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R-96-06-27-10D - 6/27/1996Q.S. 909981MENT OP JUSTICE $ y`r .l OFFICE OF JUSTICE PROGRAMS � 9 . f -- ❑ On El BJA ❑ OJJDP mss ❑ EIS [] NIT 0 OVC CHECK APPROPRIATE 8081 AWARD 0 GRANT 0 COOPERATIVE AGREEMENT PAGE 1 OF 6 1. CRANT80 NAME AND ADDRESS (Including Zip Code) City of Round Rock 221 East Main Street Round Rock, TX 78664 4. AWARD NQIWER 9 6 - LB - VX - 0 9 94 5. PROJECT PERIOD: FROM 10/01/96 TO 09/30/98 BUDGET PERIOD: PROM 10/01/96 TO 09/30/98 LA. GRANTEE IRS /VENDOR NO. 746 0 17 4 8 6 6. AWARD DATE: 09/30/96 7. ACTION INITIAL El ❑ SUPPLEMENTAL 2. SQBGRANTES NAME AND ADDRESS (Including Zip Code) 8. SUPPLEMENT NUMBER 2A. SOBGRANTRE IRS /VENDOR NO. 9. PREVIOUS AWARD AMOUNT $ 0.00 3. PROJECT TITLE 10. AMOUNT OF THIS AWARD $ 34,531.00 Local Law Enforcement Block Grants Program 11. TOTAL AWARD $ 34,531.00 12. SPECIAL CONDITION5 (Check, if applicable) 13 THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON TEE ATTACH 05 PAGE(S). 13. STATUTORY AUTHORITY FOR GIANT 0 TITLE I OF THE OM/8U5 CtniE CONTROL AND SAPS STREETS ACT OP 1968. 42 Q.S.C. 3701, ET. SEQ., AS AMENDED. ❑ TITLE II OF THE JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT OF 1974. 42 U.S.C. 5601, 8T. SEQ., AS AMENDED ❑ VICTIMS OF CRIME ACT OF 1984, 42 Q.S.C. 10601, ET. SEQ., PUBLIC LAW 98 -473, AS AMENDED. E3 OTHER (Specify): Omnibus Appropriations Act of 1996 14. FUTURE FISCAL YEAR(S) SUPPORT: SECOND YEAR'S BUDGET PERIOD: N/A AMOUNT OF FUNDS: N/A TYPE OF FUNDS: THIRD YEAR'S BUDGET PERIOD: N/A AMOUNT OP FUNDS: N/A TYPE OF 90800: 15. METHOD OF PAYMENT THE GRANTEE WILL RECEIVE CASH VIA A LETTER OF CREDIT ❑ YES 13 NO rigiaggiffMNEM AGENCY APPROVAL geiggIMMEEMEN GRANTEE ACCEPTANCE Egfliggffiggegff 16. TYPED NAME AND TITLE OP APPROVING OJP OFFICIAL Nancy E. Gist, Director Bureau of Justice Assistance 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL e. on Culpepper or 17. SIGNATURE OF APPROVING OJP OFFICIAL .$)- C • Ia ,if A ORSZ80 GRANTEE 19A. DATE 1 -a3 -97 AGENCY USE ONLY . _ 6 20. ACCOUNTING CLASSIFICATION CODE FISCAL FUND BUD. DIV. YEAR CODE ACT. OPC. REG. SUB. POMS AMOUNT 21. L16A27 X V L1 80 00 00 072 PORK 4000/2 (REV. 5 -87) PREVIOUS 8/110812 ARE OBSOLETE. U.S. DEPARTMENT OP JUSTICE OFFICE OF JUSTICE PROGRAMS ❑ OJP © BJA ❑ OJJDP HJS LI NIJ f OVC CHECK APPROPRIATE BOX PROJECT NUMBER 96 -LB -VX -0994 AWARD CONTINUATION SHEET GRANT ❑ COOPERATIVE AGREEMENT PAGE 2 OP 6 AWARD DATE 09/30/96 SPECIAL CONDITIONS 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 2. The recipient agrees to comply with the organizational audit requirements of OMB Circular A -128, "Audits of State and Local Governments ". In conjunction with the beginning date of the award, the audit report period of the state or local governmental entity to be audited under the single audit requirement is October 1, 1996 to September 30, 1997. The audit report must be submitted no later than November 1, 1998 and for each audit cycle thereafter covering the entire award period as originally approved or amended. The management letter must be submitted with the audit report. Subsequent audits must be submitted no later than thirteen (13) months after the close of the recipient organization's audited fiscal year. The submission of the audit report shall be as follows: An original and one copy of the audit report shall be sent to the U.S. Department of Justice. Also, a copy of the audit report shall be sent to: George W. Stendell Dallas Regional Audit Manager c/o David Sheeren Assistant Regional Audit Manager Colonnade Center Federal Building 1244 Speer Boulevard - Suite 640 Denver, CO 80204 and a copy of your audit transmittal letter addressed to the Federal Regional Inspector General's office shall be sent to: Audit Services Office of the Comptroller Office of Justice Programs Department of Justice Room 942 633 Indiana Avenue, N.W. Washington, D.C. 20531. OJP FORM 4000/2 (REV. 5 -87) PREVIOUS EDITIONS ARE OBSOLETE. DGJP U.S. DEPARTMENT OF JUSTICE OPPICE OF JUSTICE PROGRAMS BJA ❑ OJJDP ❑ BJS ❑ NIJ ❑ OVC CEECE APPROPRIATE BOX PROJECT NUMBER 96 -LB -VE -0994 AWARD CONTINUATION SHEET GRANT ❑ COOPERATIVE AGREEMENT PAGE 3 OF 6 AWARD DATE 09/30/96 SPECIAL CONDITIONS 3. The recipient agrees to submit its corrective action plan with the audit report to the DOJ Regional Inspector General for Audit, when there are findings /recommendations disclosed in the audit report. The corrective action plan should include: (1) specific steps taken to comply with the recommendations; (2) timetable for performance and /or implementation date for each recommendation; and (3) description of monitoring to be conducted to ensure implementation. 4. The recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenty (20) days prior to public release. Any publications (written, visual, or sound), whether published at the recipient's or government's expense, shall contain the following statement: (NOTE: This excludes press releases, newsletters, and issue analyses.) "This project was supported by Grant No. 96 -LB -VX -0994 awarded by the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." 5. The recipient agrees to provide information required for the evaluation or assessment of any activities within this project. 6. The recipient agrees to provide $3,837 over the grant period in a cash match. The recipient is reminded that the match funds are auditable under Special Condition #2 and will be binding to the recipient. 7. The recipient agrees to submit, at a minimum, semi - annual reports on its programmatic activities. The first programmatic report will be due on January 30, 1997, covering the period of October - December, 1996. The next report will be due on July 31, 1997 and cover the period of January - June, 1997. The next report should cover the next six month period and is due thirty (30) days after the end of the six month period for the life of the grant. A final report on the programmatic activities is due 120 days following the end of the grant period. OJP FORM 4000/2 (REV. 5 -87) PREVIOUS EDITIONS ARE OBSOLETE. ❑ 033 U.S. DEPARTMENT OP JUSTICE OFFICE OP JUSTICE PROGRAMS 0 EJA 0 033DP ❑ BJS ❑ NIS ❑ OVC CBECR APPROPRIATE BOX PROJECT NUMBER 96 -LB -VX -0994 AWARD CONTINUATION SHEET GRANT ❑ COOPERATIVE AGREEMENT PAGE 4 OP 6 AWARD DATE 09/30/96 SPECIAL CONDITIONS 8. The recipient agrees to establish a trust fund in which the Bureau of Justice Assistance will deposit all payments received under this award. For the purposes of this grant, a trust fund is an interest bearing account that is specifically designated for this Program. Only allowable program expenses can be paid from this account. This fund may not be utilized to pay debts incurred by other activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also agrees to use the grant amount in the trust fund (including interest) during the period not to exceed 24 months from the date of the first Federal payment. 9. The recipient agrees to submit quarterly financial reports. The financial report is due 45 days after the end of each calendar quarter. A final financial report is due 120 days following the end of the grant period. 10. No funds shall be used to supplant state or local funds that would otherwise be made available for such purposes. 11. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 CFR 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in the suspension of the drawdown of funds. 12. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and support personnel, as described in the applicable purpose area of Subpart A section 101 (a)(2), that the recipient and /or unit of local government will achieve a net gain in the number of law enforcement officers who perform nonadministrative public safety service. 13. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and support personnel, that the recipient or units of local government will establish procedures to give members of the Armed Forces who, on or after October 1, 1990, were or are selected for involuntary separation (as described in section 1141 of title 10, United States Code), approved for separation under section 1174a or 1175 of such title, or retired pursuant to the authority provided under section OJP PORN 4000/2 (REV. 5 -87) PREVIOUS EDITIONS AIM OBSOLETE. U.S. DEPARTMENT OP JUSTICE OFFICE OP JUSTICE PROGRAMS OJP BJA ❑ OJJDP SJS MIT 0 OVC CHECK APPROPRIATE BOX PROJECT NUMBER 96 -LB -VX -0994 AWARD CONTINUATION SHEET GRANT ❑ COOPERATIVE AGREEMENT PAGE 5 OP 6 AWARD DATE 09/30/96 SPECIAL CONDITIONS 4403 of the Defense Conversion, Reinvestment, and Transition Assistance Act of 1992 (division D of Public Law 102 -484; 10 U.S.C. 1923 note), a suitable preference in the employment of persons as additional law enforcement officers or support personnel using funds made available under this Program. 14. The recipient agrees if funds are used for enhancing security or crime prevention, that the unit of local government -- (a) has an adequate process to assess the impact of any enhancement of a school security measure that is undertaken under subparagraph (B) of section 101(a)(2), or any crime prevention programs that are established under subparagraphs (C) and (E) of section 101(a)(2), on the incidence of crime in the geographic area where the enhancement is undertaken or the program is established; (b) will conduct such an assessment with respect to each such enhancement or program; and (c) will submit to the Bureau of Justice Assistance an annual written assessment report. 15. The recipient agrees that prior to the obligation of funds at least one (1) public hearing will be held regarding the proposed use of the payment under the Local Law Enforcement Block Grant in relation to its entire budget. At the hearing, persons shall be given an opportunity to provide written and oral views to the unit of local government about the entire budget and the relation of the Grant to the entire budget. The recipient will hold the public hearing at a time and place that allows and encourages public attendance and participation. 16. The recipient agrees that prior to the obligation of any funds received under the Local Law Enforcement Block Grants Program, it shall establish or designate an advisory board. While membership on the advisory board may be broader, it must include a representative from -- (a) the local police department or local sheriff's department; (b) the local prosecutor's office; OJP FORM 4000/2 (REV. 5 -87) PREVIOUS EDITIONS ARE OBSOLETE. ❑ OJP Q.S. DEPARTMENT OP JUSTICE OFFICE OP JUSTICE PROGRAMS 0 BJA ❑ OJJDP ❑ BJS ❑ NIJ ❑ OVC CHECE APPROPRIATE ROE PROJECT NUMBER 96 -LB -VE -0994 AWARD CONTINUATION SHEET 0 GRANT ❑ COOPERATIVE AGREEMENT PAGE 6 OF 6 AIU.RD DATE 09/30/96 Grantee Acceptance of Special Conditions /-d3-97 DATE SPECIAL CONDITIONS (c) the local court system; (d) the local public school system; and (e) a local nonprofit, educational, religious or community group active in crime prevention or drug use prevention or treatment. The advisory board must review the application for funding under the Local Law Enforcement Block Grants Program, and it must be authorized to make nonbinding recommendations to the recipient /unit of local government for the use of funds received under the Program. SIGNATURE F HORIZED OFFICIAL OJP FORM 4000/2 (REV. 5 -87) PREVIOUS EDITIONS ARE OBSOLETE. GRANT NUMBER: NAME OF GRANTEE: VENDOR NUMBER: AWARD AMOUNT: SIGNATURE OF CEIIEF EXECUTIVE OFFICER / DATE . U.S. DEPARTMENT OF JUSTICE .- OFFICE OF JUSTICE PROGRAMS BUREAU OF JUSTICE -ASSISTA.N • "-Z LOCAL LAW ENFORCEMENT BLOCIcGRANTSPROGRAISil 1. • REQUEST FOR PAYMENT. 