R-94-11-22-10F - 11/22/1994WHEREAS, the U.S. Department of Justice, Office of Community
Oriented Policing Services, has grant funds available to cities
under 50,000 for hiring new officers to participate in community
policing programs, and
WHEREAS, grant funds are available from the U.S. Department
of Justice through the Office of Community Oriented Policing
Services Funding Accelerated for Smaller Towns (COPS FAST) program,
which is designed to encourage the development of police- citizen
cooperation to control crime, maintain order, and improve the
quality of life in America, and
WHEREAS, the City Council wishes to make application for the
available grant funds to provide financial assistance for the
above - described program, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor and Chief of Police are hereby authorized and
directed to make the necessary application for the above - described
grant.
RESOLVED this 22nd day of Novemb 1994.
ATTEST:
G 9 a4 44 w ` �a id-f
J E LAND, City Secretary
KS /RESOLUTION
RS41122F
RESOLUTION NO. , / LJ - //- 0?0?' /DF
CHARLES CU
City of Roun
ER, Mayor
Rock, Texas
CITY OF ROUND ROCK
New Program Worksheet
FY 1994-1995
Department Name Police
Department Number I0 -21
Division 005
Program Name Community Policing - COPS FAST Grant
Program Descnpbon
This Program will place on officer in the community to act as o
facilitator in solving neighborhood problems. This Officer will Joke an
active rale in reducing crime, the tear of crime and community problems
which manifest Themselves as criminal activity.
Program Justification and Benefits
The primary orea affected by our rapid growth has been in calls for
service hondled by patrol officers. We have averaged a 34 7% increase
over the lest three years. Ths increase hos affected our ability to locus
attention on the underlying social causes which manifest Themselves as
crime. A community oriented approach will utilize a problem solving
approach to eliminate the root causes of crime and thereby reduce
the pressure on police services.
Program Goats
To organize those resources, in the department and in the community,
to reduce crime. To increase citizens' perceptions of personal safely.
To facilitate in the development of broad based solutions to the root causes
of crime. To heighten community awareness al crime and methods of
addressing the problem.
Funding Source
Federal Grant = 8103A713 94.00
General Fund = $66,242.90
Personnel (From New Program Personnel Cost Worksheet)
Contractual Sennces
PROGRAM COSTS
Materials and Supplies
Other Expenses
P111, Fuel & Tires
$
Total Contractual Seances $ 0.00
$
$
Total Materials and Supplies $ 0.00
$ 24,656.00
Total Other Expenses $ 24,656.00
Capital Outlay (Complete a Capital Outlay Form for each item)
2 - vehicles $ 35,000.00
Radar $ 5,590.00
Body Armor $ 2,360 00
$ 142,771.92
Total Capital Outlay $ 42,950.00
Total New Program Costs 5
210,377.921
Monthly *of Months
Position Title Salary Funded
Police Officer 2,071.00 48
$
$
$
3
Total Base Salary
to be Paid FY 1994 -1995
99,408.00
0.00
0.00
99,408.00
••• 48 MOS. = 4 OFFICERS •••
Totals 48
SALARIES:
1) Full and Part-Time Positions - (Total Annual Salaries from above):
$
99,408.00
2) Overtime:
Hours Avg. Hourly Rate Factor
# 400 x $ 11.95 x 1.5
$
7,170.00
3) Professional Pay.
Eligible Monthly Rate # of
Positions per Person Months
# 4 x $ 70 x 12
$
3,360.00
4) Standby Pay:
Personnel on *of
Standby per week Rate Weeks
# 55 30 x
0.00
5) Higher Classification Pay
$
6) Other:
7) TOTAL SALARIES PAYABLE (91 - #6)
$
109,938.00
BENEFITS•
8) FICAIMedicare:
Total Salaries (97) - Rate
3 109,938.00 x 0.0777
3
8,542.18
9) Insurance Benefit Package:
# months funded Max. Monthly Rate
48 x $183
$
8,784.00
10) TMRS (Retirement)
Total Salaries (#7) Rate
3 109,938.00 x 0.0625
$
6,871.13
11) Workers Comp:
Total Salaries (*7) Rate
$ 109,938.00 x 0.03367
$
3,701.61
12) TEC (Unemployment Tax): # of New Personnel
9,000 x 0.015 x 1
$
135.00
13) TOTAL BENEFITS PAYABLE (#8 - #12)
5
28,033,92
14) TOTAL SALARIES 8 BENEFITS PAYABLE (*7 + 913)
$
137,971.92
MISCELLANEOUS PERSONNEL COSTS'
15) Uniforms:
Personnel Participating Rate
9 4 x 51,200
$
4,800.00
OTHER PERSONNEL COSTS.
