R-97-01-09-10C - 1/9/1997AGREEMENT
---,,,,,,,°'
FOR
FOR
ENGINEERING SERVICES
MADE AND ENTERED INTO by and between the City of Round Rock, Texas
hereinafter called the "Owner", and Martinez, Wright and Mendez. Inc., hereinafter
called the "Engineer.
Owner intends to construct Improvements to the library boundary streets and
drainage improvements for Bagdad, Bumet, East Main, and downtown streets and
drainage improvements under the 1996 Capital Improvement Program. Such
improvements are hereinafter referred to as the "Project ". The estimated cost for the
Project is $785,217 ($260,870 for library streets and $524,347 for downtown streets)
including construction costs and contingencies.
RECITALS
CONTRACTUAL UNDERTAKINGS
SECTION I
EMPLOYMENT OF ENGINEER
SECTION II
CHARACTER AND EXTENT OF SERVICES
1
The Owner agrees to employ the Engineer and the Engineer agrees to perform
professional engineering services in connection with the Project as stated in the Sections
to follow, and for having rendered such services, the Owner agrees to pay to the
Engineer compensation as stated in the Sections to follow.
The Engineer shall render the following professional services necessary for the
development of the Project:
A. PRELIMINARY PHASE
(See attachment No. 1 for scope of services for this phase.)
B. DESIGN PHASE
1. Establish the scope, and advise the Owner, of any soil and foundation
investigations or any special surveys or special testing which, in the opinion
of the Engineer, may be required for the proper execution of the Project;
and arrange with the Owner for the conduct of such investigations and
tests. Assist the Owner in obtaining Geotech services by obtaining a
proposal letter from the recommended firm. (The performance of these
investigations and tests is riot a part of the Engineer's basic services, and
compensation therefore is not included in the Basic Charge; it may be
performed by the Engineer, by agreement with the Owner, in which case
compensation shall be determined by the applicable portions of Section VI
A).
2. Furnish to the Owner, where required by the circumstances of the
assignment, the engineering data necessary for applications for routine
permits by local, state, and federal authorities (as distinguished from
detailed applications and supporting documents for government grants -in-
aid, state loan programs, planning advances or to meet the requirements of
the special programs of the federal government).
3. Perform field surveys to collect information which in the opinion of the
Engineer, is required in the design of the Project. Construction staking for
the Construction Improvement is not included in the Basic Charge.
' 4. Prepare detailed specifications and contract drawings, in Autocad rl. 12
pencil- ea-- papeF, for construction authorized by the Owner. These designs
shall in all respects combine the application of sound engineering principles
with a high degree of economy, and shall be submitted to the applicable
state and federal agencies for approval.
5. Prepare detailed cost estimates and proposals of authorized construction,
which shall include summaries of bid items and quantities which will be
based, wherever practical, on the unit price system of bidding. The
Engineer shall not be required to guarantee the accuracy of these
estimates.
2
6. Furnish the Owner all necessary copies of approved plans, specifications,
notices to bidders, and proposals. All sets of plans and specifications in
excess of twenty -five (25) are to be paid for separately. Additional sets wil�
be paid for in accordance with Attachment No. - Hourly Rate Schedule.
4. ¢
7. Provide information on utilities to be relocated in connection with the
project. The Owner will provide excavation to determine location and depth
of underground water and sewer lines. Utilities to be relocated by others
shall be noted on the plans. City -owned utilities to be relocated also shall
be noted on the plans. Where feasible, relocation of City -owned utilities
shall be included in the construction contract.
8. Provide a letter for the Owner's signature to each utility operating within the
City of Round Rock advising them of the project and describing any known
relocations to be performed by that utility and setting forth a proposed
construction schedule. This letter and a complete set of plans shall be
delivered to each utility by the Engineer. The Engineer shall provide timely
assistance and location stakes as necessary for utility relocations to assure
that utility relocations do not delay the project.
9. Provide easement and right -of -way descriptions to the Owner in conjunction
with submission of final plans. These will be provided in the form of field
notes and drawing of the affected properties. These services will be paid
for in accordance with Attachment No. 4 - Hourly Rate Schedule.
10. Provide field note descriptions to the Owner for any site(s) that is required
for Owner to acquire that is associated with this Project. These descriptions
will be provided within thirty (30) days after authorization by Owner, barring
unforeseen and unusual difficulties associated with the property. These
services will be paid for in accordance with Attachment No. 4 - Hourly Rate
Schedule.
