R-97-06-17-5A - 6/17/1997Mayor
Charles Culpepper
Mayor Pru -tem
Earl Palmer
Council Members
Robert Stluka
Rod Morgan
Rick Stewart
Martha Qavee
Jimmy Joseph
City Manager
Robert L Bennett, Jr.
Qty Attorney
Stephan L Sheets
CITY OF ROUND ROCK
June 19,1997
Mr. John Willingham
Williamson County Elections Administrator
P.O. Box 209
Georgetown, TX 78627
Dear
The Round Rock City Council approved Resolution No. R- 97- 06 -17-
5A on June 17, 1997.
Enclosed is a copy of the resolution and original contract. Please
sign and return the original to me. If you have any questions,
please do not hesitate to call.
Sincerely,
Joanne Land
Assistant City Manager/
City Secretary
Enclosures
Fax: 512.218 -7097
1.800.735.2989 TDD
221 Fast Main Street
Round Rock, Texas 78664
512- 218 -5400
1.800. 735 -2988 voice
RESOLUTION NO. R- 97- 06 -17 -5A
WHEREAS, the City of Round Rock wishes to use professional
election services to administer the August 9, 1997 election, and
WHEREAS, the Williamson County Elections Administrator has
submitted a proposed Election Services Contract ( "Contract ") to
administer the August 9, 1997 election, and
WHEREAS, the City Council desires to approve this contract
with Williamson County, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to execute
the Election Services Contract with the Williamson County Elections
Administrator to administer the August 9, 1997 election, a copy of
said Contract being attached hereto and incorporated herein for all
purposes.
RESOLVED this 17th day of June, 1997.
ATTEST:
R \NP DOGS \RESOLOTI \RS]O617A.NPD /ecg
LAND, City Secretary
CHARLES CUT,PEA'PER, Mayor
City of Round Rock, Texas
ELECTION SERVICES CONTRACT
This contract is entered into between the WILLIAMSON COUNTY
ELECTIONS ADMINISTRATOR, hereinafter referred to as Administrator,
and the CITY OF ROUND ROCK, hereinafter referred to as City, acting
by and through its City Council.
The above entities are entering into this contract to secure
election services from the Administrator for a joint election to be
conducted by the entities on August 9, 1997, and in connection
therewith do hereby agree as follows:
1. The Administrator shall be responsible for providing the
following services:
a. Procuring, allocating, and distributing all election
supplies, including coordination of ballot printing;
b. Arranging for election officers and personnel necessary
to conduct the joint election on August 9, 1997,
including personnel to conduct the verification count
after the election;
c. As the Early Voting Clerk for the joint election,
making arrangements for locations and clerks, providing
modems and terminals if requested, and conducting early
voting by mail;
d. Arranging for election day polling locations and
providing appropriate number of voting booths;
e. Providing pre - locked, pre - sealed ballot boxes;
f. Testing of tabulation of equipment;
Keeping the Administrator's office open on election day
from 7 a.m. until all work is completed and providing
assistance to election workers and the public on
election day;
h. Operating the central counting station in the Williamson
County Annex on election day and providing tabulations
to each ;
g.
1. Submitting to City within 30 days a statement of
costs payable based on use of combined ballots, polling
places, supplies, programming, etc., with costs to be
allocated in proportion to each entity's actual share
of expenses (); costs to be itemized and based on
actual invoices or other appropriate documents;
j-
Serving as agent to the Custodian of election records
for the purpose of securing and storing voted ballots;
k. Conducting election schools for early voting and election
day clerks.
1. Preparing and publishing all Notices as required by
law.
2. The City shall be responsible for the following actions:
a. Authorizing the number of ballots to be ordered for
election day and early voting;
b. Paying election workers and polling place expenses,
including furniture rental, if any, at the rate of
11 % total cost;
c. Paying Williamson County an administrative fee not to
exceed 5 percent of the actual City cost of the
election;
d. Preparing and submitting to the U.S. Department of
Justice any changes to voting practices or procedures;
f. Appointing by the action of its governing body all
election judges and alternates and designating
regular county polling places for the election
including early voting locations;
Appointing Administrator as Early Voting Clerk for the
election and manager of the Central Counting Station,
and forwarding any ballot by mail applications to
Administrator;
g.
h. Appointing Administrator as Custodian of Election
Records for the joint election;
i. Paying the costs of the joint.election within 30 days of
the date on which City receives the statement of costs
from Administrator.
3. In connection with the performance of this contract, neither
Williamson County nor the Administrator shall be liable to third
parties for any default of the City in connection with the holding
of the joint election, including the failure by the City to pay any
expenses hereunder, and such the City shall not be liable to third
parties for any default of the Administrator in connection with the
holding of the joint election.
4. This contract shall be constructed under and in accordance
with the laws of the State of Texas.
5. In case any one or more of the provisions contained in this
contract for any reason shall be held to be invalid, illegal, or
unenforceable in any respect, such invalidity, illegality, or
unenforceability shall not affect any other provisions hereto, and
this contract shall be construed as if such invalid, illegal, or
unenforceable provisions had never been contained herein.
6. No amendment, modifications, or alteration of the term hereof
shall be binding unless the same is in writing, dated subsequent to
the date of this contract and duly executed by the parties hereof.
This contract is effective on the I I d y of J u u E , 1997.
4
Mayor, City of'lEound Rock
Williamson County Elections Admin.
ATTEST:
Attorney
ESTIMATED COSTS PER ENTITY
PCT. LOCATION
119 Old Town Elementary
122 Round Rock High School
135 Bluebonnet Elementary
137 St. William's Parish Hall
138 Chisolm Trail Middle School
149 Williamson County Annex
150 First Baptist Church
172 First Baptist Church
340 Round Rock Presbyterian
345 Christ Lutheran - -Red Room
423 Church of Christ
424 Round Rock VFD #4
436 Robertson Elementary
455 Voight Elementary
463 Trinity Baptist Church
480 Gattis Elementary
225 (Travis County)
Farmers Insurance Bldg.
City District I:
149 (part)
150 (all)
172 (all)
423 (all)
424 (part)
436 (part)
455 (all)
463 (part)
480 (part)
WILLIAMSON COUNTY /CITY OF ROUND ROCK POLLING PLACES
AUGUST 9, 1997
ADDRESS
2001 Old Settler's, Round Rock
300 Lake Creek Dr., Round Rock
1010 Chisolm Valley, Round Rock
1000 McNeil Rd., Round Rock
500 oakridge Dr., Round Rock
211 Commerce Cove, Round Rock
306 Round Rock Ave.; Round Rock
306 Round Rock Ave., Round Rock
4010 Sam Bass Road, Round Rock
510 Luther Dr., Georgetown
1200 N. Georgetown., Round Rock
3300 Gattis School Rd.
1415 Bayland, Round Rock
1201 Cushing, Round Rock
3379 Gattis School Rd, Round Rock
2920 Rural Ranch Rd., Round Rock
17105 FM 1325, Round Rock
City District II:
119 (all)
122 (part)
135 (part)
137 (all)
138 (part)
340 (part)
345 (part)
225 (part) Travis County