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R-97-05-22-11L - 5/22/1997interactive website for the Historic Round Rock Collection through the Certified Local Government Program ( "Program "), and WHEREAS, the City has filed a grant application with the Texas Historical Commission for funds to establish the Program, and WHEREAS, the grant application has been approved by Texas Historical Commission, which has submitted a Grant Contract to the City to fund and establish the Program, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Grant Contract with the Texas Historical Commission to establish an interactive website for the Historic Round Rock Collection through the Certified Local Government Program, a copy of said Grant Contract being attached hereto and incorporated herein for all purposes. RESOLVED this 22nd day of May, 199,7 ATTEST: &: \WPDOCS \RESOLUTI \R8705IIL.WPD /Reg LAND, City Secretary RESOLUTION NO. R- 97- 05- 22 -11L WHEREAS, the City of Round Rock wishes to establish an CHARLES CULPEPpER, Mayor City of Round Rock, Texas I. PARTIES II. PURPOSE TEXAS George W. Bush • Governor John L. Neu, III • Chairman HISTORICAL Tunnels • Executive Director C 0141415 S I O N The State Agency for Historic Preservation GRANT CONTRACT The parties to this contract are the Texas Historical Commission, an agency of the State of Texas, hereinafter referred to as Commission; and the City of Round Rock, hereinafter referred to as Contractor. This contract is entered into pursuant to a grant made to the Commission for Fiscal Year 1995, by the U.S. Department of the Interior, National Park Service, under the provisions of the National Historic Preservation Act of 1966, P.L. 89 -665 (16 U.S.C. Sec. 470 f). This grant is made for the purpose of funding a project or projects to be undertaken by the Contractor as a participant in the Certified Local Government program. III. SERVICES TO BE PROVIDED The following services are to be provided within the contract period on a schedule to be agreed upon by the parties to this contract. However, the services designated with specific deadlines must comply with those deadlines. The Contractor shall undertake and complete the project and/or projects as set out in the Approved Project Notification (with detailed budget) and attached Environmental Certification (Attachment A). Products developed under this agreement must conform to the expectations of the Commission and the Project Proposal, as stipulated in Attachment B. Project personnel employed by the Contractor shall meet the Standards for professional qualifications as outlined in 36 CFR 61 (Attachment C), and be employed by competitive procurement. Regulations of the U.S. Department of the Interior strictly prohibit unlawful discrimination in federally- assisted programs on the basis of race, color, and/or national origin. Therefore the Contractor must sign DI Form 1350 (Attachment D) and return signed form to the Conunission with this contract. In all cases the person(s) employed by the Contractor to complete the work specified in this contract must meet with the approval of the Commission. The professional staff hired must also attend an orientation session with the Commission's National Register staff prior to commencing work. Funding for this contract is offered on a matching ratio of 60% provided by the Commission and at Least 40% provided by the Contractor. P.O. Box 12276 • Austin, TX 78711 -2276 • 512/463 -6100 • Fax 512/475 -4872 • TDD 1- 800 -735 -2989 1 IV. AMOUNT OF THE CONTRACT The total amount of this contract shall not exceed $5,525. The Commission shall reimburse the Contractor exclusively from U.S. Department of the Interior grant -in -aid funds for historic preservation (Certified Local Government), and this contract is subject to the availability of those funds. V. DOCUMENTATION AND PAYMENT Contractor will provide invoices to the Commission as costs are incurred and work is completed, but not more frequently than monthly. Upon the receipt and approval of invoices from the Contractor, the Commission shall authorize payments to the Contractor up to the total grant sum as specified in the Grant Award letter (Attachment E). Such payments shall be made as requested for services actually rendered, or if mutually agreed, in one lump sum upon completion and approval of all the requirements set forth in this Agreement. It is further agreed that a sum not to exceed 25% of the total granted sum will be retained by the Commission until all stipulated materials and properly documented reimbursement requests are submitted by the Contractor. VI. PERIOD This contract shall commence on January 1, 1997 and shall terminate on January 31, 1998. It is further agreed that all materials stipulated in Attachment A and B and all reimbursement requests shall be submitted to the Commission by March 1, 1998. VII. INDEPENDENT CONTRACTOR The contractor is a Texas Municipal Corporation. It is not an agency of the State of Texas. It is expressly understood and agreed that any subcontractor is an independent contractor and not an employee of the Texas Historical Commission. The contractor or any subcontractor shall not be considered the agent, the servant, or the employee of the Commission for any purpose whatsoever. VIII. OWNERSHIP OF PRODUCTS OF THIS CONTRACT All materials, concepts and products produced, developed or conceived by the Contractor during or arising out of the contract shall remain the property of the Commission. The Contractor shall have an unrestricted right to use any or all materials so produced, developed, or conceived at no additional cost, in addition, 3 copies of all publications and videos are to be supplied to the commission before final reimbursement is made. All materials published, printed, or used for public distribution funded in whole or in part by the this grant shall note the following on the materials: This project was fiinded in part through a Certified Local Government Grant from the National Park Service, U.S. Department of the Interior, as administered by the Texas Historical Commission. The contents and opinions, however, do not necessarily reflect the views and policies of the Department of the Interior, nor does the mention of trade names or commercial products constitute endorsement or recommendation by the Department of the Interior. 2 This program receives Federal funds from the National Park Service. Regulations of the U.S. Department of the Interior strictly prohibit unlawful discrimination in departmental Federally Assisted Programs on the basis of race, color, national origin, age or handicap. Any person who believes he or she has been discriminated against in any program, activity, or facility operated by a recipient of Federal assistance should write to: Director, Equal Opportunity Program, U.S. Department of the Interior, National Park Service, P.O. Box 37127, Washington, D.C. 20013 -7127. IX. TERMINATION Either party to this contract may terminate by giving seven days written notice to the other party. In the event notice of termination is given, all work by contractor shall cease and no amount shall be paid by Corrunission for work performed following receipt of notice of termination by Contractor. Contractor shall be paid for all work performed prior to the notice of termination in accordance with the terms of the contract. Final invoices shall be submitted to Commission not later than 30 days following the date of termination of this contract. X. APPLICABLE LAWS This contract shall be governed by and construed in accordance with the laws of the State of Texas and the rules and policies of the Commission. XI AUDIT The Commission may audit the Contractor's records to verify