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R-95-09-28-10F - 9/28/1995G.'dirycjoyn PUBLIC NOTICE NOTICE TO BIDDRS POST OFFICE BOX 409 • GEOPOETOw, TEXAS 7E1627 • 512920-3626 • FAX: 51 2 930-3659 The Cooperative Purchasing Group of Williamson County, which includes the following entities: the City of Round Rock, Georgetown is solicitinc sealed bids for unleaded gas and dR.• fuel to be supplied to each entity. Rids will be received until 3:00 p_m_, Auaust 28,1995 and will be publicly opened and read aloud at tne office of tne Purchasinc Director for the City of Georgetown, Terr7 Jones, 113 East 8th Street, Georgetown, TeHas. Specifications and bidding documents may be secured by contacting the office of the Purchasing Director for the City of Georgetown at (512)930-3646 or at the address above. Bids must be sealed and returned by the above time and date with the envelope clearly marked as follows: Cooperative Purchasing Group of Williamson County c/c Terry Jones, Purchasing Director City of Georgetown, Tegas P.O. Son 409 Georgetown, Ie:-:as 78627-0'109 Rot No.' 95034) Each individual entity reserves the richt to reiect any and all bids and to waive informalities in bid reeved SPECIFICATIONS AND CONDITIONS FOR BULK FUEL CONTRACT 1. SCOPE This Contract is an annual contract for the purchase of bulk fuels to be delivered to various governmental entities in Williamson County who's locations are identified on the face of the bid invitation and /or referenced attachments. .1 Al bids shall list the brand or trade name of fuel being offered and include a copy of the manufacturer's purchase /e.chanae specifications. Specifications shall indicate manufacturer's maximum allowable sulfur content_ 2 Any aftermarket additive used shall be identified by brand or trade name and manufacturer's spec provided with the bid. In no case shall alcohol or alcohol blends be acceptable. An additive, if used, shall be Environmental Protection Agency (EPA) approved, and compatible with the refiner'_ product. Additives which increase emissions of sulphur and other substances proven to damage the environment which are d -'owed by EPA regulations will not be accepted. 2 PRICING During the period of this contract, prices may be i ncreased and decreased. However, price chance_ will be governed by an index made up of composite posted prices in Austin of these ccmpan published in the weekly publication of 011 Price Information Service (CPIS) . The low bidder will be determined by he amount of discount from the OPIS The Contractor's delivered price may act exceed the GP_S price minus the discount throughout the period of the contract_ Prices will be adjusted on a weekly basis. 3 PRODUCT SPECIFICATIONS: Fuels shall have a high level of detergent additive as recommended for engines equipped with fuel injection systems. Alcohol or alcohol blended fuels are not allowed. Fuels supplied under this purchase order shall be identified on the face of the Invitation for aid_ and may include any of the following: 3.1 Regular Unleaded Gasoline, ASTM Designation 0439, SAE 0312 (most recent issues) with a minimum octane =_tine of 87 (RAM /2 method). Page 2 - Bulk Fuel 3.2 1o_ 2 Diesel Fuel, Low Sulphur, ASTM Designation 0975, SAE J313 (most recent issues) with a minimum cetane number of 40, maximum of .05 weight percent of sulphur, a maximum aromatic content of 35 volume percent, and free of visible evidence of the blue dye 1.4 dlalkylamine- anthraauinone. 3.2.1. Diesel fuels shall meet ASTM D -1552 for Sulphur Test, ASTM D482 for Ash Content, and the standards published in SAE HS -23 (most recent issues). 3.3 Unleaded Mid Grade Premium, ASTM Designated D439 (most recent issue) with minimum octane raring of 89 (RtM /2 method). 