16) Identify any other personnel expendihrres
$,;�'.
TOTAL NEW PERSONNEL COSTS (#14 0 915 +#16)
• Enter total on New Program Worksheet under Personnel Costs
City of Round Rock
New Personnel Worksheet
FY 1994 -1995
Program Name Community Poking- COPS FAST Grant NOTE: List new positions for
Department Name Poke program and calculate total
Department Number 10-21 personnel costs below.
Division# 005
Name of Item
Marked Police Vehicle
Justification 8 Benefits
New Personnel.
Descnption
Two full sized marked patrol vehicles for Community Policing Officers.
Base Cost $ 14,000.00
To ensure that all operating expenses are taken Into account when an item is
placed in service, the following costs (if applicable) should be budgeted in the
appropriate expense account or, If new program, to New Program Worksheet.
Note: If new personnel are required for the operation of this item, a New Program
Worksheet must be completed.
Amount Requested Expense Account
Operational Supplies - P/M 598.00 5330
Itemize Attachments:
Lights, sirens, pushbars $ 3.500.00
cages and radios. $
$
Total Unit Cost $ 17,500.00
Quantity x 2.00
Fuel Costs 55,104.00 5332
Total Capital Outlay Requested 1 535,000.00 1
Miscellaneous Costs - Tires $800.00 5330
Transfer this amount to proper capital
outlay account In requested budget or if
new program, to New Program Worksheet.
Department Name
Department Number
Division
Capital Outlay Account #
Police
10 -21
005
6114
CITY OF ROUND ROCK
Capital Outlay Form
FY 1994-1995
Community Policing, COPS FAST Cron!
Estimated Date of Purchase 10/01/94
Estimated Useful Ufe 5 years
Name of item
Body Nmor
Justification & Benefits
New Personnel.
Description
4 - Level III A Body kmors with extra corner
Base Cost $ 590.00
To ensure that all operating expenses are taken into account when an item is
placed in service, the following costs (if applicable) should be budgeted in the
appropriate expense account or, if new program, to New Program Worksheet.
Note: If new personnel are required for the operation of this Hem, a New Program
Worksheet must be completed.
Amount Requested Expense Account
Operational Supplies
Itemize Attachments:
5
b
$
Total Unit Cost $ 590.00
Quantity x 4.00
Fuel Costs
Total Capital Outlay Requested 1 52,360.00 I
Miscellaneous Costs
Transfer this amount to proper capital
outlay account In requested budget or if
new program, to New Program Worksheet.
Department Name
Department Number
Division
Capital Outlay Account #
Police
10 -21
005
6112
CITY OF ROUND ROCK
Capital Outlay Form
FY 1994 -1995
Community Policing, COPS FAST Cron!
Estimated Date of Purchase 10/01/94
Estimated Useful Life 5 Years
Name of Item
Moving Traffic Radar Units
Justification & Benefits
New Personnel.
Description
2 — Ka Band Traffic Radar Units
Base Cost
Itemize Attachments:
$ 2,795.00
To ensure that all operating expenses are taken into account when an item is
placed in service, the following costs (f applicable) should be budgeted in the
appropriate expense account or, if new program, to New Program Worksheet.
Note: If new personnel are required for the operation of this dem, a New Program
Worksheet must be completed.