the costs or expenses incurred in the performance of this contract or may, at its option, require an audit of the Contractor's records by an independent accounting firm, at Contractor's expense, or by Federal auditors to verify costs or expenses incurred in the performance of the contract. The Contractor shall keep accurate financial records available for audit three years from Project End Date. In addition to the terms detailed in this Agreement, all federal requirements governing grants (Office of Management and Budget Circulars A -87 or A -122, A -102 or A -110, and A -128) are applicable. XII. ATTACHMENTS The following documents are included in and shall be a part of this contract for all purposes: Attachment A: Approved Project Notification (with detailed budget) and attached Environmental Certification Attachment B: Expected Products Attachment C: Standards for Professional Qualifications Attachment D: DI form 1350 Attachment E: Grant Award Letter Attachment F Request for Funding XIII. AMENDMENTS This contract is the entire agreement between the parties. Any changes, deletions, extensions, or amendments to this contract shall be in writing and signed by both parties to the contract. Any other attempted changes, including oral modifications, written notices that have not been signed by both parties, or other modifications of any type, shall be invalid. In some cases, adjustment of the contractual requirements may be necessary pursuant to recommendations by the National Register Department, Texas Historical Commission, with the approval of the U.S. Department of the Interior. 3 The terms of this contract are accepted by the parties to the contract. Persons signing are expressly authorized to obligate the parties to the terms of this contract. Texas Historical Commission Contrac , U ; Signatu Signature Curtis Tunnell. Executive Director Typed Name and Title Date APPROVED AS TO FORM: Joe H. Thrash. Assistant Attorney General Typed Name and Title Date Charl Crtpepper, Mayor Typed Name and Title 5 -20 -97 Date 4 AREA AFFECTED BY PROJECT (counties): Williamson CONGRESSIONAL DISTRICT: 14 1. SUBGRANTEE: 2. NONFEDERAL MATCHING SHARE: 3. BUDGET: AMENDED PROJECT NOTIFICATION TITLE: Educational Project GRANT NUMBER: 48- 97- 12050.022 TOTAL PROJECT COST: $12,115 FEDERAL SHARE: $ 5,525 NONFEDERAL SHARE: $ 6,590 STATE CONTACT PERSON: TYPE: NEW_X_ REVISION Peggy M. Audino (512) 463 - 5852 PRE - DEVELOPMENT: YES NO X City of Round Rock 221 East Main Street Round Rock, TX 78664 DONOR: Subgrantee SOURCE: City of Round Rock KIND: Cash and In -kind AMOUNT: $6,590 IN-KIND MATCH FEDERAL TOTAL Project Leader $2,700 $ $ $2,700 Principal Planner $1,250 8 $ $1,250 GIS Intern - Contract Labor $ 640 $ 500 $4,274 $5,414 Planning Technician $ 650 $ $ $ 650 Secretary $ 100 $ $ $ 100 Equipment, - Web Software 5 $ 500 $ $ 500 Advertising $ $ $ 726 $ 726 CLG Conference $ 250 $ 525 $ 775 TOTAL: 85,340 51,250 55,525 812,115 ' 4. PURPOSE: Develop interactive website for preservation program; training opportunities for historic preservation commission. Anticipated products will be an interactive website for Historic Round Rock Collection; attendance of the CLG Conference. 5. BEGINNING AND END DATES: January 1, 1997 - January 31, 1998. 6. No program income will be generated. 7. An Environmental Certification is attached. AREA AFFECTED BY PROJECT (counties): Williamson CONGRESSIONAL DISTRICT: 14 1. SUBGRANTEE: 2. NONFEDERAL MATCHING SHARE: 3. BUDGET: DONOR: Subgrantee SOURCE: City of Round Rock KIND: Cash and In -kind AMOUNT: 510,331 PROJECT NOTIFICATION TITLE: Educational Project GRANT NUMBER: 48 -97- 12050.022 TOTAL PROJECT COST: 515,856 FEDERAL SHARE: S 5,525 NONFEDERAL SHARE: 510,331 STATE CONTACT PERSON: TYPE: NEW_X_ REVISION Peggy M. Audino (512) 463 -5852 PRE - DEVELOPMENT: YES NO X City of Round Rock 221 East Main Street Round Rock, TX 78664 IN-KIND MATCH FEDERAL TOTAL Project Leader 52,700 $ • $ 52,700 Principal Planner $1,250 $ 5 51,250 GIS Intern 5 54,306 54,274 58,580 Planning Technician 5 550 5 5 S 550 Secretary $ 200 $ $ 5 200 Equipment 5 5 800 $ $ 800 Advertising $ $ $ 726 5 726 CLG Conference $ 525 5- 5 525 51.050 TOTAL: 55,225 55,106 55,525 S15,856 4. PURPOSE: Develop interactive website for preservation program; training opportunities for historic preservation commission. Anticipated products will be an interactive website for Historic Round Rock Collection; attendance of the CLG Conference. 5. BEGINNING AND END DATES: January 1, 1997 - January 31, 1998. 6. No program income will be generated 7. An Environmental Certification is attached 8. CERTIFICATION: As the duly authorized representative, I certify that this subgrant will be administered and work will be performed in accordance with the National Register Programs Manual and the Secretary of the Interior's "Standards for Guidelines for Planning, Identification, Evaluation and Registration." All documentation required by the Manual will be maintained on file for audit and State Program Approval purposes. All proposed costs for personal compensation charged to the Federal or nonfederal share of this subgrant are within the maximum limit imposed by Chapter 13, Section B. 39, E of NPS 49. These costs have been assessed by knowledgeable SHPO staff and found to be within the normal and customary range of charges for similar work in the local labor market, and appear to be appropriate charges for the product to be achieved with grant assistance. Approved: I concur: This Project Notification has been reviewed and determination made that the information contained herein is in conformance with the programmatic mandates, procedures, and legislation as outlined in the National Register Program's Guideline (NPS -49). 0, Texas on S O, Texas oncal Commission Joe Wallis, Chief, Grants Admin/NPS ENVIRONMENTAL CERTIFICATION Joe Wallis, Chief, Grants Admin/NPS Date Date Based upon a review of the application, proposal narrative, and the supporting documentation contained in the application, it has been determined that the proposed HPF project meets the criteria for categorical exclusions A.4. a. (1 -11); A4. b. (1, 2,.9);A. 4. c.(1 -12); A.4. f.(1 -3, 9); A.4. g.(1,6); under 516 DM 6. 0// 7 Date 2 Budget Item Grant Funds Local Cash Local In -Kind Total Costs Project Leader 150 hrse) $18 $2700* $2700 Principal Planner 50 hrs 0 $25 $1250 $1250 GIS /CLG Intern (+includes buildingw scanning photos, and editing new documents submi --' m website) . 1040 hrs /$8.25 `$8581r' 34 - 7 4 51 OG i • 58580 Planning Technician 50 hrs 0 511 $550 $550 Secretary 25 hrs @$8 $200 5200 Equipment - Initial software to create webpage $800 - C a° $800 Advertising newspapers (3) magazines/ newsletters PSA $5 6 /mo. $ 0 7 . / $0 $726 *wages based on 52 week work period TOTALS .