C. CONSTRUCTION PHASE
1. Assist the Owner in the advertisement of the Project for bids.
2. Assist the Owner in the opening and tabulating of bids for construction of
the Project, and recommend to the Owner as to the proper action on all
proposals received.
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3. Assist in the preparation of formal Contract Documents for the contracts.
4. Make periodic visits to the site (as distinguished from the continuous
services of a resident Project Representative described in Subparagraph 6
below) to observe the progress and quality of the executed work and to
determine in general if the work is proceeding in accordance with the
Contract Documents. In performing this service, the Engineer will not be
required to make exhaustive or continuous on -site inspections to check the
quality or quantity of the work or material; he will not be responsible for the
techniques and sequences of construction or the safety precautions
incident thereto, and he will not be responsible or liable in any degree for
the contractors' failure to perform the construction work in accordance with
the Contract Documents. During visits to the construction site, and on the
basis of the Engineer's on -site observations as an experienced and
qualified design professional, he will keep the Owner informed of the extent
of the progress of the work, and advise the Owner of material and
substantial defects and deficiencies in the work of contractors which are
discovered by the Engineer or otherwise brought to the Engineer's attention
in the course of construction, and may, on behalf of the Owner, exercise
whatever rights the Owner may have to disapprove work and materials as
failing to conform to the Contract Documents.
5. Consult and advise with the Owner; issue all instructions to the contractor
requested by the Owner; and prepare routine change orders as required.
6. If specifically authorized by the Owner in writing, furnish the services of
resident Project Representatives, and other field personnel for continuous
on- the -site observation of construction and for the performance of required
construction layout surveys. (This service is not a part of the Engineer's
basic services, and compensation therefore is not included in the Basic
Charge; if provided, compensation shall be determined under Section VI A.)
The authority and duties of such Resident Project Representatives are
limited to examining the material furnished and observing the work done,
and to reporting their findings to the Engineer. The Engineer will use the
usual degree of care and prudent judgment in the selection of competent
Project Representatives, and the Engineer will use diligence to see that the
Project Representatives are on the job to perform their required duties. It is
agreed, however, that the Engineer does not underwrite, guarantee, or
insure the work done by the contractors, and since it is the contractors'
responsibility to perform the work in accordance with the Contract
Documents, the Engineer is not responsible or liable for the contractors'
4
failure to do so, and, so long as Engineer has exercised the usual degree of
care and prudent judgment in selecting Project Representatives and has
used diligence to see that they are on the job to perform the work, failure by
any Project Representatives or other personnel engaged in on the - site
observation to discover defects or deficiencies in the work of the contractors
shall never relieve the contractors of liability therefore or subject the
Engineer to any liability for any such defect or deficiencies.
7. Review samples, catalog data, schedules, shop drawings, laboratory, shop
and mill tests of materials and equipment and other data which the
contractor is required to submit, only for conformance with the design
concept of the Project and compliance with the information given by the
Contract Documents; and assemble written guarantees which are required
by the Contract Documents.
8. Review monthly and final estimates for payments to contractors, and furnish
to the Owner any necessary certifications as to payments to contractors
and suppliers in a form acceptable to the City.
9. Conduct, in company with the Owner, a final inspection of the Project for
conformance with the design concept of the Project and compliance with
the Contract Documents, and approve in writing final payment to the
contractors.
10. Revise contract drawings, with the assistance of the resident Project
Representatives, or the Owners representative, to provide record drawings
of the completed Project. Furnish one set of reproducible drawings and one
set of prints of these there revised drawings to the Owner.
SECTION III
AUTHORIZATION OF SERVICES
No professional services of any nature shall be undertaken by the Engineer under
this Agreement until he has received written authorization from the Owner.
SECTION IV
PERIOD OF SERVICE
5
This Agreement shall be effective upon execution by the Owner and the Engineer,
and shall remain in force until terminated under the provisions hereinafter provided in
Section X.
SECTION V
COORDINATION WITH THE OWNER
The Engineer shall hold periodic conferences with the Owner, or its
representatives, to the end that the Project, as perfected, shall have full benefit of the
Owner's experience and knowledge of existing needs and facilities, and be consistent
with its current policies and construction standards. To implement this coordination, the
Owner shall make available to the Engineer, for use in planning the Project, all existing
plans, maps, field notes, statistics, computations, and other data in his possession
relative to existing facilities and to the Project.
