R-94-02-24-9C - 2/24/1994ATTEST:
ICS/RESOLUTION
RS02244C
NE LAND, City ecretary
RESOLUTION NO. R- 94- 009-04-9
WHEREAS, the City of Round Rock desires to have engineering
services for the Youth Sports Complex in Old Settlers Park at Palm
Valley, and
WHEREAS, Baker - Aicklen & Associates, Inc., has submitted an
agreement to provide said engineering services, and
WHEREAS, the City Council desires to enter into said agreement
with Baker - Aicklen & Associates, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City an agreement with Baker - Aicklen & Associates, Inc.,
for engineering services for the Youth Sports Complex in Old Settlers
Park at Palm Valley, a copy of said agreement being attached hereto
and incorporated herein for all purposes.
RESOLVED this 24th day of February,/ 1994.
CHARLES CULPEP 'E I;/, /Mayor
City of Round Rock, Texas
AGREEMENT
FOR
ENGINEERING SERVICES
MADE AND ENTERED INTO by and between the City of Round Rock, Texas
hereinafter called the "Owner ", and Baker - Aicklen & Associates, Inc., hereinafter
called the "Engineer ".
RECITALS
Owner intends to construct Site Grading & Drainage Improvements at Old
Settler's Park at Palm Valley. Such improvements are hereinafter referred to as
the "Project ".
CONTRACTUAL UNDERTAKINGS
SECTION 1
EMPLOYMENT OF ENGINEER
SECTION 11
CHARACTER AND EXTENT OF SERVICES
The Owner agrees to employ the Engineer and the Engineer agrees to
perform professional engineering services in connection with the Project as stated
in the Sections to follow, and for having rendered such services, the Owner
agrees to pay to the Engineer compensation as stated in the Sections to follow.
The Engineer shall render the following professional services necessary for
the development of the Project and as further outlined in Proposal No. 94 -004,
dated 01/18/94 and attached as Attachment No. 1:
A. PRELIMINARY PHASE
1. Attend preliminary conference with the Owner regarding the Project.
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2. Verify existing topographic mapping of all ball diamonds constructed
subsequent to the original site grading work, and revise the overall
preliminary grading plan to incorporate any revisions required from
field verifications.
3. Perform preliminary engineering services in connection with Project in
sufficient detail to indicate clearly the problems involved and the
alternate solutions available to the Owner, to include preliminary
layouts, sketches and cost estimates for the Project, and to set forth
the clearly the Engineer's recommendations.
B. DESIGN PHASE
1. Establish the scope, and advise the Owner, of any soil and foundation
investigations or any special surveys or special testing which, in the
opinion of the Engineer, may be required for the proper execution of
the Project; and arrange with the Owner for the conduct of such
investigations and tests. (The performance of these investigations
and tests is not a part of the Engineer's basic services, and
compensation therefore is not included in the Basic Charge; it may be
performed by the Engineer, by agreement with the Owner, in which
case compensation shall be determined by the applicable portions of
Section VI A).
2. Furnish to the Owner, where required by the circumstances of the
assignment, the engineering data necessary for applications for
routine permits by local, state, and federal authorities (as
distinguished from detailed applications and supporting documents
for government grants -in -aid, state loan programs, planning advances
or to meet the requirements of the special programs of the federal
government).
3. Perform field surveys to collect information which in the opinion of
the Engineer, is required in the design of the Project. Construction
staking for the Construction Improvement is not included in the Basic
Charge.
4. Prepare detailed specifications and contract drawings, in pencil on
paper, for construction authorized by the Owner. These designs shall
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in all respects combine the application of sound engineering principles
with a high degree of economy, and shall be submitted to the
applicable state and federal agencies for approval.
5. Prepare detailed cost estimates and proposals of authorized
construction, which shall include summaries of bid items and
quantities which will be based, wherever practical, on the unit price
system of bidding. The Engineer shall not be required to guarantee
the accuracy of these estimates.
6. Furnish the Owner all necessary copies of approved plans,
specifications, notices to bidders, and proposals. All sets of plans
and specifications in excess of twenty -five (25) are to be paid for
separately. Additional sets will be paid for in accordance with
Attachment No. 2 - Hourly Rate Schedule.
7. Provide information on utilities to be relocated in connection with the
project. The Owner will provide excavation to determine location and
depth of underground water and sewer lines. Utilities to be relocated
by others shall be noted on the plans. City -owned utilities to be
relocated also shall be noted on the plans. Where feasible, relocation
of City -owned utilities shall be included in the construction contract.
8. Provide a letter for the Owner's signature to each utility operating
within the City of Round Rock advising them of the project and
describing any known relocations to be performed by that utility and
setting forth a proposed construction schedule. This letter and a
complete set of plans shall be delivered to each utility by the
Engineer. The Engineer shall provide timely assistance and location
stakes as necessary for utility relocations to assure that utility
relocations do not delay the project.
9. Provide easement and right -of -way descriptions to the Owner in
conjunction with submission of final plans. These will be provided in
the form of field notes and drawing of the affected properties. These
services will be paid for in accordance with Attachment No. 2 -
Hourly Rate Schedule.
