R-94-05-26-10C - 5/26/1994ATTEST:
"7..` i yqr "
. s
AS /RESOLUTION
RS05264C
E LAND, City Secretary
RESOLUTION NO. 12-94- 6 6 a6 ' ioc
WHEREAS, the City Council has previously adopted by resolution
a 1993 -94 budget for the expenditure of hotel tax funds, and
WHEREAS, the Council wishes to amend said budget in accordance
with the attached proposal, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the 1993 -94 budget for the expenditure of hotel tax funds be
amended as set forth in Exhibit "A" attached hereto and incorporated
herein for all purposes.
RESOLVED this 26th day of May, 199
CHARLES CULPE•PE'`, Mayor
City of Round Roc , Texas
ACCOUNT NO
DESCRIPTION OF ITEM
91.92
ACTUAL
92-98
REVISED
BUDGET
a2 3
ACTUAL
93
REVISED
BUDGET
71 -00- 000 -4123
71 -00- 000 -4610
71- 00- 000 -4628
71- 23- 139- 5000's
71- 23- 140- 5000's
71 -23- 167 -5651
71- 23- 167 -5659
71 -23 -167 -5661
71 -23 -167 -5662
71 -23- 167 -5664
71 -23- 167 -5665
71 -23- 167 -5666
71 -23 -167 -5668
71 -23- 167 -5669
71 -23- 167 -5670
71 -23- 167 -5672
71 -23- 167 -5673
71 -23- 167 -5674
71 -23 -167 -5675
71 -23- 179 -5654
71 -23- 179 -5656
71 -23- 179 -5667
71 -23- 179 -5671
71 -23- 203 -5640
71- 23- 203 -5639
71 -23- 203 -5639
Beginning Fund Balance
REVENUES:
Hotel -Motel Occupancy Tax
Interest Income
Contributions
Total Revenues
Total Funds Available
EXPENDITURES:
Outlaw Trail 100
Sportsfest
Sunrise Kiwanis Club Basketball
Sertoma Gun Shows (2)
Am Legion State Baseball Tourney
Soccer Tournament (10)
Sertoma Girls Softball
Music Festival
El Amistad
RR Police Officers Assn -BBQ Cook -Off
Rock Hardball Classic
Fast Draw Contest
District 30 Little League
Frontier Days Advertising
Texas Old Time Fiddlers
Regional Gymnastics Meet
Total Tourism Events
ARTS SUPPORT
Choir
Sam Bass Theatre
Community Band
Miss Round Rock Pageant
Total Cultural Events
TOURISM SUPPORT
OSP @ PV Festival Impvts
Chamber of Commerce
Winter Tourism
Total Tourism Support
City of Round Rock
Hotel -Motel Tax Fund #71
1993 -1994 Budget
104,181
122,537
4,494
17,293
144,324
90,000
248,505 237,385 258,568 230,724
10,103 12,000
9,413 10,000
5,532 7,000
3,000 1,500
6,000 6,000
O 2,000
3,000 2,500
7,500 7,500
3,000 3,000
2,250 2,500
O 3,000
O 4,025
O 2,500
O 0
O 0
O 0
49,798 63,525
3,600 3,600
4,000 3,825
3,500 3,500
O 2,500
11,100 13,425
4,837 15,000
55,000 55,000
O 32,880
92,203
126,210 143,709
5,300 3,494
15,875 19,162
147,385 166,365
10,728
10,613
7,000
1,500
6,000
2,000
2,500
7,500
3,000
2,500
3,000
4,025
2,500
0
0
0
62,866
3,600
3,825
3,500
0
10,925
3,935
55,000
32,880
76,724
150,000
4,000
0
154,000
12,000
10,000
7,000
0
6,000
0
2,500
7,500
3,000
2,500
3,000
5,000
0
10,000
5,000
1,000
74,500
4,000
4,000
3,500
0
11,500
0
55,000
0
59,837 102,880 91,815 55,000
92-93 9394
91 -92 REVISEb 92 -93 REVISED
ACCOUNT NO D£$CRIPTION OF ITEM ACTUAL BUDGET ACTUAL BUDGET
CONVENTION /CIVIC CENTER
71 -23- 194 -5315 Operations and Maintenance
Total Community Center
71 -23- 194 -6205 Consulting -R. Gill
71 - 23 - 194 - 6621 Feasibility Study
Total Center Funding
71 -23- 113 -6408 Unallocated Contingency
Total Expenditures
N/A
RESERVES:
Advertising Reserves
Total Reserves
Ending Unallocated Fund Balance
(Prior to Revision)
This Revision {May 26. 1994)
Morning Kiwanis Cowboy Jubilee
Old Settlers Reunion
Contingency
Ending Unallocated Fund Balance
2,980 8,000 3,517 8,000
2,980 8,000 3,517 8,000
2,588 0 1,163 0
O 15,000 1,350 0
2,588 15,000 2,513 0
O 0 0 0
126,303 202,830 171,636 149,000
122,2021
O 0 0 0
O 0 0 0
