R-97-05-22-11D - 5/22/1997RESOLUTION NO. R- 97- 05- 22 -11D
WHEREAS, the City Council has previously adopted by
resolution a 1996 -97 budget for the expenditure of hotel tax funds,
and
WHEREAS, the Council wishes to amend said budget in
accordance with the attached proposal, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CIT OF ROUND ROCK,
TEXAS,
That the 1996 -97 budget for the expenditure of hotel tax funds
be amended as set forth in Exhibit "A" attached hereto and
incorporated herein for all purposes.
RESOLVED this 22nd day of May, 1997.
ATTEST:
K:\ WPDOCS \RRSOLDTI \RS70522D.WPD /Scg
LAND, City Secretary
CHARLES CUL EIyPER, Mayor
City of Round Rock, Texas
Estimated Fund Balance After Budget Revision #2
Estimated Fund Balance 10/1/96
Less Reserves (* 1)
Estimated Revenue (FY 1996 -1997)
Total Funds Available
Requested Expenditures (FY 1996 -1997)
Estimated Unreserved Fund Balance 9/30/97
City of Round Rock
Hotel -Motel Tax Fund #71
*I - Reserves are established in accordance with operating reserve policies.
05/27/97
Fiscal Year 1996 -1997
$ 185,087
(93,960)
307,750
398,877
(291,178)
$ 107,699
City of Round Rock
Hotel -Motel Tax Fund #71
1996 -1997 Budget
95 -96 96 -97
Revised Revised
ACCOUNT NO DESCRIPTION OF ITEM Budget Budget
Beginning Unreserved Fund Balance 10/1/96
REVENUES:
71 -00- 000 -4123 Hotel -Motel Occupancy Tax $ 210,000
71- 00- 000 -4610 Interest Income 3,500
71- 00- 000 -4626 Round Rock Historical Homes Tour Tickets 0
Total Revenues
213,500
05/27/97
$ 91,127
300,000
6,000
1,750
307,750
EXPENDITURES:
Tourism Events
71 -23- 139- 5000's Outlaw Trail 100 12,000 12,000
71- 23- I40- 5000's Sportsfest 10,000 10,000
71 -23- 167 -5651 Sunrise Kiwanis Club Basketball 7,000 7,000
71 -23- 167 -5663 Arts & Crafts Expo (Humane Society) 0 2,400
71 -23- 167 -5664 Sertoma Girls Softball 3,000 10,000
71 -23- 167 -5665 Music Festival (Bluegrass) 7,500 2,500
71- 23- 167 -5666 El Amistad 5,000 5,000
71 -23- 167 -5668 RR Police Officers Assn -BBQ Cook -Off 2,500 0
71 -23 -167 -5669 Rock Hardball Classic 2,500 2,500
71 -23- 167 -5670 Fast Draw Contest 3,000 3,000
71 -23- 167 -5673 Frontier Days Advertising 5,000 0
71 -23- 167 -5674 Texas Old Time Fiddlers 5,000 5,000
71 -23- 167 -5676 Moming Kiwanis Cowboy Jubilee 25,000 25,000
71 -23- 167 -5677 Old Settlers Reunion 0 2,500
71 -23- 167 -5678 Chocolate Affair 12,000 0
71 -23- 167 -5679 Old Time Texas Dance 1,000 0
71 -23- 167 -5680 Media Music Festival 2,500 0
71 -23- 167 -5683 TBCH Children at Heart 5,000 5,000
71 -23- 167 -5688 Daffodil Days 0 1,500
71 -14- 264 -5685 Round Rock Historic Homes Tour 0 3,850
71 -23- 167 -5686 Accordion Kings 0 9,000
71 -23- 167 -5687 Festejo Folklorico 0 2,500
71 -23- 167 -5689 Aussie Texans Connection 0 5,000
Total Tourism Events 108,000 113,750
Arts Support
71 -23- 179 -5654 Choir 4,400 7,250
71 -23- 179 -5656 Sam Bass Theater 4,000 4,000
71 -23- 179 -5667 Community Band 3,500 4,000
71 -23- 179 -5681 Ballet Folklorico 3,000 5,000
Total Arts Support 14,900 20,250
05/27/97
City of Round Rock
Hotel -Motel Tax Fund #71
1996 -1997 Budget
95 -96 96 -97
, Revised Revised
ACCOUNT NO DESCRIPTION OF ITEM Budget Budget
71 -23- 203 -5640
71 -23- 203 -5639
71 -23- 203 -6112
71 -23- 203 -6110
Tourism Support
OSP ® PV Festival Impvts
Chamber of Commerce
Lighted Outdoor Sign
Longhom Statues Project
40,000 0
58,200 75,178
0 55,000
0 15,000
98,200 145,178
Total Tourism Support
Museum Support
71 -23 -314 -5682 Palm House Museum 2,000 2,000
Total Museum Support 2,000 2,000
Unallocated Contingency for
71 -23- 113 -6408 Mid -Year Events 1,500 10,000
Total Expenditures 224,600 291,178
Estimated Unreserved Fund Balance 9/30/97 $ 107,699
DATE: May 20, 1997
SUBJECT: City Council Meeting - May 22, 1997
ITEM: 11.D. Consider a resolution amending the 1996 -1997 Hotel /Motel Budget to
include certain new events.
STAFF RESOURCE PERSON: Joanne Land
STAFF RECOMMENDATION:
The Tourism Committee met May 2, 1997 to consider mid -year event funding requests
and is recommending the following:
1.) Texas State Fiddlers Championship requested $5,000. This event funding was
taken out of the unallocated contingency for mid -year events line item.
2.) Aussie -Texas Connection Tournament requested $5,000. This event funding was
taken out of the unallocated contingency for mid -year events line item.
ECONOMIC IMPOACT:
Celtic Music Festival (brand new event) requested $10,000. This event funding is'
recommended to be taken out of unreserved fund balance.
By approving the recommendations of the Tourism Committee, the unallocated
contingency for Mid -Year Events line item will be reduced from $20,000 to $10,000 and the
unreserved fund balance will be reduced by $10,000 leaving a balance of $97,699. Staff
recommends approval.
..) & iivyyv GSA/ rn e'L ,ivW &)
bat,o 41± bares +o * Co wytcw 04%) /0- /a -47.
dot clinct aku
,cm, • C�
Expenditure of $20,000 of Hotel /Motel funds leaving an unallocated fund balance of $97,699.
MAY -12 -1997 14:39 FROM RR CHAMBER
TO CITY P.01
MEMORANDUM FROM THE ROUND ROCK CHAMBER OP COMMERCE
TO: JOANNE LAND
FROM: MICHELLE RACRIEY
SUBJECT: MIDYEAR EVENT FUNDING
DATE: MAY 9, 1997
CC: JOHN MOMAN, TOURISM CHAIRMAN & PHIL BREWER, EXECUTIVE DIRECTOR
At the May 2 Tourism meeting, the comaiiuec vuted to approve the following events for
mid-year funding. Since mid -year funding is allocated from the contingency fund of the
approved 1996-97 event funding budget, city council.action is not necessary. Please advise
finance of these additions to the 96-97 event funding allocations.
Texas State Fiddlers Championships 55040 event date - April 19 - 26, 1997
Aussie -Texas Connection . 55,000
event date July 12 & 13 1997
t0 L`-e'
livuJ x5,000
Cite,: 71
�? D.
8a 3q5
Rte, dakez,97,686