„510--A00 54700— 514,806 BUDGET WORKSHEET (PART III) CERTfl -u U LOCAL GOVERNMENT SUBGRANTS ccc-iC - 5a5 55 5, Ic7� 5 05 5 ) 22.5 1IT(1 /Anna VfAV /lowly TTT1 1 cnl orr I I 5 85C. EXPECTED PRODUCTS OF AN EDUCATIONAL PROJECT Diverse preservation activities may result in publications in order to reach a wide audience. Activities in this category include preparation and publication of preservation plans, historic structures reports or feasibility studies; development of walking or driving tours of historic areas; production of brochures, pamphlets or videotapes promoting local history and properties; establishment of local marker programs; or preparation of design guidelines. Educational activities such as preservation workshops, conferences, or training for staff and review board members are also eligible for funding. Projects must conform to the following guidelines: Local historic and/or archeological resources must be adequately represented. The full diversity of resources should address geographic and temporal ranges. All textual matter should reflect the broad patterns of local history. Design review projects must include charts or outlines of the review process. Graphics illustrating design expectations should be included. Standard architectural terminology should be employed, with a glossary of terms or list of definitions included. Graphics must clearly represent resources from the local community. Where applicable, the text and graphics must accurately reflect the attached U.S. Secretary of the Interior's Standards for Rehabilitation. References should indicate avenues of further research or resources for assistance. Planning documents must establish a set of goals and objectives with target dates for completion. Ideally, responsibility for specific tasks should be assigned to specific personnel. Maps and clear identification of resource locations should be provided. Adequate recognition must be provided in all publications. Photographs and drawings should be credited to the artist or lender. The local government's involvement must be adequately acknowledged. Recognition, as detailed below, must be afforded the CLG program, the Texas Historical Commission, and the National Park Service of the U.S. Department of the Interior. Language acknowledging nondiscrimination practices, as detailed below, must be included. Publications addressing several potential audiences must adequately reflect the community's preservation program. This project was funded in part through a Certified Local Government grant from the National Park Service, U.S. Department of the Interior, as administered by the Texas Historical Commission. 44720 Federal Register / Vol. 48. No. 190 / Thursday. September 29. 1983 / Notices generally slated in terms of property types. The purpose of establishing preservation goals is to set forth a "best case" version of how properties in the historic context should be identified. evaluated. registered and treated. Preservation goals should be oriented toward the greatest possible protection of properties in the historic context and should be based on the principle that properties should be preserved in place if possible. through affirmative treatments like rehabilitation. stabilization or restoration. Generally. goals will be specific to the historic context and will often be phrased in terms of property types. Some of these . goals will be related to information needs previously identified for the historic context. Collectively. the goals for a historic context should be a coherent statement of program direction covering all aspects of the context. For each goal. a statement should be prepared identifying: 1. The goal. including the context and property types to which the goal applies and the geographical area in which they are located: 2. The activities required to achieve the goal: 3. The most appropriate methods or strategies for carrying out the activities: 4. A schedule within which the activities should be completed: and 5. The amount of effort required to accomplish the goaL as well as a way to evaluate progress toward its accomplishment. Setting priorities forgools Once goals have been developed they need to be ranked in importance. Ranking involves examining each goal in light of a number of factors. 1. General social. economic. political and environmental conditions and trends affecting (positively and negatively) the identification. evaluation. registration and treatment of property types in the historic context Some property types in•the historic context may be more directly threatened by deterioration. land development patterns. contemporary use patterns. or public perceptions of their value. and such property types should be given priority consideration. 2. Major cost or technical considerations affecting the identification. evaluation and treatment of property types in the historic context. The identification or treatment of some property types may be technically possible but the cost prohibitive: or techniques may not currently perfected (for example. the identification of submerged sites or objects, or the evaluation of sites containing material for which dating techniques are still being developed). 3. Identification. evaluation. registration and treatment activities previously carried out for properly types in the historic context. If a number of properties representing one aspect of a historic context have been recorded or preserved. treatment of additional members of that property type may receive lower priority than treatment of a property type for which no examples have yet been recorded or preserved. This approach ensures that the focus of recording or preserving all. elements of the historic context is retained. rather than limiting activities to preserving properties representing only some aspects of the context. The result of considering the goals in light of these concerns will be a list of refined goals ranked in order of priority. Integrating Individual Contexts — Creating the Preservation Plon When historic contexts overlap geographically. competing goals and priorities must be integrated for effective preservation planning. The ranking of goals for each historic context must be reconciled to ensure that recommendations for one context do not contradict those for another. This important step results in an overall set of priorities for several historic contexts and a list of the activities to be performed to achieve the ranked goals. When applied to a specific geographical area. this is the preservation plan for that area. It is expected that in many instances historic contexts will overlap geographically. Overlapping contexts are likely to occur in two combinations —those that were defined at the same scale (i.e. textile development in Smithtown 1850 -1910 and Civil War in Smithtown 1855 -1870) and those defined at different scales (i.e.. Civil War in Smithtown and Civil War in the Shenandoah Valley). The contexts may share the same property types. although the shared property types will probably have different levels of importance. or they may group the same properties into different properly types. reflecting either a different scale of analysis or a different historical perspective. As previously noted. many of the goals that the formulated for a historic context will focus on the property types defined for that context. Thus it is critical that the integration of goals include the explicit consideration of the potential for shared property type membership by individual properties. For example. when the same property types are used by two contexts. reconciling the goals will require weighing the level of importance assigned to each property type. The degree to which integration of historic contexts must involve reconciling property types may be limited by the coordinated development of historic contexts used at various levels. Integration with Management Frameworks Preservation goals and priorities are adapted to land units through• integration with other planning concerns. This Integration must involve the resolution of conflicts that arise when competing resources occupy the same land base. Successful resolution of these conflicts can often be achieved through judicious combination of inventory. evaluation and treatment activities. Since historic properties are irreplaceable. these activities should be heavily weighted to discourage the destruction of significant properties and to be compatible with the primary land use. Recommended Sources of Technical information Resource Protection Planning Process. State and Plana Grants Division. 