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R-94-03-10-9G - 3/10/1994ATTEST: WHEREAS, the Office of the Governor, Criminal Justice Division, has grant funds available to cities for various law enforcement projects, and WHEREAS, grant funds are available through the State Criminal Justice Planning Fund (Fund 421) for continuation of the Juvenile Drug Enforcement Officer Program to provide the manpower to continue a program designed to reduce juvenile gang offense activity with a particular emphasis on drug trafficking, and to further develop the program through education in the community with identification, prevention, and intervention of gang offense activity, and WHEREAS, the City Council wishes to make application for the grant to provide financial assistance for the above - described program, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to make the necessary application for the above - described grant. RESOLVED this / D t-K) day of March, 1994. JOANNE LAND, City Secretary RESOLUTION NO. K-9 4- 0 3 - /D - q (J' ROBERT cSTW , Mayor City of Round Rock, Texas Ro— Tm CITY OF ROUND ROCK PROJECT G.R.I.P. CONTINUATION GRANT APPLICATION JUVENILE DRUG AND LAW ENFORCEMENT OFFICER PROGRAM OFFICE OF THE GOVERNOR CRIMINAL JUSTICE DIVISION FEBRUARY 25, 1994 Jointly prepared lnj: Round Rock Police Department Youth Services Division Planning and Community Development Deparhnent City of Round Rock, Texas and *04601k r. � z ; : . r < ��% ' 3. a. Date Submitted 2/25/94 b. Applicant Identifier 2 y S 11 tBt[ - -£ L3?ty j , d 4. a Date Received by State/COG b. State Application ldenuffer 5. Applicant Information a. Legal Name: City of Round Rock e. Organizational Unit Round Rock Police Department b. Address (give Street or P. 0. Box city. state, and zip code) 221 East Main Street Round Rock, Texas 78664 d. Name, telephone, and fax number of the person to be contacted concerning this application (give area code). Chief Wesley Wolff (512) 218 -5500 6. State Payee Identification Number . 17450174851002 7. Type of Applicant (enter the appropriate letter in box) A. sate N. Independent Sd ool District r 6. County I. State Controlled Instltutlon of Higher Learning C. Munlopal J. Private University 0. Township K Indict Tribe E. Interstate L IndMduai F. Intermunldpal M. Nonprofit Organization G. Special District N. Other (specify): - 8. Type of Application: ❑ New St Continuation If continuation, enter year of funding Fourth 9. Name of Grantor Agency: 9 cy: Office of the Governor, Criminal Justice Division P. 0. Box 12428 Austin, Texas 78711 10. If Application for Federal Funds: Check Catalog of Federal Domestic Assistance Number: (only one) ❑ 16.540 Justice & Delinquency Prevention Act ❑ 16.575 — Victims of Crime Act ❑ 16 .579 —Texas Narcotics Control Program ❑ 16.580 —High Intensity Drug Trafficking Program 11. Geographic Areas of Project Activities (Cities and Counties) City of Round Rock 12 Title of Project: Gang Response and Intervention Program (Project G.R.I.P.) 13. Proposed Project: a Start Date: 10/01/94 b. Ending Date: 09/30/95 14. If Application for State Funds: a. Check appropriate fund: (only one) b. 1f 421 Fund, check priority: (only one) X 421 Fund ❑ Crime Stoppers Assistance Fund ❑ C.J.Planning ❑ Law Enforcement Training ❑ Other Fund ❑ Violent Crime ❑ Drugs Xl Gangs ❑ Victims c . Ch edt One :' Ng Juvenile ❑ Nonjuvenle 15. Requested Funding: 16. Is application subject to review by state executive order 12372 process? TX YES. this application was provided to the Texas Review and Comment System (TRACS)for review on 2/25/94 a Federal Grant Funds (CM) $ 00 b. State Grant Funds (CJD) $ .00 18,925 (date) ❑ Program is not covered by E. 0. 12372 . ❑ Program has not been selected by state for review c. Cash Match $ .00 27,276 d In -lOnd (VOCA Only) $ .00 17. Is the applicant delinquent on any federal debt? ❑ YES If 'Yes" attach an explanation RIX NO e. TOTAL g 46,201 18. To the best of my knowledge and belief. all data in this application is bue and correct. The document has been duly authorized by the governing • body of the applicant and Ma applicant will comply with the attached assurances if the assistance is awarded. a Typed Name of Authorized Official Joanne Land b. Title Asst. City Manager o. Telephone Number (512) 255 - 3612 d. S lure of Authorized Official �� X ai CJt-, e. Date Signed 2/25/94 APPLICATION FOR STATE OR FEDERAL ASSISTANCE OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION CJD -1 c PROJECT SUMMARY - CJD -2 This section must include a brief description (not exceeding 200 words) of the proposed project. You must use at least a 10 or 12 pitch or point type. Project G.R.I.P. Gang Response and Intervention Program Project G.R.LP. is a comprehensive plan utilizing community involvement combined with enforcement and educational techniques to take a "multi- disciplinary approach" � toward solving our growing youth gang problem. This program includes