86,932
81,724
25,000
1,800
20,000
46,800
34,924
` t-A /4 a2 o OZID - to Q
cif _ IVO
(ilAgtdQ__a_igaixwQ
ROUND ROCK
CHAMBER OF, - -
COMMERCE
Mayor Charlie Culpepper
City of Round Rock °
221 E. Main St.-
Round Rock, TX 78664
Dear' Mayor Culpepper:
• The Tourism Committee of the Round Rock Chamber of Commerce recommends
to the City Council the enclosed applications for Funding Assistance for Special
The Committee met with representatives of these events and 'unanimously , ,•'
feel that these events meet criteria for receiving hotel /motel taz dollars to assist in
_bringing tourists to our area. The events recommended for funding are cowboy
musicians and poets on the opening night of Old Settlers Association's Reunion for •
$1,800 and the Morning Kiwanis Round Rock Cowboy Jubilee for $20,000.
Also attached is a copy of the recently revised guidelines for Funding Assistance for
• Special Events. Revisions include limiting requests considered' by the Tourism
Committee to only non -profit dubs and organizations and establishing a submittal
schedule for new event requests to August 1 and February 1 of each year so that -
requests can be considered at one time: The committee felt that,this should not '
discourage new events from applying since usually planning and funding need's
to be coordinated at least six months prior to holding an event.
Respectfully submitted, '
r �. / ,
, Sherry 0 4.berts, Chairman
Tourism Committee
•
' 212 EAST MAIN STREET,.
ROUND ROCK, TEXAS 78664
(512) 255 -5805
(800) 747 -3479
FAX (512) 255 -3345
G4 14:73 KUUNU KU-K. YUbLIL WUKK 4 71d X77 66'1'6
'MR-10-1994 09:31 FROM ROUND ROCK,Tx C OF C • TO
ROUND ROCK CHAMBER OF COMMERCE
APPLICATION FOR FUNDING ASSISTANCE FOR SPECIAL EVENTS
Date of Application: 40_6- 9 (V
Event: OLO Se r7aZS Date of Event: .Ti 9 � 14 9s �
(Check one) New Event V Existing Event
Sponsoring Organization: cx,o szr77-61 s 4-644
Tax 1.0. Number/Tax Status:
Person Presenting Request: J' A/ i
Address: got C- 4..11,<.4 J 22 .
Phone: (Day) L F - SS (Night)
Please indicate number of rooms per night expected to book at local
hotel /motels:
No. of rooms No. of nights
Round Rock hotel/motels _
Williamson County hotel/motels
Austin hotel /motels
Contact Person for Organization (if not same):
NU. bLrL PO2
2556676 P.07
Description of Activities Planned (include schedule of events, samples of
posters, flyers,. ads, etc...)
n,0„4,, e vsz c�an�, _Lute. Paz ayln ,,
Projected Attendance: 4 /OO
Age Group of Participants: c22( a- -s -
Number of accompanying non - participants:
Gw4101, 4 , 14:0 KUUNU KULK I - UtL1L WUKKS • 512 255 6676
MPIR 1t0 Fkurl Kuuvu rtxr,. ,n ur
Projected Expenses:
Administrative Expenses
Staff $ o
Facility Rental $
Postage $
Telephone $
Office Supplies $
Extension Cards $
Tape, Glue, Nails, etc. $
$ 1'
$ V/
Operating Expenses
Entertainment $ 1
Port-A- Pottles $
Cfean - up $ �y
Food, Lodging (for entertainers) $ - Soo
Decorations
Advertising /Promotion Expenses
Posters (include prod. & printing)
Flyers (include prod. & printing)
Newspapers (detail papers, frequency)
Magazines (detail & frequency required)
Radio (detail & frequency required)
Television (detail & frequency required)
Billboard (no. of and locations)
$ ( Qf °SA.•
Total Projected Expenses $ II WO
Projected Profit (loss) $ C Il5(OJ)
NO.683 PO4
ewi GQ� �'1 Lv • J•] I[uurIL Rul.rt rULL I L, wore' •- 71G G77 bb lb
MRR -10 -1994 09 FROM ROUND ROCK.1X C OF C • lU
•
Must be submitted on this form or in this format for review.
