R-97-02-13-10C - 2/13/1997GEORGE W. BUSH
GOVERNOR
Mayor Charles Culpepper
City of Round Rock
221 East Main Street
Round Rock, Texas 78664
RE: Grant Number. SF- 98 -A01 -11519
Years Funded: 4
Grantee: City of Round Rock
Title: Community Oriented Police Services
Amount: $13,528
Dear Mayor Culpepper:
I am pleased to inform you that Governor Bush has approved the above referenced grant in the amount indicated.
This award is for the project's fourth year of funding. Per CJD guidelines, the project will only be eligible for one
more year of funding.
The grant award must be accepted within 45 days by completing and returning the enclosed grantee acceptance
notice. A pre - addressed envelope is enclosed for your convenience. If we do not receive your acceptance notice by
November 10, 1997, we will assume you are rejecting the grant award and will reallocate the funds to another
project.
The following documents are being forwarded under separate cover to the financial officer designated in your grant
application: the Governor's Criminal Justice Plan for Texas, a copy of the statement of grant award, a copy of the
approved budget summary, and Request for Funds forms. Additionally, the project director designated in your
application will receive notification of this award from the CJD program director listed below.
I look forward to working with you to ensure the success of your program. Your dedication is appreciated. Any
questions relating to the administration of this grant should be directed to CJD program director, Glenn Brooks at
(512) 463 -1944.
Enclosures
Nancy S. Hugon
Executive Director
�IGy��IJ
STATE OF TEXAS
OFFICE OF THE GOVERNOR
CRIMINAL JUSTICE DIVISION
September 25, 1997
cc: Mr. David Kautz
Post Orria Box 12428 Ausns, TExu 78711 (512) 463-1919 (Vma) /(512) 475 -2440 (FAX)
R, Gl'1- t- 13 -1O C ,
RECEIVED ;_p 2 j ;,g7
QFFICE OF THE GOVERNOR
George W. Bush
Governor
GRANT NUMBER: SF- 98 -A01 -11519
GRANT PERIOD: 10/01/97- 09/30/98
YEARS FUNDED: 4
SPECIAL CONDITIONS /REQUIREMENTS:
SEP 2 5 1997
AWARD DATE
PROGRAM FUND: CRIMINAL JUSTICE PLANNING FUND
STATEMENT OF GRANT AWARD
GRANTEE: City of Round Rock
TITLE: Community Oriented Police Services
AWARD AMOUNT -- STATE: $ 13,528 FEDERAL: $ 0 TOTAL AMOUNT: $ 13,528
GRANTEE MATCH -- CASH: $ 25,372 TOTAL MATCH: $ 25,372
TOTAL PROJECT COST: $ 38,900
The approved budget is reflected in the attached Approved Budget Summary. This grant
ie subject to and conditioned upon acceptance of the Governor's Criminal Justice Plan
for Texas (Plan) promulgated for this specific program fund (referenced above) through
the Office of the Governor, Criminal Justice Division. Applicable special conditions
are contained in the Plan or cited below. Total project costs must be accounted for
in accordance with the Uniform Grant and Contract Management Standards and the Plan.
GRANTEE REQUEST FOR FUNDS
All grantee requests for funds shall be submitted to CJD, to the attention of the
Accounting Department, in accordance with the instructions provided by CJD and shall be
in the form required by CJD. Requests for funds will not be honored until all special
conditions outlined on the Statement of Grant Award and that required action on the part
of the grantee have been satisfied.
FUTURE FUNDING
Approval of the above- referenced grant does not commit the Governor's Office to future
funding. Any ouch funding shall be determined by the state plan or guide under which
application may be made, by all applicable policies and procedures promulgated by the
Governor's Office, Criminal Justice Division, and /or federal guidelines, and by the ap-
propriation of funds.
GRANT ADJUSTMENTS
Grantee shall submit written requests for grant adjustments, as required by the appli-
cable Criminal Justice Rule contained in the Governor's Criminal Justice Plan for Texas
for this specific program fund.
Prior to the release of funds, grantee must submit to CJD:
29) Resolution.
Office of the Governor, Criminal Justice Division
POST OFFICE BOX 12428, AUSTIN, TEXAS 78711 512/463 -1919
CRIMINAL JUSTICE DIVISION
Nancy S. Hugon
Executive Director
OFFICE-OF THE GOVERNOR
George W. Bush
Governor
SF- 98-A01 -11519 City of Round Rock
Community Oriented Police Services
GRANTEE ACCEPTANCE NOTICE
THIS ACCEPTANCE NOTICE MUST BE SIGNED AND RETURNED TO CJD BY November 10, 1997. IF WE DO
NOT RECEIVE THIS NOTICE BY THE DEADLINE, FUNDING FOR THIS GRANT WILL BE WITHDRAWN.
The authorized official, financial officer, and project director, referred to below as grantee officials, for this grant project
must read the following and indicate agreement by signing this acceptance notice below:
• By signing this agreement, the authorized official for the grantee accepts the grant award.