Amount Requested Expense Account
Operational Supplies
$
$
$
Total Unit Cost
Quantity
Total Capital Outlay Requested
$ 2,795.00
x 2.00
Fuel Costs
1 $5,590.00 I
Miscellaneous Costs
Transfer this amount to proper capital
outlay account in requested budget or if
new program, to New Program Worksheet.
Department Name
Department Number
Division
Capital Outlay Account #
Police
10 -21
005
6112
CITY OF ROUND ROCK
Capital Outlay Form
FY 1994 -1995
Community Policing, COPS FAST Grant
Estimated Date of Purchase 10/01 /94
Estimated Useful Life 5 Years
U.S. Department ofsmtim
Office of Community Oriented Policing Services
633 Indiana Avenue, NW, 3rd Floor (202) 514.2058
Washington, DC 20531 FAX (202) 514.9272
Number of Officers Requested Through FAST
Area of Jurisdiction (square miles)
Number of 1993 UCR Part I Crimes
COPS FAST Application
am Aowvvwe itosmet af. mm
This FAST Application is for jurisdictions serving populations of under
50,000. This grant pays only for salaries and benefits of new or rehired
police officers. Complete the information below, read the assurances on
the back and the enclosed Certifications, and sign below. By signing this
application you also acknowledge that COPS FAST hiring grants provide
a maximum federal contribution of 75% of the salary and benefits of
each officer over three years, up to a cap of S75,000 per officer, with the
federal share decreasing from year to year.
Applicant Organization's Legal Name
Law Enforcement Executive's Name
Address
City State Zip Code
Telephone FAX
Govemment Executive's Name
Address
City a State
Telephone FAX
Actual Number of Swom Officers Performing Law
Enforcement Functions as of 1011194
Entry Level Annual Salary Per Officer
Zip Code
Entry Level Annual Fringe Benefits Cost Per Officer
Current Population Served (per most recent U.S. Is the applicant organization delinquent on any federal
census data) debt? (If answer Is yes, please attach an explanation.)
Yes ❑ No ❑
I certify that the information provided on this form is true and accurate to the best of my knowledge. 1 understand that Me applicant
must comply with the assurances on the reverse side lithe assistance is awarded. On behalf of the applicant, 1 certify compliance
with the applicable requirements of the Certifications Regarding Lobbying: Debarment. Suspension and Other Responsibility
Matters; Drug -Free Workplace Requirements; and Non - Supplanting.
Law Enforcement Executive's Signature
Government Executive's Signature
Return this form postmarked by December 31, 1994 to: COPS Office, P.O. Box 14440, Washington, DC 20044. Ovpmight mail:
633 Indiana Avenue, NW, Third Floor. Washington, DC 20531. FAX: (202) 514 -9272.
Public reporting burden foe this collection of information is estimated at 55 minutes per response, including the time for reviewing instructions, snmhing existing data
spumes, gathering and maintaining the data needed. sod completing and reviewing the collection of informmon. Send comments regctng this burden estimate or any other
aspects of this collection of iof ation, including suggestions for reducing this burden to the Office of Community Oriented Policing Services, U.S. Department of Justice,
633 Indiana Ave., NW, Third Floor, Washington, DC 2053I: and to the Public Use Reports Project, 1105-0061, Office of Information and Regulatory Affairs. Office of
Management and Budget. Wathiogtoo, DC 20303. COPS OOuOt
Dear Colleague:
John R. Schmidt
Associate Attorney General
L IJ.S . Department of Justice
U. S. Department of Justice
Office of the Associate Attorney General
Washington. D.C. 20530
November 1, 1994
The Violent Crime Control and Law Enforcement Act of 1994, signed into law by President Clinton on September 13,
created a federal -local law enforcement partnership and the opportunity to hire 100,000 new officers under the "Cops on
the Beat" program. With community policing as its base, the program is intended to encourage the development of
police- citizen cooperation to control crime, maintain order, and improve the quality of life in America. Attorney General
Janet Reno has established the Office of Community Oriented Policing Services (COPS) to expedite the hiring of new
police officers and to implement community policing programs.
The Department of Justice and the new COPS Office are pleased to announce the Funding Accelerated for Smaller
Towns (COPS FAST) application. Through this new expedited grant approach, law enforcement agencies serving
populations under 50,000 are eligible to quickly hire new officers to participate in community policing.