10. Provide field note descriptions to the Owner for any site(s) that is
required for Owner to acquire that is associated with this Project.
These descriptions will be provided within thirty (30) days after
authorization by Owner, barring unforeseen and unusual difficulties
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associated with the property. These services will be paid for in
accordance with Attachment No. 2 - Hourly Rate Schedule.
C. CONSTRUCTION PHASE
1. Assist the Owner in the advertisement of the Project for bids.
2. Assist the Owner in the opening and tabulating of bids for
construction of the Project, and recommend to the Owner as to the
proper action on all proposals received.
3. Assist in the preparation of formal Contract Documents for the
contracts.
4. Make periodic visits to the site (as distinguished from the continuous
services of a resident Project Representative described in
Subparagraph 6 below) to observe the progress and quality of the
executed work and to determine in general if the work is proceeding
in accordance with the Contract Documents. In performing this
service, the Engineer will not be required to make exhaustive or
continuous on -site visits to review the quality or quantity of the work
or material; he will not be responsible for the techniques and
sequences of construction or the safety precautions incident thereto,
and he will not be responsible or liable in any degree for the
contractors' failure to perform the construction work in accordance
with the Contract Documents. During visits to the construction site,
and on the basis of the Engineer's on -site observations as an
experienced and qualified design professional, he will keep the Owner
informed of the extent of the progress of the work, and advise the
Owner of material and substantial defects and deficiencies in the
work of contractors which are discovered by the Engineer or
otherwise brought to the Engineer's attention in the course of
construction, and may, on behalf of the Owner, exercise whatever
rights the Owner may have to disapprove work and materials as
failing to conform to the Contract Documents.
5. Consult and advise with the Owner; issue all instructions to the
contractor requested by the Owner; and prepare routine change
orders as required.
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6. If specifically authorized by the Owner in writing, furnish the services
of resident Project Representatives, and other field personnel for
continuous on- the -site observation of construction and for the
performance of required construction layout surveys. (This service is
not a part of the Engineer's basic services, and compensation
therefore is not included in the Basic Charge; if provided,
compensation shall be determined under Section VI A.). The
authority and duties of such Resident Project Representatives are
limited to examining the material furnished and observing the work
done, and to reporting their findings to the Engineer. The Engineer
will use the usual degree of care and prudent judgment in the
selection of competent Project Representatives, and the Engineer will
use diligence to see that the Project Representatives are on the job to
perform their required duties. It is agreed, however, that the
Engineer does not underwrite, guarantee, or insure the work done by
the contractors, and since it is the contractors' responsibility to
perform the work in accordance with the Contract Documents, the
Engineer is not responsible or liable for the contractors' failure to do
so, and, so long as Engineer has exercised the usual degree of care
and prudent judgment in selecting Project Representatives and has
used diligence to see that they are on the job to perform the work,
failure by any Project Representatives or other personnel engaged in
on- the -site observation to discover defects or deficiencies in the work
of the contractors shall never relieve the contractors of liability
therefore or subject the Engineer to any liability for any such defect
or deficiencies.
7. Review samples, catalog data, schedules, shop drawings, laboratory,
shop and mill tests of materials and equipment and other data which
the contractor is required to submit, only for conformance with the
design concept of the Project and compliance with the information
given by the Contract Documents; and assemble written guarantees
which are required by the Contract Documents.
8. Review monthly and final estimates for payments to contractors, and
furnish to the Owner any necessary certifications as to payments to
contractors and suppliers in a form acceptable to the City.
9. Conduct, in company with the Owner, a final review of the Project
for conformance with the design concept of the Project and
compliance with the Contract Documents, and approve in writing
final payment to the contractors.
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10. Revise contract drawings, with the assistance of the resident Project
Representatives, or the Owners representative, to provide record
drawings of the completed Project. Furnish one set of reproducible
drawings and one set of prints of there revised drawings to the
Owner.
SECTION 1I1
AUTHORIZATION OF SERVICES
No professional services of any nature shall be undertaken by the Engineer
under this Agreement until he has received written authorization from the Owner.
SECTION IV
PERIOD OF SERVICE
This Agreement shall be effective upon execution by the Owner and the
Engineer, and shall remain in force until terminated under the provisions
hereinafter provided in Section X.
SECTION V
COORDINATION WITH THE OWNER
The Engineer shall hold periodic conferences with the Owner, or its
representatives, to the end that the Project, as perfected, shall have full benefit of
the Owner's experience and knowledge of existing needs and facilities, and be
consistent with its current policies and construction standards. To implement this
coordination, the Owner shall make available to the Engineer, for use in planning
the Project, all existing plans, maps, field notes, statistics, computations, and
other data in his possession relative to existing facilities and to the Project.