• The grantee officials agree to the terms of the grant. These terns include that the grantee will abide by all rules in
Chapter 3 of the Texas Administrative Code, the 1998 Governor's Criminal Justice Plan for Texas, and the Uniform
Grant and Contract Management Standards.
• The grantee officials agree that none of the grant funds or matching funds will be used to influence the outcome of
any election, the passage or defeat of legislation, or the funding of any grant.
• It is understood that a violation of any term of the grant will result in the Criminal Justice Division placing a
temporary hold on grant funds, permanently deobligating all or part of the grant funds, requiring reimbursement for
funds already spent, or barring the organisation from receiving future grants.
• The grantee officials understand that they must satisfy all special conditions placed on this grant before receiving
any funds.
• The grantee officials understand that the project is limited to four budget adjustments during the grant period.
The position designated by the authorized official to request grant adjustments is the:
17 PROJECT DIRECTOR CI FINANCIAL OFFICER (Selec�One)`
Signature of Project Director
Raymond Kuhlmann — Chief of Police
Name & Title (must print or type)
615 East Palm Valley Boulevard
Official Agency Mailing Address
Round Rock 78664
City/Zip Code
(512) 218 -5500 (512) 218 -7060
Telephone Number Fax lumber
1
Signature of Authorized Official
Charles Culpepper — Mayor
Name & Title (must print or type)
221 East Main Street
Official Agency Mailing Address
Round Rock 78664
City/Zip Code
(512) 218 -5400 (512) 218 -7097
Telephone Number Fax Number
Official Agency Mailing Address
Round Rock 78664
CRIMINAL JUSTICE DIVISION
Nancy S. Hugon
Executive Director
Certified
y:
Signature of Fin`anciat Officer/
David Kautz — Finance Director
Name & Title (must print or type)
221 East Main Street
City/Zip Code
(512) 218 -5400 (512) 218 -7097
Telephone Number Fax Number
Date: 07/30/97 Office of the Governor
Time: 09:31 a.m. CRIMINAL JUSTICE DIVISION
BUDGET SUMMARY:
APPROVED BUDGET SUMMARY
GRANT NUMBER: SF- 98 -A01 -11519 REGION NUMBER: 1200
APPLICANT: City of Round Rock
TITLE: Community Oriented Police Services YEAR OF FUNDING: 4
PROGRAM FUND: CRIMINAL JUSTICE PLANNING FUND
GRANT PERIOD: 10/01/97 through 09/30/98 Original Grant: 7849 Benchmark: 33,819
AMOUNT RECOMMENDED: AMOUNT REQUESTED:
State: $ 13,528 Federal: $ 0 $ 17,194
CJD /FED CASH TOTAL
FUNDS MATCH PROJECT
A. PERSONNEL $ 13,528 $ 25,372 $ 38,900
B. PROF & CONTR 0 0 0
C. TRAVEL 0 0 0
D. EQUIPMENT 0 0 0
E. CONSTRUCTION 0 0 0
F. SUPPL & DOE 0 0 0
G. INDIRECT COST 0 0 0
TOTAL $ 13,528 $ 25,372 $ 38,900
BUDGET DETAIL:
A. Community Policing Officer (100% of time) $30,864; fringe benefits $8,036.
WHEREAS, the Office of the Governor, Criminal Justice
Division (CAPCO), has grant funds available to cities for various
law enforcement projects, and
WHEREAS, grant funds are available through the State of
Criminal Justice Planning Fund (Fund 421) for manpower necessary to
implement the Community Oriented Police Services (C.O.P.S.)
program, designed to form a partnership between the community and
the police, utilizing a problem solving approach toward decreasing
crime and the fear of crime, and
WHEREAS, the City Council wishes to make application for the
grant to provide financial assistance to continue the above -
described program, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to make the
necessary application for the above - described grant.
RESOLVED this 13th day of February, 1997.
ATTEST:
E LAND, City Secretary
K:\ xemcs \RKSOLVTI\RS'lau3C.NRU /ac9
RESOLUTION NO. R- 97- 02- 13 -10C
2i
CHARLES CULE PPER, Mayor
City of Round Rock, Texas
1. COG Application Idenbfierrappo,,, res. bunk)
3. Date Received by COG/CJD (apptiont Ieave blank)
2 COG to which application is submitted:
02/21/9
4. Is this application shared with another COG? (applicant leave blank)
5. Applicant Information
a. Legal name of agency applying.
City of Round Rock
c. Division or unit within applicant organization to administer grant:
Round Rock Police Department
b. Address (give street or P. 0. Box, city, state, and zip code)
221 E. Main St.
Round Rock, Texas 78664
d. Name, address, telephone, and fax number of the person who can
answer questions concerning this application (give area code).