Applicant must submit complete financial report from previous
year's event. If applicable.
REVENUE:
Start -up Revenue (from previous proceeds, etc.)
Projected Revenue:
Admission Fees/Ticket Sales $ Q
Booth Sales $ 0
Souvenir Sales $ U
Concession Sales $
Donations $ 0
Hotel /Motel Tax $ /,$oy
Total Projected Revenue: $ /Jo°
IN -KIND SERVICES
PRE EVENT BUDGET
YEAR 1(1
.$ o
Note: It is not necessary to add the $ figure tor In - Kind Services Into
the final revenue /expenditure figures. These figures are important
for the sponsoring organization to be .aware of and make note of and .
count as added value and contributions to the success of your. event.
Donated or In -Kind Services (attach $$ figure if possible)
Supplies $
Materials
Volunteer Hours
6f4. .$ Soo
$
Total Value of In -Kind Services $ 5o0
NU. bb3 WIGS
. •25566Y6 P.09
44
14:54 KUUND KULA FUBLIC WORKS • 512 255 6676
— 10 - 1994 09:32 FRUM ROUND ROCK.IX C Or C • I U
Amount requested from hotel/mote! funds: $ I t ecn ,
Date Funds are needed: dukAil ci 111v
List plans for using monies (specific line items
! 0
5
Additional Comments:
REQUESTED MONIES
from budget
NO.663 P05
GDDOOrto r.Lel
•
ROUND ROCK COWBOY JUBILEE
LABOR DAY WEEKEND
1994
COWBOY POETRY GATHERINGS ARE BECOMING VERY POPULAR AROUND THE
COUNTRY. TYPICALLY THE GATHERINGS ARE COMPRISED OF SINGING,
POETRY, AND STORYTELLING. TRAPPINGS AND TRADES, AND RANCH RODEOS
ARE INCREASINGLY POPULAR AT COWBOY GATHERINGS.
THE ROUND ROCK MORNING KIWANIS CLUB WANTS TO PUT ON A COWBOY
GATHERING THIS FALL IN OLD SETTLERS PARK. PROFESSIONAL
ENTERTAINMENT WILL BE HIRED TO CONDUCT THREE MUSICAL AND POETRY
SHOWS AND BULL RIDING EVENTS WILL BE HELD. THE JUBLIEE WILL BEGIN
ON FRIDAY EVENING AND CONCLUDE SATURDAY NIGHT WITH A DANCE
FEATURING THE TEXAS PLAYBOYS.
WE ANTICIPATE SELLING ABOUT 50 TENT COVERED BOOTH SPACES FOR THE '
TRAPPINGS AND TRADES. THERE WILL ALSO BE FOOD CONCESSIONS, CHUCK
WAGON MEALS, A TRAIL RIDE AND MUCH MORE.
AFTER CONSULTING WITH NUMEROUS PEOPLE IN THE KNOW, WE BELIEVE THE
JUBILEE WILL BECOME A POPULAR TOURIST ATTRACTION. WE HAVE GREAT
PLANS FOR THE FUTURE, AND WE ARE ANXIOUS TO SHARE OUR IDEAS WITH
THE TOURISM COMMITTEE. PLEASE LET US KNOW WHEN WE CAN MAKE OUR
PRESENTATION.