1980. Washington. D.C. Available from Survey and Planning Branch. Interagency Resources Division. National Park Service. Department of the Interior. Washington. D.C. 20240. Outlines a step•by -step approach to implementing the resource protection planning process. Resource Protection Planning Process Case Studies. Available from Survey and Planning Branch. Interagency Resources Division. National Park Service. Department of the Interior. Washington. D.C. 20240. Reports prepared by Slate Historic Preservation Offices and other using the planning process Planning Theory. Andreas Faludi. 1980. Oxford: Pergamon Press. Constructs a model of planning using concepts borrowed from general systems theory. SECRETARY OF THE INTERIOR'S STANDARDS FOR IDENTIFICATION Identification activities are undertaken to gather information about historic properties in an area. The scope of These activities will depend on: existing knowledge about properties: goals for survey activities developed in the planning process: and current management needs. Standard I. Identification of historic Properties Is Undertaken to the Degree Required To Make Decisions Archival research and survey activities should be designed to gather the information necessary to achieve defined preservation goals. The Federal Register / Vol. 48. No. 199 / Thursday. September 29. 1993 / Notices objectives. chosen methods and techniques. and expected results of the identification activities are specified in a research design. These activities may include archival research and other techniques to develop historic contexts. sampling an area to gain a broad understanding of the kinds of properties it contains, or examining every property in an area as a basis for property specific decisions. Where possible. use of quantitative methods is important because it can produce an estimate. whose reliability may be assessed. of the kinds at historic properties that may be present in the studied area. Identification activities should use a search procedure consistent with the management needs for information and the character of the area to be investigated. Careful selection of methods. techniques and level of detail is necessary so that the gathered information will provide a sound basis for making decisions. Standard II. Results of Identification Activities are Integrated Into the Preservation Planning Process Results of identification activities are reviewed for their effects on previous planning data. Archival research or field survey may refine the understanding of one or more historic contexts and may alter the need for additional surrey or study of particular properly types. Incorporation of the results of these activities into the planning process is necessary to ensure that the planning process is always based on the best available information. Standard III. Identification Activities Include Explicit Procedures for Record - Keeping and Information Distribution Information gathered in identification activities is useful in other preservation planning activities only when it is systematically gathered and recorded. and made available to those responsible for preservation planning. The results of identification activities should be reported in a format that summarizes the design and methods of the survey. provides a basis for others to review the results. and states where information on identified properties is maintained. However, sensitive information, like the location of fragile resources. must be safeguarded from general public distribution. Secretary of the Interior's Guidelines for Identification Introduction These Guidelines link the Standards for Identification with more specific guidance and technical information. The Guidelines outline one approach to meet the Standards for Identification. Agencies, organizations and individuals proposing to approach identification differently may wish to review their approaches with the National Park Service. The Guidelines are organized as follows: Role of Identification In the Planning Process Performing ldenWication Integrating Identification Results Reporting Identification Results Recommended Sources of Technical Information Role of Identification in the Planning Process identification Is undertaken for the purpose of locating historic properties and is composed of a number of activities which include. but are not limited to archival research, informant interviews, field survey and analysis. Combinations of these activities may be selected and appropriate levels of effort assigned to produce a flexible series of options. Generally identification activities will have multiple objectives. reflecting complex management needs. Within a comprehensive planning process. identification is normally undertaken to acquire property - specific information needed to refine a particular historic context or to develop any new historic contexts. (See the Guidelines for Preservation Planning for discussion of information gathering to establish plans and to develop historic contexts:) The results of identification activities are then integrated into the planning process so that subsequent activities are based on the most up -to -date information. Identification activities ere also undertaken in the absence of a comprehensive planning process. most frequently as part of a specific land -use or development project. Even lacking a formally developed preservation planning process. the benefits of efficent. goal- directed research may be obtained by the development of localized historic contexts, suitable in scale for the project area, as part of the background research which customarily occurs before field survey efforts. Performing Identification Research Design Identification activities are essentially research activities for which a statement of objectives or research design should be prepared before work is performed. Within the framework of a comprehensive planning process. the research design provides a vehicle for integrating the various activities performed during the identification 44721 process and fur linking those activities directly to the goals and the historic context(sl for which those goals were defined. The research design stipulates the logical integration of historic context(s) and field and laboratory methodology. Although these tasks may be performed individually. they will not contribute to the greatest extent possible in increasing information on the historic context unless they relate to the defined goals and to each other. Additionally. the research design provides a focus for the integration of interdisciplinary information. It ensures that the linkages between specialized activities are real, logical and address the defined research questions. Identification activities should be guided by the research design and the results discussed in those terms. (See Reporting Identification Results) The research design should include the following: 1. Objectives of the identification activities. For example: to characterize the range of historic properties in a region: to identify the number of properties associated with a context: to gvther information to determine which properties in an area are significant. The statement of objectives should refer to current knowledge about the historic contexts or property types. based on background research or assessments of previous research. It should clearly define the physical extent of the area to be investigated and the amount and kinds of information to be gathered about properties in the area. 2. Methods to be used to obtain the information. For example: archival research or field survey. Research methods should be clearly and specifically related to research problems. Archival research or survey methods should be carefully explained no that others using the gathered Information can understand how the information was obtained and what its possible limitations or biases are. The methods should be compatible with the past and present environmental character of the geographical area under study and the kinds of properties most likely to be present in the area. 3. The expected results and the reasons for those expections. Expectations about the kind. number. location, character and condition of historic properties are generally based on a combination of background research. proposed hypotheses. and . analogy to the kinds of properties known to exist in areas of similar environment or history. 