R-95-08-24-13E - 8/24/1995WHEREAS, the City of Round Rock desires to retain
professional engineering services for a preliminary study of the
County Road 122 and County Road 170 Improvements, and
WHEREAS, Baker Aicklen & Associates, Inc., has submitted an
agreement to provide said services, and
WHEREAS, the City Council desires to enter into said
agreement with Baker Aicklen & Associates, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City an agreement with Baker Aicklen & Associates,
Inc., for a preliminary study of the County Road 122 and County
Road 170 Improvements, a copy of said agreement being attached
hereto and incorporated herein for all purposes.
RESOLVED this 24th day of August, 1995.
ATTEST:
E LAND, City Secretary
K: \RESOLUTI \RS50824E. WED /kg
RESOLUTION NO. R- 95- 08- 24 -13E
CHARLES CU ••ER, Mayor
City of Roun
Rock, Texas
BAKER - AICKLEN
& ASSOCIATES, INC.
Consulting Engineers
April 24, 1995 No. 95 -084
CITY OF ROUND ROCK
221 E. Main Street
Round Rock, TX 78664
Attn: Mr. Joe Vining
Re: Proposal for Professional Services
County Road 122 & 170 Improvements --
C.R. 122 - Hwy. 79 to Extension of C.R. 170
C.R. 170 - East Extension to Wilke Lane
Preliminary Surveying & Engineering
Right -of -Way Mapping Plan
Gentlemen:
We are pleased to submit our proposal for services related to the above
referenced site. Basically, our proposal covers providing preliminary
surveying & engineering to produce a right -of -way mapping plan for County Road
122 improvements from Hwy. 79 to the extension of County Road 170, and County
Road 170 improvements for the east extension to Wilke Lane. Below is a more
specific list of our proposed Scope of Services and Basis of Compensation.
SCOPE OF SERVICES
PRELIMINARY SURVEYING & ENGINEERING
1. Assemble and review pertinent data.
2. Meet with Client to determine objectives, special criteria,
requirements, particular concerns, and scheduling.
3. Meet with other governmental authorities to discuss
feasibility of achieving objectives, as appropriate.
4. Interface with adjacent property owners and engineers, as
appropriate.
5. Perform preliminary surveying & engineering in preparing a
right -of -way mapping plan covering the following items:
a. Surveying
1) Set horizontal and vertical control points for aerial
topographic control.
a) Set panel points.
b) Traverse panel points.
c) Establish project benchmark system.
d) Establish panel point elevations.
9111 Jollyville Rd„ Suite 107 • Austin, Texas 78759 • 512/346 -6980 • FAX 512/348-7072
City of Round Rock
April 24, 1995
Page 2
2) Tie in to traverse easy -to- locate property corners.
3) Arrange for aerial photographic services.
4) Aerial photography firm to provide the following:
a) Planimetric strip mapping of county road routes,
500± feet wide /no contours.
b) Mapping to be on IBM - compatible formatted
diskettes.
c) Rectified photo sheets of route on mylar.
d) Photography firm to retain data for providing
two -foot contour maps of routes in the future.
(Cost of contour maps not included in this
proposal.)
5) Using mapping furnished by photography firm, produce
a base map showing the following:
a) Approximate location of existing right -of -way.
b) Approximate location of adjacent property lines.
c) Name of adjacent property owners based on current
tax records.
d) Show contours & drainage features using U.S.G.S.
information.
b. Engineering
1) Establish design criteria.
2) Establish proposed roadway alignment and show on base
map.
3) Depict required right -of -way on base map where
existing is not adequate.
6. Submit draft of right -of -way mapping plan for Client's review.
7. Respond to Client's comments and finalize right -of -way mapping
plan.
8. Furnish Client copies of final right -of -way mapping plan.
9. Present plan to Client.
BASIS OF COMPENSATION
We propose to provide the above described Scope of Services on a
lump sum basis for a fee amount of $20,000.00.
The amount proposed above is based upon personnel time required to
perform the described Scope of Services. Additional time
requirements resulting from project scope changes or revisions
City of Round Rock
April 24, 1995
Page 3
beyond our control will be considered reasonable cause for us to
seek additional compensation for services not included in these
estimated amounts. Such services may be compensated for on an
hourly- charge basis or at a mutually agreed to lump sum and will
not be provided without prior authorization. Lump sum fee does
not include any work beyond preparing right -of -way mapping plan.
The firm's professional liability is limited to the total amount
of compensation to a maximum of $50,000.
If this proposal is acceptable, please endorse the enclosed agreement and
return a copy to our office for our files. We are prepared to commence work
immediately upon your authorization.
Thank you for the opportunity to submit this proposal. We appreciate your
consideration of our firm in this regard and look forward to being of service
to you.
Sincer
Joe M. Baker, P.E.
President
JMB:ek
Enc.
PROFESSIONAL SERVICES AGREEMENT
CITY OP ROUND ROCK, as CLIENT engages Baker- Aicklen & Associates, Inc. as ENGINEER to perform professional services for the assignment
described as follows:
Preliminary surveying & engineering services for C.R. 122 & C.R. 170 in Round Rock, Texas. See attached letter proposal No. 95 -084 dated
04/24/95.
I. SERVICES: ENGINEER agrees to perform Basic Services and Additional Services in conformance with the following descriptions, definitions,
terms and conditions.
A. BASIC SERVICES:
See attached letter proposal No. 95 -084 dated 04/24/95.
B. ADDITIONAL SERVICES: All work performed by ENGINEER which is either described in this paragraph or not included in the Basic
Services defined above, shall constitute Additional Services. These shall include:
1. Travel and subsistence to points other than ENGINEER'S or CLIENT'S offices and project site.
2. Copies of final reports, studies, drawings and other data in excess of one (1) set.
3. Revisions to approved reports, studies, drawings and other data.
4. Other services not otherwise included in this Agreement or not customarily f rnished in accordance with generally accepted
engineering practice.
II. COMPENSATION: CLIENT agrees to pay ENGINEER for above described services in accordance with the following descriptions, definitions,
terms and conditions.
A. BASIC SERVICES: Compensation will be on a lump -sum basis for: 120,000.
B. ADDITIONAL SERVICES: ENGINEER'S compensation will be on an hourly - charge basis for personal services (defined below) plus
Reimbursable Expenses (defined below):
1. HOURLY CHARGE: Hourly charges are to be based on the current Standard Rate Schedule effective at the time of billing. The
current Standard Rate Schedule effective April 1, 1993 is attached.
2. REIMBURSABLE EXPENSES: Expenses in connection with Additional Services shall include transportation and subsistence, cost
of ENGINEER'S field office, reproduction, subcontracts and similar items. Such expenses shall be reimbursed at the following
rates:
a. Transportation by ENGINEER'S vehicles: at ENGINEER'S standard rates if destination exceeds a 50 -mile radius of
ENGINEER'S office.
b. Reproduction performed in ENGINEER'S office: at prevailing commercial rates.
c. All others: actual cost to ENGINEER plus 10% service charge.
M. PAYMENTS: ENGINEER will invoice CLIENT semi-monthly in amounts based on ENGINEER'S estimate of the portion of the Basic Services
completed, plus charges for Additional Services performed. CLIENT agrees to promptly pay ENGINEER at his office in Travis County, Texas,
the lull amount of each such invoice upon receipt. A charge of 1.5% per month will be added to the unpaid balance of invoices not paid within
30 days after date of invoice.
N. INSURANCE: ENGINEER agrees to maintain workmen's compensation insurance to cover all of its own personnel engaged in performing
services for CLIENT under this Agreement. ENGINEER also agrees to maintain covering liability insurance coveng claims against ENG INEER
for damages resulting from bodily injury, death or property damage from accidents arising m the course of services performed under this
Agreement.
V. LIABILITY LIMITATION: ENGINEER shall have no liability to CLIENT or to others for any reasons beyond warranty of the use of
reasonable skill in performing Inc services for the assignment covered by this Agreement. In no event shall ENGINEER'S liability exceed
amount of the total compensation received by ENGINEER under this Agreement, limited to a maximum of 550,000.
VI. TERMINATION:
A. CONDTIIONS OP TERMINATION: This Agreement may be terminated without cause at any time prior to completion of ENGINEER'S
services either by CLIENT or by ENGIN EER, upon seven days written notice to Inc other at the address of record. Termination shall
release each party from all obligations of this Agreement, except as specified in paragraph VLB below.
B. COMPENSATION PAYABLE ON TERMINATION: On Termination, by either CLIENT or ENGINEER, CLIENT shall pay
ENGINEER with respect to Basic Engineering, Services which have been completed an amount fixed by applying the rate specified for
Additional Services in pparagraph II.Bto all Basic Services performed to the date of termination, plus an amount fixed by applying Inc rate
specified in paragraph MB to all Additional Services performed to date of termination (including all Reimbursable Expenses incurred).
VII SUCCESSORS AND ASSIGNS: CLIENT and ENGINEER each binds himself, and his partners, successors, executors, administrators and
assigns to the other party of this Agreement and to partners, successors, executors, administrators and assigns of such other party in respect to
all covenants of this Agreement. Neither CLIENT nor ENGINEER shall assign, sublet, or transfer his interest in this Agreement without the
written consent of the other. Nothing herein shall be construed as giving any sights or benefits hereunder to anyone other than CLIENT and
ENGINEER.
VIE. SPECIAL PROVISION: This instrument contains Inc entire Agreement between CLIENT and ENGINEER, except as additionally stated below:
Attached lever proposal No. 95 -084 dated 04/24/95 forms a part of this agreement.
IX. INVALIDATION: If this Agreement is not executed by CLIENT within 30 days of Inc date tendered, it shall become invalid unless
ENGINEER extends Inc time in writing.
X. MODIFICATIONS: No one has authority to make variations in, or additions to the terms of this Agreement on behalf of ENGINEER other than
one of its Officers, and then only in writing signed by him.
BAKER- AICKLE)1'& ASSOCIATES ZINC.
By: By:
Date:
Dat 9.5
STANDARD RATE SCHEDULE
Effective April 1, 1993, the following rates are recommended for work performed
on an hourly- charge basis. Rates include company overhead and profit for
services accomplished during regular working hours.
OFFICE PERSONNEL SERVICES
DIRECT LABOR
Classification Rates
Registered Engineer $85.00 per hour
Staff Engineer /Designer /Coordinator $65.00 per hour
Registered Surveyor $60.00 per hour
Staff Surveyor $55.00 per hour
Engineering /Surveying Associate $50.00 per hour
Engineering /Surveying /AutoCAD Technician /Designer $45.00 per hour
Draftsman $35.00 per hour
Secretary $35.00 per hour
Expert Witness /Testimony /Deposition Services Two Times Rates
Principal (as appropriate) $100.00 per hour
FIELD PARTY SERVICES Rates
2 -Man Field Party $75.00 per hour
3 -Man Field Party $85.00 per hour
4 -Man Field Party $95.00 per hour
DIRECT EXPENSES
Transportation:
By Firm's Passenger Vehicles (Note 1) $ 0.35 per mile
By Firm's Survey Trucks (Notes 1, 2, 3 & 4) $ 0.35 per mile
Subsistence of out -of -city work $75.00 per day
Reproduction & Printing by Firm, Prevailing Com-
Survey Stakes, Lathes, Iron Rods mercial Rates Or
and other Direct Expense Cost, Plus 10%
Notes:
1. A mileage charge will be billed for projects exceeding a 50 -mile radius of
the base office only.
2. Field Party rates include a charge for normal equipment, normal supplies
and survey vehicles. Abnormal use of stakes, lathes, etc., used such as
during the construction phase of a project will be charged as indicated.
3. A minimum of two (2) hours field party time charge will be made for show -up
time and return to office, resulting from inclement weather conditions,
etc.
4. Field Party stand -by time will be charged for at the above -shown
appropriate rates.
5. The firm's professional liability is limited to the total amount of
compensation associated with a specific project up to a maximum of $50,000.
Baker- Aicklen
& Associates, Inc.
CONSULTING ENGINEERS
DATE: August 22, 1995
SUBJECT: City Council Meeting, August 24, 1995
ITEM: 13E. Consider a resolution authorizing the Mayor to enter into a
professional services agreement with Baker - Aicklen and Associates,
Inc. for a preliminary study on the County Road 122 and County
Road 170 Improvements.
STAFF RESOURCE PERSON: Jim Nuse
STAFF RECOMMENDATION:
This agreement will allow the City to proceed into the preliminary surveying and
engineering alignment and right -of -way requirement phase of the project improvements.
Staff recommends approval.
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