Capt. Rick Thomas
(512) 218 -5508 Voice
(512) 218 - 7060 Fax
6 State Payee Identification Number
17450174851002
8.a. Type of Application:
❑ New MX Continuation
7. Type of Applicant (check one box
❑ State Agency
❑ County
x® Municipality
❑ Township
❑ SpedalD�
❑ Educational Service Center
only)
State College or University
Private College or university
Indian Tribe
NenpmritOrganization
Regional Council ofGOvemments
Other (specify):
8.b. If continuation, complete the following:
Year of funding for this application feed( lira):
❑ Year2 ❑ Year3 mill Year4 ❑ Year S ❑Year
Current Grant# SF - 97 - A01 - 10249
❑ IndependentSehool District
9. Name of Grantor Agency.
Office of the Governor, Criminal Justice Division
P. 0. Box 12428
Austin, Toms 78711
10. Application for
XY State Criminal Justice Planning Fund (Ave)
❑ Crime Stoppers Assistance Fund (litre)
O Juvenile Justice and Delinquency Prevention Act (federal) CFDA - 18 sat
O Title V Delinquency Prevention Fund (federal) CFDA 16.548
❑ Victims of Crime Act Fund (federal) CFDA - 16 srs
❑ Texas Narcotics
11 a Geographic Areas of Project Actwites (Cites and Counties)
City of Round Rock
11 b. County where project is based:
Williamson
Control Program (federal) CFDA - 16 579
❑ Safe and Drug -Free Schools and Communities Act peeper) CFDAaa l ea
O Violence Against Women Act (federal) CFDA - 1e sea
O Other
13 ProposedProject
a. Start Date:
10 -01 -97
b. Ending Date:
09 - 30 - 98
12. Title of Project:
Community Oriented Police Services
14. Are the activities proposed in this application 100% juvenile-related?
❑ Yes x® No
15. Requested Funding:
16. If project is statewide, on what date was a copy of the application submitted for
TRACS eview7
02/21/97
a. Federal Grant
Funds (CJD)
$ .00
b. State Grant
Funds (CJD)
S
17,194 .00
(date)
)
If project is local, submission of application to regional council of govemments
satisfies the requirement for TRACS review.
e Cash Match
$ 21,722 00
17. Is the applicant delinquent on any federal debt?
❑ Yes If "Yes, attach an explanation fctt No
d. In-kind
Now. valve a ree vow,
'
y
FOR COG USE ONLY (applicant leave blank)
CPTN: Region #:
Priority #: RBE 0 In ❑ Out
FOR CJD USE ONLY
(applicant leave blank)
Unique #:
e. TOTAL
S 38,916 .❑o
18 To the best of my knowledge and belief, all data in this application is true
body of the applicant and the applicant will comply with the attached assurances
a. Typed Name of Authorized Official
^ harles Culpepper
and correct. The document has been duly authonzed by the goveming
if the assistance is awarded.
T b. Title c. Telephone Number
I Mayor (512) 218 -5400
d. tire of lid O icial e. Date Signed
-13 -97
APPLICATION FOR GRANT FUNDING
CRIMINAL JUSTICE DIVISION, OFFICE OF THE GOVERNOR
-CJ0 -1
...lsstted3/46
13e sure to reference the name of each relevant community plan when answering the questions below.
I . Name the plan(s) under which the applicant is submitting this application.
1998 Community Plan for the City of Round Rock
List the cities, counties, or part thereof covered by each plan referenced under question one above?
City of Round Rock
3. For each community plan, state the problem(s) listed that this application would impact.
a. The need to address juvenile crime and to continue to focus on gang related crime
and gang graffiti through enforcement and education.
b. The need to address deviant behavior among children "running the streets" because
they are suspended or truant from school.
c. The need to address family violence crimes, particularly spousal and child abuse.
Emphasis should also be placed on violence awareness as it relates to dating, families
and senior citizens.
d. The need to provide a weapon free learning environment for our children.(continue on ba
4. if a continuation application, quote the reference in each plan that mentions the focus of this application as
a priority.
The continuation and expansion of the Community Policing Program is cited
in the Plan Summary, Item 6. Also, this application is cited in the Plan
Summary, Item 7.
5. If a new application, list the gap(s) in services listed in each plan that this application would help to fill.
FOR COG USE ONLY
• l,00ionti,a., wnp
CPTN:
Note: This form must accompany all applications for local or regional grants.
CJD -2
Issued 7/96
DESIGNATION OF GRANT OFFICIALS
CJD rules require that three persons be designated to the positions of Authorized Official, Project Director,
and Financial Officer for the purposes of administering a grant. The Project Director and the Financial
Officer may not be the same person but, under extenuating circumstances, one person may otherwise fill
two positions. In accordance with the criteria and definition of responsibilities set forth in the Governor's
Criminal Justice Plan for Texas governing submission of this application, the following designations are
made:
APPLICANT: CITY OF ROUND ROCK
PROJECT TITLE: COMMUNITY ORIENTED POLICE SERVICES
x2f Mr. ❑ Ms. RAYMOND KUHLMANN ft Mr. ❑ Ms. DAVID KAUTZ
Project Director (Type or Print) Financial Officer (Type or Print)
