R-96-09-12-10H - 9/12/1996WHEREAS, the City of Round Rock has the authority to
regulate traffic on roadways situated within its boundaries; and
WHEREAS, the regulation of traffic on roadways necessitates
the design, installation, maintenance and upgrading of traffic
control devices; and
WHEREAS, the City of Austin has the necessary capabilities
to maintain and upgrade traffic control devices on public roadways;
and
WHEREAS, the City of Round Rock has expressed the desire,
and the City of Austin has expressed its willingness to enter into
an Agreement whereby the City of Austin would design, install,
maintain, and /or upgrade traffic control devices as needed by the
City of Round Rock, in accordance with the Agreement; Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City an Interlocal Agreement between the City of
Round Rock and the City of Austin for the design, installation,
maintenance and upgrading of traffic control devices, said
Agreement being attached hereto and incorporated herein for all
purposes.
RESOLVED this 12th day of September, 1996.
a a
ATT ST:
E LAND, City Secretary
R:\ WPD005 \RRROLVLL \RSCGO13R.RPD /acg
RESOLUTION NO. R- 96- 09- 12 -10H
CHARLES CUIPBER, Mayor
City of Round Rock, Texas
&W96
•
CITY OF AUSTIN AND CITY OF ROUND ROCK
INTERLOCAL AGREEMENT FOR DESIGN, INSTALLATION, MAINTENANCE,
UPGRADING, AND OPERATION OF TRAFFIC CONTROL DEVICES
This Interlocal Agreement ("Agreement ") is made and entered into pursuant to Chapter 695, Texas
Government Code, by and between the City of Austin, a municipal corporation of the State of Texas by and
through its duly authorized repesentative, its City Manager ( "Austin ") and the City of Round Rock, a municipal
corporation of the State of Texas by and through its duly authorized rcp,esentative, its Mayor ( "Round Rock ").
WITNESSETH:
WHEREAS, Round Rock has the authority to regulate traffic on roadways situated within its
boundaries; and
WHEREAS, the regulation of traffic on roadways necessitates the design, installation, maintenance
and upgrading of traffic control devices; and
WHEREAS, Austin has the necessary capabilities to maintain and upgrade traffic control devices on
public roadways; and
WHEREAS, Round Rock has expressed the desire, and Austin has expressed its willingness to enter
into an Agreement whereby Austin would design, install, maintain and/or upgrade traffic control devices as
needed by Round Rock, in accordance with this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants and Agreements hereinafter contained
to be kept and performed by the respective parties hereto, it is agreed as follows:
1. Austin, at the expense and request of Round Rock, shall provide traffic control, design,
installation, maintenance and/or upgrading services to any signalized intersection requested by Round Rock within
its corporate city boundaries and installed by Austin under provisions of this Agreement. The work to be done by
Austin shall include, but not be limited to the following.
A. Designing and preparing plans for traffic signals,
B. Installing new warranted signals,
C. Upgrading existing signals;
D. Performing necessary operation and equipment maintenance;
E. Providing necessary equipment, labor and materials; and
F. Conducting equipment tests and operations.
It is understood that Austin's cost of performing the foregoing activities may include, but not be limited
to labor, material, equipment acquisition, equipment operation, computer time, bench time, vehicle use,
equipment repair, maintenance, and indirect costs.
2. Round Rock and Austin will each designate a contact person within their respective
transportation divisions to be responsible for overseeing the agreed upon projects, transmitting, receiving and
coordinating information and service requests on all matters affecting traffic control devices and services to be
furnished under this agreement.
page 1 of 7
VuNDROC818M1NCange
3. Austin, at the expense and request of Round Rock, will maintain and repair Round Rock's
traffic signal system in accordance with the minimum requirements specified in EXHIBIT 2; however, Round
Rock will be responsible for notifying Austin of system malfunctions. Austin will maintain a written log of all
"trouble calls" received from Round Rock Round Rock agrees to reimburse Austin at the • flat rate sho wn in
EXHIBIT 3 for maintenance and operation cost for the traffic signals described in EXHIBIT 1.!'Austin will submit 1
'to Round Rock an invoice on a quarterly basis. Round Rock agrees to pay these bills within thirty (30) calendai _
days after receipt of a written invoice: Round Rock will not make any adjustments to traffic signal operations or
the installation designs. In the event of system malfunction, Austin is authorized to make timing adjustments as
needed without necessity of prior approval from Round Rock. Austin will notify and receive approval from
Round Rock prior to making phasing changes. Knockdowns or damages resulting from accidents or from an act
of God and requiring emergency replacement of major equipment shall not be included in the quarterly payment.
In these cases, actual cost, including man hours worked and materials provided (including overhead,) shall be
submitted to Round Rock for payment
4. Round Rock shall be solely responsible for all electrical power costs associated with the
operation of the traffic signals and flashers covered by this Agreement and shown in EXHIBIT 1.
