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R-96-03-14-10D - 3/14/1996Mayor Charles Culpepper Mayor Pro-tem Earl Palmer Council Members Robert Stluka Rod Morgan Rick Stewart Martha Chavez Jimmy Joseph City Manager Robert L Bennett, Jo Clty Attorney Stephan L Sheets CITY OF ROUND ROCK April 9, 1996 Mr. A. William Waeltz, P.E. Baker - Aicklen & Associates, Inc. 203 E. Main Street, Suite 201 Round Rock, Texas 78664 Re: County Road 122 Engineering Services for Interim Improvements Dear ae tz: The Round Rock City Council approved Resolution No. R- 96- 03- 14 -10D at their regularly scheduled meeting on March 14, 1996. Enclosed is a copy of the resolution and agreement. If you have any questions, please do not hesitate to contact me. Si cerely, Joanne Land, Assistant City Manager/ City Secretary enclosures Fax: 512- 218 -7097 1- 800 - 735 -2989 TDD 1-800-735-2988 Voice 221 East Main Sueet Round Rock, Texas 78664 512.218 -5400 RESOLUTION NO. R- 96- 03- 14 -10D WHEREAS, the City of Round Rock desires to have engineering services for improvements for a portion of County Road 122, and WHEREAS, Baker - Aicklen & Associates, Inc., has submitted an agreement to provide said engineering services, and WHEREAS, the City Council desires to enter into said agreement with Baker - Aicklen & Associates, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Baker - Aicklen & Associates, Inc., for engineering services for improvements for a portion of County Road 122, a copy of said agreement being attached hereto and incorporated herein for all purposes. tt RESOLVED this 14th day of March, 1996. ATTEST: E LAND, City Secretary C:\ WPDOCS \RRSOLUTI \RS60314D.UPD /kg (2 CHARLES CULE R, Mayor City of Roundkoock, Texas I,A BAKER- AICKLEN & ASSOCIATES, INC. Consulting Engineers March 5, 1996 No. 96 -053 Mr. James R. Nuse, P.E. Director of Public Works City of Round Rock 221 E. Main St. Round Rock, Texas 78664 Re: County Road 122 Engineering Services for Interim Improvements Dear Mr. Nuse: �- 910 03 -1L/- /OD We are pleased to submit this proposal to provide the necessary engineering and surveying services for the development of plans and specifications for interim roadway improvements to County Road 122 in Round Rock, Texas. The project will consist of widening improvements to County Road 122 from U.S. Highway 79 to Gattis School Road as well as intersection improvements at Forest Creek Drive. Below is a more specific list of our proposed Scope of Services and Basis of Compensation: SCOPE OF SERVICES A. FIELD RECONNAISSANCE AND SURVEYING 1. Collect and review pertinent data . 2. Assign survey crew to collect existing topographic information at the County Road 122/Forest Creek intersection. Topo to extend 500 feet north, south, and east of intersection. Topo shall extend westerly a sufficient distance to adequately portray the geometrics of the intersection. Additional surveying may be provided at intersections when it is deemed appropriate by the City of Round Rock and the Engineer. 3. Investigate existing surface condition, existing width, available widening space, and sight distances along remainder of roadway. 4. Investigate existing drainage structure width and alignment for potential widening. 203 E. Main St., Suite 201 • Round Rock, Texas 78664 • 512/244 -9620 • FAX 512/244 -9623 Mr. James R. Nuse March 5, 1996 Page 2 B. PREPARATION OF WIDENING PLAN 1. Using data collected above, prepare plan and specifications for widening of County Road 122. 2. Prepare plan and profile for reconstruction of County Road 122/Forest Creek Drive intersection. Plans to include the construction of the second half of Forest Creek Drive for a distance of 500 feet + . 3. Meet with City of Round Rock to discuss proposed widening and reconstruction. 4. Utilizing input from meeting, and finalize project plans and specifications. 5. Submit final project documents to City of Round Rock for review. 6. Revise project documents as needed to secure approval. 7. Prepare Engineers Opinion of Probable Cost. C. CONSTRUCTION PHASE SERVICES 1. Prepare bid/contract documents. 2. Distribute plans and specifications to prospective bidders. Plans and specifications reproduction and distribution costs are to be considered reimbursable expenses 3. Assist in securing and analyzing bids. 4. Make recommendation of award. 5. Assist in preconstruction conference. 6. Review shop drawings. 7. Visit construction site periodically. 8. Interpret drawings and specifications. 9. Observe construction for general conformity to contract documents (not full -time representation). 10. Review Contractor's pay estimates. 