R-96-09-26-13A - 9/26/1996TEXAS,
RESOLUTION NO. R- 96- 09- 26 -13A
WHEREAS, the Brazos River Authority ( "BRA ") is recommending
to the City of Round Rock ( "City "), the City of Georgetown, and the
Jonah Water Supply Utility District that an initial two -month phase
of the Construction Schedule for the Williamson County Regional Raw
Water Line project be authorized, and
WHEREAS, a letter has been prepared for the Mayor's
signature which requests the BRA to so proceed, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
That the Mayor is hereby authorized and directed to execute on
behalf of the City a letter to the BRA concurring with the initial
two -month phase of the Construction Schedule for the Williamson
County Regional Raw Water Line project, a copy of said letter being
attached hereto as an exhibit.
RESOLVED this 26th day of September, 1996.
ATTEST:
R.\ WPDOCS \RRSOLVfI \RS60926A.WPD /aeg
LAND, City Secretary
CHARLES CULP P••, Mayor
City of Round Rock, Texas
Mayor
Charles Culpepper
Mayor Pro-tern
Earl Palmer
Council Members
Robert Stluka
Rod Morgan
Rick Stewart
Martha Chavez
Jimmy Joseph
City Manager
Robert L Bennett, Jr.
City Attorney
Stephan L. Sheets
CITY OF ROUND ROCK
Mr. Roy A. Roberts, P.E.
General Manager
Brazos River Authority
P.O. Box 7555
Waco, Texas 76714 -7555
Re: Williamson County Regional Raw Water Line Project
Dear Mr. Roberts:
September 26, 1996
221 Fast Main Strut
Round Rock, Texas 78664
512 -218 -5400
This letter is to confirm that the City of Round Rock
( "City ") wishes to authorize the Brazos River Authority to
proceed with the initial two -month phase of the
Construction Schedule for the Williamson County Regional
Raw Water Line project on or about October 1, 1996. It is
our understanding that during this two -month period, HDR
Engineering will prepare and submit two reports: a
Preliminary Engineering Report and an Alternatives Report.
The anticipated total cost for engineering services and
Brazos River Authority costs is $37,000.00. The City agrees
to pay its pro rata share of the actual cost based on its
existing commitments for water supply from Lake Stillhouse
Hollow.
The City will provide comments on the source of work of the
Alternatives Report to ensure that appropriate alternatives
are considered.
Please call if you have any questions regarding any of the
foregoing.
H: \WPDOCS\ACITY \REGWAT \RAWATER \L BM.11 /s1s
Fax: 512 -218 -7097
Sin
Charles Culp Mayor
1- 800-735 -2989 TDD 1-800-735-2988 Voice
SENT BY:WACO •
: 9 -23 -96 :. 10:52.: BRAZOS RIVER AUTH.- 218 5563:8 2
City Managers and City Engineers
Williamson County Raw Water Line Participants
fear < >
Re:
20 September, 1996
NUR Engineering has completed a draft scope for the Preliminary Engineering ___,
Report and the Alternatives Report, which is enclosed for your review and
I have enclosed a table showing the proposed pro rata basis and cost allocation
for the first two months of the Construction Schedule and for the final design
phase that would bring design to 60% of completion. As agreed at the Salado
meeting, the total commitments (existing contracts plus pending requests) for
water supply from Lake Stillhouse Hollow was used. The anticipated cost to
complete the Preliminary Engineering Report and the Alternatives Report is
$3/,000: HUR Engineering and other services at $35,000 and BRA costs at
$2,000. I he Authority's cost are tor project management and ROW review,
including Authority's legal cost.
I have also enclosed a dratt letter that can be used to respond to our need for
your concurrence with starting the Construction Schedule on October 1, 1996 for
the explicit purpose of completing the Preliminary Engineering Report and
Alternatives Report.
Mr. Robert's letter dated September 9, 1996, stated our expectation that the
Participants in the Williamson County Raw Water Line project would pay cash for
the design phase. Because of a request by the City of Georgetown, the
Authority will evaluate its ability to provide financing for pre- nnnstruction
activities. Such a proposal will be discussed with the Board of Directors at their
SENT BY:WACO
9 -23 -96 ; 10'52 : BRAZOS RIVER AUTH.- + 218 5563:# 3
Special Meeting on September 27, 1996. Under such a proposal, any
Participant electing to do so could finance its pro rata share of the costs for a
period of up to five years. The interest rate would be act each year based on a
to- be- determined number of basis above the Authority's annual earnings on the
source of the funds. Discussions with our Board will include consideration of
beginning repayments on the anniversary date of the loan and allowing up to up
to 60 equal monthly payments. If our Board approves such a financing plan, we
will provide complete details on the terms.
