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R-97-05-22-11H - 5/22/1997agreement with WHM Transportation Engineering Consultants, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, RESOLUTION NO. R- 97- 05- 22 -11H WHEREAS, the City of Round Rock desires to retain engineering services for the design of a traffic signal at the intersection of Louis Henna Boulevard with the Wal- Mart /Target driveway, and for the design of a system to interconnect and operate the traffic signals at the intersections of Louis Henna Boulevard with the IH- 35 Frontage Roads, Wal- Mart /Target driveway, and Greenlawn Boulevard as a coordinated system, and WHEREAS, WHM Transportation Engineering Consultants, Inc. has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with WHM Transportation Engineering Consultants, Inc., for the design of a traffic signal at the intersection of Louis Henna Boulevard with the Wal- Mart /Target driveway, and for the design of a system to interconnect and operate the traffic signals at the intersections of Louis Henna Boulevard with the IH -35 Frontage Roads, Wal- Mart /Target driveway, and Greenlawn Boulevard as a coordinated system, a copy of said agreement being attached hereto and incorporated herein for all purposes. X.\ WPDOCS \RSSOLOTI \RS70522R.WPD /ocg ATTEST: RESOLVED this 22nd day of May, 1997. LAND, City Secretary 2 t CHARLES CULPEPP R, Mayor City of Round Rock, Texas STATE OF TEXAS COUNTY OF WILLIAMSON Contract No. THIS CONTRACT FOR ENGINEERING SERVICES ("Contract ") is made by and between the City of Round Rock, 221 E. Main St., Round Rock, Texas 78664, hereinafter called "City" and WHM Transportation Engineering Consultants. Inc. having its principal business address at 2717 Rio Grande St.. Austin, Texas 78705, hereinafter called "Engineer" for the purpose of contracting for engineering services. WITNESSETH WHEREAS, Govemment Code, Chapter 2254, Subchapter A, "Professional Services Procurement Act" provides for the procurement of professional services of engineers; and WHEREAS, the City desires to contract for engineering services described as follows: Preliminary design studies, plans, specifications, and estimates for construction of a traffic signal at the intersection of Louis Henna Blvd. with the Walmart/Target driveway, and for the interconnection and operation of the traffic signals at the intersections of Louis Henna Blvd. with the HI 35 Frontage Roads, Walmart/Target driveways, and Greenlawn Blvd. as a coordinated traffic signal system. AGREEMENT NOW, THEREFORE, the City and the Engineer, in consideration of the mutual covenants and agreements herein contained, do hereby mutually agree as follows: ARTICLE 1 SCOPE OF SERVICES TO BE PROVIDED BY G The City will furnish items and perform those services for fulfillment of the Contract as identified in Attachment A - Services to be Provided by the City, attached hereto and made a part of this Contract. wtm,51597.doclspectw 1 of 13 ARTICLE 2 SCOPE OF SERVICES TO BE PROVIDED BY ENGINEER The Engineer shall perform those engineering services for fulfillment of the Contract as identified in Attachment B - Services to be Provided by the Engineer, attached hereto and made a part of this Contract. The Engineer shall prepare a schedule of work identified as Attachment C - Work Schedule, attached hereto and made a part of this Contract. The Work Schedule shall contain a complete schedule so that the Engineer's Scope of Services under this Contract can be accomplished within the specified time and contract cost. The Work Schedule will provide specific work sequence and definite review times by the City and the Engineer of the work performed. If the review time should take longer than shown on the work schedule, through no fault of the Engineer, additional contract time will be authorized by the City through a supplemental agreement if requested by a timely written request from the Engineer and approved by the City. ARTICLE 3 CONTRACT PERIOD After execution of this Contract, the Engineer shall not proceed with the work outlined under Article 2 until authorized in writing by the City to proceed as provided in Article 6. This Contract shall terminate at the close of business on August 31. 