SECTION VI
THE ENGINEER'S COMPENSATION
For and in consideration of the services to be rendered by the Engineer, the
Owner shall pay, and the Engineer shall receive the compensation hereinafter set
forth, for the Preliminary, Design, and Construction Phases of the work and for
Special Assignments and Services not included in these phases. All remittances
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by Owner of such compensation shall either be mailed or delivered to the
Engineer's office at 116 East Main Street, Suite 206, Round Rock, Texas 78664.
Where the compensation is based on a percentage of construction cost, the
charge for each separate phase shall be based on the "Construction Cost" of all
work authorized by the Owner at one time, and handled by the Engineer in
accordance with this Agreement.
"Construction Cost" is defined as the total cost to the Owner for the
execution of the work authorized at one time and handled in each separate phase
of engineering services, excluding fees or other cost for engineering and legal
services, the cost of land, rights -of -way, legal and administrative expenses; but
including the direct cost to the Owner of all construction contracts, items of
construction, including labor, materials and equipment required for the completed
work (including extras) and the total value at site of project of all labor, materials,
and equipment purchased or furnished directly by the Owner for the Project.
The aggregate of all sums paid to the Engineer for each Phase of
Construction will equal one hundred percent (100 %) of the basic compensation
determined from the actual total construction costs. If the designed facilities
exceed the available funding after receiving bids or negotiating a contract price,
then the facilities which are deleted will be paid for at a later date when they are
awarded for construction. These facilities will be considered an individual period
of construction and payment will be in an amount equal to a percentage of the
"construction cost" of this separate Project. For example: If the available funds
will only build 90% of the designed facilities, the fee for the awarded construction
will be paid as described herein. When the remaining 10% of the work is
awarded, it will be considered a separate Project and a percentage from the curve
based on the 10% Project amount will be used to pay the basic compensation.
Considering this as an individual Project, it will be necessary to compensate the
Engineer in this manner because of the extra work involved in the preparation of
separate contract documents, organization of plans, construction administration
on the delayed Project, and the delay in payment for the Engineering Services
rendered.
In the event that proposals for construction of any of the work authorized
in the Design Phase are received within 90 days after submission of completed
contract drawings and specifications to the Owner by the Engineer, the charge for
the corresponding services in the Preliminary Phase shall be adjusted to the
"construction cost" as reflected by the lowest acceptable proposal, or lowest
bona fide bid, if no contract is awarded. Where no proposal or bona fide bids are
received, the Engineer's estimates shall be the basis for final payment for these
two phases. No reduction shall be made from the Basic Charge on account of
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penalties or liquidated damages or other sums withheld from contractor's
payments.
A. PRELIMINARY PHASE:
Payment for services in the Preliminary Phase shall be made to the Engineer
on an hourly basis at the rates shown in Attachment No. 2 - Hourly Rate
Schedule. Engineer agrees not to exceed $5,000.00 for the Preliminary Phase of
this project without written authorization from the City of Round Rock.
Final Payment for services in the Preliminary Phase shall be payable upon
completion of the verification of existing topographic mapping.
If a written report is not required, this payment will be due with and in
addition to payment stated in the Design Phase.
B: DESIGN PHASE
Payment for services in the Design Phase shall be made to the Engineer on
an hourly basis at the rates shown in Attachment No. 2 - Hourly Rate Schedule.
Engineer agrees that the cost for Design Phase Services shall not exceed
$9,500.00 without additional written authorization from the City of Round Rock.
Final payment for services authorized in the Design Phase shall be due upon
the completion of these services and upon the Owners acceptance, which shall be
within thirty (30) days after submission. When the Project is funded through the
sale of municipal bonds or through grant funds, payments shall not be due until
the funds are in the Owner's possession.
C. CONSTRUCTION PHASE
Payment for services in the Construction Phase shall be made to the
Engineer on an hourly basis at the rates shown in Attachment No. 2 - Hourly Rate
Schedule. Engineer agrees that the cost for Construction Phase Services shall not
exceed $4,000.00 without additional written authorization from the City of Round
Rock.
This sum will be paid in monthly installments based upon total time
expended by the Engineer in the fulfillment of his duties outlined under Sec. II -C
"Construction Phase Services."
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D. SPECIAL ASSIGNMENTS AND SERVICES NOT INCLUDED IN
ABOVE PERCENTAGE CHARGES
The charges above described in the Preliminary, Design and Construction
Phases shall provide compensation to the Engineer for all services called for under
this Agreement to be performed by him, or under his direction, except the
services set forth below.
The following services, if authorized by the Owner, (1 through 7), shall be
reimbursed in accordance with Attachment No. 2 - Hourly Rate Schedule.
1. Services of a resident Project Representative, and other field personnel as
required, for on- the -site observation of construction.
2. Services for Construction Layout Surveys (Construction Staking).
3. Land surveys and establishment of boundaries and monuments.
4. Preparation of property or easement descriptions.
5. Preparation of any special reports required for marketing of bonds.
6. Special permits for and /or appearances before regulatory agencies.
7. Special investigations involving detailed consideration of operation,
maintenance and overhead expenses; preparation of rate schedules;
earnings and expense statements; special feasibility studies; appraisals;
valuations; and material audits or inventories required for certification of
force account construction performed by the Owner.