4472Z Federal Register / Vol. 48, No. 190 / Thursday, September 29, 1983 / Notices Archival Research Archival or background research is generally undertaken prior to any field survey. Where identification is undertaken as part of a comprehensive planning process. background research may have taken place as part of the development of the historic contexts (see the Guidelines for Preservation Planning). In the absence of previously developed historic contexts. archival research should address specific issues and topics. It should not duplicate previous work Sources should include. but not be limited to. historical maps, atlases, tax records, photographs, ethnographies, folklife documentation. oral histories and other studies. as well as standard historical reference works. as appropriate for the research problem. (See the Guidelines for Historical Documentation for additional discussion.) Field Survey The variety of field survey techniques available. in combination with the varying levels of effort that may be assigned. give great flexibility to implementing field surveys. It is important that the selection of field survey techniques and level of effort be responsive to the management needs and preservation goals that direct the survey efforL Survey techniques may be loosely grouped into two categories. according to their results. First are the techniques that result in the characterization of a region's historic properties. Such techniques might include "windshield" or walk -aver surveys. with perhaps e limited use of sub - surface survey. For purposes of these Guidelines. this kind of survey is termed a "reconnaissance." The second category of survey techniques is those that permit the identification and description of specific historic properties in an area this kind of survey effort is termed "intensive." the terms "reconnaissance' and "intensive" are scmetimes defined to mean particular survey techniques. generally with regard to prehistoric sites. The use of the terms here is general and is not intended to redefine the terms as they are used elsewhere. Reconnoissance survey might be most profitably employed when gathering data to refine a developed historic context —such as checking on the presence or absence of expected property types. to define specific property types or to estimate the distribution of historic properties in an area. The results of regional characterization activities provide a general understanding of the historic properties in a particular area and permit management decisions that consider the sensitivity of the area in terms of historic preservation concerns and the resulting implications for future land use planning. The data should allow the formulation of estimates of the necessity. type and cost of further identification work and the setting of priorities for the Individual tasks involved. In most cases. areas surveyed in this way will require resurvey if more complete information is needed about specific properties. A reconnaissance survey should document 1. The kinds of properties looked for 2. The boundaries of the area surveyed: 3. The method of survey. including the extent of survey coverage: 4. The kinds of historic properties present in the surveyed area; 5. Specific properties that were identified. and the categories of information collected: and 6. Places examined that did not contain historic properties. Intensive survey is most useful when it is necessary to know precisely what historic properties exist in a given area or when information sufficient for later evaluation and treatment decisions is needed on individual historic properties. Intensive survey describes the distribution of properties in an area: determines the number, location. and condition of properties: determines the types of properties actually present within the area; permits classification of individual properties: and records the physical extent of specific properties. An intensive survey should document: 1. The kinds of properties looked for. 2. The boundaries of the area surveyed: 3. The method of survey. including an estimate of the extent of survey coverage: 4. A record of the precise location of all properties identified: and 5. Information on the appearance. significance. integrity and boundaries of each property sufficient to permit an evaluation of its significance. Sampling Reconnaissance or intensive survey methods may be employed according to • a sampling procedure to examine less - than =the -total project or planning area. Sampling can be effective when several locations are being considered for an undertaking or when it is desirable to estimate the cultural resources of art area. In many cases. especially where large land areas are involved, sampling can be done in stages. In this approach. the results of the initial large area survey are used to structure successively smaller. more detailed surveys, This "nesting" approach is an efficient technique since it enables characterization of both large and small areas with reduced effort. As with all investigative techniques, such procedures should be designed to permit an independent assessment of 'f results. Various types of sample surveys can be conducted. including. but not limited to random. stratified and systematic Selection of sample type should be guided by the problem the survey is expected to solve, the nature of the expected properties and the nature of the area to be surveyed. Sample surveys may provide data to estimate frequencies of properties and types of properties within a specified area at various confidence levels. Selection of confidence levels should be based upon the nature of the problem the sample survey is designed to address. Predictive modeling is an application of basic sampling techniques that projects or extrapolates the number. classes and frequencies of properties in unsurveyed areas based on those found in surveyed areas. Predictive modeling can be an effective tool during the early stages of planning an undertaking, for targeting field survey and for other management purposes. However, the accuracy of the model must be verified: predictions should be confirmed through field testing and the model redesigned and retested if necessary. • Special survey techniques Special survey techniques may be needed in certain situations. Remote sensing techniques may be the most effective way to gather background environmental data. plan more detailed field investigations, discover certain classes of properties. map sites. locate and confirm the presence of predicted sites. and define features within properties. Remote sensing techniques include aerial. subsurface and underwater techniques Ordinarily the results of remote sensing should be verified through independent held inspection before maidng any evaluation or statement regarding frequencies or types of properties. Integrofing Identification Results The results of efforts must be integrated into the planning process so that planning decisions are based on the best available information. The new informantion is first assessed against the objectives of the identification effort to determine whether the gathered information meets Federal Register / Vol. 48: No. 190 / Thursday. September 29..1983 / Notices the defined identification goals for the historic context(s): then the goals are adjusted accordingly. in addition, the historic context narrative, the definition of property types and the planning goals for evaluation and treatment are all adjusted as necessary to accommodate the new data. Reporting Identification Results Reporting of the results of identification activities should begin with the statement of objectives prepared before undertaking the survey. The report should respond to each of the major points documenting: 1. Objectives: 2. Area researched or surveyed: 3. Research design or statement of objectives: 4. Methods used. Including the intensity of coverage. If the methods differ from those outlined in the statement of objectives, the reasons should be explained. 