5. Austin will maintain or upgrade the system using materials and component parts from Austin's
stockpile. Austin crews and contract labor will perform all required labor.
6. Salvaged material belonging to Round Rock will be retumed to Round Rock or recycled to other
Round Rock projects, as directed by Round Rock
7. Requests for new traffic signals by Round Rock shall be made in writing to Austin. A cost
estimate shall be developed by Austin after receipt of the new signal request Upon approval of the estimate,
Round Rock shall send the approval along with the authorization to start design of the new signal to Austin.
Round Rock will also send a copy of the warrant study and traffic counts to Austin. All materials and equipment
will be furnished by Austin. The new signal shall be put in the normal rotation list for installation developed by
Austin. Any need for the new signal to be installed at a higher priority shall be transmitted to Austin in writing by
Round Rock. Austin retains ultimate authority, as to the order and time frame, by which new signals are installed.
After a new signal has been designed, installed, and placed in operation, Austin will bill Round Rock for those
services provided, based on actual man hours worked (including design and construction) and materials provided
(including overhead.) Round Rock agrees to pay these bills within thirty (30) calendar days of receipt of a written
invoice.
8. All notices and requests required herein shall be in writing, except that in emergency situations,
when any delay incurred by waiting for written approval or notification would be detrimental to the parties'
interests, then, verbal communications will be sufficient with written communication to follow.
9. Austin shall not be held liable for, and shall be saved and held harmless by Round Rock from
and against any and all claims for damages of every kind, for injury to and death of any persons and for damage to
or loss of property, arising out of or attributed, directly or indirectly, to the operations, performance or negligence
of Round Rock under this agreement. Round Rock's obligation pursuant to this indemnity provision shall be
payable solely from gross revenues of Round Rock to be paid pursuant to this Agreement during the term hereof
and any other lawfully available funds in the year in which such obligation or any part thereof is required to be
paid.
Round Rock shall not be held liable for, and shall be saved and held harmless by Austin from
and against any and all claims for damages of every kind, for injury to and death of any persons and for damage to
or loss of property, arising out of or attributed, directly or indirectly, to the operations, performance or negligence
of Austin under this agreement Austin's obligation pursuant to this indemnity provision shall be payable solely
from gross revenues of Austin to be paid pursuant to this Agreement during the term hereof and any other lawfully
available funds in the year in which such obligation or any part thereof is required to be paid.
10. This Agreement shall become effective when duly executed by all parties. This Agreement shall
continue in full force and effect and may not be terminated any earlier than September 30, 1996, at which time it
shall be automatically renewed and continue in fall force and effect each year thereafter until either party sends
notice of termination as herein set forth. Either party may terminate this Agreement by giving sixty (60) days
written notice; provided, however, that any outstanding bills to Austin shall be paid on or before the expiration of
the sixty (60) days.
5996
page 2 of 7
lRNORoCIMMTNCEDOC
11. Miscellaneous
A. Entire Agreement
D. Notices
All oral and written Agreements between the parties relating
to the subject matter of the Agreement that were made prior
to the execution of this Agreement have been reduced to
writing and are contained in this Agreement.
B. Law and Venue
This Agreement is governed by laws of the State of Texas.
As obligations under this Agreement shall be performable in
Round Rock, Texas, venue shall lie in Wiliamson County,
Texas.
C. Severability
If any portion of this Agreement is ruled invalid by a court of
competent jurisdiction, the remainder of its terms and
provisions shall remain valid and binding.
Any notice required or permitted to be given under this
Agreement, by one party to the other, shall be in writing and
shall be given and deemed to have been given immediately if
delivered in person to the address set forth for the party to
whom the notice is given, or on the third -day following
mailing, if placed in the United States mail, postage prepaid,
by registered or certified mail with retum receipt requested,
addressed to the party at the address specified below.
The address of Round Rock for all purposes under this
Agreement and for all notices hereunder shall be:
Public Works Department
2008 Enterprise
Round Rock, Texas 78664
With copies to (registered or certified mail with return
receipt not required):
page 3 of 7
\RNDROCRWAINesnoc
CITY OF AUSTIN
BY:
TITLE:
DATE:
Approved As To Form:
Director
P.O. Box 1088
E. Headings
F. Funding
eakto
Assistant City Attomey
AM :jb
It
The address of Austin for all purposes unde this Agreement
and for all notices hereunder shall be:
Department of Public Works and Transportation
Austin. Texas 78767 - 8828
With copies to (registered or certified mail with return
receipt not required):
The headings at the beginning of the various provisions of
this Agreement have been included only to make it easier to
locate the subject matter covered by that section or
subsection and are not to be used in construing this
Agreement.