1997 unless extended by written supplemental agreement duly executed by the Engineer and the City prior to the date of termination, as provided in Article 11 - Supplemental Agreements, or otherwise terminated as provided in Article 19 - Termination. Any work performed or cost incurred after the date of termination shall be ineligible for reimbursement. The Engineer shall notify the City in writing as soon as possible if it determines, or reasonably anticipates, that the work under this Contract cannot be completed before the termination date, and the City may, at its sole discretion, extend the contract period by timely supplemental agreement as provided in Article 11 - Supplemental Agreements. The Engineer shall allow adequate time for review and approval of the request for time extension by the City prior to expiration of this Contract. The City shall pay and the Engineer agrees to accept the lump sum amount shown below as full compensation for the engineering services to be performed under this Contract. The lump sum amount payable under this Contract without modification of the Contract is $11.700 as shown in Attachment D - Fee Schedule. The lump sum amount payable may be revised by supplemental agreement in the event of a change in scope, additional complexity from that Whm51597.doc/spectw ARTICLE 4 COMPENSATION 2of13 originally anticipated or character of work as authorized by the City. The Engineer shall prepare and submit to the City monthly progress reports in sufficient detail to support the progress of the work and in support of invoice requesting monthly payment. Any preferred format will be identified in Attachment B. Satisfactory progress of work shall be maintained as a condition of payment. The fee may be adjusted if additional work is approved by supplemental agreement and performed by the Engineer. Payments to the Engineer for services rendered will be made while work is in progress. The Engineer will prepare and submit to the City, no more frequently than once per month, a progress report stating the percent completion of the work accomplished during the billing period and to date, and one original and one copy of a certified invoice in a form acceptable to the City). The submittal shall also include the progress assessment report, identified as Attachment H -2. Payment of the lump sum fee will be in proportion to the percent completion of the work tasks identified in Attachment D - Fee Schedule. Upon receipt and approval of each statement, the City shall make a good faith effort to pay the amount which is due and payable within thirty (30) days. The City shall reserve the right to withhold payment pending verification of satisfactory work performed. The Engineer must submit adequate proof to the City that the task was completed. The certified statements shall show the total amount earned to the date of submission and the amount due and payable as of the date of the current statement. Final payment does not relieve the Engineer of the responsibility of correcting any errors and /or omissions resulting from its negligence. The City will issue a written authorization to proceed with the work identified in the scope of services. The City shall not be responsible for actions by the Engineer or any costs incurred by the Engineer relating to additional work not included in Attachment B - Services to be Provided by the Engineer. Whm51597.doc/spectw ARTICLE 5 METHOD OF PAYMENT ARTICLE 6 NOTICE TO PROCEED 3 of 13 ARTICLE 7 PROGRESS The Engineer shall, from time to time during the progress of the work, confer with the City. The Engineer shall prepare and present such information as may be pertinent and necessary, or as may be requested by the City, in order to evaluate features of the work. At the request of the City or the Engineer, conferences shall be provided at the Engineer's office, the office of the City, or at other locations designated by the City. These conferences shall also include evaluation of the Engineer's services and work when requested by the City. Should the City determine that the progress in production of work does not satisfy the Work Schedule, the City shall review the work Schedule with the Engineer to determine corrective action needed. The Engineer shall promptly advise the City in writing of events which have a significant impact upon the progress of the work, including: (1) problems, delays, adverse conditions which will materially affect the ability to attain program objectives, prevent the meeting of time schedules and goals, or preclude the attainment of project work units by established time periods; this disclosure will be accompanied by statement of the action taken, or contemplated, and any City assistance needed to resolve the situation; and (2) favorable developments or events which enable meeting the work schedule goals sooner than anticipated. ARTICLE 8 SUSPENSION Should the City desire to suspend the work, but not terminate the Contract, this may be done by thirty (30) calendar days verbal notification followed by written confirmation from the City to that effect. The thirty day notice may be waived in writing by both parties. The work may be reinstated and resumed in full force and effect within sixty (60) days of receipt of written notice from the City to resume the work. The sixty day notice may be waived in writing by both parties. If the City suspends the work, the contract period as determined in Article 3 is not affected and the Contract will terminate on the date specified unless the Contract is amended. The City assumes no liability for work performed or costs incurred prior to the date authorized by the City to begin work, during periods when work is suspended, or