96LBVX0994 City of R.ound RoCk; Texas 746017486 $ 34,531.00 / - 911, - - As a recipient of a Local Law Enforcement Block Grants Program award, I hereby - request payment. These funds will be placed into a trust fund in accordance Wit1; Public Law 104-134 and LLEBG Program guidance. 2 4 ••••■.2 I agree not to obligate any funds until Special Conditions #15 - Public Hearing arid #16 - Advisory Board and if applicable, any conditions regarding disparate ; allocation and the submission of a joint spending plan, have been met and the special conditions released by the issuance of a grant adjustment n'otice. • June 27, 1996 trtin,,traTMIENV • ''ste 4 , t4mns. F ' ''' "4""*I littgaggrattnako • 0 Yes City Council Meeting 4 $34,531.00 . fimio;$444_ Resolution 72 Hours Prior . . LOCAL LAW ENFORCEMENT BLOCK GRANTS PROGRAM FOLLOW-UP INFORMATION FORM 96LBVX0994 !City of Round Rock - t Posted Notice Yes ia7 1-. •• 3 7 , Yes City Hall or ity Texas City Council Yes June 27, 1996 WHEREAS, the U.S. Department of Justice, has grant funds available to cities for various law enforcement projects, and WHEREAS, grant funds are available through the Bureau of Justice Assistance's Office of Justice Programs for funds to provide materials and supplies to implement a recruiting and training program for police officers, and WHEREAS, the City Council wishes to make application for the grant to provide financial assistance for the above- described program, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to make the necessary application for the above - described grant. RESOLVED this 27th day of June, 1996. ATTEST: E LAND, City Secretary }. \WPDOCS \RBSOLU:I \RS6062]D WPD /e cg RESOLUTION NO. R- 96- 06- 27 -10D CHARLES CULP. °j° • , Mayor City of Round ock, Texas DATE: June 25, 1996 SUBJECT: City Council Meeting - June 27, 1996 ITEM: 10.D. Consider a resolution authorizing the Mayor to submit a grant for Law Enforcement training and recruiting. STAFF RESOURCE PERSON: Capt. Rick Thomas STAFF RECOMMENDATION: The attached resolution authorizes the Mayor to sign the grant application to fund recruitment and training of police officers for one year. This grant will enable the City of Round Rock to implement a program for purchasing materials and supplies relating to the recruitment and training of police officers. ECONOMIC IMPACT: 1997 Grant Proposed 10/1/96- 9/30/97 90/10% CJD: $34,531 City: $ 3,453 LOCAL LAW ENFORCEMENT BLOCK GRANTS PROGRAM LOCAL APPLICATION FORM '4(MOIEOF: =.1 '.. C?s' S{•W:'•_ City /Municipality Round Rock ,.. , :?tt� rt 'y;�ti x :.._�. -•�_ _.;.v:..)' ti h w:-e Et.. Wr_f T;ADDRESS ' PS�fF October &`art ,+..:,.:.�_. t ,.?tiSt;Jr�• ":: ;" ., _ > > < °:''2::lT.:STAiFi;stYR r;x+°.°• Round Rock AZ- PREFIX. 43...C.ECMREMIMAME [ - 1NRTAL Z15: ' 1TGE00..PFDN£ " : ti..; �;'itis, "s`r`,•4tE+CE0.F/0C' �. , .:..>- >= %'°:TItLOOM 211 PREFIX 21. CONTACTS= NU t 1141T1AL''l.2a, CONT UST MAtIW` _retrr*.i.'''VM.V.T, FAN �2i4 CONTACT PHONE _ (512) 218 -5407 (512) 218 -7097 I Capt. Mr. Charles 2&T?AYYENFioNTAL" in...,.. t'-•' !.a =; f? - -?:•'; `s AAVIIIETWCE1t) ,..21',1 1_ z ; MOOT David Kautz, Finance Director . "r � ' •"�$.'� ,2>�AwA�!aDUh'r ' r_ � -i+:�' its ff111'E^ ,J,..�S�AZE:��. vii iFEi3l�1L�IS1P6,2GS.P.O.G" 8. Match I $ 3,836.00 A. Federal $ 34,531.00 a. HIRING _ b. OVERTIME MIS 221 E. Main Street Rick C. . TX CHECK c. EQUIPMENT $ 34, 531.00 Culpepper Thomas 08/09/96 78664 P[TAP03E`� r ,may p e ., TOFMFiEz PERSONNEL? 11: *CRII(E r ... .:ii E � s - t..,. w' ( Li - 1 tl'ANTIVORAROIRIO 111U (HCII�CG9EC<)RC�f 11EASIiifS %.r .n. . _ a :._ .. '•r.:�' /MOUNT � � t ... D0J a '... ; x COPS (1) SCHOOLS 746017485 Mayor (512) 218 -5508 08/09/96 (1) SWORN 1 (2) CIVILIAN (2) OTHER 'TA;DRU(iC01lNiS• a„ _.^ a�Y_: �'�:RAMQ(RYf'=k °r�+.t:�,�..;'�. ; _'F?", 'ua�.�. ?S`5'�`..E r.}�,`f'.; . (1) ESTABLISH [1 (2) SUPPORT .E ENFOINI NO A4 ftWICA TIOTtI ,)Ar r ,".i .: w ` r 01LOXENE ERS (1) ADULTS ( I (2) JUVENILES v F >WITE4EN SDICCtO' t -rA.SK JC MOE. MHOS I__•.... (1) RURAL AREA XlmEmenemiciftoistmOiceY • Er. DATE`