R-97-02-13-10D - 2/13/1997RECEIVES
GEORGE W. BUSH
GOVERNOR
Mayor Charles Culpepper
City of Round Rock
221 East Main Street
Round Rock, Texas 78664
Dear Mayor Culpepper:
STATE OF TEXAS
OFFICE OF THE GOVERNOR
CRIMINAL JUSTICE DIVISION
September 25, 1997
RE: Grant Number: ED- 97 -J01 -11492
Years Funded: 2
Grantee: City of Round Rock
Title: Middle Schools Liaison Officer
Amount: S25,322
I am pleased to inform you that Governor Bush has approved the above referenced grant in the amount indicated.
This award is for the project's second year of funding. Per CJD guidelines, the project will only be eligible for
three more years of funding.
The grant award must be accepted within 45 days by completing and returning the enclosed grantee acceptance
notice. A pre - addressed envelope is enclosed for your convenience. If we do not receive your acceptance notice
by November 10, 1997, we will assume you are rejecting the grant award and will reallocate the funds to another
project.
The following documents are being forwarded under separate cover to the financial officer designated in your
grant application: the Governor's Criminal Justice Plan for Texas, a copy of the statement of grant award, a
copy of the approved budget summary, and Request for Funds forms. Additionally, the project director designated
in your application will receive notification of this award from the CJD program director listed below.
I look forward to working with you to ensure the success of your program. Your dedication is appreciated. Any
questions relating to the administration of this grant should be directed to CJD program d Glenn Brooks at
(512) 463 -1944.
rely,
Nanc S. Hugon
Executive Director
Enclosures
cc: Mr. David Kautz
POST OFFICE Box 12428 AUSTIN, Tens 78711 (512) 463 -1919 (V0IO) /(512) 475 -2440 (FAX)
OFFICE OF THE GOVERNOR
George W. Bush
Governor
GRANT NUMBER: ED- 97 -J01 -11492
GRANT PERIODS 10/01/97- 09/30/98
YEARS FUNDED: 2
PROGRAM FUND* SAFE /DRUG -FREE SCHOOLS & COMMUNITIES ACT GRANT
AWARD AMOUNT -- STATE: $ 0 FEDERAL: $ 25,322 TOTAL AMOUNT: $ 25,322
GRANTEE MATCH -- CASH: $ 16,411 TOTAL MATCH: $ 16,411
TOTAL PROJECT COST: $ 41,733
The approved budget is reflected in the attached Approved Budget Summary. This grant
is subject to and conditioned upon acceptance of the Governor's Criminal Justice Plan
for Texas (Plan) promulgated for this specific program fund (referenced above) through
the Office of the Governor, Criminal Justice Division. Applicable special conditions
are contained in the Plan or cited below. Total project costa must be accounted for
in accordance with the Uniform Grant and Contract Management Standards and the Plan.
GRANTEE REQUEST FOR FUNDS
All grantee requests for funds shall be submitted to CJD, to the attention of the
Accounting Department, in accordance with the instructions provided by CJD and shall be
in the form required by CJD. Requests for funds will not be honored until all special
conditions outlined on the Statement of Grant Award and that required action on the part
of the grantee have been satisfied.
FUTURE FUNDING
Approval of the above- referenced grant does not commit the Governor's Office to future
funding. Any such funding shall be determined by the state plan or guide under which
application may be made, by all applicable policies and procedures promulgated by the
Governor's Office, Criminal Justice Division, and /or federal guidelines, and by the ap-
propriation of funds.
GRANT ADJUSTMENTS
Grantee shall submit written requests for grant adjustments, as required by the appli-
cable Criminal Justice Rule contained in the Governor's Criminal Justice Plan for Texas
for this specific program fund.
SPECIAL CONDITIONS /REQUIREMENTS:
SEP 2 5 1997
AWARD DATE
STATEMENT OF GRANT AWARD
GRANTEE: City of Round Rock
TITLE: Middle Schools Liaison Officer
Office of the Governor, Criminal Justice Division
POST OFFICE BOX 12428, AUSTIN, TEXAS 78711 512/463 -1919
CRIMINAL JUSTICE DIVISION
Nancy S. Hugon
Executive Director
OFFICE OF THE GOVERNOR
- George W. Bush
Governor
ED -97J01 -11492 City of Round Rock
Middle Schools Liaison Officer
THIS ACCEPTANCE NOTICE MUST BE SIGNED AND RETURNED TO CJD BY November 10, 1997. IF WE DO
NOT RECEIVE THIS NOTICE BY THE DEADLINE, FUNDING FOR THIS GRANT WILL BE WITHDRAWN.
The authorized official, financial officer, and project director, referred to below as grantee officials, for this grant project
must read the following and indicate agreement by signing this acceptance notice below:
• By signing this agreement, the authorized official for the grantee accepts the grant award.