CHIEF — ROUND ROCK POLICE DEPT. FINANCE DIRECTOR — CITY OF ROUND ROCK
Title and Agency Title and Agency
615 E. PALM VALLEY BLVD. 221 E. MAIN ST.
Organization's Business Address (Street or P. O. Box) Organization's Business Address (Street or P. O. Box)
ROUND ROCK 78664 ROUND ROCK 78664
City Zip City Zip
(512) 218 -5500 (512 218 -5433
Telephone Number Telephone Number
(512) 388 -9062 (512 218 - 7097
Fax Number Fax Number
X Mr. Cr Ms. CHARLES CULPEPPER
Authorized Official (Type or Print)
MAYOR — CITY OF ROUND ROCK
Title and Agency
221 E. MAIN ST.
Organization's Business Address (Street or P. O. Box)
ROUND ROCK 78664
City Zip
(512) 218 -5401
Telephone Number
(512) 218 -7097
Fax Number
CJD_'3 Issued 7/96
PROJECT NARRATIVE
Please attach pages as necessary and mark them page 4.a., 4.b., 4.c., etc.
All text must be typed in 10 or 12 pitch or point type.
On a separate page:
In 250 words or less, summarize the focus and activities of the proposed project.
Carefully and fully answer all of the following in five pages or Tess:
1. What is the specific problem to be addressed by this application?
2. Explain the nature and extent of the problem using verifiable statistics.
3. What resources are currently being used in the applicant's geographic area to address this
problem and how do those resources work together?
4. Identify the gap in available resources or services that makes this application necessary.
5. If funded, how would the proposed project work with the community and with other agencies
toward impacting the problem stated above?
6. What are the specific activities proposed for this project? Please include information on target
area, population, and number of people served. (If a continuation application, state only what activities
differ from the current year of funding.)
7. Explain how the proposed project activities will address the stated problem.
8. List the measures that the project will use to determine the effectiveness of the project and its
impact on the stated problem.
9. Provide all available current information for each of the effectiveness measures listed above.
(If a continuation application, provide information for the last two years, including all information submitted to CJD
on progress reports.)
10. What are the projects goals for each effectiveness measure by the end of the grant year?
GD-4 Issued 7,q6
The mission of the Community Oriented Policing Program focuses on the formulation of a
partnership between the community and the police, utilizing a problem solving approach to
reducing crime and the fear of crime. Patrol Officers will work directly with the neighborhoods
they patrol serving as facilitators for community stabilization. These officers will respond to
needs defined by the community and will maximize community resources by mobilizing citizens to
take an active role in improving the quality of life in their neighborhood.
The goals and objectives for the Community Oriented Police Services Program are as
follows:
1. To organize those resources that are needed in the police department and community to reduce
violent crime.
2. To increase citizens' perceptions of personal safety.
3. To facilitate in the development of broad based solutions to the underlying social causes which
manifest themselves in volent crime.
4. To heighten community awareness of violent crime and methods of increasing law
enforcement's ability to deal with criminal activity swiftly and effectively.
5. To educate the community in problem solving techniques and assist them in the development of
improvement plans to address their needs.
6. To eliminate citizen apathy about reporting crime to the police.
7. To enrich the quality of the police- community partnership by acting as a catalyst that brings
together the resources, both human and material to combat violent crime.
The City of Round Rock is an ever growing community with a current population of
40,864. Our population has averaged a 6.5% growth from our 1990 census population of 30,923.
This raapid growth has been acutely felt in the police department. The strength of our force is
currently 1.57 officers per thousand population. This ratio places us at the 25th percentile of
Texas cities with comparable popultions and public services. It is well below the State average of
1.67 officers per thousand and the national average of 2 officers per thousand population.
The Community Oriented Policing Services program will place an officer in the
community to act as a facilitator in the problem solving process. This officer will be the catalyst
for mobilizing neighborhoods in taking an active role in reducing violent crime. The success of
this program will enable the City of Round Rock to expand the C.O.P.S. program neighborhood
by neighborhood until the city as a whole is a working partner of the police in reducing violent
crime, the fear of crime and community problems manifesting themselves as criminal activity.
-4.a-
The primary area affected by our rapid growth has been in calls for service handled by
patrol officers. We have averaged a 34.7% increase over the last three years. This increase has
affected our ability to focus attention of the underlying social causes which manifest themselves as
violent crime. A community oriented approach will utilize a problem solving approach to
eliminate the root causes of crime and thereby reduce the pressure on police services.
A neighborhood in the central area of town has been selected for this project. This area
was chosen because its residents have already formed an organization, call the Neighborhood
Planning Area, to address planning and zoning issues. Another area in town, with similar
demographics, will be selected as a control group. The individual mobilization efforts of the
officers will initially begin with an introductory letter to each resident within the neighborhood.
This will be followed by a door to door canvassing of the neighborhood by the officer assigned,
who will conduct fear surveys to obtain pre - program data.
