirements. 8. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating That a facility to be used in the project is under consideration for listing by the EPA. 9. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, PublicLaw 93 -234, 87 Stat. 975, approved December 31, 1976. Section 102(a) requires, on and after March 2, 1975, the purchase of flood insurance in communities where such insurance is available as acondition forthe receipt of any Federal financial assistance for construction or acquisi- tion purposes for use In any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrase - Federal financial assistance" includes any form of loan. grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance. 10. It will assist the Federal grantor agency in its compliance with Section ASSURANCES OMB APPROVAL NO. 1121 -0140 EXPIRES. 1/31196 106 of the National Historic Preservation Act 011966 as amended (16 USC 470), Executive Order 11593, and the Archeological and Histori- cal Preservation Act of 1966 (16 USC 569a -1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of investi- gations, as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such properties, and by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such proper- ties. 11. It will comply, and assure the compliance of all its subgrantees and contractors, with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1; and all other applicable Federal laws, orders, circulars, or regulations. 12. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Pan 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs. 13. It will comply, and all its contractors will comply, with the non- discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of Crime Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments o11972; the Age Discrimination Act of 1975; Department of Justice Non - Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39. 14. In the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs. 15. It will provide an Equal Employment Opportunity Program if required to maintain one, where the application is for $500,000 or more. 16. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC 3501 et seq.) which prohibits the expenditur Imost new F - der . funds within the units of the Coastal Barrier our, Sys CHARLES CULPEr•E', ay or • City of Round Rock, Texas OJP FORM 4000/3 (Rev 1 -93) PREVIOUS EDITIONS ARE OBSOLETE. ATTACHMENT TO SF -424 1. Type of Federal Action: ❑ a. contract b. grant c. cooperative agreement d. loan e loan guarantee f. loan insurance 2. Status of Federal Action: ❑ a. bid /offer /application b. Initial award c. post -award 3. Report Type: ❑ a initial filing b. material change For Material Change Only: year quarter date of last report 4. Name and Address of Reporting Entity: ❑ Prime I ❑ Subawardee Tier if known: 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime: Congressional District, if known: I Congressional District, if known: 6. Federal Department/Agency: 7. Federal Program Name /Description: CFDA Number. if applicable: 8. Federal Action Number, if known: 9. Award Amount, if known: $ 10. a. Name and Address of Lobbying Entity (if individual, last name, first name, MI): !attach Connnuatton 5heet51 b. Individuals Performing Services (including address if different from No. 10a) (last name, first name, MU: 5F- LLL -A. if necessary/ 11. Amount of Payment (check all that apply): $ i ❑ actual ❑ planned 13. Type of Payment (check all that apply): ❑ a. retainer ❑ b one-time fee ❑ c. commission ❑ d. contingent fee ❑ e. deferred ❑ f. other; specify. 12. Form of Payment (check all that apply): ❑ a. cash ❑ b. in -kind; specify. nature value 14. Brief Description of Services Performed or to be Performed and Date(s) of Service, including officer(s), employee(s), or Members(s) contacted, for Payment Indicated in item 11: !attach Connnuanon Sheets) SF- LtL-A, of necessary) 15. Continuation Sheet(s) SF -LLL.A attached: ❑ Yes ❑ No 16. Information requested through this form is authonzed by tale 31 U 5 C rectum 1352 This disclosure of lobbying activities m a material represem tenon of fact upon which reliance was placed by the tier above when this transaction was made or entered into This disclosure is required pursuant to 31 U 5 C 1352 This information will be reported to the Congress semi- annually and will be available for public inspection. Any person who lads to hie the required disclosure shalt be subject to a civil penally of not less than $10.000 and not more than 5100,000 for each such failure. s . .917 4 %." . / r �+��,�•.> "y ., . w%sE... .Xse: ... ,.v r� 4i %�� S, +, %ff Signature• Print Name: Title: Telephone No. Date: , ` Z.Zerr Au[horixed for Local Reproduction ,2'S 44.4 .'; '�'�.�, ns? ;7J':it.'..�5"^Lli Standard Foim -LLL DISCLOSURE OF LOBBYING ACTIVITIES Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 (See reverse for public burden disclosure.) Approved by 0M8 0348-0046 N/A U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER CERTIFICATIONS. REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government -wide Debarment and Suspension (Nonprocurement) and Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over 8100,000, as defined at 28 CFR Part 69, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for in- fluencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in con- nection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or at- tempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; (c) The undersigned shall require that the language of this cer- tification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub - recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT( As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospec- tive participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510 — A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debar- ment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three -year period preceding this applica- tion been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connec- tion with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (Mb) of this certification; and (d) Have not within a three -year period preceding this applica- tion had one or more public transactions (Federal, State, or local) terminated for cause or default; and 8. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620 — A. The applicant certifies that it will or will continue to provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on -going drug -free awareness program to inform employees about — (1) The dangers of drug abuse in the workplace; (21 The grantee's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; lc) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the state- ment required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will— OJP FORM 4061/6 13 -911 REPLACES OJP FORMS •061/2. 4061/3 AND 4061/4 WHICH ARE OBSOLETE. (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such convic- tion. Employers of convicted employees must provide notice, including position title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Notice shall include the iden- tification number(s) of each affected grant; (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted — (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforce- ment, or other appropriate agency; (9) Making a good faith effort to continue to maintain a drug - free workplace through implementation of paragraphs (a), (b), (5), (d), (e), and (0. B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) As the duly authorized representative of the applicant. I hereby certify that the applicant will comply with the above certifications. 1. Grantee Name and Address: City of Round Rock, 221, E. Main St., Round Rock, TX 78664 74 - 6017485 2. Application Number and /or Project Name 16 - 580 POLICE HIRING SUPPLEMENT 4. Typed Name and Title of Authorized Representative CHARLES CULPEPPER, MAYOR 5. Signature Check ❑ if there are workplaces on file that are not indenhfied here. Section 67, 630 of the regulations provides that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each ap- plication for Department of Justice funding. States and State agencies may elect to use OJP Form 4061/7. CheckXX if the State has elected to complete OJP Form 4061 /7. DRUG -FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67; Sections 67.615 and 67.620 — A. As a condition of the grant, I certify that I will not engage in the unlawful manufacture, distribution, dispensing, posses- sion, or use of a controlled substance in conducting any activity with the grant; and 8. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, I will report the conviction, in writing, within 10 calendar days of the conviction, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. 3. Grantee IRSNendor Number 6. Date 10/12/93 WHEREAS, the Bureau of Justice Assistance has grant funds available to cities for various law enforcement projects, and • WHEREAS, grant funds are available through the Bureau of Justice Assistance for manpower necessary to implement the Community Oriented Policing Services (C.O.P.S.) program designed to form a partnership between the community and the police, utilizing a problem solving approach toward decreasing crime and the fear of crime, and • WHEREAS, the City Council wishes to make application for the grant to provide financial assistance for the above - described program, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to make the necessary • application for the above - described grant. RESOLVED this a3 - day of 4i & ! I / 1993. CHARLES ' E : ' R, Mayor City of Round Rock, Texas ATTEST: .i AA I' 1.i .AL /. )\ T.ANTI_ C'ih, Snrr k ,- RESOLUTION NO. e93._ 09- 2j - /08