• The grantee off, -ials agree to the terms of the grant. These terms include that the grantee will abide by all rules in
Chapter 3 of the Texas Administrative Code, the 1998 Governor's Criminal Justice Plan for Texas, and the Uniform
Grant and Contract Management Standards.
• The grantee officials agree that none of the grant funds or matching funds will be used to influence the outcome of
any election, the paccage or defeat of legislation, or the funding of any grant.
• It is understood that a violation of any term of the grant will result in the Criminal Justice Division placing a
temporary hold on grant funds, permanently deobligating all or part of the grant funds, requiring reimbursement for
funds already spent, or barring the organization from receiving future grants.
• The grantee officials understand that they must satisfy all special conditions placed on this grant before receiving
any funds.
• The grantee officials understand that the project is limited to four budget adjustments during the grant period.
The position designated by the authorized official to request grant adjustments is the:
PROJECT DIRECTOR ❑ FINANCIAL OFFICER (Sele e) Certified By:
Signature of Project Director
Raymond Kuhlmann - Chief of Police
Name & Title (must print or type)
615 East Palm Valley Boulevard
Official Agency Mailing Address
Round Rock 78664
City/Zip Code
(512) 218 -5500 (512) 218 -7060
GRANTEE ACCEPTANCE NOTICE
Telephone Number Fax ))lumber Telephone Number Fax Number
41/44/
Signature of Authorized Official
Charles Culpepper - Mayor
Name & Title (must print or type)
221 East Main Street
Official Agency Mailing Address
Round Rock 78664
City /Zip Code
(512) 218 -5400 (512) 218 -7097
Telephone Number Fax Number
CRIMINAL JUSTICE DIVISION
Nancy S. Hugon
Eo crtive Director
Signature of financial Officer
David Kautz - Finance Director
Name & Title (must print or type)
221 East Main Street
Official Agency Mailing Address
Round Rock 78664
City/Zip Code
(512) 218 -5400 (512) 218 -7097
Date: 08/11/97 Office of the Governor
Time: 10:26 a.m. CRIMINAL JUSTICE DIVISION
APPROVED BUDGET SUMMARY
GRANT NUMBER: ED- 97 -J01 -11492
APPLICANT: City of Round Rock
TITLE: Middle Schools Liaison Officer
PROGRAM FUND: SAFE /DRUG -FREE SCHOOLS & COMMUNITIES ACT GRANT
GRANT PERIOD: 10/01/97 through 09/30/98
Original Grant: 10242 Benchmark: 31,653
AMOUNT RECOMMENDED: AMOUNT REQUESTED:.
State: $ 0 Federal: $ 25,322 $ 25,322
BUDGET SUMMARY:
BUDGET DETAIL:
A. Middle School Liaison Officer, 100% time, $33,249 and fringe benefits of
$8,484.
REGION NUMBER: 1200
YEAR OF FUNDING: 2
CJD /FED CASH TOTAL
FUNDS MATCH PROJECT
A. PERSONNEL $ 25,322 $ 16,411 $ 41,733
B. PROF & CONTR 0 0 0
C. TRAVEL 0 0 0
D. EQUIPMENT 0 0 0
E. CONSTRUCTION 0 0 0
F. SUPPL & DOE 0 0 0
G. INDIRECT COST 0 0 0
TOTAL $ 25,322 $ 16,411 $ 41,733
Division (CAPCO), has grant funds available to cities for various
law enforcement projects, and
WHEREAS, grant funds are available through the Safe and Drug
Free Schools Act for manpower necessary to implement the Middle
School Liaison Officer Program, and
WHEREAS, the City Council wishes to make application for
grant funds to provide financial assistance to continue the above -
described program, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to make the
necessary application for the above - described grant.
RESOLVED this 13th day of February, 1997.
ATTEST:
WHEREAS, the Office of the Governor, Criminal Justice
E LAND, City Secretary
R:\ NPDOCS \RRSOLUTI \RS70213D.NPD /SCg
RESOLUTION NO. R- 97- 02- 13 -10D
CHARLES CULPEPPER, Mayor
City of Round Rock, Texas
1. COG Application Identifier(, p axn, leave bank)
3. Date Received by COG/CJD (appennt leave blank)
2. COG to which application is submitted:
02/21/97
4. Is this application shared with another COG? (applicant leave blank)
_
5. Applicant Information
a. Legal name of agency applying:
City of Round Rock
c. Division or unit within applicant organization to administer grant.
Round Rock Police Department
b Address (give street or P. O. Box, dry, state, and zip code)
221 E. Main St.
Round Rock, Texas 78664
d. Name, address, telephone, and fax number of the person who can
answer questions conceming this application (give area code).
Capt. Rick Thomas
(512) 218 -5508 Voice
(512) 218 - 7060 Fax
6 State Payee Identification Number
174501748551002
8 a. Type of Application:
❑ New $S Continuation
......................:_....._....._.._.._._.._. .._.._.._„..._._._._.._._.._...