The C.O.P.S. Officer will use the Neighborhood Watch Program as a vehicle for initiating
neighborhood meetings. This will provide the forum for assisting the citizens with identifying
problems within their neighborhoods. The Officer will serve as facilitators and guide citizens
through their improvement process. Attention will be focused on those factors that contribute to
deteriorating conditions leading to violent crime and the fear of crone. The key factor is total
community involvement and the development of a police - community partnership.
The Community Oriented Police Services program will be evaluated by the following
means:
1. Surveys will be conducted at six month intervals in the community as a whole, the program and
control neighborhoods to determine victimization rates of unreported crime, citizen perceptions
regarding crime and the level of fear of crime that is present.
2. Employee satisfaction surveys
3. Analysis of crime and calls for service data at the beginning of the program and at six month
intervals during the funding period. Data from the control neighborhoods will also be analyzed in
comparison with the program data.
4. Geomapping and trend analysis will be conducted city wide, at six month intervals during the
program, to determine what effect the program is having on overall crime in the City of Round
Rock.
5. Crime - suspect and crime -victim correlation's will be studied and compared between the
program neighborhoods and the control neighborhoods to determine the effectiveness of the
program.
-4.b-
Section A— Budget Summary
J •- c Y
u t L C 0— U
Budget Categories
(
CJD Funds
(
Cash Match
(
In -kind Match
(For VOCA, VA.. a m. Vok))
(
Total
1.
A.
Personnel (Salaries)
$ 13,694
$ 17,170
$ 30,864
2.
A.
Personnel (Fringe Bene£rts)
3,500
4,552
8,052
3.
B.
Contractual
4.
c.
Travel and Training
5.
D.
Equipment
6.
E.
Renovation /Retrofit
7.
F.
Supplies & Direct
Operating Expenses
8.
'
- Total Direct Charges
(Sum of 1 -7)
9.
G.
Indirect Costs
10.
Totals
(Sum of 8-9)
$ 17,194
$ 21,722
$
$ 38,916
11.
Program Income
$
Section Bash Match*
Enter separately each source of matching funds and the amounts.
Total must agree with Line 10, Column 2 above.
Section C— Program Income
Total must agree with Line 11. Column 4 above.
Source
Amount
Source
Amount
BUDGET INFORMATION
pplicant must disclose the source of cash match If any. All cash match must be from current sources, not irticipa ed funding or program income.
I have r nd Aee to the accuracy of pages CJD -5 through CJD 13 of this application and have initialed each page.
David Kautz, Director of Finance
Typed Name and Signatu a of Financial Officer as designated on Page CJD-3.
CJD-5
Issued 7/96
.. ..,,..,....-,..,,,.
% or
$ Rate
CJD Funds
Cash Match
In -kind
Match
TOTAL
FICA & Medicare
@0.077
1,064
$ 1,313
$
$ 2,377
Retirement
@0.0707%
856
1,326
$ 30,864
2,182
Insurance(Life&Health)
@$192.5
1,054
1,256
2,310
Workers'Compensation
@0.03367%
461
578
1,039
Unemployment Insurance
@0.016%
65
79
144
Other (Explain)
(F)
(G)
TOTAL Fringe Benefits
$ 3,500
$ 4,552
$
$ 8,052
TOTAL Direct Salaries
TOTAL PERSONNEL BUDGET
$ 13,694
$ 17,194
$ 21,722
$
$ 38,916
.. ..,,..,....-,..,,,.
(
(
(
(
Title or Position'
% of
Time'
CJD Funds
Cash Match
In -kind
Match
TOTAL'
(A) Community Policing Officer
100
$ 13,694
$ 17,170
$
$ 30,864
(B)
(C)
(D)
(E)
(F)
(G)
.
(H)
TOTAL Direct Salaries
$ 13,694
$ 17,170
$
$ 30,864
PERSONNEL
2. Fringe Benefits
Financial Officer Initials
Criminal Justice Division,
Office of the Governor
SCHEDULE A
CJD-6
(Refer to page 21 of the 1998 Plan.)
' Include only one position per line. Attach a description of the duties or responsibilities of each position.
2 Express as a percent of total time. Must be at least 25 %. (40 hours per week equals 100 %)
Should reflect employee's gross salary attributable to the project. If applying for continuation funding, justify
any salary increase over the previous year.
lssuetlJ96
Criminal Justice Division,
Office of the Governor
SCHEDULE B
PROFESSIONAL AND CONTRACTUAL SERVICES
(Refer to page 22 of the 1998 Plan.)
REQUIRED BUDGET NARRATIVE: Briefly describe and justify any anticipated contractual arrangement and
work products expected. Describe basis for arriving at the cost of each line item. Professional services (such
as consultants, trainers, counselors, etc.) should be described by type of service, number of hours, rate per hour,
and travel costs, if any. Use additional pages as needed.
Financial Officer Initials
Cto 7
Issued 7/95
(
(
(
(
Description of Service
CJD Funds
Cash Match
In -kind
Match
TOTAL
(A)
$
$
$
$
(B)
(C)
(D) _
(E)
(F)
(G)
(H)
TOTAL PROFESSIONAL AND
CONTRACTUAL SERVICES
$
$
$
$
Criminal Justice Division,
Office of the Governor
SCHEDULE B
PROFESSIONAL AND CONTRACTUAL SERVICES
(Refer to page 22 of the 1998 Plan.)