SECTION VI
THE ENGINEER'S COMPENSATION
For and in consideration of the services to be rendered by the Engineer, the
Owner shall pay a lump sum fee of $105,540 which is the basic charge as defined on
attachment No. 2., and the Engineer shall receive the compensation hereinafter set forth,
for the Preliminary, Design, and Construction Phases of the work. All remittances by
Owner of such compensation shall either be mailed or delivered to the Engineer's office in
Round Rock, Texas.
The aggregate of all sums paid to the Engineer for each Phase of Construction will
equal one hundred percent (100 %) of the basic charge as defined on attachment No. 2.
A. PRELIMINARY PHASE:
Payment for services in the Preliminary Phase shall be made to the Engineer in a
sum equal to $25,555 which is approximately 24.2% of the Basic Charge, which Basic
Charge is defined by Attachment No.2. The preliminary phase breakdown is shown on
attachment No. 3.
Partial payments shall be made monthly as the work progresses. Final Payment
for services in the Preliminary Phase shall be payable upon submission to the Owner of
6
the required report, sketches, and estimates, and upon his acceptance, which shall be
within thirty (30) days after submission.
B: DESIGN PHASE
Payment for services in the Design Phase shall be made to the Engineer in a sum
equal to a lump sum of $67,321.00. This percentage for the Design Phase shall be
computed as sixty-three and eight tenths percent (63.8%) of the Basic Charge, which
Basic charge is defined by Attachment No. 2.
Partial payments shall be made monthly as the work progresses. Final payment
for services authorized in the Design Phase shall be due upon the completion of these
services and upon the Owners acceptance, which shall be within thirty (30) days after
submission.
C. CONSTRUCTION PHASE
Payment for services in the Construction Phase shall be made to the Engineer in a
sum equal to $12,664.00 which is twelve percent (12 %) of the Basic Charge, which Basic
Charge is defined in Attachment No.2.
The sum of $2,110.00 shall be paid upon completion of the bid phase which are
items 1., 2., and 3. listed on Section C. Construction Phase. The remaining sum will be
paid in monthly installments in proportion to the construction work completed, on the
basis of the Engineer's estimated prepared for monthly payments to contractors, plus the
actual value of all materials and equipment purchased or furnished directly by the Owner
for the Project. Upon completion of all work authorized in the Construction Phase the
Engineer will be paid the remainder of the charge for this Phase.
D. SPECIAL ASSIGNMENTS AND SERVICES NOT INCLUDED IN ABOVE
BASIC CHARGES
The charges above described in the Preliminary, Design and Construction Phases
shall provide compensation to the Engineer for all services called for under this
Agreement to be performed by him, or under his direction, except the services set forth
below. These excluded services and Special Assignments, and the compensation to be
paid by the Owner to the Engineer for their performance, as required, are as follows:
The following services, if authorized by the Owner, (1 through 7), shall be reimbursed
in accordance with Attachment No. 4 - Hourly Rate Schedule.
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1. Services of a resident Project Representative, and other field personnel as
required, for on- the -site observation of construction.
2. Services for Construction Layout Surveys (Construction Staking).
3. Land surveys and establishment of boundaries and monuments.
4. Preparation of property or easement descriptions.
5. Preparation of any special reports required for marketing of bonds.
6. Appearances before regulatory agencies.
7. Special investigations involving detailed consideration of operation, maintenance
and overhead expenses; preparation of rate schedules; earnings and expense
statements; special feasibility studies; appraisals; valuations; and material audits or
inventories required for certification of force account construction performed by the
Owner.
8. Additional copies of reports and specifications and additional blue print copies.
9. Preparation of applications and supporting documents for government grants,
loans or planning advances for public works projects.
10. Assistance to the Owner as an expert witness in any litigation with third parties,
arising from the development or construction of the Project.
Basis of Compensation: $85.00 per hour in which Engineer's presence or his
representative is required by Owner. $340.00 per day minimum charge.
11. Soil and foundation investigations, including test and analyses of test results.
Basis of Compensation: (a) Furnished by the Owner and observed by the
Engineer in accordance with attachment No. 4 - Hourly Rate Schedule, (b) Owner
contract separately with qualified testing firm.
12. Detailed mill, shop and/or laboratory inspection of materials or equipment.
Basis of Compensation: (a) Furnished directly by the Owner, or (b) By Engineer in
accordance with Attachment No. 4 - Hourly Rate Schedule.
8
13. Extra travel required of the Engineer and authorized by the Owner from Round
Rock to points other than the State of Texas in connection with the Project.
Basis of Compensation: Cost of travel and living expenses plus a twenty percent
(20 %) service charge. Cost of labor in accordance with Attachment No. 4 - Rate
Schedule.