6.b. If continuation, complete the following:
Year of funding for this application (check one):
0C Year 2 ❑ Year 3 ❑ Year 4 ❑ Year 5 ❑ Year
Current Grant# ED - 96 _ JO1 - 10242
7. Type of Applicant (check one box
❑ State Agency
❑ County
xx Municipality
0 Township
❑ Special District
❑ EduationalSetvice Center
only)
State College or University
Pnvate College or University
Indian Tribe
Nanproftorganization
Regional Council of Governments
Other (specify):
❑ Independent School District
9. Name of Grantor Agency.
Office of the Governor, Criminal Justice Division
P. O. Box 12428
Austin,Texas 78711
10 Application for
❑ State Criminal Justice Planning Fund (state)
❑ Crime Stoppers Assistance Fund (,ale)
❑ Juvenile Justice and Delinquency Prevention Act pedeM CFOA - 18 sao
0 Title V Delinquency Prevention Fund (federal) CFOA - 1e 548
❑ Victims of Cnme Act Fund gederag CFOAas 575
❑ Texad Narcotics Control Program (federal) CFDA- 16.576
(Safe and Drug -Free Schools and Communities Act (adeng CFOA.84188
0 Violence Against Women Act (fedeng CFOA - 1e sea
Other
11a. Geographic Areas of Project Activites (Cities and Counties)
City of Round Rock
11 b. County where project is based:
Williamson
13 Proposed Project
a. Start Date:
10 - 01 - 9 7
b Ending Date
09 -30 -98
12. Title of Project:
Middle Schools Liaison Officer Program
14 Are the actmties proposed in this application 100% juvenile- related?
BI Yes ❑ No
15 Requested Funding.
16. If project Is statewide, on what date was a copy of the application submitted for
TRACS eview'?
02/21/97
a Federal Grant
Funds (CJD)
$ -00
(date)
If project is local, submission of application to regional council of governments
satisfies the requirement for TRACS review.
b. State Grant
Funds (CJD)
$ -00
25,322
c. Cash Match
S 16,411 -�
17. Is the applicant delinquent on any federal debt?
❑ Yes If "Yes," attach an explanation 1dS No
d In -kind
tvocAVAwAarnvo.t
g
FOR COG USE ONLY (applicant leave blank)
CPTN: Region 9
Priority 9: RBE ❑ In ❑ Out
FOR CJD USE ONLY
(applicant leave bank)
Unique #:
e. TOTAL
5 41,733 .00
18. To the best of my knowledge and belief, all data In this application is true
body of the applicant and the applicant will comply with the attached assurances
a. Typed Name of Authonzed Official
Charles Culpepper
and correct. The document has been duty authorized by the goveming
if the assistance is awarded.
b. Title c. Telephone Number
Mayor (512) 218 -5400
tl l ure A riz Official e. Date Signed
i m41 ,,, Q-13-q1
APPLICATION FOR GRANT FUNDING
CRIMINAL JUSTICE DIVISION, OFFICE OF THE GOVERNOR
Issued 7/96
0�1�1I I . P LAlj
GEBILIWEIMMq
Be sure to reference the name of each relevant community plan when answering the questions below.
1 Name the plan(s) under which the applicant is submitting this application.
1998 Community Plan for the City of Round Rock
List the cities, counties, or part thereof covered by each plan referenced under question one above?
FOR COG USE ONLY
(ap0.Mlea a maea)
CPTN:
City of Round Rock
3. For each community plan, state the problem(s) listed that this application would impact
a. Address juvenile crime and to continue to focus on gan related crime.
b.. Address deviant behavior among child suspended or truant from school.
c. Provide a weapon free learning environment for our children.
4 If a continuation application, quote the reference in each plan that mentions the focus of this application as
a priority.
The Community Plan states in the Plan Summary, Item 6: "continuation and expansion
of the Middle School and High School Resource Officer Program. Also, in the Plan
Summary, Item 7 this application is specifically cited.
5 If a new application, list the gap(s) in services listed in each plan that this application would help to fill.
Note: This form must accompany all applications for local or regional grants.
CJD2 Issued 7/96
CJD rules require that three persons be designated to the positions of Authorized Official, Project Director,
and Financial Officer for the purposes of administering a grant. The Project Director and the Financial
Officer may not be the same person but, under extenuating circumstances, one person may otherwise fill
two positions. In accordance with the criteria and definition of responsibilities set forth in the Governor's
Criminal Justice Plan for Texas governing submission of this application, the following designations are
made:
APPLICANT: CITY OF ROUND ROCK
PROJECT TITLE:
Ka Mr. ❑ Ms. RAYMOND KUHLMANN
Project Director (Type or Print)
CHIEF - ROUND ROCK POLICE DEPT.
