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R-96-01-25-10E - 1/25/1996/OFFICE or THE GOVERNOR George W. Bush Gone -nor Signature of Project Director RAYMOND KUHLMANN - CHIEF OF POLICE 615 E. PALM VALLEY BLVD. Official Agency Address (Street or P.O. Box) City /Zip Code /Telephone Number 221 E. MAIN ST. GRANTEE ACCEPTANCE NOTICE AGREEMENT: That whereas City of Round Rock hereinafter referred to as Grantee, has heretofore submitted a grant application to the Office of the Governor, State of Texas, entitled Community Oriented Police Services and further identified by grant number SF- 97- A01- 10249; and Whereas, the Governor of the State of Texas has approved the grant application as evidenced by the Statement of Grant Award from the Office of the Governor dated 7/15/96 which contains certain special requirements; and Whereas, the Grantee desires to accept the grant award, the Uniform Grant and Contract Management Standards, and special requirements as evidenced in the Statement of Grant Award; Now, therefore, the Grantee accepts the aforementioned Statement of Grant Award, the Uniform Grant and Contract Management Standards, and special requirements as evidenced by the agreement, executed by the project director, the financial officer, and the official authorized to sign the original grant application, or the official's successor, as presiding officer of and on behalf of the governing body of this Grantee; and - Now, therefore, the Grantee shall designate either the project d or the financial officer to coordinate and be solely responsible for submission of adjustments pertaining to both program and financial elements of the application, and the POSITION authorized to submit adjustments is NON - LOBBYING CERTIFICATION: We, the undersigned, certify that none of the grant funds, regardless of their source or character, including local cash assumption of cost funds, shall be used in any manner to influence the outcome of any election or the passage or defeat of any legislative measure. A finding that a grantee has violated this certification shall result in the immediate termination of funding of the project and the grantee shall not be eligible for future funding from the C Justice Division, Office of the Governor. Name & Title (must print or type) Name & Title (must print or type) Official Agency Address (Street or P.O. Box) ROUND ROCK 78664 218 - 5500 ROUND ROCK 78664 218 - 5400 City /Zip Code /Telephone Number Signature of Authof eed Official CHARLES CULPEPPER - MAYOR Name & Title (must print or type) Date: ` 7/ 2/96 221 E. MAIN ST. Official Agency Address (Street or P.O. Box) ROUND ROCK 78664 218 - 5400 City /Zip Code /Telephone Number CRIMINAL JUSTICE DIVISION Karen J. Greene Executive Director DAVID KAUTZ - FINANCE DIRECTOR Signature o ancial Office DAVID KAUTZ - FINANCE DIRECTOR OFFICE OF THE GOVERNOR George W. Bush Governor GRANT NUMBER: SF- 97 -A01 -10249 GRANT PERIOD: 10/01/96- 09/30/97 YEARS FUNDED: 3 PROGRAM FUND: CRIMINAL JUSTICE PLANNING FUND SPECIAL CONDITIONS /REQUIREMENTS: 1. Grants to Law Enforcement Agencies (Attached) JUL 15 1996 STATEMENT OF GRANT AWARD AWARD DATE USH Office of the Governor, Criminal Justice Division POST OFFICE BOX 12428, AUSTIN, TEXAS 78711 512/463 -1919 CRIMINAL JUSTICE DIVISION Karen J. Greene Executive Director GRANTEE: City of Round Rock TITLE: Community Oriented Police Services AWARD AMOUNT -- STATE: $ 20,291 FEDERAL: $ 0 TOTAL AMOUNT: $ 20,291 GRANTEE MATCH -- CASH: $ 15,531 TOTAL MATCH: $ 15,531 TOTAL PROJECT COST: $ 35,822 The approved budget is reflected in the attached Approved Budget Summary. This grant is subject to and conditioned upon acceptance of the Governor's Criminal Justice Plan for Texas (Plan) promulgated for this specific program fund (referenced above) through the Office of the Governor, Criminal Justice Division. Applicable special conditions are contained in the Plan or cited below. Total project costs must be accounted for in accordance with the Uniform Grant and Contract Management Standards and the Plan. GRANTEE REQUEST FOR FUNDS All grantee requests for funds shall be submitted to CJD, to the attention of the Accounting Department, in accordance with the instructions provided by CJD and shall be in the form required by CJD. Requests for funds will not be