REQUIRED BUDGET NARRATIVE: Briefly describe and justify any anticipated contractual arrangement and
work products expected. Describe basis for arriving at the cost of each line item. Professional services (such
as consultants, trainers, counselors, etc.) should be described by type of service, number of hours, rate per hour,
and travel costs, if any. Use additional pages as needed.
Financial Officer Initials
Cto 7
Issued 7/95
Purpose
Training
CJD Funds
Cash Match
V In -kind
TOTAL
(4)
Title or Position
$
$
$
$
In -kind
Match
TOTAL
(A)
$
$
$
$
(B)
OUT -OF -STATE TOTAL
$
$
$
$
TRAINING TOTAL
(C) .
$
$
$
$
Purpose
Destination
CJD Funds
Cash Match
In -kind
TOTAL
(4)
Title or Position
$
$
$
$
In -kind
Match
TOTAL
(A)
$
$
$
$
(B)
OUT -OF -STATE TOTAL
$
$
$
$
Purpose
Destination
CJD Funds
Cash Match
In -kind
TOTAL
(4)
Title or Position
$
$
$
$
In -kind
Match
TOTAL
(A)
$
$
$
$
(B)
IN -STATE TRAVEL TOTAL
$
$
$
$
1. Local Travel
(1)
(2)
(3)
(4)
Title or Position
Miles Traveled
Annually /$Rate
CJD Funds
Cash Match
In -kind
Match
TOTAL
(A)
$
$
$
$
(B)
(C) .
(D)
(E)
(F)
LOCAL TRAVEL TOTAL
$
5
$
$
TRAVEL AND TRAINING
Criminal Justice Division,
Office of the Govemor
SCHEDULE C
In -State Travel (Specify clearly and use continuation pages if necessa
O ut-of -State Travel (Specify clearly and use continuation pages if necessa
(Refer to page 27 of the 1998 Plan.)
TOTAL TRAVEL BUDGET
NOTE:
Training Tuitions and Fees (Specify clearly and use continuatio
s
$
$ $
When personally owned vehicles are used for travel, transportation costs are s own on Schedule C. When agency or leased vehicles are used, th
vehicle operation/maintenance costs should be shown on Schedule F. 'Stipp' es and Direct Operating Expenses:
REQUIRED BUDGET NARRATIVE: Briefly describe the applicant's travel policy (i.e. mileage rates and
per diem rates). Specify purposes for each item of travel. Break out costs of each in -state and each out -
of- state trip to separately show the specific costs of transportation and of per diem.
Financial Officer Initials
CJD-8
Issued 7/96
EQUIPMENT PURCHASES
Criminal Justice Division,
Office of the Governor
SCHEDULE D
(Refer to page 28 of the 1998 Plan.)
REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item. Provide
justification and explanation of use. Use additional pages as needed.
Financial Officer Initials
CID-9 b ued 7/96
(
(
(3)
(4)
Equipment Name or Description and
Quantity (Do Not List Brand Names)
CJD Funds
Cash Match
In -kind
Match
TOTAL
(A)
$
$
$
$
(B)
(c)
(D)
(E)
(F)
(G)
(H)
TOTAL EQUIPMENT PURCHASES
$
$
$
$
EQUIPMENT PURCHASES
Criminal Justice Division,
Office of the Governor
SCHEDULE D
(Refer to page 28 of the 1998 Plan.)
REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item. Provide
justification and explanation of use. Use additional pages as needed.
Financial Officer Initials
CID-9 b ued 7/96
SUPPLIES AND DIRECT OPERATING EXPENSES
Financial Officer Initials
Criminal Justice Division,
Office of the Governor
SCHEDULE F
(Refer to page 29 of the 1998 Plan.)
REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item and justifica-
tion for requesting each item. Use additional pages as needed.
-CJD -ft _ ._. hsuedVV6
(1)
(2)
(3)
(4)
Directly Charged Supplies and
Other Operating Expenses
CJD Funds
Cash Match
In -kind
Match
TOTAL
(A)
$
$
$
$
(B)
(C)
(D)
(E)
(F)
(G)
(H)
(1)
(J)
(K)
(L)
TOTAL SUPPLIES AND DIRECT
OPERATING EXPENSES
$
$
$
$
SUPPLIES AND DIRECT OPERATING EXPENSES
Financial Officer Initials
Criminal Justice Division,
Office of the Governor
SCHEDULE F
(Refer to page 29 of the 1998 Plan.)
REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item and justifica-
tion for requesting each item. Use additional pages as needed.
-CJD -ft _ ._. hsuedVV6
1.
Amount of Funding:
$
Purpose/Use of Funding:
Source of Funding:
2.
Amount of Funding:
$
Purpose /Use of Funding:
Source of Funding:
3.
Amount of Funding:
$
Purpose /Use of Funding:
Source of Funding:
4.
