R-96-03-14-10F - 3/14/1996RESOLUTION NO. R- 96- 03- 14 -10F
WHEREAS, the City Council has previously adopted by
resolution a 1995 -96 budget for the expenditure of hotel tax funds,
and
WHEREAS, the Council wishes to amend said budget in
accordance with the attached proposal, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the 1995 -96 budget for the expenditure of hotel tax funds
be amended as set forth in Exhibit
incorporated herein for all purposes.
RESOLVED this It day of March, 1996.
ATTEST:
C. \WPDOCS \RESOLUTI \RS60I141
I
E LAND, City Secretary
npn
attached hereto and
CHARLES CUI/P# Mayor
City of Rounaa Rock, Texas
95 -96 95-96
Approved Revised
ACCOUNT NO DESCRIPTION OF ITEM Budget Budget
Variance
REVENUES:
71 -00 -0004123 Hotel -Motel Occupancy Tax
71 -00 -0004610 Interest Income
Total Revenues
City of Round Rock
Hotel -Motel Tax Fund #71
1995 -1996 Budget
$ 210,000 $ 210,000 $
3,500
213,500
3,500
0
0
213,500 0
EXPENDITURES:
TOURISM EVENTS
71- 23- 139- 5000's Outlaw Trail 100 12,000 12,000 0
71- 23- 140- 5000's Sportsfest 10,000 10,000 0
71 -23- 167 -5651 Sunrise Kiwanis Club Basketball 7,000 7,000 0
71 -23- 167 -5663 Arts & Crafts Expo 0 0 0
71 -23- 167 -5664 Sertoma Girls Softball 0 0 0
71 -23- 167 -5665 Music Festival 7,500 7,500 0
71 -23- 167 -5668 RR Police Officers Assn -BBQ Cook -Off 2,500 2,500 0
71 -23- 167 -5669 Rock Hardball Classic 2,500 2,500 0
71 -23- 167 -5670 Fast Draw Contest 3,000 3,000 0
71 -23- 167 -5673 Frontier Days Advertising 5,000 5,000 0
' 71 -23- 167 -5674 Texas Old Time Fiddlers 5,000 5,000 0
71 -23- 167 -5676 Morning Kiwanis Cowboy Jubilee 25,000 25,000 0
71 -23- 167 -5678 Chocolate Affair 6,000 6,000 0
71 -23- 167 -5679 Old Time Texas Dance 1,000 1,000 0
71 -23- 167 -5680 Media Music Festival 2,500 2,500 0
Total Tourism Events 89,000 89,000 0
ARTS SUPPORT
71 -23- 179 -5654 Choir 4,400 4,400 0
71 -23- 179 -5656 Sam Bass Theater 4,000 4,000 0
71 -23 -179 -5667 Community Band 3,500 3,500 0
71 -23 -179 -5681 Ballet Folklorico 3,000 3,000 0
Total Cultural Events 14,900 14,900 0
TOURISM SUPPORT
71 -23- 203 -5640 OSP @ PV Festival Impvts 40,000 40,000 0
71 -23- 203 -5639 Chamber of Commerce 58,200 58,200 0
Total Tourism Support 98,200 98,200 0
MUSEUM SUPPORT
71 -23- 314 -5682 Palm House Museum 2,000 2,000 0
Total Museum Support 2,000 2,000 0
71 - 113 - 6408 Unallocated for Mid -Year Events
Total Contingency
Net Change in Fund Balance
Total Expenditures
16,500 20,500 4,000
16,500 20,500 4,000
220,600 224,600 4,000
$ (7,100) $ (11,100) $ (4,000)
Effect of Revision on Fund Balance:
Estimated Fund Balance 9/30/95
Less Reserves ( *1)
Estimated Revenue (FY 1995 -1996)
Total Funds Available
Budgeted Expenditures
Estimated Unreserved Fund Balance 9/30/96
City of Round Rock
Hotel -Motel Tax Fund #71
1995 -1996 Budget
Budget Revision #1
Fiscal Year 1995 - 1996
*1 Reserves are established in accordance with operating reserve policies.
$
$
102,471
(56,150)
213,500
259,821
(224,600)
35,221
DATE: March 12, 1996
SUBJECT: City Council Agenda, March 14, 1996
ITEM: 10F. Consider a resolution amending the 1995 -1996 Hotel/Motel
Budget.
STAFF RESOURCE PERSON: Joanne Land
STAFF RECOMMENDATION: During the 1995 -1996 Hotel/Motel Budget discussions,
staff requested the Council consider funding a "contingency" line item in order to allow
groups to request mid -year funding for events that were not fully planned during the
regular cycle. This would also include groups whose events are not known (such as
baseball tournaments, basketball tournaments, etc.) when most requests are submitted in
the summer.
The Chamber of Commerce Tourism Committee received four requests for mid-
year funding for events which will take place prior to the end of September. They include
the "Children at Heart" Golf Marathon coordinated by the Texas Baptist Children's Home
($5,000); El Amistad for their annual Fiesta ($5,000); AAU Girls 14 and Under Texas
Heat Basketball Tournament ($4,500); and A Chocolate Affair put on by the Downtown
Merchants Association ($6,000). All four groups meet statutory criteria and therefore
qualify for funding.
The "Children at Heart" is a fund raiser for Texas Baptist Children's Home which
will result in 75 hotel stays and have an attendance of approximately 700 people. The
Committee recommends approval of the full $5,000 request.
A Chocolate Affair sponsored by the Downtown Business Association is in its
second year. They will have 20+ hotel stays with over 4,000 people attending the two day
event. This event was a tremendous "boost" to the downtown area last year. The
Committee recommends approval of the full $6,000 request.
The AAU Girls 14 and Under Texas Heat Basketball Tournament is being
sponsored by the Texas Heat Girl's Basketball Club. They anticipate 75 hotel stays with
about 360 attendees. The $4,500 requested is based on the amount quoted by RRISD for
50 hours rental of three gyms. The group is currently negotiating the rental fee and will
let us know the negotiated amount. They want no more than the rental fee. The
Committee recommends approval of the cost of the gym rental not to exceed $4,500.
Blue Sheet Information
Council Agenda, March 14, 1996
Item 10F.
Page 2
El Amistad was one of the first clubs to receive hotel/motel funds. Two years ago
they felt that they no longer needed the funding and therefore chose not to request any
funds. After reviewing their event they have decided to move to the next stage of
development and make Fiesta an even bigger, better event by bringing in nationally known
Tejano bands. In order to accomplish their goal, El Amistad is requesting $5,000. They
anticipate at least 50 hotel stays with over 12,000 people attending their event. The
Committee recommends approval of the full $5,000 request.
Since the contingency fund was set up to address mid -year requests that will
thereafter be handled during the regular budget cycle, the Tourism Committee felt it best
to request fund balance be added to the contingency account for this year in order to fully
fund the four requests. The Committee anticipates, if approved at mid -year, these events
will be in the regular request cycle this summer for 1997 funding. Currently there is
$16,500 in the contingency line item. Staff is requesting that the Council consider taking
$4,000 out of fund balance and placing it in the contingency account in order fully fund
the four requests. As you will note from the impact statement below, after reallocating the
$4,000, we are anticipating an ending fund balance as of 9 -30 -96 of $35,221.
ECONOMIC IMPACT:
Estimated Fund Balance 9 -30 -95 $102,471
Less Reserves* (56,150)
Estimated Revenue (FY 95 - 96) 213.500
Total Funds Available 259,821
Budgeted Expenditures (224 600)
Estimated Unreserved Fund Balance 9 -30 -96 $ 35,221
*Reserves are established in accordance with operating reserve policies.