honored until all special conditions outlined on the Statement of Grant Award and that required action on the part of the grantee have been satisfied. FUTURE FUNDING Approval of the above - referenced grant does not commit the Governor's Office to future funding. Any such funding shall be determined by the state plan or guide under which application may be made, by all applicable policies and procedures promulgated by the Governor's Office, Criminal Justice Division, and /or federal guidelines, and by the ap- propriation of funds. GRANT ADJUSTMENTS Grantee shall submit written requests for grant adjustments, as required by the appli- cable Criminal Justice Rule contained in the Governor's Criminal Justice Plan for Texas for this specific program fund. Date: 06/03/96 Office of the Governor Time: 04:22 p.m. CRIMINAL JUSTICE DIVISION GRANT NUMBER: SF- 97 -A01 -10249 APPLICANT: City of Round Rock TITLE: Community Oriented Police Services PROGRAM FUND: CRIMINAL JUSTICE PLANNING FUND GRANT PERIOD: 10/01/96 through 09/30/97 APPROVED BUDGET SUMMARY REGION NUMBER: 1200 YEAR OF FUNDING: 3 Original Grant: 7849 Benchmark: 33,819 AMOUNT RECOMMENDED: AMOUNT REQUESTED: State: $ 20,291 Federal: $ 0 $ 21,493 BUDGET SUMMARY: CJD /FED CASH TOTAL FUNDS MATCH PROJECT A. PERSONNEL $ 20,291 $ 15,531 $ 35,822 B. PROF & CONTR 0 0 0 C. TRAVEL 0 0 0 D. EQUIPMENT 0 0 0 E. CONSTRUCTION 0 0 0 F. SUPPL & DOE 0 0 0 G. INDIRECT COST 0 0 0 TOTAL $ 20,291 $ 15,531 $ 35,822 BUDGET DETAIL: A. Community Police Officer $28,530; plus fringe benefits of $7,292. CJD BUDGET ADJUSTMENT POLICY Budget adjustments not included in the maximum of four budget adjustments: 1. Any changes of project director, financial officer, or authorized official. 2. Out of state travel that was not included by individual nip in the approved budget. 3. Changes in need, objectives, methodology, scope, or geographic location of the grant. 4. Cost of living and merit increases for a budgeted salary. (Grantees should include approval by the governing body citing the effective date of the increases.) 5. Payments to confidential informants exceeding $2,500. 6. Payments of liens on forfeited vehicles, personal property or real estate. 7. Satisfying special conditions. 8. Carryover of program income from the previous grant year to the current grant year. Budget adjustments initiated by Grantee: 1. Transfers of funds among direct cost categories exceeding five percent of the total grant budget over the grant year. 2. Changes in the number or job descriptions of personnel specified in the grant. 3. Changes in equipment amounts, types, or methods of acquisition. 4. Changes in the grant period or in the period for liquidating all encumbered funds. 5. Decrease in the grantee cash contribution. 6. Expenditure of program income not allocated in the approved budget. 7. New line items to be included in the budget. Special Condition Grants With Law Enforcement Agencies As is required by article IX, section 51, of the general appropriations bill enacted by the 74th Legislature, regular session (Acts 1995, 74th Leg., ch. 1063, effective September I, 1995), none of the funds appropriated may be expended for grants to any law enforcement agency regulated by Chapter 415, Government Code, unless (1) the law enforcement agency requesting the grant is in compliance with all rules developed by the Texas Commission on Law Enforcement Officer Standards and Education pursuant to Chapter 415, Government Code, or (2) the Texas Commission on Law Enforcement Officer Standards and Education certifies that the requesting agency is in the process of achieving compliance with such rules. GEORGE W BUSH GOVERNOR The Honorable Charles Culpepper City of Round Rock 221 East Main Street Round Rock, Texas 78664 Dear Mayor Culpepper: Sincerely, Karen J. Greene Executive Director Enclosures STATE OF TEXAS OFFICE OF THE GOVERNOR CRIMINAL JUSTICE DIVISION July 15, 1996 RE: Grant Number: SF- 97 -A01 -10249 Years Funded: 3 Grantee: City of Round Rock Title: Community Oriented Police Services Amount $20,291 Posr OFFICE Box 12428 AUSTIN, Texts 78711 (512) 463 -1919 (Voice) /(512) 475 -2440 (FAX) RECEIVED JUL 1 7 1996 I am pleased to inform you that Govemor Bush has approved the above referenced grant in the amount indicated. The grant award must