3.4 Premium Unleaded Gasoline, ASTM Designated D4814 (most recent issue) with a minimum octane rating of 92 (R +M /2 method). PRODUCT QUALITY: Fuels Supplied under this purchase order shall be free from contamination. Each entity reserves the right to test fuel quality upon delivery, prior to unloading. • Should test results show that fuel contains contamination, it will be rejected. .1 For purposes of this specification, contamination is defined as any element which enters Pure refined gasoline or diesel fuel either naturally or by Purposeful action_ which is not d product of refined crude oil with e exception of winter additives, detergents, and identifying dies. Anv amount of alcohol is considered contamination and will not be allowed. 5. QUANTITIES AND DELIVERY LOCATIONS: Delivery locations, storage tank capacities, approximate annual usage, approximate delivery cuantities and approximate delivery frequences shall oe r f H on the invitation for Bids and/or attachments. Each entity reserves the right to inspect bulkheads and to measure contents of tanks before, at the time of and/or after delivery. Page 3 - Bulk Fuel 6. ORDERING INFORMATION: Orders for delivery will be made by phone between the hours of 8:00 a.m. and 4:00 p.m. Bidder shall indicate in the space provided on the Invitation for Bids the name of the person to contact and a toll free or local telephone number to place delivery orders. Deliveries shall be made within twenty -four (24) hours of the time the request for delivery is made, unless otherwise specified on the I nvitation for Bids. For the purposes of this specification, working days are 8:00 a.m. through 4:00 p.m. Monday through Friday, excluding state or federal holidays. Vendors shall note that individual entities may require a shorter delivery period_ 6.1 A delivery ticker shall accompany each shipment. 6.2 dame and Telephone number of person to contact to request delivery. Name: Debbie Whitt Phone: 800/545 =4412 5"/; 3g5; • Jc.' FAILURE TO DELIVER: If delivery is not accomplished within the time frame spec -feed above. Each e:ilrty reserves the right to procure the product on the open market and bill the vendor the difference between the purchase order price and the open market price or anv variation thereof as liquidated damages for failure or inability to deliver. 8. SPILLAGE AND CLEANUP: The vendor shall be responsible for all spillage which may occur during transit and unloading operations_ The vendor shall immediately report any spillage to the office that ordered the fuel and clean up the spillage accordinc to applicable EPA and State guidelines and requirements. Failure to do so will initiate corrective action and backcharge to the vendor of anv incurred costs. Delivering truck shall have a method of controlling vapors while unloading into underground tanks. 9. PURCHASE ORDER RENEWAL: The purchase order may be renewed for an additional period of time not to exceed the original period of time provided all parties agree in writing to do so prior to the expiration of this purchase order. A renewed purchase order shall be for the original terms, conditions, and callonaces, plus any approved changes. At the time of renewal chances may include revision of the gallonages and changes to the selling price limit. Page 4 - Bulk Fuel 10. CANCELLATION 10.1 the purchase order may be canceled, without penalty, by any party upon thirty (30) days written notice to the supplier. . QUALIFICATION OF BIDDER: Bidders shall at any entities request, furnish satisfactory evidence of their ability to furnish the products or services in accordance with the terms and conditions of these specifications. Each entity reserves the right to make the final determination as to the bidder's ability. By signature on the invitation for Bids the bidder - certifies that neither the bidder nor the firm, corporation, partnership, cr institution has violated the Antitrul -st Laws of the State, modified in Section 15.01, at sec., Texas Business and Commerce Codes, or the Federal Antitrust Laws, nor communicated directly or indirectly the bid made to any competitor, or any other person engaged in such line of business. USE OF BID BY OTHER GOVERNMENTAL AGENCIES: The delivery locations and the estimated Quantities of fuel stated in the Invitation for Bids by this Cooperative Purchasing Group shall remain as specified. However, the Cooperative