5. Results: how the results met the objectives: result analysis. implications and recommedations: where the compiled information is located. A summary of the survey results should be available for examination and distribution. Identified properties should then be evaluated for possible inclusion in appropriate inventories. Protection of information about archeological sites or other properties that may be threatened by dissemination of that information is necessary. These may include fragile archeological properties or properties such as religious sites. structures. or objects, whose cultural value would be compromised by public knowledge of the property's location. Recommended Sources of Technical Information The Archeological Survey. Methods and Uses. Thomas F. King. Interagency Archeological Services. US. Department of the Interior. 1978. Washington. D.C. Available through the Superintendent of Documents. U.S. Government Printing Office. Washington. D.C. 20402. CPO stock number 024-018.00091. Written primarily for the non. archeologist. this publication presents methods and objectives for archeological surveys. Cultural Resources Evaluation of the Northern Calf of Mexico Continental Shelf. National Park Service. U.S. Department of the Interior. 1977. Guidelines for Local Survey=A Basis for Preservation Planning. Anne Derry. H. Ward JandL Carol Shull and Jan Thorraan. National Register Division. US. Department of the Interior. 1978. Washington. D.C. Available through the Superintendent of Documents. U.S. Government Printing Office. Washington. D.C. 20402. CPO stock Dumber 024- 010- 0089 -7. General guidance about designing and carrying out community surveys. The Process of Field Research: Final Report on the Blue Ridge Parkway Folklife Project American Folklife Center. 1991. Regional Sampling in Archeology. David Hunt Thomas. University of California. Archeological Survey Annual Report. 1988-9. 11:87 -100. - Remote Sensing: A Handbook for Archeologists and Cultural Resource Managers. Thomas R. Lyons and Thomas Eugene Avery. Cultural Resource Management Division. National Park Service. U.S. Department of the Interior.1977. Remote Sensing and Non - Destructive Archeology. Thomas R. Lyons and James L Ebert, editors. Remote Sensing Division. Southwest Cultural Resources Center. National Park Service. U.S. Department of the Interior and University of New Mexico. 1978. Remote Sensing Experiments in Cultural Resource Stud'es:Non- Destructive Methods of Archeological Exploration. Survey and Analysis. Thomas R. Lyons. assembler. reports of the Chaco Center. Number One. National Park Service. U.S. Department of the Interior and University of New Mexico. 1970. Sampling in Archeology. James W. Mueller. editor. University of Arizona Press.1971. Tucson. Arizona. Scholars as Contractors. William J. Mayer. Oakes and Alice W. Portnoy. editors. Cultural Resource Management Studies. U.S. Department of the Interior. 1979. Sedimentary Studies of Prehistoric Archeological Sites. Sherwood Cagliano. Charles Pearson. Richard Weinstein. Diana Wiseman. and Christopher McClendon. Division of State Plana and Grants. National Park Service. U.S. Department of the Interior. 1982. Washington. D.C. Available from Coastal Environments Inc.. 1260 Main Street. Baton Rouge. Louisiana 70802. Establishes and evaluates a method for employing sedimentological analysis in distinguishing site areas from non -site areas when identifying submerged archeological sites on the continental shelf. State Survey Forms. Available from Interagency Resource Management Division. National Park Service. Department of the Interior. Washington. D.C. 20240. Characterizes cultural resource survey documentation methods in State Historic Preservation Offices. Truss Bridge Types: A Guide to Dating and Identifying. Donald C. Jackson and T. Allan Comp. American Association for Slate and Local History. 1977. Nashville, Tennessee. Technical leaflet #95. Available from AASLH. 700 Berry Road. Nashville. Tennessee 37204. Information about performing surveys of historic and identifying the types of properties encountered. Secretary of the Interior's Standards for Evaluation Evaluation is the process of determining whether identified properties meet defined criteria of significance and therefore should be included in an inventory of historic properties determined to meet the 44723 criteria. The criteria employed vary depending on the inventory's use in resource management. Standard I. Evaluation of the Significance of Historic Properties Uses Established Criteria The evaluation of historic properties employs criteria to determine which properties are significant. Criteria should therefore focus on historical. architectural, archeological. engineering and cultural values. rather than on treatments. A statement of the minimum information necessary to evaluate . properties against the criteria should be provided to direct infotination gathering activities. Because the National Register of Historic Places is a major focus of preservation activities on the Federal. State and local levels, the National Register criteria have been widely adopted not only as required for Federal purposes. but for State and local inventories as well. The National Historic Landmark criteria and other criteria used for inclusion of properties in State historic site files are other examples of criteria with different management purposes. Standard II. Evaluation of Significance Applies the Criteria Within Historic Contexts Properties are evaluated using a historic context that identifies the significant patterns that properties represent and defines expected property types against which individual properties may be compared. Within this comparative framework. the criteria for evaluation take on particular meaning with regard to individual properties. Standard Ill. Evaluation Results in A List or Inventory of Significant Properties That Is Consulted In Assigning Registration and Treatment Priorities The evaluation process and the subsequent development of an inventory of significant properties is an on -going activity. Evaluation of the significance of a property should be completed before registration to considered and before preservation treatments are selected The inventory entries should contain sufficient information for subsequent activities such as registration or treatment of properties. including an evaluation statement that makes clear the significance of the property within one or more historic contexts. STANDARDS FOR PROFESSIONAL QUALIFICATIONS To insure that appropriate historical, architectural, archeological, and cultural . properties are identified for public benefit through grant -in -aid assistance, the