14. Services for location stakes associated with the Project as necessary for utility
companies operating within the City Limits of Round Rock.
Payments to the Engineer for authorized services not in the basic percentage
charges will be made by the Owner, upon presentation of statements by the
Engineer for such services, but not until Bond or Grant funds are in the Owner's
possession.
Should the Owner fail to make payment to the Engineer of the sum named in any
partial or final statement when payment is past due for more than thirty (30) days,
then the Owner shall pay to the Engineer, in addition to the sum shown as due by
such statement, interest thereon at the current prime rate of banking institutions in
Round Rock, from the date due, as provided herein, until fully paid, which shall
fully liquidate any injury to the Engineer arising from such delay in payment, but
the right is expressly reserved to the Engineer in event payments are not promptly
made as provided herein, at any time thereafter to treat the Agreement as
terminated by the Owner and recover compensation as provided by Section X of
this Agreement.
SECTION VII
REVISION TO DRAWINGS AND SPECIFICATIONS
The Engineer will make, without expense to the Owner, such revisions of the
preliminary drawings as may be required to meet the needs of the Owner, but after a
definite plan has been approved by the Owner, if a decision is subsequently made by the
Owner, which, for its proper execution, involves extra services and expenses for changes
in, or addition to the drawings, specifications or other documents, or if the Engineer is put
to labor or expense by delays imposed on him from causes not within his control, such as
by (but not limited to) the re- advertisement for bids or by the delinquency or insolvency of
contractors, the Engineer shall be compensated for such extra services and expenses,
which services and expenses shall not be considered as covered by the percentage fee
stipulated in this Agreement. Compensation for such extra services shall be in
accordance with Attachment No. 4 - Hourly Rate Schedule. However, no extra
9
compensation will be granted to the Engineer for correcting errors in the plans or errors in
the design of the Project or for revising design or plans when such design and plans
prove not to be feasible for construction.
SECTION VIII
OWNERSHIP OF DOCUMENTS
Engineer shall retain ownership of all original documents, plan designs, and survey
notes on all projects that are not completed and for which Engineer is not compensated
regardless of whether the instruments were copyrighted. Additionally, all such documents
for which Engineer is not compensated Owner will not reuse for extensions of the original
project or new projects unless Owner shall secure the permission of Engineer shall be
entitled to further compensation for the use of such documents.
All original documents, plan designs, and survey notes for completed or partially
completed projects for which Engineer has been compensated shall be the property of
Owner and Engineer and reproducible copies shall be furnished to the Owner upon
request. The use by either party of such documents is unrestricted.
All documents produced by Martinez, Wright and Mendez, Inc. under this agreement are
intended for the specific purposes outlined in the Scope of Services and for the specific
site or sites discussed therein. Martinez, Wright and Mendez. Inc. assumes no legal
responsibility whatsoever for the use of these documents in any other endeavor without
express written authorization from Martinez, Wright and Mendez, Inc. Documents
provided to the Client are for archival or administrative purposes only. Their content
remains the property of Martinez, Wright and Mendez, Inc.
SECTION IX
THIS SECTION NOT USED
SECTION X
TERMINATION
Either party to this Agreement may terminate the Agreement by giving to the other
thirty (30) days notice in writing. Upon delivery of such notice by the Owner to the
Engineer, and upon expiration of the thirty -day period, the Engineer shall discontinue all
services in connection with the performance of this Agreement and shall proceed to
10
cancel promptly all existing orders and contracts insofar as such orders or contracts are
chargeable to this Agreement. As soon as practicable after receipt of notice of
termination, the Engineer shall submit a statement, showing in detail the services
performed under this Agreement to the date of termination. The Owner shall then pay the
Engineer promptly that portion of the prescribed charges which the services actually
performed under this Agreement bear to the total services called for under this
Agreement, less such payments on account of the charges as have been previously
made. Copies of all completed or partially completed designs, plans and specifications
prepared under this Agreement shall be delivered to the Owner when and if this
Agreement is terminated, but subject to the restrictions, as to their use, as set forth in
Section VIII.
SECTION XI
ADDRESS OF NOTICES AND COMMUNICATIONS
All notices and communication under this Agreement to be mailed or delivered to
Engineer shall be to the following address:
Creekside Plaza
900 Round Rock Ave., Suite 310
Round Rock, Texas 78681
All notices and communications under this Agreement to be mailed or delivered to
the Owner shall be to the following address:
City of Round Rock
221 E. Main Street
Round Rock, Texas 78664
SECTION XII
SECTION CAPTIONS
Each Section under the Contractual Undertakings has been supplied with a
caption to serve only as a guide to the contents. The caption does not control the
meaning of any Section or in any way determine its interpretation or application.