Amount of Funding:
$
Purpose /Use of Funding:
Source of Funding:
X8 Yes
Financial ORicer Initials
TOTAL PROJECT BUDGET
❑ No This Project is completely supported by CJD grant dollars and
grantee match. There are no other local, state, federal, or
foundation grant dollars assisting this program.
If "yes", the financial officer should sign below and may
disregard the rest of this form.
If "no ", please indicate below the amounts, sources, and
purposes of other funding.
(Use additional pages as needed.)
Total grant dollars excluding
this CJD grant/application.
$
CJD funding and grantee match
represents % of the total
funding of this project.
GD -13
Issued 7/96
1.
Amount of Funding:
$
Purpose/Use of Funding:
.
Source of Funding:
2.
Amount of Funding:
$
Purpose /Use of Funding:
Source of Funding:
3.
Amount of Funding:
$
Purpose /Use of Funding:
Source of Funding:
4.
Amount of Funding:
$
Purpose/Use of Funding:
Source of Funding:
Total grant dollars excluding
this CJD grant/application.
$
CJD funding and grantee match
represents % of the total
funding of this project.
Financial Officer Initials
TOTAL PROJECT BUDGET
l;f Yes 0 No This Project is completely supported by CJD grant dollars and
// �� grantee match. There are no other local, state, federal, or
foundation grant dollars assisting this program.
If "yes ", the financial officer should sign below and may
disregard the rest of this farm.
If "no ", please indicate below the amounts, sources, and
purposes of other funding.
(Use additional pages as needed.)
CJD -13
Issued 7/96
CERTIFIED ASSURANCES
The applicant hereby assures and certifies that the project will comply with the regulation, policies, guidelines and
requirements including OMB Circulars No. A -122, A -110, A -102, and A -87, as they relate to the application, accep-
tance and use of funds for this project. Also the applicant assures and certifies to the grant that:
1. It possesses legal authority to apply for the grant; that a resolution, motion or similar action has been duly adopted or
passed as an official act of the applicant's governing body, authorizing the filing of the application including all under-
standings and assurances contained therein, and directing and authorizing the person identified as the official representative
of the applicant to act in connection with the application and to provide such additional information as may be required.
2. Federal funds made available under this formula grant will not be used to supplant state or local finds, but will be used to
increase the amounts of such funds that would, in the absence of federal funds, be made available for law enforcement
activities.
3. Matching funds required to pay the non - federal portion of the cost of each program and project, for which grant funds are
made available, shall be in addition to funds that would otherwise be made available for law enforcement by the recipients
of grant funds.
4. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions
Act of 1970 (P. L. 91 -646) which provides for fair and equitable treatment of persons displaced as a result of federal and
federally assisted programs.
5. It will comply with the minimum wage and maximum hours provisions of the federal Fair Labor Standards Act, as they
apply to hospital and educational institution employees of State and local governments.
6. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of
being motivated by a desire for private gain for themselves or others, particularly those with whom they have family,
business, or other ties.
7. Fund accounting, auditing, monitoring, and such evaluation procedures as may be necessary to keep such records as CJD
or the Comptroller General shall prescribe, shall be provided to assure fiscal control, proper management, and efficient
disbursement of funds received under the grant.
8. It shall maintain such data and information and submit such reports, in such form, at such times, and containing such
information as CJD may require.
9. the programs contained in its application meet all requirements, that all the information is correct, that there has been
appropriate;coordination with affected agencies, and that the applicant will comply with all provisions of the grant and all
other applicable federal and state laws, regulations, and guidelines.
10. It will comply with all requirements imposed by the Federal sponsoring agency concerning special requirements of law,
program requirements, and other administrative requirements.
11. Pursuant to Sections 223(a)(18) and 296 of the SJDP Act, the Grantee assures that procedures have been established to
ensure that programs funded under the JJDP Act shall not disclose program records containing the identity of individual
juveniles. Exceptions to this requirement: (a) authorization by law; (b) consent of either the juvenile or his legally autho-
rized representative; or (c) justification that otherwise the functions of this title cannot be performed. Under no circum-
stances may public project reports or findings contain names of actual juvenile service recipients.
12. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the
project are not listed on the Environmental Protections Agency's (EPA) list of Violating Facilities and that it will notify the
Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities
indicating that a facility to be used in the project is under consideration for listing by the EPA.
13. It will comply with the flood insurance purchase requirements of § 102 (a) of the Flood Disaster Protection Act of 1973,
Public Law 93 -234, 87 Stat 975, approved December 31, 1976. Section 102 (a) requires, on and after March 2, 1975, the
purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal
financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of
the Department of Housing and Urban Development as an area having special flood hazards.
14. It will assist the grantor agency in its compliance with § 106 of the National Historic Preservation Act of 1966 as amended
(16 U. S. C. 470), Executive Order 11593, and the Archeological and Historic Preservation Act of 1966 (16 U. S. C.