I am enclosing a fact sheet that describes COPS FAST in more detail. To apply for a share of these funds, you trust
return the enclosed application form and certifications to Use COPS Office, by December 31, 1994. We were
pleased to be able to abbreviate the application process, but in order to comply with Federal laws and regulations, we
must ask you to examine and agree to the attached certifications. One of the goals of COPS FAST is to expedite and
streamline the process of making funds available to law enforcement agencies. We will inform you of an authorized
hiring level by February 1, 1995. Prior to final approval of your grant, we will ask for more information about your
budget and a 2 -page description of how your new officers will participate in community policing. If you need technical
assistance to prepare your community policing plan, we will be happy to provide it.
COPS FAST is one part of a multi- faceted effort that will bring new officers and deputies to cities, counties, and towns
throughout America. If you do not wish to participate in COPS FAST, other funding opportunities will be available for
innovative community policing programs, equipment, overtime, and other needs. Electing to wait for other programs
will not prejudice your funding opportunities under thoseprograms. Similarly, participating in COPS FAST will not
prejudice your opportunity to participate in other program's.
Announcements will be sent to you soon about these other programs. We have tried to distribute this announcement
widely and if you received more than one copy of this announcement or if your agency does not meet all of the eligibility
requirements for COPS FAST, please pass the information along to a colleague. For more information about this
program please call the Crime Bi11 Response Center at 1- 800 -421 -6770.
We look forward to working with you in a productive partnership to fight crime in our country.
Sincerely,
a
U.S. Department of Justice
U.S. Department of Justice
Fact Sheet
Community Oriented Policing Services
Funding Accelerated for Smaller Towns
(COPS FAST) for Populations under 50,000
Program Information
The COPS FAST Application is one of several
approaches developed by the Department of Justice under
the Violent Crime Control and Law Enforcement Act of
1994 to speed the deployment of new officers devoted to
community policing on the streets and rural routes in this
nation. As directed by Congress, the FAST Application
dramatically simplifies the task of applying for a federal
grant. The FAST Application may be used by jurisdic-
tions with populations under 50,000, while the COPS
AHEAD approach will expedite the hiring by agencies
serving larger populations.
Funding Provisions
❑ The FAST Application — a fill -in- the - blank, one page
form — will be available by November 1, 1994. The
application will request basic identifying information
about the agency, the number of police officers currently
on the force and the number of new officers requested,
basic financial information, and an agreement to abide by
standard legal requirements.
❑ Completed applications will be due to the COPS Of-
fice by December 31, 1994. The COPS Office will in-
form the agency of an authorized hiring level by February
1, 1995. Before funding may begin, jurisdictions desig-
nated for funding will be required to submit necessary
budget information and a brief, satisfactory description of
community policing plans. Technical assistance with the
development of policing plans will be provided to juris-
dictions in need of such assistance.
❑ Up to $165 million in grants will be made under
COPS FAST to state, local and other public law enforce-
ment agencies which serve populations under 50,000. If
requests exceed the funds available, the amount or start-
ing date of grants may be adjusted to accommodate de-
mand.
❑ Funding will begin once the FAST Application has
been approved and the new officers have been sworn.
Grants will be made for up to 75 percent of the total sal-
ary and benefits of each officer over three years, up to a
maximum of 575,000 per officer.
❑ COPS grant funds must not be used to replace funds
that eligible agencies otherwise would have devoted to
future officer hiring. In other words, any hiring under the
COPS program must be in addition to, and not in lieu of,
previous hiring plans.
❑ In hiring new officers, agencies may not reduce the
scope of their customary screening and training proce-
dures, and must include community policing principles in
their training curricula. In addition, to the extent practi-
cable, COPS grant funds should be used to increase the
representation of women and racial and ethnic minorities
within the ranks of sworn officers.
❑ An award under COPS FAST will not affect the con-
sideration of an agency's application for a grant under any
other COPS program. An agency that received funding
under COPS Phase I is eligible to receive additional fund-
ing under COPS FAST.