subsequent to the contract completion date. Whm51597.doc/spectw 4 of 13 ARTICLE 9 ADDITIONAL WORK If the Engineer is of the opinion that any work it has been directed to perform is beyond the scope of this Contract and constitutes extra work, it shall promptly notify the City in writing. In the event the City finds that such work does constitute extra work and exceeds the maximum amount payable, the City shall so advise the Engineer and a written supplemental agreement will be executed between the parties as provided in Article 11. The Engineer shall not perform any proposed additional work or incur any additional costs prior to the execution, by both parties, of a supplemental agreement. The City shall not be responsible for actions by the Engineer or any costs incurred by the Engineer relating to additional work not directly associated with the performance of the work authorized in this Contract or as amended. ARTICLE 10 CHANGES IN WORK If the City finds it necessary to request changes to previously satisfactorily completed work or parts thereof which involve changes to the original scope of services or character of work under the Contract, the Engineer shall make such revisions if requested and as directed by the City. This will be considered as additional work and paid for as specified under Article 9 - Additional Work. The Engineer shall make such revisions to the work authorized in this Contract which has been completed as are necessary to correct errors appearing therein, when required to do so by the City. No additional compensation shall be paid for this work. ARTICLE 11 SUPPLEMENTAL AGREEMENTS The terms of this Contract may be modified by supplemental agreement if the City determines that there has been a significant change in (1) the scope, complexity or character of the service to be performed; or (2) the duration of the work. Additional compensation, if appropriate, shall be identified as provided in Article 4. Any supplemental agreement must be executed by both parties within the contract period specified in Article 3 - Contract Period. It is understood and agreed that no claim for extra work done or materials furnished shall be made by the Engineer until full execution of the supplemental agreement and authorization to proceed is granted by the City. The City reserves the right to withhold payment pending verification of satisfactory work performed. Whm51597.doc/spectw 5 of 13 ARTICLE 12 OWNERSHIP OF DOCUMENTS All data, basic sketches, charts, calculations, plans, specifications, and other documents created or collected under the terms of this Contract are the exclusive property of the City and shall be furnished to the City upon request. All documents prepared by the Engineer and all documents furnished to the Engineer by the City shall be delivered to the City upon completion or termination of this Contract. The Engineer, at its own expense, may retain copies of such documents or any other data which it has furnished the City under this Contract. Release of information shall be in conformance with the Texas Open Records Act. ARTICLE 13 PERSONNEL, EQUIPMENT AND MATERIAL The Engineer shall furnish and maintain, at its own expense, quarters for the performance of all services, and adequate and sufficient personnel and equipment to perform the services as required. All employees of the Engineer shall have such knowledge and experience as will enable them to perform the duties assigned to them. Any employee of the Engineer who, in the opinion of the City, is incompetent, or whose conduct becomes detrimental to the work, shall immediately be removed from association with the project when so instructed by the City. The Engineer certifies that it presently has adequate qualified personnel in its employment for performance of the services required under this Contract, or will be able to obtain such personnel from sources other than the City. The Provider may not change the Project Manager without prior consent of the City. ARTICLE 14 SUBCONTRACTING The Engineer shall not assign, subcontract or transfer any portion of the work under this Contract without prior written approval from the City. All subcontracts shall include the provisions required in this Contract and shall be approved as to form, in writing, by the City prior to work being performed under the subcontract. No subcontract relieves the Engineer of any responsibilities under this Contract. Whm51597.doc/spectw 6 of 13 ARTICLE 15 EVALUATION OF WORK The City and any authorized representatives, shall have the right at all reasonable times to review or otherwise evaluate the work performed or being performed hereunder and the premises in which it is being performed. If any review or evaluation is made on the premises of the Engineer or a subprovider, the Engineer shall provide and require its subproviders to provide all reasonable facilities and assistance for the safety and convenience of the City or USDOT representatives in the