R-94-12-22-10H - 12/22/1994WHEREAS, the City Council recognizes the need for providing charitable
assistance to citizens in financial distress to meet their municipal utility related
costs, and
WHEREAS, to provide for such assistance, the City has developed a program
known as the Friendly Rock Program to supplement community aid programs, and
WHEREAS, the City wishes to enter into an agreement with the Round Rock
Community Service Council to administer the funds generated by the Friendly Rock
Program, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the
City an Agreement with the Round Rock Community Services Council to
administer the funds generated by the Friendly Rock Program to provide charitable
assistance for municipal utility related costs.
RESOLVED this 22nd day of December, 1994.
A TEST:
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11.4
NNE NNE LAND, City Secretary
RESOLUTION NO. Q7 g — /Oh
CHARLES C L PPER, Mayor
City of Round Rock, Texas
STATE OF TEXAS )
COUNTY OF WILLIAMSON )
AN AGREEMENT, made this 22nd day of December, 1994, between CITY OF
ROUND ROCK, hereinafter known as CITY, and ROUND ROCK COMMUNITY
SERVICES COUNCIL, a non -profit charitable organization, hereinafter known as
AGENCY:
WHEREAS, CITY and AGENCY recognize the need for providing charitable assistance
to people in financial and physical distress (beneficiaries) including the poor, the disabled,
the sick and the disadvantaged to meet municipal utility related costs essential to health
and welfare; and
WHEREAS, to provide such charitable assistance, CITY has developed a program,
known as the Friendly Rock Program, said program having been designated to
supplement, not replace, similar government and community aid programs; and
WHEREAS, AGENCY is organized, in addition to other charitable purposes, to provide
charitable assistance to people in financial and physical distress, including the poor, the
disabled, the sick and the disadvantaged, and AGENCY recognizes that the Friendly Rock
Program is a means for providing needed charitable assistance to people in financial and
physical distress to meet energy - related costs essential to their health and welfare;
NOW, THEREFORE, CITY and AGENCY AGREE AS FOLLOWS:
1. CITY will establish a fund to be used solely for assistance to needy individuals under
the Friendly Rock Program. The CITY will implement procedures under which
contributions may be made to this fund by others.
2. CITY may, from time to time, enter into agreements similar to this Agreement with
other non -profit charitable organizations to further the charitable purposes of the Friendly
Rock Program.
3. City will disburse and pay over to AGENCY, for the purposes of the Friendly Rock
Program, any and all charitable contributions that are received by CITY from others
situated in the area to which AGENCY ministers. Both parties acknowledge and agree
that CITY will have agreements similar to this Agreement with other non -profit charitable
organizations and the CITY'S good faith determination of the area to which the
AGENCY ministers will be binding upon AGENCY. CITY will act merely as a conduit
for such contributions made by others so that AGENCY and such other non -profit
charitable organizations can use and apply such contributions for the charitable purposes
of the Friendly Rock Program in meeting the needs of the poor, the disabled, the sick and
the disadvantaged for municipal utility related goods and services.
4. AGENCY will accept donations from others made to it specifically for this program
and will co- mingle such receipts with amounts received from CITY hereunder and use
same for the charitable purposes of the Friendly Rock Program described herein.
5. AGENCY shall deduct from funds received pursuant hereto no more than five percent
(5 %) for AGENCY'S costs of administering this program. AGENCY will, upon CITY'S
request, submit a written report to CITY giving a detailed accounting of all receipts and
disbursements under this program, covering such period or periods of time as CITY may
specify but no Tess frequently than annually. CITY reserves the right to conduct an audit,
at its own expense, of AGENCY'S handling of funds collected hereunder but CITY shall
have no right to control and will not control or attempt to control this program, the
control being exclusively vested in AGENCY and such other participating non -profit
charitable organizations.
6. AGENCY will make payments for the purposes herein specified on behalf of
beneficiaries directly to the supplier of municipal utility related goods or services, which
may include, but is not limited CITY, for those municipal utility related goods and services
keeping with the charitable purposes of AGENCY and the Friendly Rock Program, such
as water service, waste water service, garbage pickup service or such other municipal
utility related goods and services as AGENCY deems necessary to meet the needs of such
beneficiaries. AGENCY will make no payments directly to any beneficiary or
beneficiaries. AGENCY will be solely responsible for determining eligibility of
beneficiaries. CITY will not participate in or in any manner influence or attempt to
influence AGENCY'S determination of eligibility of any beneficiary or the type of
municipal utility related goods or services that AGENCY determines is needed by any
beneficiary or otherwise control or attempt to control the program or its charitable
function and purpose of providing assistance to the poor, the disabled, the sick and the
disadvantaged to meet municipal utility related costs essential to such beneficiaries' health
and welfare.
7. AGENCY represents and warrants that it is an organization described in Section 501
(c) (3) of the Internal Revenue Code of 1954, as amended, is exempt from federal income
taxes under Section 501(a) of said Code, and contributions to AGENCY are deductible
from federal income taxes of the donor within the limits and guidelines of Section 170 of
said Code. AGENCY covenants and agrees that it will take no action or omit to perform
any act that will prejudice its status under said provision of said Code.
8. AGENCY consents to CITY'S use of AGENCY'S name in promoting and advertising
the Friendly Rock Program and its charitable purposes and in the solicitation of
contributions from others to and on behalf of AGENCY for such charitable purposes.
9. This agreement shall continue in full force and effect until terminated as herein
provided. Either party, upon thirty days written notice to the other, may terminate this
Agreement and neither party shall have any obligations hereunder after date of
termination; provided, however, that any and all funds held pursuant hereto by AGENCY
or CITY upon such termination shall be applied and expended for the charitable purposes
herein described and CITY shall have no claim or right to any such funds.
CITY OF ROUND ROCK
AGENCY
Tax Exempt No.
T)N -�"�
Title: R-ns.A .t RoLm, Roe J��J
R RN E P
CITY OF ROUND ROCK
IMMIESEIBERVEMBEEMEI CI CHECK ❑ CASH ❑ M O
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Phone: 15121 2651612
CODE EXPLANATION
CITY OF ROUND ROCK
221 5. MOM
Roma R. TX 780646299
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PLEASE NUM Yaw piano prowl Y oformaaliM. er .at
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Fr ?er dy Rock - Voluntary pledge contribution to the
Utility Customer Assistance Program. If you would like
to help with this program, please contact our office for more
information. To discontinue your pledge please indicate
on reverse side.
81.50 123456
81.50
CITY OF ROUND ROCK
221 E Main
Round Rock. TX 78664 -5299
OFP ICE HOURS
Mon.. an 8:00 A.M. To 6:00 PM.
Phone: 15121 2593612
DATE: December 20, 1994
SUBJECT: City Council Meeting, December 22, 1994
ITEM: 10. H. Consider a resolution authorizing the Mayor to enter into an agreement with
the Round Rock Community Services Council.
STAFF RESOURCE PERSON: David Kautz
NARRATIVE AND STAFF RECOMMENDATION:
In connection with the Friendly Rock Program, a program whereby the City's utility customers
can contribute funds to be used by those customers having difficulty in making utility
payments, the Round Rock Community Services Council (RRCSC) is willing to be the program
administrator. For a nominal fee, the RRCSC will accept collected funds from the City,
establish and monitor eligibility requirements of participants and distribute funding. The
attached agreement covers these issues.