11. Prepare final punch list. 12. Issue Contractor's Certificate of Completion. Mr. James R. Nuse March 5, 1996 Page 3 Since Do to the uncertainty of the services involved, we propose to provide the above - described Scope of Services on an hourly- charge plus reimbursable- expense basis. The hourly rate will be in accordance with the attached hourly rate sheet. Below is a listing of our estimation of the costs for the different major items of work: cC( William Waeltz, P.E. AWW/md Enc. A. Field Reconnaissance and Surveying B. Preparation of Widening Plan C. Construction Phase Services TOTAL BASIS OF COMPENSATION $2,280.00 5,070.00 3 200.00 $11,150.00 These estimated amounts are not to be considered maximums; however, we will agree not to exceed the total estimated amount without prior authorization. You will be advised as to the status of our charges and budget. Should it appear that these estimated amounts will be exceeded, subsequent request for additional authorization will be made in advance. Not included in the above estimates are the following: drainage work; structural design (walls over 3 feet in height); sedimentation/filtration basin design; detention pond design; geotechnical and testing lab services; trench safety design, landscape & sprinkler system design; endangered species survey; karst surveys; archaeological and geological surveys; T.I.A. reports or other special studies, if required; and fees charged by City/TNRCC. The firm's professional liability is limited to the total amount of compensation up to a maximum of $50,000.00. If this proposal is acceptable, please endorse the enclosed agreement and return a copy to our office for our files. We are prepared to commence work immediately upon your authorization. Thank you for the opportunity to submit this proposal. We appreciate your consideration of our firm in this regard and look forward to being of service to you. PROFESSIONAL SERVICES AGREEMENT City of Round Rock, as Client, engages Baker- Alcklen & Associates, Inc. as ENGINEER to perform professional services for the assignment described as follows: Site work engineering for the proposed Widening of County Road 122 in Round Rock, Texas. See attached letter proposal No. 96-053 dated 3/5/96. 1 SERVICES: ENGINEER agrees to perform in conformance with the following description, definition, terms and conditions. See attached letter proposal No. 96-053 dated 3/5/96. II. COMPENSATION: Engineers compensation will be on an hourly- charge basis for personal services (defined below) plus Reimbursable Expenses (defined below): A. HOURLY CHARGE: Hourly charges are to be based on the current Standard Rate Schedule effective at the time of billing. The current Standard Rate Schedule effective April 1, 1993, Is attached. B. REIMBURSABLE EXPENSES: Reimbursable Expenses shall include transportation and subsistence of personnel while traveling in connection with the work, field office expenses, long distance telephone calls, telegrams, reproduction expenses, subcontracts and similar items. Such expenses shall be reimbursed at the following rates: 1. Transportation by ENGINEER'S vehicles: at ENGINEER'S standard rates if destination exceeds a 50 -mile radius of ENGINEER'S office. 2. Reproduction rformed in ENGINEERS office: at prevailing commercial rates. 3. All others: actual cost to ENGINEER plus 10% service charge. 4. Where field parties are used, expenses shall Include charges for the use of any special Instruments and equipment, Including marine equipment, and expendable Items such as stakes and monuments. III. PAYMENTS: ENGINEER will Invoice CLIENT semi- monthly for all current amounts earned under this Agreement CLIENT a promptly pay EG fi Traty, , fu am of each such Invoice upon receipt. A c of to 1.5% per month N will IN b E added at to his th unpai d bala vis Coun of In Texas not the paid within ount 3 0 days after date of invo IV. OWNERSHIP OF DOCUMENTS: All documents, including original drawings, estimates, specifications, field notes and data are and shall remain the property of ENGINEER. CLIENT may at his expense obtain a set of reproducible record copies of drawings and other documents, but agrees that he will use such copies solely in connection with the project covered by this Agreement and for no other purpose. V. INSURANCE: ENGINEER agrees to maintain workmen's compensation insurance to cover all of its own personnel engaged In performing services for CLIENT under this Agreement. ENGINEER also agrees to maintain public liability insurance covering claims against ENGINEER for damages resulting from bodily injury, death or property damage from accidents arising In the course of services perforated under this Agreement. VI. LIABILITY LIMITATION' ENGINEER shall have no liability to CLIENT or to others as a consequence of express or Implied approval of any construction activities, for any defective construction (whether or not observed or approved by ENGINEER), for any excess of construction costs over an amount estimated, or for any other reason beyond warranty of the use of reasonable skill In the preparation of particular drawings and designation of particular materials for the assignment covered by this Agreement. In no event shall ENGINEER'S professional liability exceed the amount of total compensation received by ENGINEER under this Agreement, limited to a maximum of $50,000. VII. TERMINATION: A. CONDITIONS OF TERMINATION. This Agreement may be terminated without cause or at any time prior to completion of ENGINEER'S services either by CLIENT or by ENGINEER, upon seven days written notice to the other at the address of record. Termination shall release each party from all obligations of this Agreement, except as specified In paragraph VII.B below. B. COMPENSATION PAYABLE ON TERMINATION: On termination, by either CLIENT or ENGINEER, CLIENT shall pay ENGINEER the full amount specified