OctoWr 15,1914 '
a
DATE: November 18, 1994
SUBJECT: City Council Meeting - November 22, 1994
ITEM: 10.F. Consider a resolution authorizing the Mayor to
submit a grant application for four Community
Oriented Policing Officers.
STAFF RESOURCE PERSON: Wes Wolff
STAFF RECOMMENDATION:
Attached are the costs relating to applying for four (4) police officers
under the Federal COPS FAST program. I have also attached copies of
the COPS FAST information and application. This program will fund
salaries only on a ratio of 75% Federal funds to 25% City funds for a
period of three (3) years. The application deadline is December 31, 1994.
We will need Council approval to apply and to inform them that a
budget amendment will be necessary should we receive funding.
US. Deperta.t .(seed.
Office of Community Oeieeted Poilei[5 Services
633 Indium Avenue, NW. 3rd floor (202) 514-2055
Wading:ea DC 20531 FAX (202) 5149272
• -(1n,- it-aa-oF
COPS FAST Application
This FAST Application is for jurisdictions serving populations of under
50,000. This grant pays only for salaries and benefits of new or rehired
police officers. Complete the information below, read the assurances on
the back and the enclosed Certifications, and sign below. By signing this
application you also acknowledge that COPS FAST hiring grants provide
a maximum federal contribution of 75% of the salary and benefits of
each officer over three years, up to a cap of 575,000 per officer, with the
federal share decreasing from year to year.
Applicant Organization's Legal Name City of Round Rock
Law Enforcement Executive's Name Chief Wesley Wolff
Address 615 E. Palm Valley Blvd.
City Round Rock State Texas Zip Code 78664
Telephone (512)218 -5500 FAX (512)388 - 9062
Government Executive's Name Mayor Charles Culpepper
Address
City e
Telephone
Number of Officers Requested Through FAST
4
Area of Jurisdiction (square miles)
Round Rock
(512)255 -3612
19.22
Number of 1993 UCR Part 1 Crimes
1496
40,665
221 E. Main Street
State Texas
FAX (512)255 - 6676
Zip Code 78664
Actual Number of Swom Officers Performing Law
Enforcement Functions as of 1011/94
59
Entry Level Annual Salary Per Officer
$27,485
Entry Level Annual Fringe Benefits Cost Per Officer
$7,008
Current Population Served (per most recent U.S. is the applicant organization delinquent on any federal
census data) debt? (If answer is yes, please attach an explanation.)
Yes ❑ No
/
•
cue men. pm 11[4.11 En. , 16171
1 certify that the information provided on this form is true and accurate to the best of my knowledge. 1 understand that the applicant
must comply with the assurance on the reverse side ifthe assistance is awarded On behalf of the applicant, / sere fy compliance
with the applicable requirements of the Certificatio Regarding Lobbying: Debarment Suspension and Other Responsibility
Matters: Drug -Free Workplace Requirements; a No apple
Law Enforcement Executive's Slgnatu /�' (J )
Government Executive's Signature
Return this form postmarked by December 31, 1994 lo: COPS Office. P.O. Box 14440, Washington, DC 20044. Ovfmight mail:
633 Indiana Avenue, NW, Third Floor, Washington, DC 20531. FAX: (202) 514 -9272.
Public merrier bud. fee this concede. dmfmmatioe is esdmeed a 55 minutes per rupe=& inclldng the time far reviewing imo,eti as. ueehieg calving der
souses, pehaia5 reed mamteieing the dea .ceded. sed completing tad reviewi[s the collective of infomad=. Sod comments mange, this bud= estimate or any other
upsets dais eotletdem dilemmadoe, Meltdmg seggesdoaa for ndocie5 this burden to the OfEee e(Co nmmtry Oriented Policing Soviets. US. Depa of Janke,
577 Mum Ave. NW. Third floor. Washington. DC 2053): and to the Public Use Reports Doject 11050061, OM. of clamed= and Regulatory Atf,,n. Office of
Management mod gads& Wuhiepmn, DC 20503.
COPS 02141