Title and Agency
615 E. PALM VALLEY BLVD.
Organization's Business Address (Street or P. O. Box)
ROUND ROCK 78664
City Zip
(512) 218 -5500
Telephone Number
(512) 388 -9062
Fax Number
DESIGNATION OF GRANT OFFICIALS
MIDDLE SCHOOL LIAISON OFFICER PROGRAM
Mr. ❑ Ms. CHARLES CULPEPPER
Authorized Official (Type or Print)
MAYOR - CITY OF ROUND ROCK
Title and Agency
221 E. MAIN ST.
Organization's Business Address (Street or P. O. Box)
ROUND ROCK
City
(512) 218 -5401
Telephone Number
(512) 218 -7097
Fax Number
78664
Zip
£3 Mr. ❑ Ms. DAVID KAUTZ
Financial Officer (Type or Print)
FINANCE DIRECTOR - CITY OF ROUND ROCK
Title and Agency
221 E. MAIN ST.
Organization's Business Address (Street or P. O. Box)
ROUND ROCK 78664
City Zip
(512) 218 -5433
Telephone Number
(512) 218 -7097
Fax Number
CJD - - lssued7/46
PROJECT NARRATIVE
Please attach pages as necessary and mark them page 4.a., 4.b., 4.c., etc.
All text must be typed in 10 or 12 pitch or point type.
On a separate page:
In 250 words or less, summarize the focus and activities of the proposed project.
Carefully and fully answer all of the following in five pages or Tess:
1. What is the speck problem to be addressed by this application?
2. Explain the nature and extent of the problem using verifiable statistics.
3. What resources are currently being used in the applicants geographic area to address this
problem and how do those resources work together?
4. Identify the gap in available resources or services that makes this application necessary.
5. If funded, how would the proposed project work with the community and with other agencies
toward impacting the problem stated above?
6. What are the specific activities proposed for this project? Please include information on target
area, population, and number of people served. (If a continuation application, state only what activities
differ from the current year of funding.)
7. Explain how the proposed project activities will address the stated problem.
8. List the measures that the project will use to determine the effectiveness of the project and its
impact on the stated problem.
9. Provide all available current information for each of the effectiveness measures listed above.
(If a continuation application, provide information for the last two years, including all information submitted to CJD
on progress reports.)
10. What are the projects goals for each effectiveness measure by the end of the grant year?
CJD - Issued 7/96
The Safe and Drug Free Middle Schools program will provide a liaison officer to the two
middle schools located in the City of Round Rock to promote a drug and weapon free
environment. The liaison officer will teach Life Skills classes which will promote respect for the
rights of others and foster individual responsibilities. The Safe and Drug Free Middle Schools
program will work in partnership with the Round Rock Independent School District to provide
services that promote school attendance, discipline and learning. The school district will provide
the office, materials and facilities for the liaison to accomplish the program's goals.
The City of Round Rock has experienced tremendous growth over the past several years.
With this growth, has come an increase in juvenile related crime. The Round Rock Police
Department has addressed this demand through increases in the Youth Services Division
resources. We currently have a fulltime gang officer which addresses this particular social
problem as well as a full time investigator for other youth crime. In conjunction with the Round
Rock Independent School District, we assign an investigator fulltime to work at Round Rock
High School in an enforcement capacity. Round Rock has two middle schools at present with a
third under construction within our city limits. We believe that a middle school liaison officer, to
provide both enforcement as well as prevention services, would meet the goals of the Safe and
Drug Free Schools Act.
The Middle School Liaison Officer program will include but are not limited to the
following activities.
1 Main a high visibility on campus to promote a drug and weapon free environment.
2. Teach Life Skills classes to middle school students which promote respect for the
rights of others, foster individual responsibilities, personal safety, resistance to peer
pressure, appropriate cisis resolution, chemical abuse prevention, sexual abuse prevention,
molestation prevention and resistance to gang involvement.
3. Work in partnership with the Round Rock Independent School District to promote school
attendance, discipline and learning.
4. Provide instruction to faculty and staff regarding safety awareness, after hour facility use,
crisis prevention and resolution.
5. Act as a role model for middle school youth and be advised of students with interests in
law enforcement.
6. Respond to incidents requiring law enforcement intervention on campus and investigate
any violations occurring.
7. Coordination of safety audit of the middle school campuses and the development of a long
range plan for campus safety incorporating input from parents, students and teachers.
Make safety recommendations to the school administration.
-4.a-
8. Coordination of communication regarding the Round Rock Police Department and Round
Rock Independent School District partnership for providing a Safe and Drug Free Schools
program.
9. Coordination of security efforts at the middle schools, patrol exterior perimeters of
schools and investigate suspicious persons.
10. Coordination of all documentation regarding persons who trespass at the middle schools.
11. Coordination of all campus vehicular and pedestrian traffic control.
12. Establish or reinforce neighborhood and business watch organizations around the middle
schools.
This program will be evaluated through a combination of traditional crime analysis
methodologies and customer satisfaction surveys filled out by teachers and school administrators.
We will also look at the numbers of students affected by the program and the number of
prevention/counseling hours spent for each of the two middle schools. Particular attention will be
paid to addressing specific disciplinary students and/or activities.