'YY T. lYJ - 177n - A7•.?1 rru,1 fltJ UT.CM1.n:Y\ L W L 1U
ROUND ROCK CHAMBER OF COMMERCE
APPLICATION FOR FUNDING ASSISTANCE FOR SPECIAL EVENTS
Event: Round Rock Cowboy Jubilee
(Check one) xx New Event Existing Event
Sponsoring Organization:
Tax 1.D. Number/Tax Status:
Person Presenting Request: Bob Starkey
Address: 221 East Main Street Round Rock, TX 78664
Phone: (Day) 255 - 3612
Contact Person for Organization (if not same):
Description of Activities Planned (include schedule of events, samples of
posters, flyers, ads, etc..)
Cowboy poetry, music, trapings and trade, concessions, demonstrarinna.
rodeo and dance
Projected Attendance: 2,000
Date of Application: April 25, 1994
Morning Kiwanis
Please indicate number of rooms per night expected to book at local
hotel /motels:
No. of rooms No. of nights
Round Rock hotel /motels 25
Williamson County hotel /motels 20 2
Austin hotel /motels 10 2
Age Group of Participants: Family
Tax Exempt
Number of accompanying non - participants:
Date of Event: Labor Day Weekend
(Night) 255 -3612
N/A
• - -• ., ., - . nw. , .t.A..n , v ntlln, 1, L Ur 1. 1.7
REVENUE:
PRE -EVENT BUDGET
YEAR 1994
Must be submitted on this form or in this format for review.
Applicant must submit complete financial report from previous
year's event, if applicable.
Start -up Revenue (from previous proceeds, etc.)
Projected Revenue:
Admission Fees/Ticket Sales 2,000 @ $5.00 $ 10,000
Booth Sales 56 @ $75.00 $ 4,200
Souvenir Sales $
Concession Sales .50 /drink $ 2,000
Donations $
Hotel/Motel Tax $ 20,000
$
$
Total Projected Revenue:
$ 36,200
IN -KIND SERVICES
Note: It is not necessary to add the $ figure tor In -Kind Services into
the final revenue /expenditure figures. These figures are important
for the sponsoring organization to be aware of and make note of and
count as added value and contributions to the success of your event.
Donated or In -Kind Services (attach $$ figure if possible)
Supplies $ 500
Materials $ '500
Volunteer Hours 10 men /$10 hr /40 hrs $ 4,000
$
' Total Value of In -Kind Services $ 5,000
266676 P. oe
EXPENSES:
Projected Expenses:
Administrative Expenses
Staff $
Facility Rental $
Postage $ 200
Telephone $ 50
Office Supplies $
Extension Cords $ 50
Tape, Glue, Nails, etc. $ 20
$
Operating Expenses
Entertainment $ 8,000
Port -A- Potties 8 @ $75.00 $ 600
Clean -up $
Food, Lodging (for entertainers) $ 2,000
Decorations $
Pole tent 30x110 (2) (44 booths) $ 1,900
Pole tent 60x90 (600 people) $ 1,320
500 chairs /.55 /chair $ 275
Stage 12'x16' carpeted $ 288
Speakers with deck, cassette 300
Advertising /Promotion Expenses Subtotal 14,683
Posters (include prod. & printing) $ 200
Flyers (include prod. & printing) $ 200
Newspapers (detail papers, frequency) $ 1,000 (Rope Burns, Round
Magazines (detail & frequency required) $ Rock Leader)
Radio (detail & frequency required) $ 500
Television (detail & frequency required) $ 800 (8114y for 10
Billboard (no. of and locations) $ days)
$ 2,700
Contingency
Total Projected Expenses
IU
Subtotal $ 320
Subtotal
$ 2,000
Subtotal $ 4,.700
$ 19,703
Projected Profit (loss) $ 16,497
25'56676 P.99
REQUESTED MONIES
Amount requested from hotel /motel funds: $ 20,000
Date Funds are needed: June 1, 1994
List plans for using monies (specific line items from budget)
Entertainment provided by Larry Scott.
Travel and lodging for entertainer is required.