8. Additional copies of reports and specifications and additional blueprint
copies.
9. Preparation of applications and supporting documents for government
grants, loans or planning advances for public works projects.
10. Assistance to the Owner as an expert witness in any litigation with third
parties, arising from the development or construction of the Project.
Basis of Compensation: $75.00 per hour in which Engineer's presence or
his representative is required by Owner. $300.00 per day minimum charge.
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11. Soil and foundation investigations, including test and analyses of test
results.
Basis of Compensation: (a) Furnished by the Owner and observed by the
Engineer in accordance with attachment No. 2 - Hourly Rate Schedule, (b)
Owner contract separately with qualified testing firm.
12. Detailed mill, shop and /or laboratory inspection of materials or equipment.
Basis of Compensation: (a) Furnished directly by the Owner, or (b) By
Engineer in accordance with Attachment No. 2 - Hourly Rate Schedule.
13. Extra travel required of the Engineer and authorized by the Owner from
Round Rock to points other than the State of Texas in connection with the
Project.
Basis of Compensation: Cost of travel and living expenses plus a twenty
percent (20 %) service charge. Cost of labor in accordance with
Attachment No. 2 - Rate Schedule.
14. Services for location stakes associated with the Project as necessary for
utility companies operating within the City Limits of Round Rock.
Payments to the Engineer for authorized services not in the basic
percentage charges will be made by the Owner, upon presentation of
statements by the Engineer for such services, but not until Bond or Grant
funds are in the Owner's possession.
Should the Owner fail to make payment to the Engineer of the sum named
in any partial or final statement when payment is past due for more than
thirty (30) days, then the Owner shall pay to the Engineer, in addition to the
sum shown as due by such statement, interest thereon at the current prime
rate of banking institutions in Round Rock, from the date due, as provided
herein, until fully paid, which shall fully liquidate any injury to the Engineer
arising from such delay in payment, but the right is expressly reserved to
the Engineer in event payments are not promptly made as provided herein,
at any time thereafter to treat the Agreement as terminated by the Owner
and recover compensation as provided by Section X of this Agreement.
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SECTION VII
REVISION TO DRAWINGS AND SPECIFICATIONS
The Engineer will make, without expense to the Owner, such revisions of
the preliminary drawings as may be required to meet the needs of the Owner, but
after a definite plan has been approved by the Owner, if a decision is
subsequently made by the Owner, which, for its proper execution, involves extra
services and expenses for changes in, or addition to the drawings, specifications
or other documents, or if the Engineer is put to labor or expense by delays
imposed on him from causes not within his control, such as by (but not limited to)
the re- advertisement for bids or by the delinquency or insolvency of contractors,
the Engineer shall be compensated for such extra services and expenses, which
services and expenses shall not be considered as covered by the percentage fee
stipulated in this Agreement.
Compensation for such extra services shall be in accordance with
Attachment No. 2 - Hourly Rate Schedule. However, no extra compensation will
be granted to the Engineer for correcting errors in the plans or errors in the design
of the Project or for revising design or plans when such design and plans prove
not to be feasible for construction.
SECTION VIII
OWNERSHIP OF DOCUMENTS
Engineer shall retain ownership of all original documents, plan designs, and
survey notes on all projects that are not completed and for which Engineer is not
compensated regardless of whether the instruments were copyrighted.
Additionally, all such documents for which Engineer is not compensated Owner
will not reuse for extensions of the original project or new projects unless Owner
shall secure the permission of Engineer shall be entitled to further compensation
for the use of such documents.
All original documents, plan designs, and survey notes for completed or
partially completed projects for which Engineer has been compensated shall be the
property of Owner and Engineer and reproducible copies shall be furnished to the
Owner upon request. The use by either party of such documents is unrestricted.
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SECTION IX
ARBITRATION UNDER TEXAS GENERAL ARBITRATION ACT
A. Any controversy hereafter arising between Owner and Engineer in
connection with this Agreement and any liability or claimed liability created
hereunder or incident hereto or pertaining to the enforcement of any
provision, condition or covenant herein may be submitted to arbitration
under the terms of the Texas General Arbitration Act. Either party may
invoke this provision for arbitration by giving the other party notice in
writing demanding that such controversy be submitted to arbitration, which
notice shall also contain the appointment of an arbitrator by the demanding
party. The party receiving such notice of arbitration must, within five (5)
days after receiving same, mail to the demanding party a notice of
appointment of a second arbitrator. Such two arbitrators shall meet
forthwith and agree in writing upon a third arbitrator, and shall immediately
give the parties written notice of the third arbitrator's appointment.
B. If the party upon whom the demand for arbitration is served fails to give the
demanding party the required notice of the appointment of the second
arbitrator within the required five (5) days, the demanding party may apply
to the court under Article 226, Revised Statutes of 1925, to appoint the
second arbitrator. If the first two arbitrators fail to agree upon a third
arbitrator within ten (10) days from the date the second arbitrator was
appointed, either party may apply to the court, under such Article 226, for
the appointment of the third arbitrator.