Round Rock and Austin's obligations hereunder shall be
payable solely from lawfully available funds.
IN WITNESS WHEREOF, this agreement is executed in multiple counterparts to be
effective as of the date of the last party to sign.
Zeal / - -
? O(, # 1-
8Iero6 page 4 of 7
TITLE: n /r! y
DATE: 9- a- 9(46
RNDRocK'RMnNCEDOc
9/30/96
EXHIBIT 1
LIST OF INTERSECTIONS
Round Rock West Drive at McNeil Road
Greenlawn Boulevard at Gattis School Road
Greenlawn Boulevard at County Road 170 (Louis Henna Boulevard)
County Road 122 at Forest Creek Drive
Sunrise Road at Bowmand Road
page 5 of 7
IRNDROCK\RMTNCRDOC
Austin agrees to:
EXHIBIT 2
TRAFFIC SIGNAL MAINTENANCE AND OPERATION PROVISIONS
1. Inspect traffic signals once a year and replace burned out lamps or damaged sockets as may be
required. The reflector and lens shall be cleaned each time a lamp is replaced. All replacement
lamps shall equal the wattage and type of the existing lamp.
2. Keep signal posts, controller pedestals, and foundations in alignment.
3. Keep signal posts and controller pedestals tight on foundation.
4. Keep signal heads aligned and controller cabinets tight on their pedestals and properly adjusted.
5. Check the controllers, conflict monitors, loop amplifiers, relays and detectors once every 18 months
to ascertain that they are functioning properly and make all necessary repairs and replacements.
6. Keep interior of all controller cabinets neat and clean at all times.
7. Clean reflectors, leases, and lamps once every 18 months.
8. Repair or replace any and all traffic signal equipment that malfunctions or is damaged.
9. Provide alternate traffic control during a period of failure or when the controller must be repaired.
This maybe accomplished through installation of a spare controller, placing the intersection in flack,
manually operating the controller, or manually directing traffic through the use of proper authorities.
In addition, barricades and warning signs shall be provided in accordance with requirements of the
latest edition of the Texas Manual on Uniform Traffic Control Devices.
10. Provide maintenance personnel trained in the maintenance of traffic signal equipment who will be
available to respond to emergency calls from authorized parties 24 hours a day, including Saturdays,
Sundays, and holidays.
11. Provide State and local law enforcement authorities the location and respective names and telephone
numbers of individuals responsible for emergency maintenance.
12. Document routine observations during the year by trained Austin personnel of traffic signal operation
at each traffic signal during various times of the day, to assure fair distribution of time for all traffic
movements (phases) during varying traffic conditions.
13. Check cabinet filter once every 18 months and clean if necessary. The cabinet filter shall be
replaced once every 3 years.
14. Document all maintenance checks and corrective actions.
15. Respond to trouble calls and take appropriate action.
16. Make timing adjustments as the need arises.
page 6 of 7
\RNDROCnRMINCEDOC
6/22/96
EXHIBIT 3
Actuated signals at conventional (4 legged) intersections shall be reimbursed at $1,576.56
intersection per year.
Calculations:
Calculations:
4X 4476.66 tC,lot..t4Alo,, ;1 525.0 «c�t(�
Actuated signals at tee (3 legged) intersections shall be reimbursed at $1,181.16 per intersection per
year.
page 7 of 7
/gl l / - 4' 18. 4 34,3+d
'RNOROCK aMfNCE DOC
1
Per
r
DATE: September 9, 1996
SUBJECT: City Council Meeting, September 12, 1996
ITEM: 101-1. Consider a resolution authorizing the Mayor to execute an interlocal
agreement with the City of Austin for Traffic Signal Maintenance.
STAFF RESOURCE PERSON: Jim Nuse
STAFF RECOMMENDATION:
The City of Round Rock has been working with the City of Austin on our Traffic
Signal Program. This agreement will formalize this working relationship and provide a
mechanism for the design, construction and maintenance of the Signal Program. Staff
recommends approval.
City of Austin
Founded by Congress, Republic of Texas, 1839
Municipal Building, Eighth at Colorado, P.O. Box 1088, Austin. Texas 78767 Telephone 512/499 -2000
01/16/97
City of Round Rock
Department of Public Works
Attn: Mr. Al Wille, P.E.
2008 Enterprise
Round Rock, TX 78664
RE: Traffic Signal Maintenance Agreement
Dear Al:
Enclosed please find a signed and executed original of the interlocal agreement between
the City of Austin and the City of Round Rock for maintenance of traffic signals.
If you have any questions, please feel free to call me at 479 -6037.
Sincerely,
Joel E. Brundrett, P.E.
Transportation Division
DEPARTMENT OF PUBLIC WORKS & TRANSPORTATION