the involvement of not only community based alternative support programs, but also the participation of all branches within the law enforcement community. Furthermore, Project G :R.LP. would encourage the development of policies and programs by State and local officials to address the social ills caused by youth gangs who are involved in narcotics trafficking. Major segments of Project GRIP are enforcement, community involvement and education. Executive Summary, Youth Gangs: Problem and Response, 1990 report by the National Youth Gang'Suppression and Intervention Research and Development Program. Section A— Budget Summary - C Nur00 • Budget Categories ( CAD Funds ( Cash Match ( In -Kind Match (For VOCA Una Only) ( Total 1. A. Personnel (Salaries) $ 12,694 $ 19,041 $ $ 31,735 2. A. Personnel (Fringe Benefits) 4,009 6,013 10,022 3. B. Contractual 4. c. Travel 5. D. Equipment 6. E. Reserved for Future Use 7. F. Supplies & Direct Operating Expenses 2,222 2,222 4,444 a. Total Direct Charges (Sum of 1 -7) s. G. Indirect Costs 10. Totals (sum of 8-9) $ 18,925 $ 27,276 $ $ • 46,201 11. Program Income $ . ; : Section B Match* Enter separately each source of matching funds and the amounts. Total must agree with Line 10, Column 2 above. Section C— Program Income Total must agree with Line 11, Column 4 above. - Source - Amount Source Amount City of Round Rock 27,276 • • i . I pp cant must disclose the source of cash match if any. BUDGET INFORMATION CJD3 C PERSONNEL 1. Direct Salaries 2. Fringe Benefits Office of the Governor Criminal Justice Division SCHEDULE A CJD ' - Include only one position per line. Attach a description of the duties or responsibilities of each position. z Express as a percent of total time. (40 hours per week) '- Should reflect employee's gross salary attributable to the project. If applying for continuation funding, justify any salary increase that is more than five percent over the previous year. % or $ Rate ( ( Title or Position' % of Time' CJD Funds Cash Match TOTAL' (A) Gang Unit Coordinator FICA & Medicare 0 16.56% $ 2102 $ 3153 $ .5255 Retirement @5% 635 952 1587 Insurance (Life & Health) per month @ 112 538 806 1344 Workers' Compensation @57 635 952 1587 Unemployment Insurance @.005 64 95 159 Other (Explain) Longevity 7.50 /mo. 36 54 90 (H) TOTAL Fringe Benefits $4,009 $6,o13 $10,022 100 $ 12,694 $ 19,041 $ 31,735 TOTALPERSONNELBUDGET $ 16,703 $25,054 $41,757 C PERSONNEL 1. Direct Salaries 2. Fringe Benefits Office of the Governor Criminal Justice Division SCHEDULE A CJD ' - Include only one position per line. Attach a description of the duties or responsibilities of each position. z Express as a percent of total time. (40 hours per week) '- Should reflect employee's gross salary attributable to the project. If applying for continuation funding, justify any salary increase that is more than five percent over the previous year. ( ( ( Title or Position' % of Time' CJD Funds Cash Match TOTAL' (A) Gang Unit Coordinator 100 $ 12,694 $ 19,041 $ 31,735 (B) (C) (D) (E) (F) (G) (H) TOTAL Direct Salaries 100 $ 12,694 $ 19,041 $ 31,735 C PERSONNEL 1. Direct Salaries 2. Fringe Benefits Office of the Governor Criminal Justice Division SCHEDULE A CJD ' - Include only one position per line. Attach a description of the duties or responsibilities of each position. z Express as a percent of total time. (40 hours per week) '- Should reflect employee's gross salary attributable to the project. If applying for continuation funding, justify any salary increase that is more than five percent over the previous year. CID-4 (PERSONNEL) Item 1A Page 1 of 1 City of Round Rock Juvenile Drug and Law Enforcement Program Project G.RI.P. GRAND TOTAL: $41,757.00 GANG UNIT COORDINATOR $41,757.00 The Gang Unit Coordinator is assigned to the Youth Services Division and is responsible for the formulation and implementation of a Zero Tolerance enforcement approach to gang activity as well as being an information source for heightened public awareness. The Coordinator's efforts would be concentrated in the following areas: *ENFORCEMENT - Responsible for the investigation of gang related offenses by reviewing the initial report identifying and interviewing the suspect(s), victim(s), and witnesses involved; collecting evidence and writing reports. Utilizing all approved investigative techniques and all available law enforcement resources to reconstruct the offense and prepare the case for a successful prosecution. •INTELLIGENCE - The gathering, analyzing, processing, storing and dissemination of tactical and stratigical information regarding gangs, their members and their activities. Information would be gathered through offense reports, field observation cards, intelligence reports, informal tips (i.e., gang hotline), confidential informants, school officials and interaction with other law enforcement agencies. The Coordinator would be responsible for the control and security of information in accordance with the Texas Family Code. *EDUCATION - Increase officer awareness regarding gang graffiti, gang style appearance, gang jargon, and gang activities with emphasis on officer safety, conduct training and attend patrol briefings to encourage the Zero Tolerance concept Heighten public awareness by scheduling presentations and distributing gang booklets to concerned social, civic, school and parental organizations. •ASSISTANCE - Provide assistance to other law enforcement agencies regarding gang related investigations and training. Work closely with the Williamson County Attorney, District Attorney, Adult and Juvenile Probation Departments and the Judiciary in addressing gang related incidents. C' Office of the Governor Criminal Justice Division SCHEDULE F SUPPLIES AND DIRECT OPERATING EXPENSES CJD-9 REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item and justifica- tion for requesting each item. Use additional pages as needed. (1) (2) (3) Directly Charged Supplies and Other Operating Expenses CJD Funds Cash Match TOTAL (A) Film $ 497 $ 497 $ 994 (B) Office Supplies 250 250 500 (C) Cameras 70 70 70 ( Vehicle Maintenance 1440 1440 2880 (E) (F) (G) (H) (1) - (J) . (K) (L) TOTAL SUPPLIES AND DIRECT OPERATING EXPENSES $ 2222 $ 2222 4444 C' Office of the Governor Criminal Justice Division SCHEDULE F SUPPLIES AND DIRECT OPERATING EXPENSES CJD-9 REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item and justifica- tion for requesting each item. Use additional pages as needed. SCHEDULE .F REQUIRED NARRATIVE Page 1 of 1 (A) CAMERA FILM 12 ea. Double Packs Polaroid Film 194.00 20 ea. 100' rolls Tri-x Pan 400 B/W 35mm 250.00 2 ea 100' rolls Tri-x Pan 3200 B/W 35mm 100.00 Processing costs 450.00 994.00 (B) OFFICE SUPPLIES Est. yearly costs of paper supplies, notebooks, file folders, batteries, and other small items. (C) CAMERAS 2 ea. Polaroid Instamatic Cameras $70.00 (D) VEHICLE MAINTENANCE Est yearly maintenance flubs., fluids, brake, tires) Fuel (1.00 /gal) 20 gal tank - 2 x /week CJD -9.1 City of Round Rock Juvenile Drug and Law Enforcement Program Project G.RI.P. 800.00 2.080. $994.00 $500.00 $2,880.00 GRAND TOTAL $4,444.00 INDIRECT COSTS Office of the Governor Criminal Justice Division SCHEDULE G CJD - 10 REQUIRED NARRATIVE: If Method (A) is used, specify the rate and attach a copy of the document by which the current cost allocation plan was approved. NOTE: Indirect Costs are authorized In an amount not to exceed the computation table In the CJD Financial and Administrative Requirements section of the grant application kit, or as authorized per the applicant's cost allocation plan. (1) (2) (3) Indirect Costs CJD Funds Cash Match TOTAL (A) Indirect Costs Per Approved Cost Allocation Plan $ $ $ (B) Indirect Costs Per CJD Computation Table $ -0- $ $ -0- INDIRECT COSTS Office of the Governor Criminal Justice Division SCHEDULE G CJD - 10 REQUIRED NARRATIVE: If Method (A) is used, specify the rate and attach a copy of the document by which the current cost allocation plan was approved. NOTE: Indirect Costs are authorized In an amount not to exceed the computation table In the CJD Financial and Administrative Requirements section of the grant application kit, or as authorized per the applicant's cost allocation plan. Program Narrative CJD -11 Narrative is limited to 250 words per section. Text must be 10 or 12 pitch or point type. 1. Problem Statement Implementation of the Gang Response and Intervention Project (G.R.LP) would directly impact the gang subculture by focusing on narcotics use and gang related violence. Through surveillances, intelligence gathering, and the use of confidential informants, identification and concentration on the activities of gang leaders and hardcore members will ensure the eventual dissolvement of the gang and as well as gear the investigation toward a maximum charge potential. By educating the community and schools to recognize traits and characteristics of gang activity, the G.R.LP. Coordinator becomes a vehicle whereby youth at risk can be identified and placed into pro - social activities, alternative education programs, and job training programs. 2. Historical Data Project G.R.I.P., which is in its second year of funding through a CAPCO grant, has had a positive impact on gang crime in the City of Round Rock. Fiscal year 1992 -1993 statistics show gang related crime down by approximately 4 %. However, it is still a priority area since the 145 gang offenses investigated represent approximately 18% of all juvenile crime. Those cases involved, but were not limited to substance violations, assaultive offenses, weapons charges, burglaries, and criminal mischiefs. The investigations into these cases resulted in 91 gang affiliated juveniles being taken into custody. There were 122 cases referred to juvenile services. 38 youths were placed in detention in reference to their case. 23 cases were filed with Justice of the Peace court. CJD -i2 CJD -13 3. Proposed Project Activities '. t Project G.R.LP. is a three- pronged approach to addressing the social problems caused by the gang subculture. It involves the police, the community, and education by directing efforts to find the root causes for gang involvement as well as pro-active law enforcement. By educating law enforcement officers, teachers and parents of our community can take pro -active measures in reducing gang crime rather than reacting to the social ills caused by gangs. Public presentations including visual aids and information booklets will be used in educating the community. Project G.R.I.P. will develop a team of officers from all divisions of the department to improve the flow of information and reinforce the "Zero Tolerance" enforcement concept. This project will also focus on inter - agency cooperation to enhance the prosection of gang offenders. 4. Proposed Evaluation Design The program is evaluated upon the reduced juvenile crime rate as determined by traditional crime analysis data as well as observations of gang paraphernalia and gang style behavior within the Round Rock Independent School District. These observations would be gathered from school administrators and classroom teachers. The final segment would be based on the community's perception of the level of gang activity prevalent within the City of Round Rock. CID-14 c PART V ASSURANCES CJD-15 The Applicant hereby assures and certifies that he will comply with the regulation, policies, guidelines and requirements Including OMB Circulars No.A -122, A- 110,A,102, and A -87, as they relate to the application, acceptance and use of Federal funds for this federally - assisted project. Also the Applicant assures and certifies to the grant that 1. It possesses legal authority to apply for the grant; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body. authorizing the filing of the application including all understandings and assurances contained therein, and directing and authorizing the person iden- tified as the official representative of the applicantto actin connec- tion with the application and to provide such additional information as may be required. 2. It will comply with Title VI of the Civil Rights Act of 1964 (P. L 88- 352) and in accordance with Title VI of that Act. no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program oractivity for which the applicant receives Federal Financial assistance and will immediately take any measures necessary to effectuate this agreement. 3. It will comply with Title VI of the Civil Rights Act of 1964 (42 USC 2000d) prohibiting employment discrimination where (1) the pri- mary purpose of a grant is to provide employment or (2) discrimi- natory employment practices will result in unequal treatment of persons who are or should be benefiting from the grant -aided activity. 4. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (P. L. 91 -646) which provides for fair and equitable treatment of persons displaced as a result of Federal and federally assisted programs. 5. It will comply with the provisions of the Hatch Act which limit the political activity of employees. 6. It will comply with the minimum wage and maximum hours provi- sions of the Federal Fair Labor Standards Act, as they apply to hospital and educational institution employees of State and local governments. 7. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. 8. It will give the sponsoring agency or the Comptroller General through any authorized representative the access to and the right to examine all records, books, papers, or documents related to the grant. 9. ft will comply with all requirements imposed by the Federal spon- soring agency concerning special requirements of law. program requirements, and other administrative requirements. 10. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protections Agency's (EPA) list of Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 11. It will comply with the flood insurance purchase requirements of § 102 (a) of the Flood Disaster Protection Actof 1973, Public Law 93- 234. 87 Stat. 975, approved December 31, 1976. Section 102 (a) requires, on and after March 2. 1975. the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance for constriction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrase - Federal financial assistance' includes any form of loan, gram. guaranty, insurance payment, rebate, subsidy, disas- ter assistance loan or grant. or any other form of direct or indirect Federal assistance. 12. ft will assistthe Federal grantor agency in its compliance with § 106 of the National Historic Preservation Act of 1966 as amended (16 U. S. C. 470). Executive Order 11593. and the Archeological and Historic Preservation Act of 1966 (16 U. S. C. 469a -1 et seq) by (a) consulting with the State Historic Preservation Officer on the conduct of investigations. as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity. and not the Federal grantor agency of the existence of any such properties, and by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. 13. It will comply with the Uniform Grant and Contract Managements Standards (UGCMS) developed under the directive of the Uniform Grant and Contract Management Act of 1981, Texas Civil Statutes, Article 4413 (32g). 14. h. if a county. has taken or will take all action necessary to provide the Texas Department of Criminal Justice and the Department of Public Safety anycri mina) history records maintained bythe county in the manner specified for the purposes of those departments. 15. It will comply with the Victims of Crime Act for 1984 which provides that no person shall be excluded from participation in, denied the benefits of. subjected to discrimination under, or denied employ- ment in connection with any activity receiving funds under the Act on the basis of race. color, religion, national origin, handicap, or sex. Recipients of funds under the Act are also subject to Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d (prohibiting discrimination in such programs on the basis of race. color, or national origin), Section 504 of the Rehabilitation Am of 1973, 2 U.S.C. 794 (prohibiting discrimination in such programs on the basis of handicap), the Age Discrimination Act of 1975.42 U.S.C. 6101. et. seq., and the Department of Justice Nondiscrimination Regulations, 28 CFR, Part 42, Subparts CD, and G. (VOCA only.) 16. It will. in the event a federal or state court or federal or state administrative agency makes afinding of discrimination after a due process heating, on the ground of race, color, religion, national origin, sex. age, or handicap against the project, forward a copy of the finding to the Criminal Justice Division (CJD). (VOCA only.) 17. It will maintain information on victim services provided by race, national origin, sex. age. and handicap. (VOCA only.) 18. It will comply with Subtitle A. Title II of the Americans With Disabilitities Ad (ADA). 42 U.S.0 1213142134. and Department ofJustice implementing regulation. 28 CFR Part35, whereas state and local governments may not refuse to allow a person with a disability to participate in a service, program, or activity simply because the person has a disability. CJD rules requi re that three persons be designated to the positions of Authorized Official, Project Director, and Financial Officer for the purposes of administering a grant. The Project Director and the Financial Officer may not be the same person but, under extenuating circumstances, one person may otherwise fill two positions. In accordance with the criteria and definition of responsibilities set forth in the Financial and Administrative Requirements section of the CJD Grant Application and Administration Guidelines governing submission of this application, the following designations are made: APPLICANT: PROJECT TITLE: Project G.R.I.P. 4d Mr. ❑ Ms. Wesley Wolff Project Director (Type or Print) Police Chief Title and Agency 615 E. Palm Valley Blvd. Business Address (Street or P. O. Box) Round Rock, Tx 78664 City Zip (512) 218 -5500 Telephone Number (512) 388 -9062 DESIGNATION OF GRANT OFFICIALS City of Round Rock Fax Number Fax Number ❑ Mr. Sl Ms. Joanne Land Authorized Official (Type or Print) A'sistant City Manager Title and Agency 221 E. Main St. Business Address (Street or P. O. Box) Round Rock, Tx 78664 City Zip (512) 255 -3612 Telephone Number (512) 255 -6676 Fax Number p Mr. ❑ Ms. David Kautz Financial Officer (Type or Print) Telephone Number Finance Director Title and Agency 221 E. Main St. Business Address (Street or P. O. Box) Round Rock, Tx 78664 City Zip (512) 255 -3612 (512) 255 -6676 CJD -16 1991 Grant Awarded 8/26/91 100 /0% 1992 Grant Awarded 9/28/92 80/20% 1993 Grant Awarded 10/1/93- 9/30/94 60/40% 1994 Grant Proposed 10/1/94- 9/30/95 40/60% 1995 Grant Projected 10/1/95- 9/30/96 20/80% CJD: 31,824 City: -0- CJD: 32,897 City: 8,699 CJD: 25,461 City: 16,976 CJD: 18,925 City: 27,276 w CJD: 9,517 City: 38,069 Date: March 8, 1994 Subject: City Council Meeting, March 10, 1994 Item: 9.G. Consider a resolution authorizing the Mayor to submit a grant to the Office of the Governor, Criminal Justice Division, for Project G.R.I.P. Staff Resource Person: Wes Wolff Recommendation: Approval The attached resolution authorizes the Mayor to sign a grant application to fund the fourth year of a five year grant program for Project G.R.I.P. This grant requires a 60% City / 40% State match for the Gang Unit Coordinator salary and a 50/50 match for budget items. Historically, only the salary has been approved. If awarded, this grant will enable the City of Round Rock to continue the Project G.R.I.P. program which has been successful in reducing juvenile gang offense activity. IMPACT: a) 60% Cash Match for Personne , $25,054; 50% Cash Match for Supplies and Direct Operating Expenses, $2222.