-4.b-
Section A— Budget Summary
IJ •— C
N u.0 a19 =— W
Budget Categories
(
CJD Funds
(
Cash Match
(
In -kind Match
V. VOG. VAWA 8 Ma V o,,e,)
(
Total
1.
A.
Personnel (Salaries)
$ 19,983
$ 13,266
$
$ 33,249
2.
A.
Personnel (Fringe Benefits)
5,339
3,145
8,484
3.
B.
Contractual
4.
C.
Travel and Training
5.
D.
Equipment
6.
E.
Renovation /Retrofit
7.
F.
Supplies & Direct
Operating Expenses
6.
'
- Total Direct Charges
(sum or 1 -7)
9.
G.
Indirect Costs
10.
Totals
(Sum or 8-9)
S 25,322
S 16,411
$
$ 41,733
11.
Program Income
S
Section B —Cash Match*
Enter separately each source of matching funds and the amounts.
Total must agree with Line 10, Column 2 above.
Section C— Program Income
Total must agree with Line 11, Column 4 above.
Source
Amount
Source
Amount
BUDGET INFORMATION
pp man must o'sclose me source or cash match Ir any. All Cash match must be Irom current sources, not anacipa eo Iunomg or program Income.
I have read a
he a uracy of pages CJD -5 through CJD 13 of this application and have initialed each page.
David Kautz, Director of Finance
Typed Name and Signature o financial Officer as designated on Page CJD -3.
CJD -5
Issued 7/96
PERSONNEL
2. Fringe Benefits
Financial Officer Initials
Criminal Justice Division,
Office of the Governor
SCHEDULE A
' Include only one position per line. Attach a description of the duties or responsibilities of each position.
2 Express as a percent of total time. Must be at least 25 %. (40 hours per week equals 100 %)
Should reflect employee's gross salary attributable to the project. If applying for continuation funding, justify
any glary increase over the previous year.
CJD-6
(Refer to page 21 of the 1998 Plan.)
Issued 7/96
% or
$ Rate
CJD Funds
Cash Match
In -kind
Match
TOTAL
FICA & Medicare
taD.077;
$ 1,553
$ 1,007
$
$ 2,560
Retirement
0.0707%
1,249
1,102
$ 33,249
2,351
Insurance (Life &Health)
@$192.5
1,757
553
2,310
Workers'Compensation
0.03357%
673
446
1,119
Unemployment Insurance
®1.0161
108
36
144
Other (Explain)
(F)
(G)
TOTAL Fringe Benefits
$ 5,539
$ 3,145
$
$ 8,484
TOTAL Direct Salaries
TOTAL PERSONNEL BUDGET
$ 19,983
$ 25,322
$ 16,411
$
$ 41,733
PERSONNEL
2. Fringe Benefits
Financial Officer Initials
Criminal Justice Division,
Office of the Governor
SCHEDULE A
' Include only one position per line. Attach a description of the duties or responsibilities of each position.
2 Express as a percent of total time. Must be at least 25 %. (40 hours per week equals 100 %)
Should reflect employee's gross salary attributable to the project. If applying for continuation funding, justify
any glary increase over the previous year.
CJD-6
(Refer to page 21 of the 1998 Plan.)
Issued 7/96
(1)
(2)
(
(4)
Title or Position'
% of
Time
CJD Funds
Cash Match
In -kind
Match
TOTAL'
(A`)Middle School Officer
100
$ 19,983
$ 13,266
$
$ 33,249
(B)
(C)
(D)
(E)
(F)
(G)
(H)
TOTAL Direct Salaries
$ 19,983
$ 13,266
$
$ 33,249
PERSONNEL
2. Fringe Benefits
Financial Officer Initials
Criminal Justice Division,
Office of the Governor
SCHEDULE A
' Include only one position per line. Attach a description of the duties or responsibilities of each position.
2 Express as a percent of total time. Must be at least 25 %. (40 hours per week equals 100 %)
Should reflect employee's gross salary attributable to the project. If applying for continuation funding, justify
any glary increase over the previous year.
CJD-6
(Refer to page 21 of the 1998 Plan.)
Issued 7/96
PROFESSIONAL AND CONTRACTUAL SERVICES
Financial Officer Initials
Criminal Justice Division,
Office of the Governor
SCHEDULE B
(Refer to page 22 of the 1998 Plan.)
REQUIRED BUDGET NARRATIVE: Briefly describe and justify any anticipated contractual arrangement and
work products expected. Describe basis for arriving at the cost of each line item. Professional services (such
as consultants, trainers, counselors, etc.) should be described by type of service, number of hours, rate per hour,
and travel costs, if any. Use additional pages as needed.
GD - Issued 7/96
(1)
(
(
(4)
Description of Service
CJD Funds
Cash Match
In -kind
Match
TOTAL
(A)
$
$
$
$
(B)
(C)
(D)
(E)
(F)
(G)
(H)
TOTAL PROFESSIONAL AND
CONTRACTUAL SERVICES
$
$
$
$
PROFESSIONAL AND CONTRACTUAL SERVICES
Financial Officer Initials
Criminal Justice Division,
Office of the Governor
SCHEDULE B
(Refer to page 22 of the 1998 Plan.)