Purchasing Group reserves the right to issue a subsequent purchase order, for us by other Governmental agency(ies), for additional Quantities of fuel at prices bid in this invitation when mutually agreed upon by the vendor and the Cooperative Purchasing Group. Any additional delivery location(s) shall be in close proximity to those in this invitation. COMPLIANCE: Bidder agrees to give all notices and comply with all laws, ordinances, rules, regulations, and lawful orders of any public authority bearing on the performance of this work. . REMEDIIS: The rights and remedies of the Cooperative Purchasing Group provides in this agreement shall not be exclusive and are in addition to anv other rights and remedies Provided by law and under this contract including the right of specific performance and offset. Payment made to bidder by the individual entities shall not denote acceptance of the work. Page 5 - Bulk Fuel 15. WARRANTY: Bidder warrants that all products, equipment, and services shall conform to the proposed specifications and /or all warranties. The bidder warrants that any and all products, services and equipment provided under this contract are free from any and all claims of infringement of patent, copyright trademark, trade names or right of privacy and publicity. Bidder further warrants that any and all products, services and equipment supplied under this contract are free from any other claim_ Bidder also warrants that the products, equipment and services provided fully meet the needs of the Cooperative Purchasing Group as defined in the specifications. A11 products, services and equipment not conforming to these requirements, including substitutions not properly approved and authorized, may be considered defective. This warranty is in addition to any rights or warranties expressed Cr implied by law and consumer protection claims arising from misrepresentations made by the bidder. This obligation_ shall survive the termination of the contract. This guarantee shall not constitute the exclusive remedy of the Cooperative Purchasing Group, nor shall other remedies be limited to the warranty or guarantee period. 16. INDEMNITY: Bidder agrees to and shall indemnify and :hid harmless this Cooperative Purchasing Group, its officers, agents and employees, from and against any and all claims, losses, damages, causes of action, suites and _a _ l ity of every kind, including all expenses of 'litigation, courtcosts, and attorney's fees, for injury or death to any person or for damage to any property, arising out of or in connection with the product or services provided by bidder under this contract, such indemnity shall apply whether claims, losses, damages, causes of action, suites Of liability arise in whole or in part from the negligence of any member of this Group. Bidder assumes full _esconsibility for the product and services provided hereunder, and hereby relinquishes and discharges the Cooperative Purchasing Group, its officers, agents and employees, from all claims, demands, and causes of action of every kind and character including the cost OI defense thereof, for any injury to, including death of, person (whether they be third persons, contractor, or employees of either parties hereto) and any loss of or damage to property to be caused bv, arising out of, or in connection with bidders product or services to be provided hereunder whether or net said claims, demands and causes of action in whole or in part are covered by insurance regardless of whether such loss, damage, or injury was caused by any member of the Group. The Cooperative Purchasing Group, by this agreement does not give consent to litigation. Page 6 - Bulk Fuel 17. DELIVERY LOCATIONS: AGENCY LOCATION TYPE GALLONS QTY City of Round Rock 300 S. Blair unleaded 1000 2 WV diesel 1000 1 /7 2008 Enterprise unleaded 4000 1 diesel 2000 1 " Hwv. 79E diesel 500 1 Palm Valley Park City of Georgetown 1101 No. College unleaded 12,000 1 diesel 10,000 Williamson County Round Rock Barn unleaded 5Q0 " unleaded 1000 1 IV " " diesel 500 1 Granger Earn