performance of their duties. ARTICLE 16 SUBM[SSION OF REPORTS All applicable study reports shall be submitted in preliminary form for approval by the City before final report is issued. The City's comments on the Engineer's preliminary report will be addressed in the final report. ARTICLE 17 VIOLATION OF CONTRACT TERMS/BREACH OF CONTRACT Violation of Contract terms or breach of contract by the Engineer shall be grounds for termination of the Contract and any increased cost arising from the Engineer's default, breach of contract or violation of contract terms shall be paid by the Engineer. ARTICLE 18 TERMINATION The Contract may be terminated before the stated termination date by any of the following conditions. (1) By mutual agreement and consent, in writing of both parties. (2) By the City by notice in writing to the Engineer as a consequence of failure by the Engineer to perform the services set forth herein in a satisfactory manner. (3) By either party, upon the failure of the other party to fulfill its obligations as set forth herein. (4) By the City for reasons of its own and not subject to the mutual consent of the Engineer upon not less than thirty (30) days written notice to the Engineer. (5) By satisfactory completion of all services and obligations described herein. Whm51597.doc/spectw 7 of 13 Should the City terminate this Contract as herein provided, no fees other than fees due and payable at the time of termination shall thereafter be paid to the Engineer. In determining the value of the work performed by the Engineer prior to termination, the City shall be the sole judge. Compensation for work at termination will be based on a percentage of the work completed at that time. Should the City terminate this Contract under (4) of the paragraph identified above, the amount charged during the thirty (30) day notice period shall not exceed the amount charged during the preceding thirty (30) days. If the Engineer defaults in the performance of this Contract or if the City terminates this Contract for fault on the part of the Engineer, the City will give consideration to the actual costs incurred by the Engineer in performing the work to the date of default, the amount of work required which was satisfactorily completed to date of default, the value of the work which is usable to the City, the cost to the City of employing another firm to complete the work required and the time required to do so, and other factors which affect the value to the City of the work performed at the time of default. The termination of this Contract and payment of an amount in settlement as prescribed above shall extinguish all rights, duties, and obligations of the City and the Engineer under this Contract, except the obligations set forth in Article 19 of this Contract. If the termination of this Contract is due to the failure of the Engineer to fulfill its contract obligations, the City may take over the project and prosecute the work to completion. In such case, the Engineer shall be liable to the City for any additional cost occasioned the City. The Engineer shall be responsible for the settlement of all contractual and administrative issues arising out of the procurement made by the Engineer in support of the scope of services under this Contract. ARTICLE 19 COMPLIANCE WITH LAWS The Engineer shall comply with all applicable Federal, State and local laws, statutes, codes, ordinances, rules and regulations, and the orders and decrees of any court, or administrative bodies or tribunals in any manner affecting the performance of this Contract, including, without limitation, worker's compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Engineer shall furnish the City with satisfactory proof of its compliance therewith. Whm51597.doc/spectw 8 of 13 The Engineer shall save harmless the City and its officers and employees from all claims and liability due to activities of itself, its agents, or employees, performed under this Contract and which are caused by or result from error, omission, or negligent act of the Engineer or of any person employed by the Engineer. The Engineer shall also save harmless the City from any and all expense, including, but not limited to, attorney fees which may be incurred by the City in litigation or otherwise resisting said claim or liabilities which may be imposed on the City as a result of such activities by the Engineer, its agents, or employees. The Engineer shall be responsible for the accuracy of its work and shall promptly make necessary revisions or corrections resulting from its errors, omissions, or negligent acts without compensation. The Engineer's responsibility for all questions arising from design errors and/or omissions will be determined by the City. The Engineer will not be relieved of the responsibility for subsequent correction of any such errors or omissions or for clarification of any ambiguities until after the construction phase of the project has been