be accepted within 45 days by completing and returning the enclosed grantee acceptance notice in the pre - addressed envelope provided for your convenience. A copy of the Governor's Criminal Justice Plan for Texas is being forwarded under separate cover to the financial officer designated in your grant application. This grant award is for the project's third year of funding. It will, therefore, only be eligible for two more years of funding. Additionally, the Criminal Justice Division has instituted two new guidelines concerning budget adjustments. A project may submit only FOUR budget adjustments per grant year except for those adjustments required by CJD. Attached is a list that identifies which types of budget adjustments we include in this policy. Additionally, CJD will not allow grantees to reallocate personnel funds that are not expended because of a vacancy to other budget line items. I look forward to working with you to ensure the success of your program. Your dedication is appreciated. Any questions relating to the administration of this grant should be directed to our office by calling the program director, Glenn Brooks at (512) 463 -1944. _ COPS MORE AWARD RENEWAL U.S. DEPARTMENT OF JUSTICE OFFICE OF COMMUNITY ORIENTED POLICING SERVICES Supplement # 1 Grant #: 96CMWX0055 , Applicant Organization's Legal Name: Round Rock Police Department Authorized Official Name: Mayor Charles Culpepper Contact Name: Lieutenant Rick Thomas 221 East Main Round Rock, TX 78664 Phone Number: (512) 218 -5508 Fax Number: Original Award start date: 12/1/95 New Award end date: 11/30/97 Original Award Amount: $35,318.00 Original Number of Redeployed Officers: 2 Supplement to Award: $35,318.00 Supplement to Civilian Personnel Award: $35,318.00 Supplement to Overtime Award: $0.00 Supplemental Redeployment: 12 Total Award Amount to date: $70,636.00 Date ORI #: TX24605 Vendor #: 746017485 Signature of Official grant award Typed Name and Title of Official Date g this award, the signatory official is to a8Pde bJ the Conditions of Grant Award rev si of this document: Charles Culpepper, Mayor May 22, 1997 CONDITIONS OF GRANT RENEWAL 1. The funding under this MORE grant 'renewal may only be used for the continuation of payment of the approved salaries and benefits of those full -time civilian positions awarded under your agency's previous MORE award; and/or for the continuation of payment of the overtime hours for officers awarded under your previous MORE award. 2. This grant renewal must result in the maintenance of the increased number of civilian positions and/or overtime hours that resulted from the initial COPS MORE grant award. 3. The grantee remains subject to the same terms and conditions as were set forth in the original MORE award. 1100 Vermont Avenue, NW Washington, D.0 20530 Lieutenant Rick Thomas Round Rock Police Department 221 East Main Round Rock, TX 78664 Re: COPS MORE Award Renewal # 96CMWX0055 Dear Lieutenant Thomas: U.S. Department of Justice Office of Community Oriented Policing Services (COPS) Grants Administration Division May 6, 1997 I am pleased to inform you that your request for a renewal of your COPS MORE grant has been approved. As you know, this funding is for the continued support of the civilians and/or overtime that you were awarded under your original COPS MORE Award. We expect this renewal will enable you to maintain the level of redeployment outlined in your original grant. As a result of this renewal, your original grant period has been extended for one year. (Your new grant end date appears on the actual Renewal Award document). We understand that this may not be sufficient time to complete the full draw -down of renewal funds (as well as complete grant requirements under your original grant) and therefore you will be able to request an extension of your grant period at a later date. Enclosed in this packet is your Renewal Award document, which you must sign to officially accept your renewal. On the renewal document )jou will find the renewal amount as well as the amount of funds awarded under your original grant. The renewal award is a supplement to your original grant, so your grant number will remain the same. If you have any questions regarding your renewal, please contact the Department of Justice Response