unleaded 6000 11 unleaded 1000 IV diesel 10000 FT Taylor Barn unleaded 1000 11 FT " diesel 2000 IT Liberty Hill Barn unleaded 10000 diesel 8000 " Florence Sara unleaded 2000 " 11 " diesel 10000 Central Maint. rac. unleaded 10000 '• " diesel 10000 Sheriff's Dept.Shop unleaded 10000 Round _Rock ISD 5720 McNeil (Aus.) diesel 10000 710 S. Morel'_ diesel 3000 11 17 16239 Great Caks unleaded 9748 Georgetown 31L N. Austin Ave. unleaded 5000 diesel 10000 E stimated annual quantities for the City of Round Rock are as follows: Premium Unleaded - 175,000 gals. Diesel Fuel - 35,000 gals. Estimated annual quantities for the City of Georgetown are as follows: Mid Grade Unleaded - 100,000 gals. Diesel Fuel - 25,000 gals. Estimated annual quantities for Williamson County are as follows: Regular Unleaded - 33,000 gals. Mid Grade Unleaded - 75,000 gals. Diesel Fuel - 80,000 gals. Page 7 - Bulk Fuel Estimated annual quantities for the Round Rock ISD are as follows: Mid Grade Unleaded - 70,000 gals. Diesel Fuel - 160,000 calls_ Estimated annual quantities for the Georgetown ISD are as follows; Regular Unleaded - 98,000 gals. Diesel Fuel - 85,000 gals. Quantities are estimates based on past use experience and forecast of anticipated future needs. Variance may be as much as 25 percent decrease or increase in actual use. Bidder agrees that quoted prices will remain firm if total contract does not decrease /increase in excess of 25 percent. UNLEADED GASOLINE AND DIESEL r'UEL BID NO. 95030 2, 4. BID SHEET This invitation to bid and the general specifications for bid covers the purchase of unleaded gasoline and diesel fuel for a twelve (12) month period with a beginning date of 1, 1995 with an option to renew for one additional one (1) year period. Reference Section 2 Pricing. During the period of this contract, prices may be increased and decreased. However, price changes. will be governed by an index made up of the composite posted prices in Austin of those companies published in the weekly publication of Oil Price Information Service (OPIS)_ The low bidder will be determined by the amount of discount from the OPIS composite. The contractors delivered price may not exceed the OPIS price minus the discount throughout the period of the contract. Prices will be adjusted on a weekly basis. Price will be for transport loads (6,000 gallons to 8,400 gallons) delivered F.O.B. to the locations shown in this Invitation for Bid. PRICE SHALL INCLUDE ALL DELIVERY AND FREIGHT CHARGES. 1. Unleaded Regular Gasoline, Minimum Octane Rating of 87 Transport Loads e .0000 per gal. discount from OPIS KOCH Composite (do not include taxes) Diesel Fuel, Grade No. 2 Minimum Cetane Number of 40 Transport Loads 8 +.0100 per gal. from OPIS Composite (do not include taxes) KOCH 2a. Additive for diesel at terminal_ .0280 per gal. 2b. Additive for diesel by jobber. .0280 per gal. TEXACO Petrolite Additive Sarne as above 3. unleaded Mid Grade Premium, Minimum Octane Rating of 89 Transport Loads .0000 per gal. discount from OPIS Composite (do not include taxes) Premium Unleaded, Minimum Octane Rating of 92 Transport Loads 8 .0000 per gal. discount from CPIS Composite (do not include taxes) Page 2 - Bid Sheet Price will be for less than transport load (2,000 gallons to 6,000 gallons) delivered F.O.B. to the locations shown in this Invitation for Bid. PRICE SHALL INCLUDE ALL DELIVERY AND FREIGHT CHARGES. S. Unleaded Regular Gasoline, Minimum Octane Rating of 87 Less than Transport Load KOCH $ + woo per gal. b• +. from OPIS Composite (do not include taxes) 6. Diesel Fuel, Grade No. 2 Minimum Cetane Number of 40 Less than Transport Load - $ +.0200 per gal.A3gigclag<from OPIS KOCH Composite (do not include taxes) 6a. Additive for diesel at terminal. $ .0280 per gal. 6b. Additive for diesel by jobber. $ .0280 per gal. 10a. Additive for diesel at terminal. $ .0280 per gal 10b. Additive 280 for diesel by jobber. $ per gal. 'TEXACO` Petrolite Additive Same as above Unleaded Mid Grade Premium, Minimum Octane Rating c= 99 Less than Transport Load ` + 0100 per gaGl. oLawcoy from OPTS KOCH Composite (do not include taxes) 8. Premium Unleaded, Minimum Octane Rating of 92 Less than Transport Load Ov�2 $ +.0100De gal from OPIS KOCH Composite (do not include taxes) Price will be for Bobtail Load (1,000 canons to 1,800 gallons) delivered F.O.B. to the locations shown in this Invitation for Sid_ PRICE SHALL INCLUDE ALL DELIVERY AND FREIGHT CHARGES. 9. Unleaded Regular Gasoline, Minimum Octane Rating of 87 Bobtail Load vi , $ .0 +200per gal. from OPIS KOCH Composite (do not include taxes) 10 Diesel Fuel, Grade No. 2 Minimum Cetane Number of 40 Bobtail Load p�F $ +.0300 Per gal. H ayt from OPIS KOCH Composite (do not include taxes) TEXACO Petrolite Additive Same as above Page 3 - Bid Sheet 11. Unleaded Mid Grade Premium, Minimum Octane Rating of 89 Bobtail Load ��E4 $ +.0200 per gal. d51� from OPIS KOCH Composite (do not include taxes) 12. Premium Unleaded, Minimum Octane Rating of•,92 Bobtail Load $ +.0200 per gal. from CPIS Composite (do not include Laes) KOCH Company N Signature of Per; authorized to Sign Bic Allen W. Smith President Signer's Name and Title P.O. Box 6156 Austin, Texas 78762 Aaoress Telephone Triple S Petroleum 512/385 -2020 9. 1 UN REG. ! .0515 .0590 .0684 N/B .02* 10. DIESEL ! .0515 .0590 .0899 N/B .03 *. 10A.1 ADD. TERM. N/A .0050 N/B N/B .028 10B. ADD JOBBER1 .0135 .0050 N/B N/B .028 11. UN MID. 1 .0515 .0590 1 N/B .02* 12. UN PRE. 1 .0515 .0590 .0559 N/B .02* 5 1 UN REG. .0325 .0390 .0009 .0684 .01 * -1 6 ' DIESEL .0325 I .0390 .0065* .0899 .02* 6A. ADD. TERM. N/A .0050 I N/B .028 66. !ADD JOBBER .0135 ADD JOBBER .0050 I N/B .028 7. 1 UN MID. .03 1 3. .0390 I .0584 .01* 8 UN PRE. .015 1 .0000 .0390 UN PRE. .0559 .01* 1. 1 UN REG. 0042 .0009 � .0094 .0000* 2. DIESEL 1 .0067 .0065* • .0214 .01 2A. ADD. TERM N/A .0050* N/B .028 2B. ADD JOBBER .0135 .0050* N/B .028 1 3. UN MID. I .0037 - .0051* -.0006 .0000 I 4. UN PRE. .0000 - .0101* -.0031 .0000 TRANSPORT LESS THAN TRANSPORT BOBTAIL UNLE.NDED GAS_OLINE AND DIESEL FUEL BIDS TAC SUNCOAST ONYX TRIPLE S ATTEST: RESOLUTION NO. R- 95- 09- 28 -10F WHEREAS, the City of Round Rock has duly advertised for bids for the purchase of unleaded and diesel fuel, and WHEREAS,Triple S Petroleum Company, Inc., has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Triple S Petroleum Company, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of Triple S Petroleum Company, Inc., is hereby accepted as the lowest and best bid and the City Manager is hereby authorized and directed to issue a purchase order to Triple S Petroleum Company, Inc., for the purchase of said fuel. RESOLVED this 28th day of September, 1995. 4141/L L_ • 1 LAND, K: \RESOL[TTI \RS50920F.WPD /kg City Secretary CHARLES CULPEPPER, Mayor City of Round Rock, Texas 9. I UN REG. .0515 .0590 N/B .02* 10. I DIESEL_. .0515 .0590 N/B .03* 10A., ADD. TERM. N/A .0050 N/B .028 10B. IADD JOBBER .0135 .0050 N/B .028 11. UN MID. .0515 i .0590 N/B .02* 12.1 UN PRE. .0515 .0590 N/B .02* 5 1 UN REG. .0325 .0390 .0684 .01* 6 1 DIESEL .0325 1 .0390 .0899 .02* 6A. 1 ADD. TERM. N/A .0050 NIB .028 1 68. IADD JOBBER .0135 .0050 N/B .028 4 7. 1 UN MID. .03 .0390 .0584 .01* 8 UN PRE. .015 .0390 1 .0559 .01" 1. 1 UN REG. .0042 .0009 .0094 .0000* 2. 1 DIESEL .0067 • .0065* .0214 .01 2A. 1 ADD. TERM N/A .0050* N/B .028 2B. IADD JOBBER .0135 1 .0050* N/B .028 3. UN MID. .0037 - .0051* -.0006 .0000 4- 1 UN PRE. .0000 - .0101* -.0031 .0000 TRANSPORT LESS THAN TRANSPORT BOBTAIL 08/29/95 UNLEADED GASOLINE AND DIESEL FUEL BIDS TAC SUNCOAST ONYX TRIPLE S ICJ« d 7 , e/O d 9 >I) i DATE: September 26, 1995 SUBJECT: City Council Meeting, September 28, 1995 ITEM: 10. F. Consider a resolution awarding the bid for the purchase of fuel. STAFF RESOURCE PERSON: David Kautz Four bids were submitted for the purchase of delivered fuel. Staff recommends the award to the low bidder: Triple S. The attached fuel bid summary provides pricing for certain delivered quantities above or below the standard Oil Price Information Service (OPIS), a weekly index made up of composite posted bulk fuel prices in the Austin area.