SECTION XIII
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The Engineer will fulfill the scope of services included in the Project in a
professional and timely manner. The Owner's wishes and requirements regarding the
project will be conveyed through the City's Director of Public Works, and the Engineer
shall confer frequently with the Director of Public Works throughout the Design Phase of
the Project. The date for completion of the Design Phase is S nu.- Ms aikcr recifpf
lur ifferr appeal/01 Ca' 1 rizafion) #0.001 #ie pollen
SECTION XIV
SUCCESSORS AND ASSIGNS
The Owner and the Engineer each binds himself and his successors, executors,
administrators and assigns to the other party of this Agreement and to the successors,
executors, administrators and assigns of such other party in respect to all covenants of
the Agreement. Except as above, neither the Owner nor the Engineer shall assign, sublet
or transfer his interest in this Agreement without the written consent of the other. Nothing
herein shall be construed as creating any public body which may be a party hereto.
EXECUTED in two counterparts (each of which is an original) on behalf of the
Engineer by its Vice - President shown below, and on behalf of the Owner by its Mayor
(thereunto duly authorized) this the 6 q" day of
19 .
Attest: CITY OF ROUND ROCK
cis
anne Land, City Secretary
Attest: Martinez, Wright and Mendez, Inc.
a,,,dA D,
Eduardo Mendez, Vice President
SCHEDULE OF COMPLETION
12
Charles Culp
, Mayor
January 6, 1997
I. PRELIMINARY PHASE:
I. GENERAL REQUIREMENTS
1. Attend preliminary conference with the Owner regarding the Project.
2. Perform preliminary engineering services in connection with Project in sufficient
detail to indicate the problems involved and the altemate solutions available to the
Owner, to include preliminary layouts, sketches and cost Engineers Opinion of the
cost of construction estimates for the Project, and to set forth the Engineer's
recommendations. Prepare a preliminary engineering report.
3. Prepare a written report and furnish the Owner ten (10) copies of the preliminary
report, including preliminary layouts, sketches and estimates.
II. SPECIFIC SCOPE FOR PART A, LIBRARY STREET IMPROVEMENTS
II.A. Provide curb and gutter, improve pavement as required on Burnet, Liberty,
Sheppard and Lampasas Streets. (See Exhibit Part A)
II.B. General Tasks:
Street Repairs:
ATTACHMENT NO. 1
1. Review existing Construction Drawings
2. Review Geotech (bore hole) data (Geotech will be hired by City under
separate contract). Engineer to provide assistance to the city in obtaining
proposal from Geotech firm.
3. Review streets - site evaluation
4. Traffic Volume, vehicle and truck (provided by City of Round Rock)
5. Review data pertaining to specific items or special areas such as surface
water conditions
6. Identify areas of repair and areas of widening
7. Proposed improvements (street)
8. Review possible location for sidewalks, primarily around library
9. Provide Recommendations
10. Provide Engineer Opinion of the cost for construction
Drainage Improvements:
1. Review existing plans
2. Visit Site and observe condition
3. Survey flow lines of drainage structures only
4. Discuss Specific problems, special areas
5. Developing existing drainage map
6. Provide reconstruction regarding Proposal drainage improvements
7. Provide Engineer Opinion of the Construction cost of Figure Cost Estimate
II.C. Survey Phase
1 of 8
1. Obtain spot elevations necessary to determine general surface drainage
characteristics.
2. Obtain top of manhole and invert flow line elevations and direction of flows
for accessible storm drain lines.
3. Measure approximate width of paved streets.
III. SPECIFIC SCOPE FOR PART B, DOWNTOWN DRAINAGE AND STREET
IMPROVEMENTS (See Exhibit Part B)
III.A. Identified Specific Areas by City of Round Rock include the following:
1. Spring Street & Sheppard Street Drainage
(a) Design storm pipe
(b) Repair Milam Street (Spring to Lewis) Pavement system
(c) Lower culvert pipe at Pecan and Spring Street or properly sized and
replaced.