Tent, stage, P.A., chairs, etc. for set -up
Advertising will be trade publications, radio, TV, newspapers
Additional Comments:
...•a.. •.•nn.v .v�r • 1 n L W L
r'_bb lb P.1�J
ROUND ROCK
COWBOY JUBILEE
LABOR DAY WEEK -END SEPT 2ND & 3RD
OLD SETTLERS PARK ROUND ROCK, TX
COWBOY POETRY, MUSIC &
STORY TELLING
3 TERRIFIC SHOWS
LARRY SCOTT * GILBERT PRATHER * CLAY LINDLY
CURT BRUMNETT * TOMMY ALSUP * BUCK RAMSEY
DENNIS GAINES * BOBBY BOATWRIGHT * JEAN BECK
FLETCHER JOWERS * WASH TUB JERRY
B.J. HAVERHAH * DAN WILLIS
CHUCK WAGON MEALS
50 BULLS BULL RIDING 3 BIG SHOWS
TRADE AND TRAPPING SHOW
75 DISPLAYS
SATURDAY NIGHT DANCE
9 O'CLOCK TEXAS PLAYBOYS
ADMISSION $5.00 PER PERSON
SPONSORED BY: ROUND ROCK MORNING KIWANIS
THE ROUND ROCK COWBOY JUBILEE WILL BE HELD
ON LABOR DAY WEEK -END, SEPTEMBER 2 &3 1994.
OLD SETTLERS PARK, THREE MILES EAST OF I -35 ON
US -79 NEAR ROUND ROCK, TX.
TRADE AND TRAPPING DISPLAY SPACE AVAILABLE:
COVERED PAVILION SPACES $100.00
UNLIMITED ROW TENT SPACES 80.00
THE SMALL PRINT FULL PAYMENT WITH APPLICATION. ALL
APPLICATIONS MUST BE APPROVED BEFORE ACCEPTANCE. DISAPPROVED
APPLICATIONS WILL BE RETURNED AND PAYMENT WILL BE REFUNDED.
ALL ITEMS MUST BE COWBOY RELATED. ONE 8 FOOT TABLE AND TWO
CHAIRS WILL BE PROVIDED FREE FOR EACH SPACE. PLEASE CALL FOR
QUOTES ON OPEN SPACES OR ADDITIONAL TABLES AND CHAIRS.
MAIL TO : EARL PALMER, 106 FAIRLANE ROUND ROCK, TX 78664
I WILL BE SHOWING
512/244 -7445
PLEASE RESERVE THE FOLLOWING SPACE FOR ME;
PAVILION SPACES @ $100.00 EACH. TOTAL
ROW TENT SPACES @ $80.00 EACH TOTAL
NAME PHONE
ADDRESS
CITY STATE ZIP
APPLICATION FOR FUNDING ASSISTANCE FOR SPECIAL EVENTS
PROCEDURES:
1. Contact the Round Rock Chamber of Commerce, 212 East Main street, to acquire
the Application for Funding Assistance for Special Events.
2. Complete the form and submit to the RRCC Vice President for processing.
Supplemental information is allowed and encouraged with the application. The
RRCC Vice President must receive the application for on -going and new events no
later than August 1 and for other new events no later than February 1. This is
important so that the application can be distributed to all Tourism Committee
members prior to the meeting so they can be prepared for discussion. Any applicant
failing to submit the appropriate application by the scheduled time will not be
considered.
3. Applicants are required to attend the Tourism committee's meeting at which their
application is reviewed so Committee members may ask questions and discuss
application and event. Applicants will be allowed 5 minutes to make a formal
presentation to the Committee. Questions and discussion from the Committee
members will most likely follow the presentation.
4. Applicants will be notified of the Committee's actions either by the RRCC Vice
President or by a Committee member appointed at the meeting to follow up on this
task. Written confirmation of the Committee's action will also be sent to the
applicant. If the applicant's request is approved by the Committee and the Round
Rock City Council, upon completion of the event of a written follow -up report must
be presented to the Committee in compliance with the attached Funding
Guidelines.
5. If upon completion of the Committee's review a request is denied, the applicant is
allowed to request that the item be place on a subsequent meeting agenda of the
Tourism Committee if further clarification or discussion is required.
For additional information contact:
Round Rock Chamber of Commerce, 255 -5805
**
**
**
**
**
SPECIAL EVENTS FUNDING GUIDELINES
ROUND ROCK CHAMBER OF COMMERCE
The Round Rock Chamber of Commerce actively promotes and advertises all
special events in Round Rock through a variety of methods, induding brochures,
calendar of events, various magazines, newspapers, and mail and phone inquires.