following minimal professional standards for historical, architectural and archeological documentation have been established by the Preservation Assistance Division of the National Park Service. Persons supervising grant projects must be professionally qualified in accordance with 36 CFR 66, as follows: STANDARDS FOR PROFESSIONAL QUALIFICATIONS: In the following definition, a year of full-time professional experience need not consist of a continuous year of full- time work but may be made up of discontinuous periods of full-time or part -time work adding up to the equivalent of a year of full-time experience. (1) HISTORY: The minimum professional qualifications in history are a graduate degree in history or closely related field; or a bachelor's degree in history or closely related field plus one of the following: (a) at least two years of full -time experience in research, writing, teaching, interpretation or other demonstrable professional activity with an academic institution, historical organization or agency, museum, or other professional institution; or (b) substantial contribution through research and publication to the body of scholarly knowledge in the field of history. (2) ARCHEOLOGY: The minimum professional qualifications in archeology are a graduate degree in archeology, anthropology, or closely related field plus; (a) at least one year of full -time professional experience or equivalent specialized training in archeological research, administration or management; (b) at least four months of supervised field and analytical experience in general North American archeology; and, (c) demonstrated ability to carry research to completion. In addition to these minimum qualifications, a professional in prehistoric archeology shall have at least one year of full -time professional experience at a supervisory level in the study of archeological resources of the prehistoric period. A professional in historic archeology shall have at least one year of full-time professional experience at a supervisory level in the study of archeological resources of the historic period. (3) ARCHITECTURAL HISTORY: The minimum professional qualifications in architectural history are a graduate degree in architectural history, art history, historic preservation, or closely related field, with coursework in American architectural history; or a bachelor's degree in architectural history, art history, historic preservation, or closely related field plus one of the following. (a) at least two years of full-time experience in research, writing, or teaching in American architectural history or restoration architecture with an academic institution, historical organization or agency museum, or other professional institution; or (b) substantial contribution through research and publication to the body of scholarly knowledge in the field of American architectural history. (4) ARCHITECTURE: The minimum professional qualifications in architecture are a professional degree in architecture plus at least two years of full -time professional experience in architecture; or a State license to practice architecture. (5) HISTORIC ARCHITECTURE: The minimum professional qualifications in historic architecture are a professional degree in architecture or a State license to practice architecture, plus one`of the following: (a) at least one year of graduate study in architectural preservation, American architectural history, preservation planning, or a closely related field; or (b) at least one year of full -time professional experience on historic preservation projects. Such graduate study or experience shall include detailed investigations of historic structures, and preparation of plans and specifications for preservation projects. January 31, 1997 hn L. 'au IIl Chairm cc: TEXAS HISTORICAL COMMISSION Honorable Charles Culpepper Office of Mayor 221 East Main Street Round Rock, TX 78664 George W. Bush • Governor Jolm L. Nau, I11 • CJwrrman Chu Tvuudl • Executive Director The State Agenc for Historic Preservation Dear Mayor Culpepper: The Texas Historical Commission is pleased to announce the allocation of a $5,525 grant to the City of Round Rock in conjunction with your participation in the Certified Local Government program (see attached list of approved projects.) The U.S. Department of the Interior, National Park Service, provided funding for this grant under the provisions of the National Historic Preservation Act of 1966. The National Park Service recently approved youiProject Proposal. To remain eligible for this grant allocation, it is necessary for the project coordinator and the project professional, if applicable, to participate in a grant orientation session. Designed to familiarize them with the granting process, this session will provide an opportunity to discuss your project with the Commission staff members responsible for its coordination. Please note that no work should begin prior to your grant orientation session and finalization of a written contract (copy under separate cover) between you and the Texas Historical Commission. Failure to participate in this orientation session and to submit a signed contract before commencement of work on this project will be cause for this grant allocation to revert to the Texas Historical Commission for reallocation to another project. Upon receipt of this letter, please contact Bruce Jensen at (512) 463 -6046 to arrange the necessary grant orientation session. We look forward to working with you in this most worthwhile preservation endeavor. rely Jeff Wentworth Lamar Smith Amelia C. Sondgeroth Robert Brinkman Atis Tunne7 Executive Director P. O. Box 12276 • Austin, TX 78711 -2276 • 512/463 -6100 • Fax 512/475 -4872 • TDD 1 -800- 735 -2989 THC Quarterly Meeting 25 October 1996 Handout 2,2 2.2 APPROVAL OF FY1997 CERTIFIED LOCAL GOVERNMENT GRANTS Community Amount Project Description City of Abilene S 525 Provide training opportunities ppotturtities for preservation commission City of Arlington 3,450 Prepare multiple property nomination to the National Register, provide training opportunities for preservation commission ($525) Atascosa County 5,350 Conduct phased survey of historic resources in Jourdanton and Lytle; provide training opportunities for preservation commission ($350) City of Beaumont 525 Provide training opportunities for preservation commission City of Brownsville _ 350 Provide training opportunities for preservation commission City of Bryan 350 Provide training opportunities pportunities for preservation Caldwell Coun commission ty 525 Provide training opportunities for preservation commission City of Corpus Christi 3,850 Complete survey of historic resources in community; provide training opportunities for preservation commission ($350) City of Dallas 5,525 Continue phased survey of historic resources in downtown target areas; provide training opportunities for preservation commission ($525) City of Denton 5,525 Initiate multiple property p p p rty nomination with courthouse square district; provide training Cit of EI in opportunities for preservation commission ($525) y g 525 Provide training opportunities for preservation commission City of Grapevine 4,525 Develop design guidelines for local historic districts; provide training opportunities for preservation commission ($525) Hays County 2,000 Incorporate survey data into local geographic information system (GIS) program City of Kingsville 2,525 Develop second volume of ethnic heritage publication; provide training opportunities for preservation commission ($525) City of Laredo 5,350 Develop international heritage tourism program (full funding); provide training opportunities for preservation commission ($350) City of Mansfield 