2. Anderson Street
(a) From Anderson Street pick up drainage and extend storm sewer
line along Sheppard to Liberty Street
3. Improvements to Alleys
(a) East of Bumet Street between Liberty and Main
(b) Between Mays and Lampasas, and Main and Liberty
4. Curb and gutter continued on Burnet & Bagdad and paving reworked
(a) Burnet
(b) Bagdad
5. Main Street extension from intersection of Main and Greenlawn east
approximately 1000 feet
(a) Provide ribbon curb 24' section / 2 lanes
6. Additional Services for Right -Of -Way acquisition
(a) Provide surveying for right -of -way acquisition as additional services
7. Look at possible sidewalk areas along Sheppard from the Library to Brushy
Creek and along Pecan Ave. and Spring St.
III.B. General Tasks:
Street Repairs:
1. Review existing Construction Drawings
2. Review Geotech (bore hole) data (Geotech to be hired by City under
separate contract). Engineer to provide assistance to the city in obtaining
proposal from Geotech firm.
3. Review streets - site evaluation
4. Traffic Volume, vehicle and truck (provided by City of Round Rock)
5. Review data pertaining to specific items or special areas such as surface
water conditions
2 of 8
6. Identify areas of repair and areas of widening
7. Proposed improvements (street)
8. Review possible locations of sidewalks
9. Provide Recommendations
10. Provide Engineer Opinion of the cost for construction
Drainage Improvements:
1. Review existing plans
2. Visit Site and observe condition
3. Survey flow lines of drainage structures only
4. Discuss Specific problems, special areas
5. Developing existing drainage map
6. Provide reconstruction regarding Proposal drainage improvements
7. Provide Engineer Opinion of the Construction cost
III.C. Survey Phase
Topographic Survey for East Main Alignment Study:
Services provided under this Phase shall be limited to approximately 1,000 I.f. of
roadway as shown on Exhibit B dated 1/6/97
1. Establish horizontal basline on approximate centerline of existing roadway.
2. Locate by actual on- the - ground survey all visible and accessible on -grade
and above -grade features to within 30' from baseline or to existing chain
link fence. Horizontal control will be on arbitrary basis.
3. Show location of existing underground utilities from available record
information obtained from utility companies, Client, and from surface
evidence surveyed on the ground. Martinez, Wright & Mendez, Inc. will not
be responsible for any digging.
4. Provide size, location and type of trees having 8" or greater diameter.
Shrubs will not be included.
Survey for Downtown Street and Drainage Study
1. Obtain spot elevations necessary to determine general surface drainage
characteristics.
2. Obtain top of manhole and invert flow line elevations and direction of flows
for accessible storm drain lines.
3. Measure approximate width of paved streets.
3 of 8
Part A:
Preliminary Phase
Library Street Repair
TOTAL
8
36
6
12
46
4
Surveying* : Field survey in general drainage ditches along Burnet, Lampasas and Liberty sections of street not surveyed previously.
* 1. Assume right of way plans are to be provided by the City.
* 2. Street sections surveyed as part of the topo for library she included:
a. Sheppard - between Liberty and Main
b. Lampasas - between Liberty and Main
c. Liberty - between Sheppard and Lampasas
Project Manager
Engineer
Secretary
Survey Team
C.A.D. / Technician
R.P.L.S.
Meetings
2
4
Rev. Existing Plans
1
2
Util. Dat. Gathering
6
Geotech
2 -Men Field Survey
12
16
2
Office CAD/Drafting
10
2
Existing
Site Evaluation
2
10
Traffic Data
Special Areas
Drainage Analysis
10
Drawings (a)
10
Text (b)
1
4
4
Cost Estimate (c)
1
4
1
2
Submit Draft Copy
Final Report
1
2
1
2
Public Meetings
Part A:
Preliminary Phase
Library Street Repair
TOTAL
8
36
6
12
46
4
Surveying* : Field survey in general drainage ditches along Burnet, Lampasas and Liberty sections of street not surveyed previously.
* 1. Assume right of way plans are to be provided by the City.
* 2. Street sections surveyed as part of the topo for library she included:
a. Sheppard - between Liberty and Main
b. Lampasas - between Liberty and Main
c. Liberty - between Sheppard and Lampasas
Part B.
TOTAL
. P..reliminary Phase
Downtown Drainage and Street Repair •
Man Hours
8
103
12
68
154
12
Project Manager
Engineer
Secretary
Survey Team
C.A.A. / Technician
R.P.L.S.
Meetings
2
4
Rev. Existing Plans
1
6
Util. Dat. Gathering
• 14
Geotech
2 -Men Field Survey
68
64
8
Office CAD/Drafting
30
4
Existing
2
30
Site Evaluation
Traffic Data
E..Mein. Alignment
4
4
Draina Analysis
30
•
Drawings (a)
30
Text (b)
1
10
8
Cost Estimate (c)
1
10
1
6 •
Submit Draft Copy
Final Report
1
6
3
6
Public Meetings
3
Part B.