Center at 1- 800- 421 -6770 or call your grant advisor. Sipsp rely, x seph E. Brann Director, COPS Office COPS MORE 95 AWARD RENEWAL U.S. DEPARTMENT OF JUSTICE OFFICE OF COMMUNITY ORIENTED POLICING SERVICES Supplement # 2 Grant #: 96CMWX0055 ORI #: TX24605 Vendor #: 746017485 Applicant Organization's Legal Name: Round Rock Police Department Authorized Official Name: Chief Raymond Kuhlmann 615 East Palm Valley Blvd. Round Rock, TX 78664 Phone Number: (512) 218 -5500 Fax Number: (512) 218 -7060 Original Award start date: 12/1/95 New Award end date: 11/30/98 Previous Award Amount: $70,636.00 Previous Number of Redeployed Officers: 4 Supplement to Award: 535,318.00 Supplement to Civilian Personnel Award: 535,318.00 Supplement to Overtime Award: $0.00 Supplemental Redeployment: 2 Total Award Amount to date: $105,954.00 Date By si ng this award. the signatory official is a g to lde by nditions of Grant Award f on rcve aid f this document: Signature of Official wuh thdadthority to accept this grant award Charles Culpepper, Mayor Typed Name and Titic of Official March 13, 1998 Date CONDITIONS OF GRANT RENEWAL 1. The funding under this MORE grant renewal may only be used for the continuation of payment of the approved salaries and benefits of those full -time civilian positions awarded under your agency's previous MORE award; and/or for the continuation of payment of the overtime hours for officers awarded under your previous MORE award. 2. This grant renewal must result in the maintenance of the increased number of civilian positions and/or overtime hours that resulted from the initial COPS MORE grant award. 3. The grantee remains subject to the same terms and conditions as were set forth in the original MORE award. 5 1100 Vermont Avenue, NW Washington, D.C. 20530 Chief Raymond Kuhlmann Round Rock Police Department 615 East Palm Valley Blvd. Round Rock, TX 78664 Dear Chief Kuhlmann: U.S. Department of Justice Office of Community Oriented Policing Services (COPS) Grants Administration Division Si;;; rely, seph E. Brann Director, COPS Office FEB 1 8 1998 I am pleased to inform you that your request for a renewal of your COPS MORE grant has been approved. As you know, this funding is for the continued support of the civilians and/or overtime that you were awarded under your original COPS MORE Award. We expect this renewal will enable you to maintain the level of redeployment outlined in your original grant. As a result of this renewal, your grant period has been extended for an additional year. (Your new grant end date appears on the actual Renewal Award document). We understand that this may not be sufficient time to complete the full draw -down of renewal funds (as well as complete grant requirements under your original grant) and therefore you will be able to request an extension of your grant period at a later date. Enclosed in this packet is your Renewal Award document, which you must sign to officially accept your renewal. On the renewal document you will find the renewal amount as well as the amount of funds previously awarded. The renewal award is a supplement to your original grant, so your grant number will remain the same. If you have any questions regarding your renewal, please contact the Department of Justice Response Center at 1- 800 - 421 -6770 or call your grant advisor. RESOLUTION NO. R- 96- 01- 25 -10E WHEREAS, the Office of the Governor, Criminal Justice Division, has grant funds available to cities for various law enforcement projects, and WHEREAS, grant funds are available through the State of Criminal Justice Planning Fund (Fund 421) for manpower necessary to implement the Community Oriented Police Services (C.O.P.S.) program, designed to form a partnership between the community and the police, utilizing a problem solving approach toward decreasing crime and the fear of crime, and WHEREAS, the City Council wishes to make application for the grant to provide financial assistance to continue the above - described program, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to make the necessary application for the above - described grant. RESOLVED this 25th day of January, 1996. ATTEST: C:\ NPOOCS \RRSOLVII \RS601258.NPD /kg CHARLES CUHPEPPER, Mayor City of Round Rock, Texas 1. For CJD Use Only ' 3. a. Date Submitted 2 -5 -96 b. Applicant Identifier 2. Federal/Slate Prograrn Baal tin (Fix CJf? Use OW 4. a. Date Received by State/COG b. State Application Identifier 5 Applicant Info,mabon a Legal Name: City of Round Rock c. Organizational Unit Round Rock Police Department b. Address (give street or P. O. Box, sty, state, and zip code) 221 E. Main Street Round Rock, TX 78664 d. Name, telephone. and fax number of the person to tp dbrthacted concerning this application (give area code). Lt. Rick C. Thomas 512- 218 -5508 Voice 512- 399 -9062 Fax 6. State Payee Identification Number 17450174851002 7. Type of Applicant (enter the appropriate letter in box) A. State H. Independent School District 6. County I. Slate Controlled Institution of Ferber C Leaning 8. Type of Application: ❑ New 1tY.1C Continuation If continuation, enter year of fund ng 3 C. 1*alcOet J. Private University D. Teeneip K Indian Tote E. Eaten: We L Individual F. Inbrmume4d M. Parar.Nenproat comm.:eon G. SpswrDWrkit N. Other (specify): 9. Name of GrardorAgency: Office of the Governor, Criminal Justice Division P. O. Box 12428 Austin, Tam 7e711 10. If Application for Federal Funds: ChecicCatalog of Federal Domestic Assistance Number (only one) ❑ 18.540 — Juvenile Justice 8 Delinquency Prevention Act O 1 &575— Vtcttms of Crime Act 0 18.579 —Terns Narcotics Control program o 16.580 — High Intensity Drug Traflicldrg Program 11. Geographic Areas of Project Activities (Cties and Counties) City of Round Rock 12. Title of Project Community Oriented Police Services 13. Proposed Protect a. Start fie 10 -01 -96 b. Enui g Cale: 09 -30 -97 14. If Application for State Funrlc: a. Check appropnate fund. 'on., r:..t b. If 421 Fund, check pnonty. (only one) ❑ 421 Fund ❑ Cnme Stoppers Assistance Fund ❑ C.J. Planning ❑ Law Enfuc w enn Training ❑ Other Fund xViolent Crete ❑ Drugs ❑ Gangs ❑ Victims e. Check One: ❑ Jen4e w x87t Non-juvenile 15. Requested Funding: 18. Is applkabon subject to review by site executive order 12372 process? 0 YES, this application was provided to the Ts Review and Comment System (TRACS) far review on 2 -5 -96 a. Federal Grant Funds (CJD) $ .00 b. State Grant Funds CJD (CJD) $ 21,493 . _ (date) ❑ Program Is 1101 covered by E. 0. 12372 0 Program ties not been selected by state for review e. Cash Match S 14,329 .00 d. In Novi ante V Only) s 17. Is the applicant delinquent m any federal debt? ❑ YES If Yes• attach anexplanation ' x7❑C NO .. e. T07AL - - .._._ _. 35,82 18. To the best of my knowledge and belief, all data in this application is true and correct. The doaunant has been duly authorized by the governing body of the applicant and the applicant will comply with the attached assurances if the assistance is awarded. a. Typed Name of Authorized Official Charles Culpepper b. Title I e. Telephone Number Mayor 512- 255 -3612 d. 1 Authorized Official e. Date Signed APPLICAT1ON FOR STATE OR FEDERAL ASSISTANCE OFFICE OF THE GOVERNOR. C RIMINAL .IUSTICE DMSK. Issued 10/94 DATE: SUBJECT: ITEM: January 23,1996 City Council Meeting, January 25, 1996 10.E. Consider a resolution authorizing the Mayor to submit an application for the continuation of the CAPCO Community Oriented Police Services (C.O.P.S.) grant for a Law Enforcement - Officer. - STAFF RESOURCE PERSON: Buster Kuhlmann STAFF RECOMMENDATION: The attached resolution authorizes the Mayor to sign a grant application to fund the third year of a five year grant program for the Community Oriented Police Services program. This grant will enable the City of Round Rock to provide the manpower to implement the program designed to form a partnership between the community and the police to reduce crime and the fear of crime. ECONOMIC IMPACT: 1994 Grant Proposed 10/01/94- 9/30/95 100/0% 1995 Grant Projected 10/1/95-9/30/96 80/20% CJD: $33,819 CJD: $27,055 City: -0- City: $ 8,768 1996 Grant Projected 10N 96-9 / 3 W 97 60/40% 1997 Grant Projected 10/1/97 - 9/30/98 40/60% 1998 Grant Projected 10/1/98- 9/30/99 20/80% CJD: $21,493 CJD: $14,329 CJD: $ 8,768 City: S14,329 City: $21,329 City: $27,055 COPS MORE AWARD U.S. DEPARTMENT OF JUSTICE OFFICE OF COMMUNITY ORIENTED POLICING SERVICES Grant #: 96 -CM -WX -0055 ORI #:TX24605 Vendor #: 746017485 Applicant Organization's Legal Name: Round Rock, City of Authorized Official Name: Mayor Charles