JTR
SENT BY:WACO • •
9 -23 -96 11'07 : BRAZOS RIVER AUTH.- 218 5563;# 1/ 1
Determination of Pro Rata Basis for Cost Allocation
Assume: Basis on total commitment of Lake Shllhouse Hollow supplieb
Initial Design Cost (ESTIMATED) for October 1 through Decombor 1, 1996:
Participant:,
City of Georgetown
City of Round Rock
Jonah SUD
City of Leander
Brushy Creek MUD
Participant:
City of Georgetown
City of Round ROCK
Jonah SUD
City of Leander
Brushy Creek MUD
Stlllhouee Hollow
Commitments
Eristinq Request Total
5.448 10.000 15.448
8,134 10,000 18,134
2,439 0 2,439
O 2,667 2 ,667
0 4,000 4,000
Stillhouse Hollow
Commitments
Exlatins Roguost Total
5,448 10,000 15,448
8.134 10,000 18,134
2,439 0 2.439
0 2,687 2,887
O 4,000 4,000
wl Add'n
Participants
lntla! 2 -month
Cost
Percent Allocation
36.19 613,390
42.48 515.718
5.71 52,114
6.25 52,312
9.37 53,467
$37,000
wiout Add'n
Participants
lntlal 2- nrunth
Cost
Percent Allocation
42 89 615,868
50.34 518.627
6.77 52,505
42,586 1UU 53/,000 I 100 537,000
-Engineering consultant costs (ESTIMATED) to bring final design to 60% coiltplollon - : 9810,000
wi Add'n
Participants
Intlal 2 -month
Cost
Percent Allocation
36.19 6186,369
49 4R $718,774
5.71 529,425
6.25 532,175
9.37 540,257
Pnnt -it• Fox Note
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Poo 0
wlout Add'n
Participants
MOM 2 -month
Cost
Percent Allocation
42.89 5220,863
50.34 $259,266
8.// 534.871
47,688 100 15,000 100 $515,000
- Tire basis fur allocation will be re- evaluated pnor to beginning the design phase: this allocation
assumes the total of existing and pending commitments from Lake Sellhouse HUlluw.
DATE: September 24, 1996
SUBJECT: City Council Meeting, September 26, 1996
ITEM: 13A. Consider a resolution authorizing the Mayorto execute a letter to the
Brazos River Authority authorizing it to proceed with the initial phase
of the Construction Schedule for the Williamson County Regional
Raw Water Line Project.
STAFF RESOURCE PERSON: Jim Nuse
STAFF RECOMMENDATION:
In order to have the Stillhouse waterline available to deliver water when required,
it is necessary to begin preliminary engineering for the project. Rights of Way has
already been acquired. The BRA is the manager of the line and they have selected HDR
to do the engineering. Enclosed is a draft proposal from BRA discussing cost sharing of
the project and a letter to the BRA for the Mayor's signature. The City will be obligated
to participate on a pro -rata basis for the $37,000 cost. Staff recommends entering into
this agreement.
Brazos River Authority
Mr. Robert Bennett
City Manager
City of Round Rock
221 E. Main Street
Round Rock, Texas 78664
Dear Mr. Bennett:
P> .qco— D —to — is
I have enclosed a table showing the proposed pro rata basis and cost allocation for the first two months
of the Construction Schedule and for the final design phase that would bring design to 60 percent of
completion. As agreed at the Salado meeting, the total commitments (existing contracts plus pending
requests) for water supply from Lake Stillhouse Hollow was used. The anticipated cost to complete
the Preliminary Engineering Report and the Alternatives Report is $37,000: HDR Engineering, Inc.
and other services at $35,000 and Authority costs at $2,000. The Authority's costs are for project
management and right of way review, including the Authority's legal costs.