EXCERPTED FROM SECTION 351, TAX CODE REGARDING DEFINITIONS AND
USE OF HOTEL /MOTEL TAX REVENUES BY MUNICIPALI1'1hS:
"SECTION 1. Section 351.001, Tax Code is amended by and adding
Subdivisions (6) and (7) to read as follows:
(6) "Tourism" means the guidance or management of tourists.
(7) "Tourist" means an individual who travels from the individual's
residence to a different municipality, county, state or country for pleasure,
recreation, education, or culture."
GENERAL CRITERIA FOR EVENT FUNDING:
Priority will be given to those events which demonstrate an ability to
generate overnight visitors to Round Rock. Events can prove this potential
by a) historic information on the number of room nights used during
previous years of the same events, and /or b) programs and activities in the
event which will encourage overnight visitors to local lodging properties.
Events should have the capability and demonstrate the ability to grow either
by number of participants or spectators.
Events must not limit attendance by age, sex, race or other means, and must
be held in proper facilities so as to not limit spectators to a small number.
A portion of the proceeds from any event receiving any type of funding
assistance should be channelled into the costs of operating that same event
for the next year -- no other event(s), charity, etc., sponsored by the host
organization may profit from the funding of a particular event.
Non - profit clubs and organizations may apply for grants or loans and all
other groups may apply for a loan only.
The Round Rock Chamber of Commerce and City of Round Rock encourage all
event organizers to patronize Round Rock businesses for food supplies, materials,
printing, etc., as these same businesses many times are asked to financially support
local events.
IMPORTANT NOTE ABOUT FUNDING
Beginning in 1994, the Tourism Committee adopted a new policy regarding granting
funding requests. The funding granted to all events who applied for the 1993 -94
funding year served as the "base year ". For all events requesting funding after that
date, the first year of a request shall be the "base year".
The first year after the "base year", each event will be funded no more than 80% of
the base year amount.
For the next funding year, each event will be funded no more than 60% of the base
year amount.
For the 3rd funding year, each event will be funded no more than 40% of the base
year amount.
For the 4th funding year, each event will be funded no more than 20% of the base
year amount.
For the 5th request year, each event will receive no funds.
These guidelines have been adopted to ensure maximum usage of tax dollars for
future tourism /visitor attractions.
If you have any questions concerning this information, please contact Ellen Spinn at
the Chamber office, 255 -5805.
FUNDING CONSIDERATIONS:
These considerations are based on making a distinction between new events (events
which have never existed in Round Rock before this attempt) and existing events
(events which have been held in Round Rock at least one time before this attempt).
New Events:
**
**
SPECIAL NOTE: All events and requests will be considered on a case -by -case
basis, special extenuating circumstances (weather, natural disasters, etc.) will
be taken into consideration each year as requests are made.
Must provide complete disclosure of all financial resources, in -kind services,
proposed budgets, etc., for complete evaluation by Tourism Committee.
May apply for direct financial support (Le. a grant) for only the first five years
of the event.
**
**
Existing Events:
* * May apply for direct financial support of and existing event with the
understanding that if a loan is made a comp "lete repayment of the loan must
be made to the hotel /motel fund after the completion of the event.
May apply for loan/grant support for every year after the first year, with the
base amount possibly being reduced each year a grant /loan is approved.
Must submit full disclosure of all financial records, history of the event,
in -kind services, budget proposals, etc.
Both direct support grand and /or loan monies should be used for promotion
and advertising for the event and must be in accordance with the State's
legislative constraints on the use of hotel /motel tax monies.
A full report must be provided to the Committee within 60 days following
the event's completion including:
financial conditions of the event
expectations
**
**
**
* *
May apply for loan/grant support for every year after the first year. The first
year amount granted /loaned becomes the event's base figure. each year after
the first year for which an application is made, the base amount may be
reduced with the understanding that if a loan, the complete loan amount
will be repaid each year to the hotel /motel fund immediately after the event.
Repayment of funds may come from designated revenue lines within the
event's total budget.
In the event a loan is not repaid, no application for loan assistance may be
made for five years or until the loan is repaid in full, whichever occurs first.
(Exceptions may be made because of natural disasters and circumstances
beyond control which may affect the outcome of events.)
Both direct support grants and/or loan monies should be used for promotion
and advertising of the event and must be in accordance with the state's
legislative constraints on the use of hotel/motel tax monies.