525 Provide training opportunities for preservation commission (over) U.S. DEPARTMENT OF TILE INTERIOR C/ JUN 1 3 1937 CIVIL RIGHTS ASSURANCE PL N N N 'OUN ROCK A RI As the authorized representative of the applicant, I MEl`IT a receiving any Federal financial assistance from the Department th f the lnterior,i will comply with all Federal laws relating to nondiscrimination. These laws include by are not limited to: (a)Title VI of Civil Rights Act of 1964 (42 U.S.C. 2000d -1), which prohibits discrimination on the basis of race, color, or national origin; (b) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), which prohibits discrimination on the basis of handicap; (c) the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101 et seq.), which prohibits discrimination on the basis of age; and applicable regulatory requirements to the end that no person in the United States shall, on the grounds of race, color, national origin, handicap or age, be excluded from participation in, be dolled the benefits of, or be otherwise subjected to discrimination under any program or activity conducted by the applicant. THE APPLICANT HEREBY GIVES ASSURANCE THAT it will immediately take any measures necessary to effectuate this agreement. THIS ASSURANCE shall apply to all aspect of the applicant's operations including those parts that have not received or benefitted from Federal financial assistance. If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the Applicant by the Department, this assurance shall obligate the Applicant, or in the case of any transfer of such property, any transferee, for the period during which the real property or structure is used for a purpose of which the Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. If any personal property is so provided, this assurance shall obligate the Applicant for the period during which it retains ownership or possession of the property. In all other cases, this assurance shall obligate the Applicant for the period during which the Federal financial assistance is extended to by the Department. THIS ASSURANCE is given in consideration of and for the purpose of obtaining any and all Federal grants, loans, contracts, property, discounts or other Federal financial assistance extended after the date hereof to the Applicant by the Department, including installment payments after such date on account of applicants for Federal financial assistance which were approved before such date. The Applicant recognizes and agrees that such Federal financial assistance will be extended in reliance on the representations and agreements made in this assurance, and that the United States shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the Applicant, its successors, transferees, assignees, and subrecipients and the person whose signature appears below who is authorized to sigh this assurance on behalf of the Applicant. DI -1350 (RE V.9/91) SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL 4 e_ TITLE Senior Planner APPLICANT/ORGANIZATION City of Round Rock CLG DATE SUBMITTED 9/27/96 APPLICANT /ORGANIZATION MAKING ADDRESS 211 E. Main St. Round Rock, Tx. BUREAU OF OFFICE EXTENDING ASSISTANCE U.S. DEPARTMENT OF TILE INTERIOR C/ JUN 1 3 1937 CIVIL RIGHTS ASSURANCE PL N N N 'OUN ROCK A RI As the authorized representative of the applicant, I MEl`IT a receiving any Federal financial assistance from the Department th f the lnterior,i will comply with all Federal laws relating to nondiscrimination. These laws include by are not limited to: (a)Title VI of Civil Rights Act of 1964 (42 U.S.C. 2000d -1), which prohibits discrimination on the basis of race, color, or national origin; (b) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), which prohibits discrimination on the basis of handicap; (c) the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101 et seq.), which prohibits discrimination on the basis of age; and applicable regulatory requirements to the end that no person in the United States shall, on the grounds of race, color, national origin, handicap or age, be excluded from participation in, be dolled the benefits of, or be otherwise subjected to discrimination under any program or activity conducted by the applicant. THE APPLICANT HEREBY GIVES ASSURANCE THAT it will immediately take any measures necessary to effectuate this agreement. THIS ASSURANCE shall apply to all aspect of the applicant's operations including those parts that have not received or benefitted from Federal financial assistance. If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the Applicant by the Department, this assurance shall obligate the Applicant, or in the case of any transfer of such property, any transferee, for the period during which the real property or structure is used for a purpose of which the Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. If any personal property is so provided, this assurance shall obligate the Applicant for the period during which it retains ownership or possession of the property. In all other cases, this assurance shall obligate the Applicant for the period during which the Federal financial assistance is extended to by the Department. THIS ASSURANCE is given in consideration of and for the purpose of obtaining any and all Federal grants, loans, contracts, property, discounts or other Federal financial assistance extended after the date hereof to the Applicant by the Department, including installment payments after such date on account of applicants for Federal financial assistance which were approved before such date. The Applicant recognizes and agrees that such Federal financial assistance will be extended in reliance on the representations and agreements made in this assurance, and that the United States shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the Applicant, its successors, transferees, assignees, and subrecipients and the person whose signature appears below who is authorized to sigh this assurance on behalf of the Applicant. DI -1350 (RE V.9/91) DATE: May 20, 1997 SUBJECT: City Council Meeting, May 22,1997 Item: 11.L. Consider a resolution authorizing the Mayor to execute a grant contract with Texas Historical Commission to fund an interactive website for the Historic Round Rock Collection through the Certified Local Government program. Staff Resource Person: Joe Vining Staff Recommendation: Approval This grant is an education project funded through the Certified Local Government (CLG) division of the Texas Historical Commission. The purpose of this grant is to develop an interactive website for the "Round Rock Historic Collection ". The funds will also be used for training opportunities for the Historic Preservation Commission and attendance to the annual CLG conference. The total amount of the grant is $12,115. The federal share is $5,525.00 and the city's portion is outlined below: Economic Impact: Matching funds of $1250.00 In Kind match 5340.00 $6590.00 Maya Charles Culpepper Mayor Pro-tem Earl Palner CoundlMembers RobertSthda Rod Morgan Rick Stewart Martha C7uver Jimmy Joseph • Qty Manager Robert L Bennett. Jr. Qtr Attorney Stephan L Sheets CITY OF ROUND ROCK June 2,1997 Ms. Peggy Audino Texas Historical Commission P.O. Box 12276 Austin, Texas 78711 -2276 Dear Peggy, . 1- 800. 7352989 TDD 1-800.735-2988 Voice Enclosed you will find the original CLG grant contract for 1997 signed by the City of Round Rock Mayor, Charlie Culpepper. Please send us a copy of the grant, once it has been signed by the appropriate persons. Thanks for all your help. Sincerely, Amelia C. Sondgeroth, AICP CLG Project Leader cc: Joanne Land, Assistant City Manager Fax: 512- 218 -7097 221 Fast Main Street Round Rock Texas 78664 512-218-5400