Culpepper Contact Name: Lieutenant Rick Thomas Address: 221 East Main City, State and Zip Code: Round Rock; TX 78664 r" " "' -="` Phone Number: (512) 555 3&1-2- Fax Number: (512) 218 -7097 New Phone Number: 218 -5400 Award start date: December 1, 1995 Award end date: November 30, 1996 Award Amount: 535,318.00 Civilian Personnel Award: 535,318.00 Equipment/Technology Award: 50.00 Overtime Award: $0.00 Date A4,„ Number of Redeployed Officers: 2 Number of Redeployed Officers: 2 Number of Redeployed Officers: 0 Number of Redeployed Officers: 0 By signi9g this award, the signatory official is • a 5•B/to abi by the Conditions of Grant Award fo rse, -ale o t is document: Typed Name and Title of Official May 30, 1996 Date eph E. Brann Signature of Official wi t e a f ority to accept this Director M nv grant award F nap Charles Culpepper, Mayor CONDITIONS OF GRANT AWARD 1. Grantees which have been awarded funding for the procurement of an item in excess of 5100,000 and have already identified a vendor must provide a written sole source justification to the COPS Office prior to obligation, expending or drawing down grant funds for that item. 2. The funding under this project is for the payment of costs approved by the COPS Office for support resources (including the salaries and benefits of civilian personnel), equipment and technology, and/or overtime that has been approved by the COPS Office. 3. COPS MORE grant funds must be used to hire one or more civilians beyond the number of civilians — ,that would be hired or employed by the grantee in the absence of the grant, or must be used to purchase equipment or technology beyond that which the grantee is already obligated or funded to purchase, or must be used to fund overtime that exceeds current and planned overtime payments. 4. Civilians, equipment and technology and overtime funded under this grant may only be utilized in activities or services that exclusively benefit your agency and the population that it serves. If your agency provides police services through a contractual arrangement, your agency is responsible for ensuring that the utilization of civilians, equipment and technology and overtime is in compliance with the conditions of your grant. 5. The grantee acknowledges its agreement to comply the assurances'and "certifications submitted . "` ' with the COPS MORE application. > • •• _ _ * "= ' •' r 6. In order to assist the COPS Office in the monitoring of the award, your agency will be responsible for submitting progress reports and financial status reports on a quarterly basis. As those reports become due, your Grant Advisor will provide you with outlines to assist you with these reports. 7. Requests for extensions of the grant award period that merely request additional time, not additional funding, should be submitted in writing to your grant advisor no earlier than September 1, 1996 and no later than October 15, 1996. 8. The COPS Office may conduct or sponsor national evaluations of the Community Oriented Policing Services Program (COPS) and the MORE program. The grantee agrees to cooperate with the evaluators. 9. The grantee agrees to abide by the terms, conditions, and regulations as found in the COPS MORE Grant Owner's Manual and the Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, 28 C.F.R. Part 66. 10. For grants of $500,000 or more (or 51,000,00D or more in grants over an eighteen month period), the grantee acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if grantee is required to submit one under C.F.R. 42.302) that is approved by the Office of Justice Programs, Office for Civil Rights, is a violation of its Assurances and may result in the suspension of the drawdown of funds. For grants under $500,000, the grantee must submit a completed EEOP Certification form and return it to the Office of Justice Programs, Office for Civil Rights, within 120 days of the grant award. 11. The grantee agrees to monitor and exercise best efforts to maintain the level of redeployment of current sworn officers into community policing that is the result of COPS MORE funding. During the first 60 days after the grantee signs and returns the grant award document, the grantee will work with the COPS Office to develop a plan to track the officer time redeployed into community policing.