C. The proceedings of the arbitrators, the award made by the arbitrators and
the endorsement of such awards shall be governed by the Texas General
Arbitration Act, Articles 224 through 238 -6, inclusive, Revised Statutes of
1925, as amended.
D. This entire Section IX providing for arbitration shall survive the termination
of this Agreement under any of its provisions, and any controversy between
Owner and Engineer existing when the Agreement terminates shall continue
to be subject to arbitration hereunder.
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Either party to this Agreement may terminate the Agreement by giving to
the other thirty (30) days notice in writing. Upon delivery of such notice by the
Owner to the Engineer, and upon expiration of the thirty -day period, the Engineer
shall discontinue all services in connection with the performance of this
Agreement and shall proceed to cancel promptly all existing orders and contracts
insofar as such orders or contracts are chargeable to this Agreement. As soon as
practicable after receipt of notice of termination, the Engineer shall submit a
statement, showing in detail the services performed under this Agreement to the
date of termination. The Owner shall then pay the Engineer promptly that portion
of the prescribed charges which the services actually performed under this
Agreement bear to the total services called for under this Agreement, less such
payments on account of the charges as have been previously made. Copies of all
completed or partially completed designs, plans and specifications prepared under
this Agreement shall be delivered to the Owner when and if this Agreement is
terminated, but subject to the restrictions, as to their use, as set forth in Section
VIII.
SECTION X
TERMINATION
SECTION XI
ADDRESS OF NOTICES AND COMMUNICATIONS
All notices and communication under this Agreement to be mailed or
delivered to Engineer shall be to the following address:
Baker - Aicklen & Associates, Inc.
116 East Main Street, Suite 206
Round Rock, Texas 78664
All notices and communications under this Agreement to be mailed or
delivered to the Owner shall be to the following address:
City of Round Rock
221 E. Main Street
Round Rock, Texas 78664
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SECTION XII
SECTION CAPTIONS
Each Section under the Contractual Undertakings has been supplied with a
caption to serve only as a guide to the contents. The caption does not control the
meaning of any Section or in any way determine its interpretation or application.
SECTION XIII
SCHEDULE OF COMPLETION
The Engineer will fulfill the scope of services included in the Project in a
professional and timely manner. The Owner's wishes and requirements regarding
the project will be conveyed through the City's Director of Public Works, and the
Engineer shall confer frequently with the Director of Public Works throughout the
Design Phase of the Project. The date for completion of the Design Phase is 60
calendar days following the execution of this Agreement.
SECTION XIV
SUCCESSORS AND ASSIGNS
The Owner and the Engineer each binds himself and his successors,
executors, administrators and assigns to the other party of this Agreement and to
the successors, executors, administrators and assigns of such other party in
respect to all covenants of the Agreement. Except as above, neither the Owner
nor the Engineer shall assign, sublet or transfer his interest in this Agreement
without the written consent of the other. Nothing herein shall be construed as
creating any public body which may be a party hereto.
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EXECUTED in two counterparts (each of which is an original) on behalf of
the Engineer by its President shown below, and on behalf of th wner by its
I ygr t (th ereunto duly authorized) this the — day of
Q , 19 9 `f .
At est: CITY OF ROUND ROCK
/IPA ALA i./
1
nne Land, City ecretary
ttest:
Kenneth C. Aicklen, P.E.
Vice Pres. & Sec./Treas.
engrserv.prk
15
Charles I aper, Mayor
/ Joe Baker, P.E., RPLS
Pr • dent
I;.
BAKER - AICKLEN
. ASSOCIATES, INC.
Consulting Engineers
ATTACHMENT NO. 1
January 18, 1994 No. 94 -004
CITY OF ROUND ROCK
221 East Main Street
Round Rock, Texas 78664
Attn: Sharon Prete - Director
Parks & Recreation Dept.
Re: Proposal for Professional Services
Old Settlers Park at Palm Valley
Site Grading & Drainage Improvements Plan -- Phase II
Dear Sharon:
We are pleased to submit our proposal for services related to the above
referenced site. Basically, our proposal provides for the preparation of
detailed construction drawings, specifications, and bid documents for the
completion of the final grading in the area of the youth baseball /softball
diamonds, football field, and soccer fields.
Below is a more specific list of our proposed Scope of Services and Basis of
Compensation.
SCOPE OF SERVICES
A. Verify Existing Topographic Mapping.
1. Meet with City, and coordinate exact limits of the areas to be
included in the construction documents.
2. Field tie corners of all abutting ball diamonds to the
existing park grid system.
3. Verify elevations and grading of all ball diamonds constructed
subsequent to the original site grading work.
4. Compute and show contours on intervals of 1.0 feet.
5. Revise Overall Preliminary Grading Plan to incorporate any
revisions required from field verifications.
6. Furnish prints of drawing.
B. Design Phase
1. Meet, as appropriate, with City to discuss objectives, special
criteria, requirements, particular concerns, and schedule.