REQUIRED BUDGET NARRATIVE: Briefly describe and justify any anticipated contractual arrangement and
work products expected. Describe basis for arriving at the cost of each line item. Professional services (such
as consultants, trainers, counselors, etc.) should be described by type of service, number of hours, rate per hour,
and travel costs, if any. Use additional pages as needed.
GD - Issued 7/96
Purpose
Training
CJD Funds
Cash Match
In -kind
In -kind
(4)
TOTAL
$
$
$
$
$
$
(A)
$
$
$
$
(B)
OUT -OF -STATE TOTAL
$
$
$
$
(C)
(D)
TRAINING TOTAL
$
$
$
$
(E)
Purpose
Destination
CJD Funds
Cash Match
In -kind
TOTAL
(4)
Title or Position
$
$
$
$
In -kind
Match
TOTAL
(A)
$
$
$
$
(B)
OUT -OF -STATE TOTAL
$
$
$
$
Purpose
Destination
CJD Funds
Cash Match
In -kind
TOTAL
(4)
Title or Position
$
$
$
$
In -kind
Match
TOTAL
(A)
$
$
$
$
(B)
IN -STATE TRAVEL TOTAL
$
$
$
$
1. Local Travel
(1)
(2)
(3)
(4)
Title or Position
Miles Traveled
Annually /$Rate
CJD Funds
Cash Match
In -kind
Match
TOTAL
(A)
$
$
$
$
(B)
(C)
(D)
(E)
(F)
LOCAL TRAVEL TOTAL
$
$
$
$
TRAVEL AND TRAINING
Criminal Justice Division,
Office of the Governor
SCHEDULE C
2. In -State Travel (Specify clearly and use continuation pages if necessary)
' • 3. Out -of -State Travel (Specify clearly and use continuation pages if necessary)
(Refer to page 27 of the 1998 Plan.)
4. Training Tuitions and Fees (Specify clearly and use continuation pages if necessa
'TOTAL TRAVEL BUDGET
$
$
NOTE: When personally owned vehicles are used for travel, tra sportation costs are shown on Schedule C. When agency or leased vehicles are used, the
vehicle operation/maintenance costs should be shown n Schedule F, "Supplies and Direct Operating Expenses'
REQUIRED BUDGET NARRATIVE: Briefly describe the applicant's travel policy (i.e. mileage rates and
per diem rates). Specify purposes for each item of travel. Break out costs of each in -state and each out -
of - state trip to separately show the specific costs of transportation and of per diem.
Financial Officer Initials
CJD -8
Issued 7/96
EQUIPMENT PURCHASES
Financial Officer Initials
Criminal Justice Division,
Office of the Govemor
SCHEDULE D
(Refer to page 28 of the 1998 Plan.)
REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item. Provide
justification and explanation of use. Use additional pages as needed.
CJD issued 7/96
(1)
(
(
(4)
Equipment Name or Description and
Quantity (Do Not List Brand Names)
CJD Funds
Cash Match
In -kind
Match
TOTAL
(A)
$
$
$
$
(B)
(C)
(D)
(E)
(F)
(G)
(H)
TOTAL EQUIPMENT PURCHASES
$
$
$
$
EQUIPMENT PURCHASES
Financial Officer Initials
Criminal Justice Division,
Office of the Govemor
SCHEDULE D
(Refer to page 28 of the 1998 Plan.)
REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item. Provide
justification and explanation of use. Use additional pages as needed.
CJD issued 7/96
Financial Officer Initials
Criminal Justice Division,
Office of the Govemor
SCHEDULE F
SUPPLIES AND DIRECT OPERATING EXPENSES
(Refer to page 29 of the 1998 Plan.)
REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item and justifica-
tion for requesting each item. Use additional pages as needed.
CJD-11 Issued 7/96
(
(2)
(
(
Directly Charged Supplies and
Other Operating Expenses
CJD Funds
Cash Match
In -kind
Match
TOTAL
(A)
$
$
$
$
(B)
(C)
(D)
(E)
(F)
(G)
(H)
(I)
(J)
(K)
(L)
TOTAL SUPPLIES AND DIRECT
OPERATING EXPENSES
$
$
$
$
Financial Officer Initials
Criminal Justice Division,
Office of the Govemor
SCHEDULE F
SUPPLIES AND DIRECT OPERATING EXPENSES
(Refer to page 29 of the 1998 Plan.)
REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item and justifica-
tion for requesting each item. Use additional pages as needed.
CJD-11 Issued 7/96
1.
Amount of Funding:
S
Purpose /Use of Funding:
Source of Funding:
2.
Amount of Funding:
$
Purpose /Use of Funding:
Source of Funding:
3.