completed. Whm51597.doc/spectw ARTICLE 20 INDEMNIFICATION ARTICLE 21 ENGINEER'S RESPONSIBILITY ARTICLE 22 ENGINEER'S SEAL The responsible Engineer shall sign, seal and date all appropriate engineering submissions to the City in accordance with the Texas Engineering Practice Act and the Rules of the State Board of Registration for Professional Engineers. ARTICLE 23 NONCOLLUSION The Engineer warrants that it has not employed or retained any company or persons, other than a bona fide employee working solely for the Engineer, to solicit or secure this Contract and that it has not paid or agreed to pay any company or engineer any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Contract. For breach or violation of this warranty, the City shall have the right to annul this Contract without liability or, in its discretion, to deduct from the contract price or compensation, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. 9 of 13 ARTICLE 24 INSURANCE The Engineer shall furnish the City a properly completed Certificate of Insurance approved by the City prior to beginning work under this Contract and shall maintain such insurance through the contract period. The completed Certificate of Insurance shall be attached hereto and identified as Attachment G. ARTICLE 25 INSPECTION OF ENGINEER'S BOOKS AND RECORDS AND AUDIT REQUIREMENTS The City shall have the exclusive right to examine the books and records of the Engineer for the purpose of checking the amount of work performed by the Engineer at the time of contract termination. The Engineer shall maintain all books, documents, papers, accounting records and other evidence pertaining to cost incurred and shall make such materials available at its office during the contract period and for four (4) years from the date of final payment under this Contract or until pending litigation has been completely and fully resolved, whichever occurs last. The City or any of its duly authorized representatives, shall have access to any and all books, documents, papers and records of the Engineer which are directly pertinent to this Contract for the purpose of making audits, examinations, excerpts and transcriptions. ARTICLE 26 DEBARMENT, SUSPENSION AND DISCIPLINARY ACTION The Engineer warrants that the representations included in the Debarment Certification (Negotiated Contracts) submitted with the offer to provide services are current and still valid. ARTICLE 27 COPYRIGHTS The City shall have the royalty free, nonexclusive and irrevocable right to reproduce, publish or otherwise use, and to authorize others to use any reports developed by the Engineer for governmental purposes. Whm51597.doclspectw 10 of 13 ARTICLE 28 COMPUTER GRAPHICS FILES The Engineer agrees to comply with the Special Provision "Computer Graphics Files for Document and Information Exchange", if determined by the City to be applicable to this Contract and if so stated in Attachment B and attached hereto. ARTICLE 29 SUCCESSORS AND ASSIGNS The Engineer, and the City, do hereby bind themselves, their successors, executors, administrators and assigns to each other party of this agreement and to the successors, executors, administrators, and assigns of such other party in respect to all covenants of this Contract. The Engineer shall not assign, subcontract or transfer its interest in this Contract without the prior written consent of the City. ARTICLE 30 SEVERABILITY In the event any one or more of the provisions contained in this Contract shall for any reason, be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Contract shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. ARTICLE 31 PRIOR CONTRACT SUPERSEDED This Contract constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings or written or oral contracts between the parties respecting the subject matter defined herein. Whm51597.doc/spectw 11 of 13 City of Round Rock Attn.: City Manager 221 E. Main St. Round Rock, TX 78664 with copy to: Stephan L. Sheets City Attomey 309 E. Main St. Round Rock, Texas 78664 ARTICLE 32 NOTICES All notices to either party by the other required under this Contract shall be personally delivered or mailed to such party at the following respective address: Whm51597.doc/spectw 12 of 13 Engineer: WHM Transportation Engineering Consultants, Inc. Attn: Mike MclnAlff , P. E. 2717 Rio Grande Street Austin, TX 78705 The undersigned signatory or signatories for the Engineer hereby represent and warrant that the signatory is an officer of the organization for which he or she has executed this Contract and that he or she has full and complete authority to enter into this Contract on behalf of the firm. The above - stated representations and warranties are made for the purpose of inducing the City to enter into this Contract. IN WITNESS HEREOF, the City and the Engineer have executed these presents in duplicate. THE ENGINEER By: Mike Mclnturff, P. E. President Title Signature Printed Name Date City of u d Rock By: Charles Culpeppbr, Mayor LIST OF ATTACHMENTS Attachment A Attachment B Attachment C Attachment D Attachment E Attachment F Attachment G 5 ) 97 ARTICLE 33 SIGNATORY WARRANTY Services to be Provided by the City Services to be Provided by the Engineer Work Schedule, if applicable - Fee Schedule Work Authorizations, if applicable Supplemental Work Authorizations, if applicable Certificate of Insurance, if applicable Whm51597.dodspectw 13 of 13 EXHIBIT A SERVICES TO BE PROVIDED BY ink, CITY OF ROUND ROCK The City of Round Rock will furnish to the Engineer the following items/mformation: PRELIMINARY DESIGN STUDIES 1. Roadway design criteria. 