2. Review conceptual layout with representatives of the City.
3. Prepare final design drawings, specifications, bid documents,
and cost estimates for the remainder of the grading at the
youth baseball /softball fields, football field, and soccer
field.
9111 Jolly.Alle Rd., Suite 107 • Austin, Texas 78759 • 512/346 -6990 • FAX 512/346 -7072
City of Round Rock
January 18, 1994
Page 2
4. Submit documents for approval, review with City
representatives, incorporate comments, and finalize.
5. Secure City approval.
6. Furnish City with twelve (12) copies of approved project
documents.
C. Construction Phase Services
1. Assist City staff with bid advertisement /solicitation, as
needed.
2. Participate in a pre -bid conference, if required.
3. Assist with bid opening, tabulation, successful bidder
selection, and preparation of contract documents.
4. Assist with an on -site preconstruction conference, if
required.
5. Conduct periodic site visits to determine, in general, if work
is proceeding in accordance with construction documents.
6. Coordinate with City's Resident Project Representative (who is
assumed, for the purposes of this proposal, to provide
continuous on- the -site observation of construction), for the
performance of required construction layout surveys. (Note:
Construction Layout Services are not included in the estimated
costs under BASIS OF COMPENSATION. If provided by the
Engineer with the City's authorization, compensation shall be
in accordance with the attached Standard Rate Schedule).
Any changes to the Engineer's design will be performed by
the Engineer, upon authorization by the City, and shall be
compensated in accordance with the Standard Rate Schedule.
The Engineer does not underwrite, guarantee, or insure the
work done by the Contractor and, since it is the Contractor's
responsibility to perform the work in accordance with the
Contract Documents, the Engineer is not responsible or liable
for the Contractor's failure to do so. Failure to discover
defects or deficiencies in the work of the Contractor shall
not relieve the Contractor of liability therefore or subject
the Engineer to any liability for any such defect or
deficiencies.
7. Review samples, shop drawings, and simlar Contractos
submittals to confirm compliance with the contract documents.
8. Interpret drawings and specifications.
9. Prepare or otherwise administer routine change orders.
10. Review monthly Contractor pay requests, and make
recommendations to City regarding payment, as appropriate.
11. Accompanied by designated City representatives, conduct a
final site review for conformance with the contract documents;
prepare punch list and make recommendations for acceptance as
appropriate.
12. Issue Contractor's Certificate of Completion.
City of Round Rock
January 18, 1994
Page 3
Sincerely,
a
13. With assistance of City's on -site representative, revise
construction drawings to provide record drawings of the
completed work; furnish one set of reproducibles.
/X. William Waelt
AWW:ek
Enc.
BASIS OF COMPENSATION
We propose to furnish the services described above on an hourly -
charge basis plus reimbursement for direct non -labor and
subcontractor expenses in accordance with the Standard Rate
Schedule. Our estimated costs for these services, which we would
agree not to exceed without your prior written authorization, are
as follows:
Verify Existing Topographic Mapping $ 5,000
Design Phase $ 9,500
Construction Phase $ 4.000
TOTAL $18,500
The fees proposed above are based upon our estimate of personnel
time required to perform the described Scope of Services and
charged in accordance with the Standard Rate Schedule. Additional
time requirements resulting from project scope changes or plan
revisions beyond our control are considered to be reasonable cause
for us to seek additional compensation for services not included in
these estimates. Such services may be compensated on an hourly -
charge basis or at a mutually- agreed -to lump sum.
Proposal amounts do not include fees for permits, processing,
structural design, easement preparation, materials testing, off -
site design work beyond that specified, or trench safety systems
design.
If this proposal is acceptable, please advise so that the appropriate
agreement for engineering services may be prepared. We are prepared to
commence work immediately upon your authorization.
Thank you for the opportunity to submit this proposal. We appreciate your
consideration of our firm in this regard and look forward to being of service
to you.
Effective April 1, 1993, the following rates are recommended for work performed
on an hourly- charge basis. Rates include company overhead and profit for
services accomplished during regular working hours.
OFFICE PERSONNEL SERVICES
Notes:
2.
3.
4.
5.
Classification
STANDARD RATE SCHEDULE
DIRECT LABOR
Rates
Registered Engineer $85.00 per hour
Staff Engineer /Designer /Coordinator $65.00 per hour
Registered Surveyor $60.00 per hour
Staff Surveyor $55.00 per hour
Engineering /Surveying Associate $50.00 per hour
Engineering /Surveying /AutoCAD Technician $45.00 per hour
Draftsman $35.00 per hour
Secretary $35.00 per hour
Expert Witness /Testimony /Deposition Services Two Times Rates
Principal (as appropriate) $100.00 per hour
FIELD PARTY SERVICES Rates
2 -Man Field Party $75.00 per hour
3 -Man Field Party $85.00 per hour
4 -Man Field Party $95.00 per hour
DIRECT EXPENSES
Transportation:
By Firm's Passenger Vehicles (Note 1) $ 0.35 per mile
By Firm's Survey Trucks (Notes 1, 2, 3 & 4) $ 0.35 per mile
Subsistence of out -of -city work $75.00 per day
Reproduction & Printing by Firm, Prevailing Com-
Survey Stakes, Lathes, Iron Rods mercial Rates Or
and other Direct Expense Cost, Plus 10%
A mileage charge will
the base office only.