TOTAL
. P..reliminary Phase
Downtown Drainage and Street Repair •
Man Hours
8
103
12
68
154
12
Exhibit.FART A Scale: N.TS,
Martinez, Wright & Mendez, Ine.
CIVIL A ENVIRONMENTAL ENGINEERING
SURVEYING ARCHITECTURE
1106 Clayton Lane, Suite 400W
Austin, Texas 78681
512.453.0767 Fax 512 453.1734
Date: f fg7
" 11111, 4.416
ommt
2 Bore holes
Martine:, Wright 3c Mendez,
Ine.
CIVIL @ ENVIRONMENTAL ENGINEERING
SURVEYING ARCHIT
900 Rou Rook Solto 310
Round Rock, Texas 78681
512.255.1833 Fax 515.255.5301
Date. 1 ' 7
G:xt•1`wF4ic�l:? e
C; "
. i- .aa+t•
' aiVA Y3`'3+iZ. I '.'.e...tg' '694t:f7:. ,,f04 ix[k-;5'r vs;
Part B. Downtown Drainage & Street'
Improvements (Downtown)
Martinez, Wright & Mendez, Inc.
CIVIL G ENVIRONMENTAL ENGINEERING
SURVNTECTURE
900 Sound Rock Ave. I, Swte
Round Rock, Texas 78681
51 2.255.1833 Fax ARC 512.255 5301 310
1. Library:
2. Downstreets and E. Main:
ATTACHMENT NO. 2
BASIC CHARGE
January 9, 1997
$260,870 X 10% = $26,100
Preliminary Field Survey:
Survey Team 12 hours X $75 = $900
Tech 16 X $45 = $720
Final Field Survey:
Survey Team 20 X $75 = $1,500
Tech 42 X $45 = $1,890
R.P.L.S. 8 X $65 = $520
Contract Documents 25 Sets X $20 = $500
Preliminary Report 10 Sets X $7.50 = $ 75
Drainage Analysis & Report $1,430
Pavement Analysis & Report $1,430
SUBTOTAL $35,064
$524,347 X 8.5% $44,570
Preliminary Field Survey:
Survey Team 68 hours X $75 = $5,100
Tech 64 X $45 = $2,880
R.P.L.S. 8 X $65 = $520
Final Field Survey (5,000 L.F. of streets):
Field Survey 38 hours X $75 = $2,850
Tech 86 X $45 = $3,870
R.P.L.S. 13 X $65 = $845
Construction Documents
Preliminary Reports
Drainage Analysis & Report
Pavement Analysis & Report
25 Sets X $25 = $625
10 Sets X $7.50 = $ 75
SUBTOTAL $70,476
TOTAL BASIC CHARGE = $105,540
$4,570
$4,569
Preliminary Phase:
Part A. Library Streets:
ATTACHMENT NO. 3
Project Manager 8 hrs @$85 = $680
Engineer 36 hrs @$55 = $1,980
Secretary 6 hrs @$30 = $180
Survey Team (2 men)12 hrs @$75 = $900
C.A.D./Technician 46 hrs @$45 = $2,070
R.P.L.S. 4 hrs @$65 = $260
Subtotal $6,070
10 Copies of Report @$7.50 /each = $75
Total Part A $6,145
Part B. Downtown Drainage and Street Repair:
Project Manager 8 hrs @$85 = $680
Engineer 103hrs @$55 = $5,665
Secretary 12 hrs @$30 = $360
Survey Team (2 men)68 hrs @$75 = $5,100
C.A.D./Technician 150 hrs @$45 = $6,750
R.P.L.S. 12 hrs @$65 = $780
Subtotal $19,335
10 Copies of Report @$7.50 /each = $75
Total Part B $19,410
TOTAL PRELIMINARY PHASE = $25,555.00
January 9, 1997
ATTACHMENT NO.4
1997
HOURLY RATE SCHEDULE
First Year Rates
ITEM DESCRIPTION RATE
1. Sr. Registered Professional Engineer $85.00/hr.
2. Registered Professional Engineer $75.00/hr.
3. Registered Professional Land Surveyor $65.00/hr.
4. Design Engineer (i.e. E.I.T.), Hydrologist $55.00/hr.
5. Design Technician /Drafting Personnel, $45.00/hr.
including computer and plotter
6. Clerical, including word processor $30.00 /hr.
7. 2 -man survey crew, including truck and equipment $75.00/hr.