A full report must be provided to the Committee within 60 days after the
event's completion including: financial conditions of the event
expectation
disappointments
number of room nights filled
amount of direct revenue to community
plans for next year's event
IN SUMMARY...
disappointments
number of room nights filled
amount of direct revenue to community
plans for next year's event
These funding guidelines are designed to spread the amount of effective advertising
and funding to more annual special events in Round Rock, thereby giving more
events a better chance to grow and enhance the overall economy of the area.
Our goal is to use the funds to help established events and hopefully expand our
program to encourage new events. These guidelines are designed with the State
legislator's views on the use of hotel /motel tax revenues, accountability, etc., as
outlined in Section 351 of the Tax Code, passed into law May, 1989.
A copy of these guidelines and Section 351 of the Tax Code will be attached to each
application for funding assistance.
For questions and more information, contact, Round Rock Chamber of Commerce,
212 East Main Street, Round Rock, Texas 78664, Phone 512 -255 -5805, Fax 512 -255-
3345.
EXCERPTED FROM SECTION 351, TAX CODE REGARDING DEFINITIONS AND
USE OF HOTEL/MOTEL TAX REVENUES BY MUNICIPALITIES:
"Sec. 351.101. USE OF TAX REVENUE.
(a) Revenue from the municipal hotel occupancy tax may be used only to promote
tourism and the convention and hotel industry, and that use is limited to the
following:
(1) the acquisition of sites for and the construction, improvement,
enlarging, equipping, repairing, operation, and maintenance of convention center
facilities or visitor information centers or both;
(2) the furnishing of facilities, personnel, and materials for the registration
of convention delegates of registrants;
(3) advertising and conducting solicitations and promotional programs to
attract tourists and convention delegates or registrants to the municipality or its
vicinity;
(4) the encouragement, promotion, improvement, and application of the
arts, including instrumental and vocal music, dance, folk art, creative writing,
architecture, design and allied fields, painting, sculpture, photography, graphic and
craft arts, motion pictures, radio, television, tape and sound recording, and other
arts related to the presentation, performance, execution and exhibition of these
major arts forms; and
(5) historical restoration and preservation projects or activities or
advertising and conducting solicitations and promotional programs to encourage
tourists and convention delegates to visit preserved historic sites or museums;
(A) at or in the immediate vicinity of convention center facilities or
visitor information centers; or
(B) located elsewhere in the municipality or its vicinity that would
be frequented by tourists, convention delegates, or other visitors to the
municipality."
(b) Revenue derived from the tax authorized by this chapter shall be expended in
a manner directly enhancing and promoting tourism and the convention and hotel
industry as permitted by Subsection (a). That revenue may not be used for the
general purposes or general governmental operations of a municipality.
DATE May 24, 1994
SUBJECT: City Council'Agenda, May 26, 1994
ITEM: 10C. Consider a resolution amending the 1993-
1994 HoteUMotel budget for requests from the
Round Rock Morning Kiwanis, the Old Settlers
Association and establishing a contingency account.
STAFF RESOURCE PERSON: Joanne Land
STAFF RECOMMENDATION: Two funding requests have been
received and reviewed by the Chamber of Commerce Tourism
Committee for hoteUmotel funds. The Tourism Committee favorably
recommends approval of both requests. The first event
recommended for funding is the cowboy musicians and poets on the
opening night of the Old Settlers Association Reunion for $1,800. The
second recommended request is from the Morning Kiwanis Club who
will host the first Cowboy Jubilee. They are requesting $20,000. A
detailed account of each event is attached for your review. Staff
recommends approval of the requests.
Staff is also requesting that the Council establish a $20,000
contingency line item in the hotel/motel budget. This account will
cover $7,500 of the RTG Partners fee, $5,000 for a Letter of
Authorization to Aspen Crest for a hotel feasibility study for a civic
center and the balance of $7,500 for minor items which meet
statutory criteria but give flexibility so that the Council does not
have to consider minor revisions to the budget on a regular basis.
ECONOMIC IMPACT:
Ending Unallocated Fund Balance
(Prior to Revision) 81,724
Morning Kiwanis Cowboy Jubilee 20,000
Old Settlers Reunion 1,800
Contingency 20,000
Ending Unallocated Fund Balance 39,924