Field Party rates include a charge for normal equipment, normal supplies
and survey vehicles. Abnormal use of stakes, lathes, etc., used such as
during the construction phase of a project will be charged as indicated.
A minimum of two (2) hours field party time charge will be made for show -up
time and return to office, resulting from inclement weather conditions,
etc.
Field Party stand -by time will be charged for at the above -shown
appropriate rates.
The firm's professional liability is limited to the total amount of
compensation associated with a specific project up to a maximum of $50,000.
be billed for projects exceeding
a 50 -mile radius of
Baker - Aicklen
& Associates, Inc.
Consulting Engineers
STANDARD RATE SCHEDULE
Effective April 1, 1993, the following rates are recommended for work performed
on an hourly- charge basis. Rates include company overhead and profit for
services accomplished during regular working hours.
OFFICE PERSONNEL SERVICES
ATTACHMENT NO. 2
DIRECT LABOR
Classification Rates
Registered Engineer $85.00 per hour
Staff Engineer /Designer /Coordinator $65.00 per hour
Registered Surveyor $60.00 per hour
Staff Surveyor $55.00 per hour
Engineering /Surveying Associate $50.00 per hour
Engineering /Surveying /AutoCAD Technician $45.00 per hour
Draftsman $35.00 per hour
Secretary $35.00 per hour
Expert Witness /Testimony /Deposition Services Two Times Rates
Principal (as appropriate) $100.00 per hour
FIELD PARTY SERVICES Rates
2 -Man Field Party $75.00 per hour
3 - Man Field Party $85.00 per hour
4 -Man Field Party $95.00 per hour
DIRECT EXPENSES
Transportation:
By Firm's Passenger Vehicles (Note 1) $ 0.35 per mile
By Firm's Survey Trucks (Notes 1, 2, 3 & 4) $ 0.35 per mile
Subsistence of out -of -city work $75.00 per day
Reproduction & Printing by Firm, Prevailing Com-
Survey Stakes, Lathes, Iron Rods mercial Rates Or
and other Direct Expense Cost, Plus 10%
Notes:
1. A mileage charge will be billed for projects exceeding a 50 -mile radius of
the base office only.
2. Field Party rates include a charge for normal equipment, normal supplies
and survey vehicles. Abnormal use of stakes, lathes, etc., used such as
during the construction phase of a project will be charged as indicated.
3. A minimum of two (2) hours field party time charge will be made for show -up
"time and return to office, resulting from inclement weather conditions,
N', etc.
4: Field Party stand -by time will be charged for at the above -shown
- appropriate rates.
ti
1
Baker- Aicklen
& Associates, Inc.
Consulting Engineers
It
BAKER - AICKLEN
S ASSOCIATES, INC.
Consulting Engineers
January 18, 1994 No. 94 -004
CITY OF ROUND ROCK
221 East Main Street
Round Rock, Texas 78664
Attn: Sharon Prete - Director
Parks & Recreation Dept.
Re: Proposal for Professional Services
Old Settlers Park at Palm Valley
Site Grading & Drainage Improvements Plan -- Phase II
Dear Sharon:
We are pleased to submit our proposal for services related to the above
referenced site. Basically, our proposal provides for the preparation of
detailed construction drawings, specifications, and bid documents for the
completion of the final grading in the area of the youth baseball /softball
diamonds, football field, and soccer fields.
Below is a more specific list of our proposed Scope of Services and Basis of
Compensation.
SCOPE OF SERVICES
A. Verify Existing Topographic Mapping.
1. Meet with City, and coordinate exact limits of the areas to be
included in the construction documents.
2. Field tie corners of all abutting ball diamonds to the
existing park grid system.
3. Verify elevations and grading of all ball diamonds constructed
subsequent to the original site grading work.
4. Compute and show contours on intervals of 1.0 feet.
5. Revise Overall Preliminary Grading Plan to incorporate any
revisions required from field verifications.
6. Furnish prints of drawing.
B. Design Phase
1. Meet, as appropriate, with City to discuss objectives, special
criteria, requirements, particular concerns, and schedule.
2. Review conceptual layout with representatives of the City.
3. Prepare final design drawings, specifications, bid documents,
and cost estimates for the remainder of the grading at the
youth baseball /softball fields, football field, and soccer
field.
9111 Jollyville Rd., Sulte 107 • Austln, Texas 76759 • 512/346-6980 • FAX 512/346 -7072
City of Round Rock
January 18, 1994
Page 2
4. Submit documents for approval, review with City
representatives, incorporate comments, and finalize.
5. Secure City approval.
6. Furnish City with twelve (12) copies of approved project
documents.
C. Construction Phase Services
1. Assist City staff with bid advertisement /solicitation, as
needed.