Amount of Funding:
S
Purpose /Use of Funding:
Source of Funding:
4.
Amount of Funding:
$
Purpose /Use of Funding:
Source of Funding:
X Yes O No
Financial Officer Initials
TOTAL PROJECT BUDGET
This Project is completely supported by CJD grant dollars and
grantee match. There are no other local, state, federal, or
foundation grant dollars assisting this program.
If 'yes ", the financial officer should sign below and may
disregard the rest of this form.
If "no ", please indicate below the amounts, sources, and
purposes of other funding.
(Use additional pages as needed.)
Total grant dollars excluding
this CJD grant/application.
$
CJD funding and grantee match
represents % of the total
funding of this project.
GD -13
Issued 7/96
1.
Amount of Funding:
$
Purpose /Use of Funding:
Source of Funding:
2.
Amount of Funding:
$
Purpose /Use of Funding:
Source of Funding:
1,
3.
Amount of Funding:
$
Purpose /Use of Funding:
Source of Funding:
4.
Amount of Funding:
$
Purpose /Use of Funding:
Source of Funding:
xIIYes Di No
Financial Officer Initials
TOTAL PROJECT BUDGET •
This Project is completely supported by CJD grant dollars and
grantee match. There are no other local, state, federal, or
foundation grant dollars assisting this program.
If "yes", the financial officer should sign below and may
disregard the rest of this form.
If "no ", please indicate below the amounts, sources, and
purposes of other funding.
(Use additional pages as needed.)
Total grant dollars excluding
this CJD grant/application.
$
CJD funding and grantee match
represents % of the total
funding of this project.
CJD -13
Issued 7/96
CERTIFIED ASSURANCES
The applicant hereby assures and certifies that the project will comply with the regulation, policies, guidelines and
requirements including OMB Circulars No. A -122, A -110, A -102, and A -87, as they relate to the application, accep-
tance and use of funds for this project. Also the applicant assures and certifies to the grant that:
1. It possesses legal authority to apply for the grant; that a resolution, motion or similar action has been duly adopted or
passed as an official act of the applicant's governing body, authorizing the filing of the application including all under-
standings and assurances contained therein, and directing and authorizing the person identified as the official representative
of the applicant to act in connection with the application and to provide such additional information as maybe required.
2. Federal funds made available under this formula grant will not be used to supplant state or local funds, but will be used to
increase the amounts of such funds that would, in the absence of federal funds, be made available for law enforcement
activities.
3. Matching funds required to pay the non - federal portion of the cost of each program and project, for which grant funds are
made available, shall be in addition to funds that would otherwise be made available for law enforcement by the recipients
of grant funds.
4. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions
Act of 1970 (P. L. 91 -646) which provides for fair and equitable treatment of persons displaced as a result of federal and
federally assisted programs.
5. It will comply with the minimum wage and maximum hours provisions of the federal Fair Labor Standards Act, as they
apply to hospital and educational institution employees of State and local governments.
6. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of
being motivated by a desire for private gain for themselves or others, particularly those with whom they have family,
business, or other ties.
7. Fund accounting, auditing, monitoring, and such evaluation procedures as may be necessary to keep such records as CJD
or the Comptroller General shall prescribe, shall be provided to assure fiscal control, proper management, and efficient
disbursement of funds received under the grant.
8. It shall maintain such data and information and submit such reports, in such form, at such times, and containing such
information as CJD may require.
9. The programs contained in its application meet all requirements, that all the information is correct, that there has been
appropnate coordination with affected agencies, and that the applicant will comply with all provisions of the grant and all
other applicable federal and state laws, regulations, and guidelines.
10. It will comply with all requirements imposed by the Federal sponsoring agency conceming special requirements of law,
program requirements, and other administrative requirements.
11. Pursuant to Sections 223(a)(18) and 296 of the JJDP Act, the Grantee assures that procedures have been established to
ensure that programs funded under the JJDP Act shall not disclose program records containing the identity of individual
juveniles. Exceptions to this requirement: (a) authorization by law; (b) consent of either the juvenile or his legally autho-
rized representative; or (c) justification that otherwise the functions of this title cannot be performed. Under no circum-
stances may public project reports or findings contain names of actual juvenile service recipients.
12. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the
project are not listed on the Environmental Protections Agency's (EPA) list of Violating Facilities and that it will notify the
Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities
indicating that a facility to be used in the project is under consideration for listing by the EPA.
13. It will comply with the flood insurance purchase requirements of § 102 (a) of the Flood Disaster Protection Act of 1973,
Public Law 93 -234, 87 Stat. 975, approved December 31, 1976. Section 102 (a) requires, on and after March 2, 1975, the
purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal
financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of
the Department of Housing and Urban Development as an area having special flood hazards.
14. It will assist the grantor agency in its compliance with § 106 of the National Historic Preservation Act of 1966 as amended
(16 U. S. C. 470), Executive Order 11593, and the Archeological and Historic Preservation Act of 1966 (16 U. S. C.
