R-93-12-23-9A - 12/23/1993ATTEST:
KSIRESOLUTION
RS12233A
RESOLUTION NO. -. is - a 3 " I
WHEREAS, the City Council has previously adopted by resolution
a 1993 -94 budget for the expenditure of hotel tax funds, and
WHEREAS, the Council wishes to amend said budget in accordance
with the attached proposal, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the 1993 -94 budget for the expenditure of hotel tax funds be
amended as set forth in Exhibit "A" attached hereto and incorporated
herein for all purposes.
RESOLVED this 23rd day of December, 1993.
NE LAND, City Secretary
CHARLES CULPIGPER, Mayor
City of Rou d Rock, Texas
ROUND ROCK
' CHAMBER -OF
COMMERCE
RECEIVED DEC 1 1993
. December 16, 1993
Joanne Lane
City of Round Rock
221' East Main Street -
- Round Rock, ,Texas ,78664
Dear Joanne:
.'Attached is ' application' from Old Settlers Association of Williamson
County requesting $5,000 from Hotel /Motel Tax revenues to assist them in
sponsoring "the ,Texas Old Time Fiddlers Championships the summer of ,
1994. We would appreciate it if. this could be considered during the
Thursday, December 23, 1993 City Council agenda. Irene Michna,,Executive
Director of, Old Settlers Association of Williamson County will be present.
. She and I have been working together to entice this 2 day ,event to Round
Rock and will be held at the O.S.A. building. The event has previously been
held in Burnet and attracts over 100 contestants from around the state.
We are excited about hosting 'this prestigious event. '
Sincerely, -
Ellen Spinn
Vice President
212 EAST MAIN STREET
ROUND ROCK, TEXAS 78664.
•
(512) 255 -5805
(800) 747 -3479
FAX - (512) 255 -3345
ROUND ROCK CHAMBER OF COMMERCE
APPLICATION FOR FUNDING ASSISTANCE FOR SPECIAL EVENTS
Date of Application: IZ - 15 - �3 Hi
Event: I.a ,4 Otd I 1i 101tRILs 1LtAM"'eo Event: L l y 10 o'r
0. 50.. - ur ay 4 SK nvtay
(Check one) V New E Existing Event jju�
Sponsoring Organization: OW ASS06a -4 t-9 )
Tax I.D. Number /Tax Status:
Person Presenting Request: Rana,
Address: P. 0 . I 2 -7-1
Phone: (Day) (51Z) - 5 z-8502
Contact Person for Organization (if not same): der
Projected Attendance: 1 (xuv6.
Age Group of Participants: o Q Q ads,
Number of accompanying non - participants: S, bno
Exhibit "A"
— 7 Cy 5 74
(Night) C517..' 35 Z- Coos (,,
Description of Activities Planned (include schedule of events, samples of
posters, flyers, ads, etc...)
= s � 1 --- - o[d t j dig
_• ,•._ `• . _� A. (,.,:m /.4 f +. 10 - 5 com_ n
0::io awn . -- �: oo . . SE ll .
l_ra A, o,S •• V l A- :?— A3__ i - 15 Cl t-1 c_ a
X 17ii..%^_ l d 4 j - 41517
45bD CO
Please indicate number of rooms per night expected to book at local
hotel /motels:
No. of rooms No. of nights
Round Rock hotel /motels 511_ 2 - _ __
Williamson County hotel /motels __ 7_
_ __
Austin hotel /motels I D Z
(.PAS
AC .
PRE-EVENT BUDGET
YEAR 1994,
Must be submitted on this form or in this format for review.
Applicant must submit complete financial report from previous
year's event, if applicable.
REVENUE:
Start-up Revenue (from previous proceeds, etc.) $ V
Projected Revenue:
Admission Fees/Ticket Sales $ ,'rj , oo 0
Booth Sales $
Souvenir Sales $
Concession Sales $
Donations $ z_ op
Hotel /Motel Tax $ 5, 000
Total Projected Revenue:
IN -KIND SERVICES
$
$
$
$
ExhThit 'A"
$ i0,,p-on
Note: It is not necessary to add the $ figure for In -Kind Services into
the final revenue /expenditure figures. These figures are important
for the sponsoring organization to be aware of and make note of and
count as added value and contributions to the success of your event.
Donated or In -Kind Services (attach $$ figure if possible)
Supplies $
Materials $
Volunteer Hours $ 1 , 000
4alP ' vd--r.,12 $ !Too
$
$
$
Total Value of In -Kind Services $ (, 500
EXPENSES:
Projected Expenses:
Administrative Expenses
Staff $
Facility Rental $
Postage $ 15O
Telephone $ 30
Office Supplies $ 2-0
Extension Cords $
Tape, Glue, Nails, etc. $
Operating Expenses
Entertainment CSPwrt 5vrSt $ �k 500
Port -A- Potties $
Clean -up $
Food, Lodging (for entertainers) $
Decorations $
"170? v:if-, $ Snn
$
Advertising /Promotion Expenses
Posters (include prod. & printing) .
Flyers (include prod. & printing)
Newspapers (detail papers, frequency)
Magazines (detail & frequency required)
Radio (detail & frequency required)
Television (detail & frequency required)
Billboard (no. of and locations)
Total Projected Expenses
Projected Profit (loss)
$
$
$
$ 15
$ Cv50
$ 1,500
$ ?00
$ 1,3oo
$ 100
$ (0 100
$ 0
Exhibit "A"
REQUESTED MONIES
Amount requested from hotel /motel funds: $• . , 00 0
Date Funds are needed:
Additional Comments:
List plans for using monies (specific line items from budget)
-Exhibit "A"
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1LLt' zi_¢ I • ♦ •wi:1,1 bt rte.
DATE: December 21, 1993
SUBJECT: City Council Meeting, December 23, 1993
ITEM: 9.A. Consider a resolution amending the 1993 -1994 Hotel /Motel
Budget.
STAFF RESOURCE PERSON: Joanne Land
STAFF RECOMMENDATION:
The Old Settlers Association of Williamson County is requesting $5,000 from the
Hotel /Motel Budget to sponsor the Texas Old Time Fiddlers Championship next
summer.
The unallocated fund balance in the Hotel /Motel account is $66,341. If the request is
approved, the account balance would still exceed $60,000.
Staff recommends approval.