1 have also enclosed a draft letter that can be used to concur with starting the Construction Schedule on
October 1, 1996, for the explicit purpose of completing the Preliminary Engineering Report and
Alternatives Report. "
Mr. Roy A. Robert's letter dated September 9, 1996, stated our expectation that the Participants in the
Williamson County Regional Raw Water Line project would pay cash for the design phase. Because
of a request by the City of Georgetown, the Authority will evaluate its ability to provide financing for
preconstruction activities. Such a proposal will be discussed with the Board of Directors at their
Special Meeting on September 27, 1996. Under such a proposal, any Participant electing to do so
could finance its pro rata share of the costs for a period of up to five years. The interest rate would be
determined annually based on a to -be- determined number of basis points above the Authority's annual
earnings on the source of the funds. Discussions with our Board will include consideration of
beginning repayments on the anniversary date of the loan and allowing up to 60 equal monthly
payments. If our Board approves such a financing plan, we will provide complete details of the terms.
JTR:kld 1 '
Enclosures ' o ` "
a: wmco.doc
Sincerely,
. TOM RAY * E.
Planning and ' ironmental
Division Manager
4400 Cobbs Drive • P.O.Box7555 • Waco, Texas76714-7555
817 - 776 -1441 • FAX 817 - 772.5780
RECEIVED SEP 2 61996
QUALITY • CONSERVATION • SERVICE
September 23, 1996
Determination of Pro Rata Basis for Cost Allocation
Assume: Basis on total commitment of Lake Stillhouse Hollow supplies
Initial Design Cost (ESTIMATED) for October 1 through December 1, 1996:
Participant:
City of Georgetown
City of Round Rock
Jonah SUD
City of Leander
Brushy Creek MUD
Participant:
City of Georgetown
City of Round Rock
Jonah SUD
City of Leander
Brushy Creek MUD
Stillhouse Hollow
Commitments
Exi Request
5,448 10,000
8,134 10,000
2,439 0
O 2,667
O 4,000
Total
15,448
18,134
2,439
2,667
4,000
42,688
Stillhouse Hollow
Commitments
Existing Request Total
5,448 10,000 15,448
8,134 10,000 18,134
2,439 0 2,439
0 2,667 2,667
O 4,000 4,000
42,688
w/ Add'n
Participants
Intial 2 -month
Cost
Percent Allocation
36.19 $13,390
42.48 $15,718
5.71 $2,114
6 25 52,312
9.37 53,467
100 $37,000
Engineering consultant costs (ESTIMATED) to bring final design to 60% completion`:
w/ Add'n
Participants
Intial 2 -month
Cost
Percent Allocation
36.19 $186,369
42.48 $218,774
5.71 $29,425
6.25 $32,175
9.37 $48,257
100 $515,000
537,000
w /out Add'n
Participants
Intial 2 -month
Cost
Percent Allocation
42.89 $15,868
50.34 $18,627
6.77 . $2,505
100 $37,000
$515,000
w /out Add'n
Participants
Intial 2 -month
Cost
Percent Allocation
42.89 $220,863
50.34 $259,266
6.77 $34,871
The basis for allocation will be re- evaluated prior to beg'nning the design phase; this allocation
assumes the total of existing and pending commitments from Lake Stillhouse Hollow.
100 $515,000
Mr. Roy A. Roberts, P.E.
General Manager
Brazos River Authority
P.O. Box 7555
Waco, Texas 76714 -7555
Dear Mr. Roberts:
QRAFT LETTER
This letter is to confirm the <City of > concurrence with the Brazos River Authority
proceeding with the initial two -month phase of the Construction Schedule for the
Williamson County Regional Raw Water Line project on October 1, 1996. It is
understood that during this two -month period, HDR Engineering, Inc. will prepare and
submit two reports: a Preliminary Engineering Report and an Alternatives Report. The
anticipated total cost for engineering services and Brazos River Authority costs is
$37,000. The <City or District> agrees to pay its pro rata share of the actual cost
based on its existing and pending commitments for water supply from Lake Stillhouse
Hollow.
The <City or District> will provide comments on the scope of work for the Alternatives .
Report to ensure that appropriate alternatives are considered.
City Manager or General Manager
09/27/96 09:30
U512 218 7097
CITY ROUND ROCK
Ig1o01
TX /RX NO. 3548
INCOMPLETE TX /RX
TRANSACTION OK [ 03] 9 218 5442 FINANCE
[ 05] 9 218 5563 PUBLIC WORKS
[ 06] 9 255 8986 SHEETS
ERROR
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