2. Hard copy and available electronic graphics files of as -built construction plans in 11" X 17" format. 3. Coordinate and conduct preliminary design concept conference. 4. Hard copy and available electronic graphics file of an example of an acceptable format and content of a schematic and set of construction documents (PS&E). RIGHT -OF -WAY 1. Provide ROW information. 2. Acquire utility information (plans, maps, etc.) for the City of Round Rock utilities effected by the project MISCELLANEOUS (ROADWAY) 1. Coordinate and host utility coordination meetings. 2. Prepare and coordinate any Utility Agreements required. 3. Provide standard detail sheets, bidding documents, and specification as necessary LETTING PROCESS 1. Publish notice of project letting and invitation to bid. 2. Award contract to successful bidder. CONSTRUCTION PROCESS 1. Provide periodic inspection. 2. Provide final inspection and approval of installation. Whm51597.doc/spectw The wo ort and the management for the project included in this contract will be conducted in the Engin A ffice in Austin, Texas. The Engineer will be readily accessible to the City of Round Rock staff and will meet with the City's project manager as necessary. At a minimum, monthly progress reports will be submitted, which will detail on -going work as well as work accomplished since the previous report. A memorandum documenting progress meetings will be prepared by the Engineer. When feasible, the City's standard drawings, and specifications of previously approved special provisions/specifications will be utilized. If a special provision or special specification must be developed under this contract, it shall be in the City's format, and, to the extent possible, incorporate references to the City's approved test procedures. EXHIBIT B SERVICES TO BE PROVIDED BY THE ENGINEER All work is subject to the review and approval of the City of Round Rock. For those items which require preliminary approval, a special designation for preliminary submission is noted in the following list of services to be provided. The plan sheets specified in the following list of tasks will adhere to 11 "x 17" format . Specific project items not adequately addressed on example sheets should be discussed with the City's Project Manager. To minimize revisions, the Engineer will request sample copies of any sheets/schematics/etc. for clarification. The Engineer will incorporate all plans furnished by the City into one complete set of engineering documents. The Engineer will solicit and secure written permission for entry to accomplish any work beyond the existing tight of way. The Engineer is fully responsible for any traffic control required from any data collection activities. The control must be consistent with the City's procedures. The Engineer may not close a lane of traffic without the written approval of the City's Project Manager. All survey work shall be done in accordance with Texas Board of Professional Surveyors "Manual of Practice for Land Surveying." The Engineer shall provide the following engineering services required for the preparation of the plans, specifications and estimate (PS&E). PRELIMINARY DESIGN STUDIES 1. Meet with City, TxDOT, and City of Austin personnel to discuss schedule, scope of work, coordination strategy, and obtain available existing intersection plans. Wbm51597.doc/spectw 2. Conduct field review to note existing roadway geometry and traffic operations. 3. Conduct 24 hour traffic counts with hourly totals on each approach of the intersection (three traffic counters required as one approach is not open to traffic at this time). 4. Conduct AM, noon, and PM peak hour turning movement counts at the following intersections: Louis Henna Blvd. (CR 170) - IH 35 Frontage Roads, Wal- Mart/Target driveways, and Greenlawn Blvd. 5. Prepare traffic signal warrant documentation based on existing counts at the intersection, and if necessary, the projected volume from the Target driveway. RIGHT OF WAY 1. Identify potential utility conflicts with the proposed construction. PLANS, SPECIFICATIONS, AND ESTIMATES 1. Prepare traffic signal plans for the intersection of Louis Henna Blvd with the Walmart / Target driveways in accordance with City of Round Rock requirements. 