8. 3 -man survey crew, including truck and equipment $100.00/hr.
9. Reimbursement for direct non -labor expense and sub-
contract expense at invoice cost plus twenty (20 %) percent
service charge.
13
agreement to provide said services, and
WHEREAS, the City Council desires to enter into said
agreement with Martinez, Wright and Mendez, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City an agreement with Martinez, Wright and Mendez,
Inc., for the Library Boundary Street and Drainage Improvements and
Bagdad, Burnet, East Main, and Downtown Street and Drainage
Improvements, a copy of said agreement being attached hereto and
incorporated herein for all purposes.
RESOLVED this 9th day of January, 1997.
AV 'II
WHEREAS, the City of Round Rock desires to retain engineering
services for the Library Boundary Street and Drainage Improvements
and Bagdad, Burnet, East Main, and Downtown Street and Drainage
Improvements, and
WHEREAS, Martinez, Wright and Mendez, Inc. has submitted an
ATTEST:
LAND, City Secretary
X: \WPDOCS \RESOLOTI \RS70109C WPD /ccg
RESOLUTION NO. R- 97- 01- 09 -10C
X aIV-cL
CHARD CULFE 'PR, Mayor
City of Round Rock, Texas
DATE: January 7, 1997
SUBJECT: City Councif Meeting, January 9, 1997
ITEM: 10C. Consider a resolution authorizing the Mayor to execute an
engineering services agreement with Martinez, Wright and Mendez,
Inc. for the Library boundary Street and Drainage Improvements and
Bagdad, Bumet, East Main, and Downtown Street and Drainage
Improvements.
STAFF RESOURCE PERSON: Jim Nuse
STAFF RECOMMENDATION:
The firm of Martinez, Wright and Mendez, Inc. was selected, at the June 13, 1996
council meeting, to provide engineering services for the Library Boundary Street and
Drainage Improvements and the Downtown Neighborhood Street and Drainage
Improvements. The cost of the improvements is estimated at $785,217 with the
engineering fee estimated at $105,540, including surveying. Staff recommends approval
following the City attorneys review of the final agreement.
DATE: January 21, 1997
TO:
FROM: Al Wille, P.E., R.P.L.S.
Asst. Director /Chief Engineer
cc: file
Attachments
ahbllat121
CITY OF ROUND ROCK
INTEROFFICE MEMORANDUM
Steve Sheets,
City Attomey
RE: Engineering Services Agn ement/Library Boundary and Downtown Neighborhood Street
and Drainage Improvements
Transmitted herewith are two copies of the Engineering Services Agreement between Martinez,
Wright and Mendez, Inc. and the City of Round Rock which will provide engineering services
for the Library Boundary Street Improvements and for Burnet, Bagdad, East Main and the
Downtown Neighborhood Street and Drainage Improvements. Please review the agreements prior
to the Mayor's execution of the agreements. The Resolution authorizing the Mayor to enter into
this agreement was an item on the January 9, 1997 council meeting. Please call if you have any
questions.
PUBLIC WORKS DEPARTMENT
DOCUMENT TRANSMITTAL
MARTINEZ, WRIGHT & MENDEZ, INC.
Twin Towers
1106 Clayton Lane, Suite 400W
Austin, Texas 78723
Tel.: (512) 453 -0767
FAX: (512) 453 -1734
To: /14r, H-1
Project Name
Gentlemen:
We are MForwarding ❑ Returning ( j Herewith
❑ Prints ❑ Samples > J
❑ Estimates ❑ Specifications ;
❑ Bulletin ❑ Tracings a'
❑ Shop Drawings ❑ Sketches
By ❑ Mail By 54Messenger
Coplec o /4?reemen�{or �rlyinee`vi� rv/ceg,
h y /17, -, then de
❑ For your information and comments
2] As per your request
❑ For coordination purposes
❑ For your files
❑ For field use
For your approval or correction
❑ Returned for correction
Remarks 4 6 .T 7
If enclosures received are not as listed above, please notify us at once.
MARTINEZ AND WRIGHT ENGINEERS
By ia
Tel.: (512) 453 -0767 A
Project No. 70.7
r — O �_ �
❑ Under separate cover
❑ Copies
0
0
❑ Furnish with changes noted. Resubmission not required
❑ Furnish with changes noted. Resubmission required
❑ Furnish as submitted
❑ Revise and Resubmit
❑ Please give this matter your immediate attention
Date Or 19 9 ?
Copies to:
the following: