R-95-09-28-10D - 9/28/1995Geoiwtowy
November 17, 1995
Joanne Land
Assistant City Manager
/City Secretary
City of Round Rock
221 East Main Street
Round Rock, TX 78664
Dear Ms. Land:
The revised Reciprocal Borrowing Agreement between the Round Rock Public Library
and the Georgetown Public Library was approved by the Georgetown City Council on
November 14, 1995. Enclosed is the signed original agreement for the City of Round
Rock files.
We are please to be able to continue the resource sharing for our customers.
Sincerely,
9 ? -(1-t
Mary Pat McLaughlin
Library Services Director
RECEIVED
GEORGETOWN PUBLIC LIBRARY
BOB MARTIN LUTHER KING • GEORGETOWN, TEXAS 76626 • 512/930 • FAX: 512/930 • TDD: 51 2/930
5
WHEREAS, the City of Round Rock, via the Round Rock Public
Library, provides library services to its residents and certain non-
residents; and
WHEREAS, the City of Georgetown, via the Georgetown Public
Library, provides library services to its residents and certain non-
residents; and
WHEREAS, Round Rock and - Georgetown desire to combine their library
services to their respective patrons pursuant to the terms of a
Reciprocal Library Services Agreement; Now Therefore,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City a Reciprocal Library Services Agreement with the City
of Georgetown, a copy of said agreement being attached hereto and
incorporated herein for all purposes.
RESOLVED this 28th day of September, 1995.
ATTEST:
t ig li 4/1
K: \RPSOwxx\RSSO92110. W1
City ecretary
RESOLUTION NO. R- 95- 09- 28 -10D
1' C✓
C HARLES CU daPER, Mayor
City of Round Rock, Texas
RECIPROCAL LIBRARY SERVICES AGREEMENT
This Agreement is made this O`6 day of
1995, by and between the City of Round Rock, Texas (hereinafter
referred to as "Round Rock ") and the City of Georgetown, Texas, and
the Georgetown Public Library (hereinafter referred to as
"Georgetown ").
WHEREAS, Round Rock, via the Round Rock Public Library,
provides library services to its residents and certain non-
residents; and
WHEREAS, Georgetown, via the Georgetown Public Library,
provides library services to its residents and certain non-
residents; and
WHEREAS, Round Rock and Georgetown desire to combine their
library services to the patrons;
NOW, THEREFORE, the said parties agree as follows:
RECIPROCITY
1.1 Qualified resident card - carrying patrons of Round Rock
shall be entitled to utilize the library services of
Georgetown without paying fees in addition to fees
imposed by Round Rock, if any.
1.2 Qualified resident card - carrying patrons of Georgetown
shall be entitled to utilize the library services of
Round Rock without paying fees in addition to those
imposed by Georgetown, if any.
1.3 Qualified non - resident card - carrying patrons of Round
Rock, who have paid their annual non - resident fee, shall
be entitled to utilize the library services of Georgetown
without paying Georgetown non - resident fees.
K: \RWNDRCC \AGRELIBR.NPO /kg
1.4 Qualified non - resident card - carrying patrons of
Georgetown who have paid their annual non- resident fee,
shall be entitled to utilize the library services of
Round Rock without paying Round Rock non - resident fees.
TERM
2.1 The term of this Agreement shall be for one (1) year,
beginning October 1, 1995, and ending September 30, 1996.
Said term shall be automatically renewed on a similar
year -to -year basis until either party terminates this
Agreement by giving written notice of its intent to
terminate at least ninety (90) days prior to the
expiration of the then current yearly term.
FEES
3.1 Each party may charge fees for usage of materials or
equipment that require an additional charge and may
charge damaged or overdue book fees, other than the non-
resident fee. Each party shall be entitled to retain all
such fees collected related to the use of its own library
facilities, regardless of the home library status of the
user.
3.2 Each party may prosecute library ordinance violations in
its own municipal court. Each party shall be entitled to
retain all costs and fines collected related to the use
of its own library facilities, regardless of the home
library status of the user.
BUDGET
4.1 Each party shall maintain a minimum level budget of one
dollar ($1.00) per capita to fund all library materials,
including, but not limited to, written, audio, or visual
materials; public access micro - computing software;
automated reference services; and special collections.
This shall not include costs to maintain each party's
integrated computer systems.
RECORD KEEPING
5.1 Each party shall amend its membership registration form
to encompass the provisions of this Agreement, including
an express written agreement of each patron to obey all
rules, policies and procedures of the library from which
2.
materials are borrowed or other library services are
rendered.
5.2 Each party shall maintain a current list of patrons and
shall furnish the other party, on a monthly basis, the
names of newly registered patrons originating from the
other party.
5.3 Each party shall, on a monthly basis, furnish the other
party a list of those patrons with fines outstanding
and /or materials overdue.
5.4 Each party shall maintain detailed statistical records
pertaining to circulation counts of patrons utilizing the
reciprocal services of this Agreement. Each party shall,
on a monthly basis, furnish the other party a written
report containing said circulation counts.
5.5 The parties hereby agree to jointly develop, implement
and maintain any and all operating procedures necessary
to carry out the provisions of this Agreement.
POLICY CHANGES
6.1 Each party shall send the other party written
notification of changes in its rules, policies, or
procedures which may effect patronage usage. Said notice
shall be sent within seven (7) days of the date said
changes are adopted.
NOTICES
7.1 All notices, reports, lists, etc. required to be sent
under this Agreement shall be sent to the following:
GEORGETOWN: ROUND ROCK:
Georgetown Public Library
Mary Pat McLaughlin,
Library Director
800 Martin Luther King
Georgetown, Texas 78626
7.2 The above addresses and addressees may be amended upon
seven (7) days written notice.
3.
Round Rock Public Library
Dale Ricklefs,
Library Director
216 East Main Street
Round Rock, Texas 78664
CITY OF GEORGETOWN
By:
- - - Lso - 'roc: Mayor
l;K445 c_atR.L
ATTEST:
APPROVED AS TO FORM:
MARIANNE LANDERS BANKS,
City Attorney
EXECUTED this C7, day of
C {plc. pr-
SANDRA LEE, City Secretary
4.
CITY OF ROUND ROCK
By:
ATTEST:
APPROVED AS TO FORM:
STEPH N L. SHEETS,
City 'ttorney
1995.
1 4 4 ,, CHARLIE PPER, Mayor
NNE LAND, City Secretary
October 17, 1995
Marianne Landers Banks
City Attorney
City of Georgetown
P.O. Box 409
Georgetown, TX 78627
Dear Ms. Banks:
THE CITY OF ROUND ROCK
221 East Main Street
Round Rock, Texas 78664
512- 255 -3612
Resolution No. R- 95- 09- 28-10D was approved by the Round Rock City Council
on September 28, 1995.
Enclosed is a copy of the resolution and two original agreements for
signatures. Please sign both agreements, retain one for your files and return
one to the City of Round Rock. If you have any questions, please do not
hesitate to call.
. Joanne Land
Assistant City Manager/
Mayor City Secretary
Charles Culpepper
Mayor Pro -tem
Earl Palmer
Council Members Enclosures
Robert Stluka
Rod Morgan
Rick Stewart
Martha Chavez
Jimmy Joseph
City Manager
Robert L Bennett, Jr.
City Attorney
Stephan L. Sheers
g-Du
Fax 512- 255 -6676 1 -800- 735 -2989 (TDD) 1 -800- 735 -2988 (Voice)
WHEREAS, the City of Round Rock, via the Round Rock Public
Library, provides library services to its residents and certain non-
residents; and
WHEREAS, the City of Georgetown, via the Georgetown Public
Library, provides library services to its residents and certain non-
residents; and
WHEREAS, Round Rock and Georgetown desire to combine their library
services to their respective patrons pursuant to the terms of a
Reciprocal Library Services Agreement; Now Therefore,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City a Reciprocal Library Services Agreement with the City
of Georgetown, a copy of said agreement being attached hereto and
incorporated herein for all purposes.
RESOLVED this 28th day of September, 1995.
ATTEST:
S 11AIJI' --g 11 At
x: SRES.Ws\R5509280.WPD,1
LAND, City ecretary
RESOLUTION NO. R 95 09 28 - 10D
CHARLES CUaKER, Mayor
City of Round Rock, Texas
C 0 01 "
This Agreement is made this 06 day of
1995, by and between the City of Round Rock, Texas (hereinafter
referred to as "Round Rock ") and the City of Georgetown, Texas, and
the Georgetown Public Library (hereinafter referred to as
"Georgetown ").
WHEREAS, Round Rock, via the Round Rock Public Library,
provides library services to its residents and certain non-
residents; and
WHEREAS, Georgetown, via the Georgetown Public Library,
provides library services to its residents and certain non-
residents; and
WHEREAS, Round Rock and Georgetown desire to combine their
library services to the patrons;
NOW, THEREFORE, the said parties agree as follows:
RECIPROCITY
1.1 Qualified resident card - carrying patrons of Round Rock
shall be entitled to utilize the library services of
Georgetown without paying fees in addition to fees
imposed by Round Rock, if any.
1.2 Qualified resident card - carrying patrons of Georgetown
shall be entitled to utilize the library services of
Round Rock without paying fees in addition to those
imposed by Georgetown, if any.
1.3 Qualified non - resident card - carrying patrons of Round
Rock, who have paid their annual non - resident fee, shall
be entitled to utilize the library services of Georgetown
without paying Georgetown non - resident fees.
RECIPROCAL LIBRARY SERVICES AGREEMENT
1.4 Qualified non - resident card- carrying patrons of
Georgetown who have paid their annual non - resident fee,
shall be entitled to utilize the library services of
Round Rock without paying Round Rock non - resident fees.
TERM
2.1 The term of this Agreement shall be for one (1) year,
beginning October 1, 1995, and ending September 30, 1996.
Said term shall be automatically renewed on a similar
year -to -year basis until either party terminates this
Agreement by giving written notice of its intent to
terminate at least ninety (90) days prior to the
expiration of the then current yearly term.
FEES
3.1 Each party may charge fees for usage of materials or
equipment that require an additional charge and may
charge damaged or overdue book fees, other than the non-
resident fee. Each party shall be entitled to retain all
such fees collected related to the use of its own library
facilities, regardless of the home library status of the
user.
3.2 Each party may prosecute library ordinance violations in
its own municipal court. Each party shall be entitled to
retain all costs and fines collected related to the use
of its own library facilities, regardless of the home
library status of the user.
BUDGET
4.1 Each party shall maintain a minimum level budget of one
dollar ($1.00) per capita to fund all library materials,
including, but not limited to, written, audio, or visual
materials; public access micro- computing software;
automated reference services; and special collections.
This shall not include costs to maintain each party's
integrated computer systems.
RECORD KEEPING
5.1 Each party shall amend its membership registration form
to encompass the provisions of this Agreement, including
an express written agreement of each patron to obey all
rules, policies and procedures of the library from which
2.
materials are borrowed or other library services are
rendered.
5.2 Each party shall maintain a current list of patrons and
shall furnish the other party, on a monthly basis, the
names of newly registered patrons originating from the
other party.
5.3 Each party shall, on a monthly basis, furnish the other
party a list of those patrons with fines outstanding
and /or materials overdue.
5.4 Each party shall maintain detailed statistical records
pertaining to circulation counts of patrons utilizing the
reciprocal servie s of this Agreement_. Each party shall,
on a monthly basis, furnish the other party a written
report containing said circulation counts.
5.5 The parties hereby agree to jointly develop, implement
and maintain any and all operating procedures necessary
to carry out the provisions of this Agreement.
POLICY CHANGES
6.1 Each party shall send the other party written
notification of changes in its rules, policies, or
procedures which may effect patronage usage. Said notice
shall be sent within seven (7) days of the date said
changes are adopted.
NOTICES
7.1 All notices, reports, lists, etc. required to be sent
under this Agreement shall be sent to the following:
GEORGETOWN: ROUND ROCK:
Georgetown Public Library
Mary Pat McLaughlin,
Library Director
800 Martin Luther King
Georgetown, Texas 78626
7.2 The above addresses and addressees may be amended upon
seven (7) days written notice.
3.
Round Rock Public Library
Dale Ricklefs,
Library Director
216 East Main Street
Round Rock, Texas 78664
EXECUTED this Ode day of
CITY OF GEORGETOWN CITY OF ROUND ROCK
By:
LEO WOOD, Mayor
ATTEST: ATTEST:
SANDRA LEE, City Secretary
MARIANNE LANDERS BANKS,
City Attorney
4.
1995.
By:
CHARLIE CU ‘ PER, Mayor
APPROVED AS TO FORM: APPROVED AS TO FORM:
STEP N L. SHEETS,
City •ttorney
DATE: September 26, 1995
SUBJECT: Council Meeting, September 28, 1995
ITEM: 10.D. Consider a resolution amending the interlocal agreement with the
City of Georgetown for library service.
STAFF RESOURCE PERSON: Dale Ricklefs
STAFF RECOMMENDATION:
As we have proposed a different non - resident family fee for library services than that
charged by Georgetown, the interagency agreement needs to be amended to reflect this
change. It is recommended that the changes be made to the agreement so that reciprocal
borrowing between Round Rock and Georgetown can continue.