469a - et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of investigations, as necessary,
to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse
effects (see 36 CFR Part 800.8) by the activity, and notifying the grantor agency of the existence of any such properties,
and by (b) complying with all requirements established by the grantor agency to avoid or mitigate adverse effects upon
such properties.
15. It will comply with the Uniform Grant and Contract Managements Standards (UGCMS) developed under the directive of
the Uniform Grant and Contract Management Act, Chapter 183, Texas Government Code.
CJD -14 Issued 7/96
CERTIFIED ASSURANCES (Continued)
16. It, if a county, has taken or will take all action necessary to provide the Texas Department of Criminal Justice and the
Department of Public Safety any criminal history records maintained by the county in the manner specified for the pur-
poses of those departments.
17. It will comply with Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d (prohibiting discrimination on the basis of
race, color, or national origin), Section 504 of the Rehabilitation Act of 1964, 42 U.S.C., 794 (prohibiting discrimination
on the basis of handicap), the Age Discrimination Act of 1975, 42, U.S.C. 6101, et seq., and the Department of Justice
Nondiscrimination Regulations, 28 CFR, Part 42, Subparts C, D, and G.
18. It will, in the event a federal or state court or federal or state administrative agency makes a finding of discrimination after
a due process hearing, on the ground of race, color, religion, national origin, sex, age, or handicap against the project,
forward a copy of the finding to the Criminal Justice Division (CJD).
19. It will comply with Subtitle A, Title 11 of the Americans With Disabilities Act (ADA), 42 U.S.0 12131- 12134, and
Department of Justice implementing regulation, 28 CFR Part 35, whereas state and local governments may not refuse to
allow a person with a disability to participate in a service, program, or activity simply because the person has a disability.
20. It will comply with the following sections of the Juvenile Justice and Delinquency Prevention Act, U.S.C. 5671 (c) (1).
21. (a) (12) (A), regarding removal of status offenders from secure facilities.
22. (a) (13), regarding sight - and -sound separation of juveniles from adults when detained in the same secure facility.
23. (a) (14), regarding removal of juveniles from adult jails and lockups.
24. (a) (23), regarding reduction of the disproportionate confinement of racial and ethnic minorities in secure facilities.
25. It will comply with the provisions of the Hatch Act which limit the political activity of employees.
26. It will comply, and assure the compliance of all its contractors, with the applicable provisions of Title I of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and Delinquency Prevention Act, or the
Victims of Crime Act, as appropriate; the provisions of the current edition of the Office of Justice Programs Financial
Guide and all other applicable federal laws, circulars, or regulations.
27. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part 18, Adminis-
trative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research
and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review
of Department of Justice Programs and Activities; Part 42, Nondiscrimination/Equal Opportunity Policies and Procedures;
Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and
Wetland Protection Procedures; and federal laws or regulations applicable to federal assistance programs.
28. It will comply, and all its contractors will comply, with the nondiscrimination requirements of the Omnibus Crime and Safe
Streets Act of 1968, as amended, 42 U.S.C. 3789(d), the Juvenile Justice and Delinquency Prevention Act, or the Victims
of Crime Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act
of 1973, as amended; Subtitle A, Title 1I of the Americans with Disabilities Act of 1990; Title IX of the Education .Amend-
ments of 1972; the Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 CFR Part
42, Subparts C, D, E, and G; and the Department of Justice regulations on disability discrimination, 28 CFR Part 35 and
Part 39.
29. It will provide an Equal Opporamity Program if required to maintain one, where the application is for 8500,000 or more.
30. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97 -348) dated October 19, 1982 (16 U.S.C.
3501, et seq ), which prohibits the expenditure of most new federal funds within the units of the Coastal Barrier Resources
System.
Signature of the Authorized Official
CJD -15 issued 7/96
DATE: February 11, 1997
SUBJECT: City Council Meeting, February 13,1997
ITEM: 10.D. Consider a resolution authorizing the Mayor to submit a grant
application to the Criminal Justice Division (CAPCO) for a middle
school liaison officer to continue the Safe and Drug Free Schools
program.
STAFF RESOURCE PERSON: Buster Kuhlmann
STAFF RECOMMENDATION:
The attached resolution authorizes the Mayor to sign a grant application to fund the
second year of a five year grant program for the Safe and Drug Free Schools program.
This grant will enable the City of Round Rock to provide the manpower to implement
the program designed to promote drug and weapon free environments in the middle
schools.
ECONOMIC IMPACT:
1997 Grant 1998 Grant 1999 Grant 2000 Grant 2001 Grant
Proposed Projected Projected Projected Projected
10/01/96- 10/1/97- 10/1/98- 9/30/99 10/1/99- 9/30/00 10 /1 /00- 9/30/01
9/30/97 9/30/98
CJD: $31,653 CJD: $25,322
City: -0- City: $ 16,411
CJD: $20,258
City: $19,693
CJD: $16,206
City: $23,632
CJD: $12,965
City: $28,358