in paragraph II, with respect to any Engineering Services performed to date of termination (Including all Reimbursable Expenses Incurred). VIII. SUCCESSORS AND ASSIGNS: CLIENT and ENGINEER each binds himself, and his partners, successors, executors, administrators and assigns to the other party of this Agreement and to the partners, successors, executors, administrators and assigns of such other party in respect to all covenants of this Agreement. Neither CLIENT nor ENGINEER shall assign, sublet, or transfer his interest in this Agreement without written consent of the other. Nothing herein shall be construed as giving any rights or benefits hereunder to anyone other than CLIENT and ENGINEER IX. SPECIAL PROVISIONS: This Instrument contains the entire Agreement between CLIENT and ENGINEER, except as additionally stated below: Attached letter proposal No. 96-053 dated 3/5/96 forms a part of this agreement X. INVALIDATION: If this agreement Is not executed by CLIENT within 30 days of the date tendered, it shall become invalid unless ENGINEER extends the time In writing. XI. MODIFICATIONS: No one has authority to make variations in, or additions to the terms of this Agreement on behalf of ENGINEER other than one of Its Officers, and then only in writing signed by him BAKER -Al KLEN & ASSOCIATES, INC. B d, 4 / a � ✓ /1 / �, Gt/ Date: 4' 9 ' 7 cps' Date: . - 5-no ATTACHMENT NO. 2 STANDARD RATE SCHEDULE Effective April 1, 1993, the following rates are recommended for work performed on an hourly- charge basis. Rates include company overhead and profit for services accomplished during regular working hours. OFFICE PERSONNEL SERVICES Classification DIRECT LABOR Registered Engineer $85.00 per hour Staff Engineer /Designer /Coordinator $65.00 per hour Registered Surveyor $60.00 per hour Staff Surveyor $55.00 per hour Engineering /Surveying Associate $50.00 per hour Engineering /Surveying /AutoCAD Technician $45.00 per hour Draftsman $35.00 per hour Secretary $35.00 per hour Expert Witness /Testimony /Deposition Services Two Times Rates Principal (as appropriate) $100.00 per hour FIELD PARTY SERVICES Rates 2 -Man Field Party $75.00 per hour 3 -Man Field Party $85.00 per hour 4 -Man Field Party $95.00 per hour DIRECT EXPENSES Transportation: By Firm's Passenger Vehicles (Note 1) $ 0.35 per mile By Firm's Survey Trucks (Notes 1, 2, 3 & 4) $ 0.35 per mile Subsistence of out -of -city work $75.00 per day Reproduction & Printing by Firm, Prevailing Com- Survey Stakes, Lathes, Iron Rods mercial Rates Or and other Direct Expense Cost, Plus 10% Notes: I. A mileage charge will be billed for projects exceeding a 50 -mile radius of the base office only. 2. Field Party rates include a charge for normal equipment, normal supplies and survey vehicles. Abnormal use of stakes, lathes, etc., used such as during the construction phase of a project will be charged as indicated. 3. A minimum of two (2) hours field party time charge will be made for show -up time and return to office, resulting from inclement weather conditions, etc. 4. Field Party stand -by time will be charged for at the above -shown appropriate rates_. Rates Baker- Aicklen & Associates, Inc. Consulting Engineers DATE: March 11, 1996 SUBJECT: City Council Meeting, March 14, 1996 ITEM: 10D. Consider a resolution authorizing the Mayor to enter into an engineering design proposal agreement with Baker - Aicklen and Assoc., Inc. for a portion of County Road 122. STAFF RESOURCE PERSON: Jim Nuse STAFF RECOMMENDATION: County Road 122 is changing in character. Not only is through traffic increasing, the area is experiencing rapid development. A new elementary school will be opening this fall which will dramatically add to existing traffic congestion. As part of the recent bond election, a detailed study to establish right of way requirements and alignment has been undertaken. Shared funding options are being explored but it does not appear that CR 122 will be improved to its' ultimate section any time soon. Several measures are being considered to improve these conditions in the near term: • Work with Williamson County to improve the shoulders and driving surface within the current alignment. • Improve the cross - section of CR 122 at the intersection of Forest Creek Dr. and Double Creek Dr. This improvement will include widening of CR 122 to accommodate turning movements into and out of these subdivisions. An additional lane will be constructed on Forest Cr. Dr. This additional lane will complete the ultimate alignment of the intersection. We will make every effort to make as many of these improvements conform to the final cross section so they can remain when CR122 is ultimately improved. • Signage and signalization will be improved. The first step is a speed study to determine the posted speed limits for CR122. Once the study is in place, a signage plan will be prepared to include recommendations for speed limit sign placement, school zone signage, and traffic control such as stop signs or traffic signals. • Sidewalks, crosswalks, and street lighting will be improved or established. Existing sidewalks will be extended and crosswalks established at appropriate locations. A street lighting plan along Forest Creek Dr. is being prepared by TU.