2. Design a system to interconnect the traffic signals located at the intersections of Louis Henna Blvd. (CR 170) with the IH 35 Frontage Roads, the Walmart / Target driveways, and Greenlawn Blvd. and develop the operational plan for the system. Prepare the plans, specifications, and estimates for the system. 3. All plans, specifications, and estimates shall be complete and will include all details necessary for the construction of the project including, but not limited to, signing, striping, any new details or specifications, and traffic control details. BIDDING PROCESS 1. Prepare twenty copies of construction plans and bid documents. 2. Provide copies of construction plans and bid documents to prospective bidders. 3. Accept completed bid documents 4. Review submitted bid documents and recommend action relative to the award of contract to the City of Round Rock SCHEDULE 1. It is anticipated that the Notice to Proceed will be dated May 23, 1997. The Engineer will submit 100% complete plans to the City of Round Rock by June 13, 1997. The anticipated letting date is July, 1997. Interim review of the project will be accomplished at completion of all preliminary design studies, at the time the Engineer is ready to make a recommendation of the interconnection system and operating plan, and when the plans, specifications, and estimates are 95% complete. Whm51597.doc/spectw EXHIBIT C WORK SCHEDULE The following work schedule is proposed for completion of all required tasks as described in Exhibit B: Task Completion Date Meet with City, TxDOT and City of Austin to discuss schedule, May 26 scope of work, coordination strategy, and obtain available existing intersection plans. Conduct field review May 28 Conduct traffic counts May 30 Prepare traffic signal warrant documentation June6 Prepare traffic signal plans for Louis Henna and Wal Mart /Target Driveways June 13 Design interconnect system June 13 Prepare copies of construction plans and bid documents June 18 Review bid documents and recommend action June30 Traffic Counting Print -Out Counts TMC's Analysis and Plan Preparation Task /Hours \Staff @ Rate Meet with City, obtain plans Field review operations /geometry Signal warrants PASSER II /III, operational plan (3) Prepare plans, spec, estimate Review with City Assist in bid process QC, internal review Total Staff Hours Total Staff Cost Organization of Project Travel Materials Printing EXHIBIT D FEE SCHEDULE People Hrs /Person Cost /Hour Tubes Cost /Tube Counting Cost 3 $200 600 4 9 $40 1440 Traffic Count Subtotal 2040 RM @ $100 MM @ $100 RI @ $50 CB @ $45 KH @ $65 Task Cost 0 2 0 0 2 330 0 2 0 0 4 460 0 0 2 2 6 580 0 0 6 0 12 1080 0 8 0 32 16 3280 0 4 0 5 4 885 0 6 2 0 6 1090 2 4 2 2 4 1050 2 26 12 41 54 200 2600 600 1845 3510 Personnel Subtotal 8755 265 60 185 400 Expenses Subtotal 910 Counts + Analysis and Plan Preparation + Expenses 11705 DATE: May 19, 1997 SUBJECT: City Council Meeting, May 22, 1997 ITEM: 11H. Consider a resolution authorizing the Mayor to execute an engineering services contract with WHM Transportation Engineering Consultants, Inc. for the design of a traffic signal at the Intersection of Louis Henna Blvd. with Wal- Mart/Target driveway, and the for the design of a system to Interconnect and operate the traffic signals at the intersections of Louis Henna Blvd. with the IH -35 Frontage Roads, Wal -Mart/ Target driveway, and Greenlawn Blvd. as a coordinated system. STAFF RESOURCE PERSON: Jim Nuse STAFF RECOMMENDATION: This resolution will authorize the Mayor to enter Into a contract with WHM Transportation Engineering Consultants, Inc. to design the propdsed traffic signal at the intersection of Louis Henna Blvd. with the Wal- Mart/Target driveway. It also provides for the design of a system to connect the traffic signals at the intersections of Louis Henna Blvd. with the IH 35 Frontage Roads, the WaI- Mart/Target driveway, and Greenlawn Blvd. This wilt allow for coordination of the traffic signals improving the operation and reducing delay. A cost for the contract not exceeding $ 11,700 has been negotiated which staff believes is a fair and reasonable cost for the services to be performed. Staff recommends approval of this resolution. Mayor Charles Culpepper Mayor Pro -tem Earl Palmer Coundl Members Robert Stluka Rod Morgan Pock Stewart Martha Chavez Jimmy Joseph p4 Manager Robert L Bennett, Jr. City Attorney StephanL Sheets CITY OF ROUND ROCK 221 East Main Street Round Rock, Texas 78664 512-218-5400 May 29,1997 WHM Transportation Engineering Consultants, Inc. Attn: Mike Mclnturff, P.E. 2717 Rio Grande Street Austin, TX 78705 Dear Mr. Mclnturff: The Round Rock City Council approved Resolution No. R- 97- 05- 22 -11H at their regularly scheduled meeting on May 22,1997. Enclosed is a copy of the resolution and an original Contract for Engineering Services for your files. If you have any questions, please do not hesitate to call. Sincerely, Joanne Land Assistant City Manager/ City Secretary Enclosure(s) Fax: 512-218-7097 fiz41 1- 800. 735 -2989 TDD 1-800-735-2988 Voice