469a -1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of investigations, as necessary,
to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse
effects (see 36 CFR Part 800.8) by the activity, and notifying the grantor agency of the existence of any such properties,
and by (b) complying with all requirements established by the grantor agency to avoid or mitigate adverse effects upon
such properties.
15. It will comply with the Uniform Grant and Contract Managements Standards (UGCMS) developed under the directive of
the Uniform Grant and Contract Management Act, Chapter 183, Texas Government Code.
CJD -14 Issued 7/96
it/
1
CERTIFIED ASSURANCES (Continued)
16. It, if a county, has taken or will take all action necessary to provide the Texas Department of Criminal Justice and the
Department of Public Safety any criminal history records maintained by the county in the manner specified for the pur-
poses of those departments.
17. It will comply with Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d (prohibiting discrimination on the basis of
race, color, or national origin), Section 504 of the Rehabilitation Act of 1964, 42 U.S.C., 794 (prohibiting discriminati
on the basis of handicap), the Age Discrimination Act of 1975, 42, U.S.C. 6101, et seq., and the Department of Justice
Nondiscrimination Regulations, 28 CFR, Part 42, Subparts C, D, and G.
18. It will, in the event a federal or state court or federal or state administrative agency makes a finding of discrimination after
a due process hearing, an the ground of race, color, religion, national origin, sex, age, or handicap against the project,
forward a copy of the finding to the Criminal Justice Division (CJD).
19. It will comply with Subtitle A, Title 1I of the Americans With Disabilities Act (ADA), 42 U.S.0 12131 - 12134, and
Department of Justice implementing regulation, 28 CFR Part 35, whereas state and local governments may not refuse to
allow a person with a disability to participate in a service, program, or activity simply because the person has a disability.
20. It will comply with the following sections of the Juvenile Justice and Delinquency Prevention Act, U.S.C. 5671 (c) (1).
21. (a) (12) (A), regarding removal of status offenders from secure facilities.
22. (a) (13), regarding sight - and -sound separation of juveniles from adults when detained in the same secure facility.
23. (a) (14), regarding removal of juveniles from adult jails and lockups.
24. (a) (23), regarding reduction of the disproportionate confinement of racial and ethnic minorities in secure facilities.
25. It will comply with the provisions of the Hatch Act which limit the political activity of employees.
26. It will comply, and assure the compliance of all its contractors, with the applicable provisions of Title I of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended, the Juvenile Justce and Delinquency Prevention Act, or the
Victims of Crime Act, as appropriate; the provisions of the current edition of the Office ofJustice Programs Financial
Guide and all other applicable federal laws, circulars, or regulations.
27. $ will complywith the provisions of 28 CFR applicable to grants and cooperative agreements including Part 18, Adminis-
trative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research
and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review
of Department of Justice Programs and Activities; Part 42, Nondiscrimination/Equal Opportunity Policies and Procedures;
Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and
Wetland Protection Procedures; and federal laws or regulations applicable to federal assistance programs.
28. It will comply, and all its contractors will comply, with the nondiscrimination requirements of the Omnibus Crime and Safe
Streets Act of 1968, as amended, 42 U.S.C. 3789(d), the Juvenile Justice and Delinquency Prevention Act, or the Victims
of Crime Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act
of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act of 1990; Title IX of the Education Amend-
ments of 1972; the Age Discrimination Act of 1975; Department ofJustice Non - Discrimination Regulations, 28 CFR Part
42, Subparts C, D, E, and G; and the Department of Justice regulations on disability discrimination, 28 CFR Part 35 and
Part 39.
29. It will provide an Equal Opportunity Program if required to maintain one, where the application is for $500,000 or more.
30. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97 -348) dated October 19, 1982 (16 U.S.C.
3501, et seq.), which prohibits the expenditure of most new federal funds within the units of the Coastal Barrier Resources
System.
Signature ofthe Authorized Official
CJD - Issued 7/96
DATE: February 11, 1997
SUBJECT: City Council Meeting, February 13,1997
ITEM: 10.C. Consider a resolution authorizing the Mayor to submit a grant
application to the Criminal Justice Division (CAPCO) for an officer to
continue the Community Oriented Police Services (C.O.P.S.)
program.
STAFF RESOURCE PERSON: Buster Kuhlmann
STAFF RECOMMENDATION:
The attached resolution authorizes the Mayor to sign a grant application to fund the
fourth year of a five year grant program for the Community Oriented Police Services
program.
This grant will enable the City of Round Rock to provide the manpower to implement
the program designed to form a partnership between the community and the police to
reduce crime and the fear of crime.
ECONOMIC IMPACT:
1994 Grant
Proposed
10/01/94-
9/30/95
CJD: $33,819
City: -0-
1995 Grant
Projected
10/1/95- 9/30/96
$27,055
City: $ 8,768
1996 Grant
Projected
10/1/96 - 9/30/97
CJD: $21,493
City: $14,329
1997 Grant
Projected
10/1/97-
9/30/98
CJD: $17,194
City: $21,722
1998 Grant
Projected
10/1/98 - 9/30/99
CJD: $13,755
City: $26,066