R-94-04-14-9A - 4/14/1994ATTEST:
KS /RESOLUTION
RSO4144A
WHEREAS, the City Council has previously adopted by resolution
a 1993 -94 budget for the expenditure of hotel tax funds, and
WHEREAS, the Council wishes to amend said budget in accordance
with the attached proposal, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the 1993 -94 budget for the expenditure of hotel tax funds be
amended as set forth in Exhibit "A" attached hereto and incorporated
herein for all purposes.
RESOLVED this 14th day of April, 1994.
E LAND, City Secretary
RESOLUTION NO. �• L I 01 _ JL - 1 A
CHARLES CULPD'P 7/ Mayor
City of Round Roc , Texas
ROUND ROCK CHAMBER OF COMMERCE
APPLICATION FOR FUNDING ASSISTANCE FOR SPECIAL EVENTS
Date of Application: /4,qC // 7, /P9
Event: // �FG_ro'NAL - " 6 c`1 of Event: J4l'Kz 43 =WC /59 % '
(Check one) / New Event ! ' Existing Event
Sponsoring Organization: /�wth //06,Y/r &N .$ 'ac - CY- WeisTlCS Ai
Tax I.D. Number/Tax Status: / (SC /ao y'7C7
Person Presenting Request: 5Tt i-Zks/ C CC 2J//,9df-7
Address: '? hA l�ci R)i,4/p ,Joy/ . //
Phone: (Day) 930 307 (Night) % — 7 //5
Contact Person for Organization (if not same): i / /Y 7 :4/ /, 7�
Description of Activities Planned (include schedule of events, samples of
posters, flyers, ads, etc...)
O//TLo�✓ t G y- „v4.52 2- c ; .
f/SG/Y SCHoot oys /, ,'o (772"/?if 1 2/ITi1 l,/ ,v,4/E,y 4.prA,✓17;*/6
7z YT, 7 fr v4I :,: ,C.2 �YFrv1S , C tiAE f 0.
2Z9 (-2 -"Va, dV' ) .4L ,v, T�E�?yr �YERCISE /�o�J
�Gfi✓ /3 .ZVCz1.4Df F4 c'R L
Anipt /O /73 ) /72:4/& s /�J &IR L Y
Please indicate number of rooms per night expected to book at local
hotel /motels:
No. of rooms
Round Rock hotel /motels _2_
Williamson County hotel /motels
Austin hotel /motels LS
Projected Attendance:
Age Group of Participants: / / — /7
Number of accompanying non - participants:
No. of nights
/
PRE-E VENT BUDGET
YEAR /79r
Must be submitted on this form or in this format for review.
Applicant must submit complete financial report from previous
year's event, if applicable.
REVENUE:
Start-up Revenue (from previous proceeds, etc.) $ '— D
Projected Revenue:
Admission Fees/Ticket Sales
Booth Sales
Souvenir Sales
Concession Sales
Donations
Hotel /Motel Tax
$ /700
$ —c
$ Ira •
$ _ r ,
$ 3350
Total Projected Revenue:
- GArr /&cZ
IN -KIND SERVICES Go /77_.2
Note: It is not necessary to add the $ figure for In -Kind Services into
the final revenue /expenditure figures. These figures are important
for the sponsoring organization to be aware of and make note of and
count as added value and contributions to the success of your event.
Donated or In -Kind Services (attach $$ figure if possible)
Supplies $
Materials � $
Volunteer Hours — /co,:'trt $ /o6c
$
Total Value of In -Kind Services $
EXPENSES:
Projected Expenses:
Administrative Expenses
Staff
Facility Rental
Postage
Telephone
Office Supplies
Extension Cords
Tape, Glue, Nails, etc.
4 ' S
F
Operating Expenses
Entertainment (1-4srrrA42 - r/ /Taos,)
Port-A- Potties
Clean -up
Food, Lodging
Decorations
AWAirDS d- I -7 /?0GRA/ r
7
4'' /4/rc A1 ,C77
r$ "lira °co crra v '
Advertising /Promotion Expenses
Posters (include prod. & printing)
Flyers (include prod. & printing)
Newspapers (detail papers, frequency)
Magazines (detail & frequency required)
Radio (detail & frequency required)
Television (detail & frequency required)
Billboard (no. of and locations)
Total Projected Expenses
Projected Profit (loss)
dd
Amount requested from hotel/motel funds: $ Y 7S
Date Funds are needed: /I'/f.7 / /997 C
List _plans for using maples (specific line items from budget)
�J JtinGES 9i.'4 PnS� CayC E.ssroriJ. ,4v /7 ' >/r
LLS�EO � nc.ludini r f -stir) produr:'f7nni slnst
ra s e r� s Rroa ra ms
Additional Comments:
REQUESTED MONIES
Round Rock hotel /motels
Williamson County hotel /motels
Austin hotel /motels
ROUND ROCK CHAMBER OF COMMERCE
APPLICATION FOR FUNDING ASSISTANCE FOR SPECIAL EVENTS
Date of Application: /7/'/TC // 7 /PPY
Event: E GroAM 7.A 4.772 / ;7Date of Event: AP/7_2Z 4S=J
(Check one) 1/ New Event ! Existing Event
Sponsoring Organization: / /ti.tp c/r /7tGN - e7.0 - G //OA4V77 - 5 Al S7,97 U6
Tax I.D. Number /Tax Status: /Art' c ) ---' C /oo6 )SiJP7f7
Person Presenting Request: 5TFJ/FA/ C Ccpf1/,A /2f77
Address: %a? AA-2J /1 2i /D,4 /,• / 7 (7
Phone: (Day) 93U <707` (Night) ?% %' //-
Contact Person for Organization (if not same): A i7 ` ".?,J
Description of Activities Planned (include schedule of events, samples of
posters, flyers, ads, etc...)
(7/vrL G1,- 72 ,-.7- T1fG,/ � -}r / C..2
_2 Of/ ��,yoac vs ( & Co.7/ 9 E z c1' 1 z/ 2'.s >>/ n � i iE,�r 4.PPA./cz�vG
7E9 eTA7F / , C - - )FL e Zs CLzil1 - '&017 EA.E-Pczsf
_1 /L 7 z 1/.t/fv1.1/ P4/PA t fL /✓,t1�� � Y��J aEX)Yt 1/J'
vfi✓JS / T�✓CL t /AT F< C'44' EX E�f'C1J'F /34 7 '�LL1`L /T
/vo AA' LzXF1fCTSf
Please indicate number of rooms per night expected to book at local
hotel /motels:
Projected Attendance: /bf - -/ j c
Age Group of Participants: /%
—r / /7G
No. of rooms
_ LS
Number of accompanying non - participants:
No. of nights
l
REVENUE:
Projected Revenue:
Admission Fees/Ticket Sales
Booth Sales
Souvenir Sales
Concession Sales
Donations
Hotel /Motel Tax
PRE- EVEI4'T BUDGET
YEAR /7iY
Must be submitted on this form or in this format for review.
Applicant must submit complete financial report from previous
year's event, if applicable.
Start-up Revenue (from previous proceeds, etc.) $ _ 0
Total Projected Revenue: $ 54,no
- GArr //r ct.=Fr7s
IN -KIND SERVICES Ga j; /777 JJ
Note: It is not necessary to add the $ figure for In -Kind Services into
the final revenue /expenditure figures. These figures are important
for the sponsoring organization to be aware of and make note of and
count as added value and contributions to the success of your event.
Donated or In -Kind Services (attach $$ figure if possible)
Supplies $
Materials //�� $
Volunteer Hours — /clv �vu-v7 $ //o , 66 /
$
Total Value of In -Kind Services $ /a71, -
EXPENSES:
Projected Expenses:
Administrative Expenses
Staff
Facility Rental
Postage
Telephone
Office Supplies
Extension Cords
Tape, Glue, Nails, etc.
Operating Expenses
Entertainment (44.97x7Al2 /70010
Port-A- Potties
Clean -up
Food, Lodging
Decorations
A h/AXDS d PfiOGRA/r1
T >nrrs
,5 2'G,V5", C7 7)
- ,531T7(1" /* CVO crr,A/
Advertising /Promotion Expenses
Posters (include prod. & printing)
Flyers (include prod. & printing)
Newspapers (detail papers, frequency)
Magazines (detail & frequency required)
Radio (detail & frequency required)
Television (detail & frequency required)
Billboard (no. of and locations)
Total Projected Expenses
Projected Profit (loss)
So, u0/ -
7S,
7,j °Y
REQUESTED MONIES
Od
Amount requested from hotel/motel funds: $ 3���
Date Funds are needed: /7I/l'Z . / C'0i'/
List Tans for using movies (specific line items from budget)
i - 9! y T / 27An6�s 1 Co c � _,_2 1 l 1,ij ? P�0YJ�:
�Ls 'r0 / ,9u/7GEr incJuc I (Proqurfinn/
�Ds�cr� ec prams
Additional Comments:
' Mayor Charlie Culpepper
City of Round Rock
221 East Main Street
Round Rock, Texas .78664
Dear Mayor Culpepper:
- ROUND ROCK
CHAMBER OF
COMMERCE :
., The ,Tourism Committee reviewed the following 'App lication for . Funding 'Assistance
for Special Events from the Round Rock High School Gymn Booster Club for a
.- Regional Gymnastics meet to be held on April 15 & 16. The winners from this event
will advance to state finals. We are °recommending that the requested amount of
$3,350 be reduced'to,$1,000.''
Respectfully submitted,
The Tourism Committee feels that since this is a R.R.I.S.D. sanctioned event it should
not receive the requested amount. "_We feel that it does meet our current criteria of.
bringing people into town to stay overnight so it does qualify for - some funding " •
',assistance:
,
The committee recognizes the potential of more booster clubs requesting funding. At
its next meeting set for Tuesday, April ,19,- at 5:00 p.m. at ,the Chamber office, the
Tourism Committee will review the current c riteria and bring recommendations to
you for changes. Also to be addressed at that meeting Will be the number of mid-year_
requests and ways to minimize them. ,
Sherry. Roberti Chairman
Tourism Committee'
212 EAST MAIN STREET
ROUND ROCK, TEXAS 78664 '
, (512) 255 -5805
(800) 747 -3479 -,
FAX (512) 255 -3345
DATE: April 12, 1994
SUBJECT: City Council Meeting, April 14, 1994
ITEM: 9.A. Consider a resolution amending the 1993 -1994 Hotel /Motel
Budget (Gymnastics Regional Meet).
STAFF RESOURCE PERSON: Joanne Land
STAFF RECOMMENDATION: The following recommendation has been made by
the Tourism Committee.
ROUND ROCK
CHAMBER OF
COMMERCE
Mayor Charlie Culpepper
City of Round Rock
221 East Main Street
Round Rock, Texas 78664
Dear Mayor Culpepper:
Respectfully submitted,
Sherry Robert, Chairman
Tourism Committee
0
April 8, 1994
The Tourism Committee reviewed the following Application for Funding Assistance
for Special Events from the Round Rock High School Gymnastics Booster Club for a
Regional Gymnastics meet to be held on April 15 & 16. The winners from this event
will advance to state finals. We are recommending that the requested amount of
$3,350 be reduced to 51,000.
The Tourism Committee feels that since thls is a R.R I.S.D. sanctioned event it should
not receive the requested amount. We feel that it does meet our current criteria of
bringing people into town to stay overnight so it does qualify for some funding
assistance.
The committee recognizes the potential of more booster clubs requesting funding. At
its next meeting set for Tuesday, April 19, at 5:00 p.m. at the Chamber office, the
Tourism Committee will review the current criteria and bring recommendations to
you for changes. Also to be addressed at that meeting will be the number of mid -year
requests and ways to minimize them.
2111. \'.I ,%AIN 1 4R1I1
H(I I INI I RI K 1 , 11 AN llIA-1
11111 25141111:
MINI) 747.1.1;
IA\ I1I21 255.1111