2. Participate in a pre -bid conference, if required.
3. Assist with bid opening, tabulation, successful bidder
selection, and preparation of contract documents.
4. Assist with an on -site preconstruction conference, if
required.
5. Conduct periodic site visits to determine, in general, if work
is proceeding in accordance with construction documents.
6. Coordinate with City's Resident Project Representative (who is
assumed, for the purposes of this proposal, to provide
continuous on- the -site observation of construction), for the
performance of required construction layout surveys. (Note:
Construction Layout Services are not included in the estimated
costs under BASIS OF COMPENSATION. If provided by the
Engineer with the City's authorization, compensation shall be
in accordance with the attached Standard Rate Schedule).
Any changes to the Engineer's design will be performed by
the Engineer, upon authorization by the City, and shall be
compensated in accordance with the Standard Rate Schedule.
The Engineer does not underwrite, guarantee, or insure the
work done by the Contractor and, since it is the Contractor's
responsibility to perform the work in accordance with the
Contract Documents, the Engineer is not responsible or liable
for the Contractor's failure to do so. Failure to discover
defects or deficiencies in the work of the Contractor shall
not relieve the Contractor of liability therefore or subject
the Engineer to any liability for any such defect or
deficiencies.
7. Review samples, shop drawings, and simlar Contractos
submittals to confirm compliance with the contract documents.
8. Interpret drawings and specifications.
9. Prepare or otherwise administer routine change orders.
10. Review monthly Contractor pay requests, and make
recommendations to City regarding payment, as appropriate.
11. Accompanied by designated City representatives, conduct a
final site review for conformance with the contract documents;
prepare punch list and make recommendations for acceptance as
appropriate.
12. Issue Contractor's Certificate of Completion.
City of Round Rock
January 18, 1994
Page 3
Sincerely,
/A. Wil
AWW:ek
Enc.
13. With assistance of City's on -site representative, revise
construction drawings to provide record drawings of the
completed work; furnish one set of reproducibles.
BASIS OF COMPENSATION
We propose to furnish the services described above on an hourly -
charge basis plus reimbursement for direct non -labor and
subcontractor expenses in accordance with the Standard Rate
Schedule. Our estimated costs for these services, which we would
agree not to exceed without your prior written authorization, are
as follows:
Verify Existing Topographic Mapping $ 5,000
Design Phase $ 9,500
Construction Phase $ 4,000
TOTAL $18,500
The fees proposed above are based upon our estimate of personnel
time required to perform the described Scope of Services and
charged in accordance with the Standard Rate Schedule. Additional
time requirements resulting from project scope changes or plan
revisions beyond our control are considered to be reasonable cause
for us to seek additional compensation for services not included in
these estimates. Such services may be compensated on an hourly -
charge basis or at a mutually- agreed -to lump sum.
Proposal amounts do not include fees for permits, processing,
structural design, easement preparation, materials testing, off -
site design work beyond that specified, or trench safety systems
design.
If this proposal is acceptable, please advise so that the appropriate
agreement for engineering services may be prepared. We are prepared to
commence work immediately upon your authorization.
Thank you for the opportunity to submit this proposal. We appreciate your
consideration of our firm in this regard and look forward to being of service
to you.
z, P.E.
DATE: February 22, 1994
SUBJECT: CITY COUNCIL MEETING, FEBRUARY 24, 1994
ITEM: 9.C. Consider a resolution authorizing the Mayor to enter
into an agreement with Baker - Aicklen & Associates,
Inc. for engineering services at the Youth Sports
Complex in Old Settlers Park at Palm Valley.
STAFF RESOURCE PERSON: Sharon Prete
STAFF RECOMMENDATIONS: APPROVAL
ECONOMIC IMPACT:
The Parks and Recreation Department and the
Youth Sports Associations recommend that the City
enter into an agreement with Baker, Aicklen &
Associates to provide drainage plans and
specifications for the youth sports complexes.
These engineering services are required before
additional fields can be built.
This agreement would be funded out of the Youth
Sports Fund.
March 29, 1994
Mr. Joe Baker
Baker - Aicklen & Associates, Inc.
9111 Jollyville Road, Suite 107
Austin, TX 78759
r
Dear I `�=' er:
Enclosed is a copy of the resolution and the agreement for your files.
If you have any questions, please do not hesitate to call.
Ma,00r
Chvles C:..pepper Enclosures
Mayor Pro•tem
Robot Sr:t.k.:
Council Members
Rod Morgan
Ruk Ste..•an
For! Paine
Marsh: Cht +r
J - Joseph
City Manager
Robe L Bcccetl, Jr.
Cip Attorney
Der, e L Sr <ea
Resolution No. R- 94- 02 -24 -9C was approved by the Round Rock City
Council on February 24, 1994.
Sincerely,
Joanne Land,
Assistant City Manager/
City Secretary
THE CITY OF ROUND ROCK
221 East Main Street
Round Rock, Texas 78664
512 - 255 -3612
Fax 512- 255 -6676 1- 800- 735 -2989 (TDD) 1- 800 -735 -2988 (Voice)