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R-97-11-13-10E - 11/13/1997Mayor Charles Culpepper Mayor Pro-tem Earl Palmer Council Members Robert Stluka Rod Morgan Rick Stewart Martha Chavez Jimmy Joseph City Manager Robert L Bennett, Jr. City Attorney Stephan L. Sheets CITY OF ROUND ROCK November 24, 1997 Mr. Henry 0. Johnson, P.E. Vice President, Transportation Rust Lichliter /Jameson 2929 Briarpark Drive Suite 600 Houston, TX 77042 Dear Mr. Johnson: Sincerely, gr, ^,t /1/4- Joanne Land Assistant City Manager/ City Secretary Enclosure(s) Fax: 512- 218 -7097 1-800-735-2989 TDD 1-800-735-2988 Voice 221 East Main Street Round Rock Texas 78664 512 - 218.5400 The Round Rock City Council approved Resolution No. R- 97- 11- 13 -10E at their regularly scheduled meeting on November 13, 1997. Enclosed is a copy of the resolution and an original Contract for Engineering Services for your files. If you have any questions, please do not hesitate to call. K:\ MPDOCS \RRSOLUTI \RS711138.WPD /scg RESOLUTION NO. R- 97- 11- 13 -10E WHEREAS, the City of Round Rock desires to retain engineering services for the IH -35 turnaround at FM 1325 and Hesters Crossing, and WHEREAS, Rust Lichliter /Jameson has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Rust Lichliter /Jameson, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Rust Lichliter /Jameson, for the IH -35 turnaround at FM 1325 and Hesters Crossing, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 13th day of November, 1997. i CHARLES CULPR, Mayor City of Round Rock, Texas ATTEST: aAv 1.e.i ter NE LAND, City Secretary 2 NOV 1 4 1997 STATE OF TEXAS COUNTY OF WILLIAMSON THIS CONTRACT FOR ENGINEERING SERVICES ( "Contract ") is made by and between the City of Round Rock, 221 E. Main St., Round Rock, Texas 78664, hereinafter called "City" and Rust Environment & Infrastructure Inc. d/b /a Rust Lichliter /Jameson, having its principal business address at 2929 Briarpark Drive Ste. 600, Houston, Texas 77042, hereinafter called "Engineer" for the purpose of contracting for engineering services. Tmn1325.cnt/spectw WITNESSETH WHEREAS, the City desires to contract for engineering services to develop roadway construction plans, specifications, and estimates for the construction of three IH 35 Frontage Road turnaround structures to be relocated north and south of FM 1325 (Louis Henna Boulevard) and south of IH 35 -L (Hester's Crossing) in Round Rock. Contract No. WHEREAS, Government Code, Chapter 2254, Subchapter A, "Professional Services Procurement Act" provides for the procurement of professional services of engineers; and AGREEMENT NOW, THEREFORE, the City and the Engineer, in consideration of the mutual covenants and agreements herein contained, do hereby mutually agree as follows: ARTICLE 1 SCOPE OF SERVICES TO BE PROVIDED BY CITY The City will furnish items and perform those services for fulfillment of the Contract as identified in Attaclanent A - Services to be Provided by the City, attached hereto and made a part of this Contract. Page 1 of 14 ARTICLE 2 SCOPE OF SERVICES TO BE PROVIDED BY ENGINEER The Engineer shall perform those engineering services for fulfillment of the Contract as identified in Attachment B - Services to be Provided by the Engineer, attached hereto and made a part of this Contract. The Engineer shall prepare a schedule of work identified as Attachment C - Work Schedule, attached hereto and made a part of this Contract. The Work Schedule shall contain a complete schedule so that the Engineer's Scope of Services under this Contract can be accomplished within the specified time and contract cost. The Work Schedule will provide specific work sequence and definite review times by the City and the Engineer of the work performed. If the review time should take longer than shown on the work schedule, through no fault of the Engineer, additional contract time will be authorized by the City through a supplemental agreement if requested by a timely written request from the Engineer and approved by the City. After execution of this Contract, the Engineer shall not proceed with the work outlined under Article 2 until authorized in writing by the City to proceed as provided in Article 6. This Contract shall terminate at the close of business on November 30, 1998 unless extended by written supplemental agreement duly executed by the Engineer and the City prior to the date of termination, as provided in Article 11 - Supplemental Agreements, or otherwise terminated as provided in Article 19 - Termination. Any work performed or cost incurred after the date of termination shall be ineligible for reimbursement. The Engineer shall notify the City in writing as soon as possible if it determines, or reasonably anticipates, that the work under this Contract cannot be completed before the termination date, and the City may, at its sole discretion, extend the contract period by timely supplemental agreement as provided in Article 11 - Supplemental Agreements. The Engineer shall allow adequate time for review and approval of the request for time extension by the City prior to expiration of this Contract. The City shall pay and the Engineer agrees to accept the lump sum amount shown below as full compensation for the engineering services to be performed under this Contract. Tum1325.e t/spectw ARTICLE 3 CONTRACT PERIOD ARTICLE 4 COMPENSATION Page 2 of 14 The lump sum amount payable under this Contract without modification of the Contract is $ 328,000 as shown in Attachment D - Fee Schedule. The lump sum amount payable may be revised by supplemental agreement in the event of a change in scope, additional complexity from that originally anticipated or character of work as authorized by the City. The Engineer shall prepare and submit to the City monthly progress reports in sufficient detail to support the progress of the work and in support of invoice requesting monthly payment. Any preferred format will be identified in Attachment B. Satisfactory progress of work shall be maintained as a condition of payment. The fee may be adjusted if additional work is approved by supplemental agreement and performed by the Engineer. ARTICLE 5 METHOD OF PAYMENT Payments to the Engineer for services rendered will be made while work is in progress. The Engineer will prepare and submit to the City, no more frequently than once per month, a progress report stating the percent completion of the work accomplished during the billing period and to date, and one original and one copy of a certified invoice in a form acc eptable to the City. The submittal shall also include the progress assessment report, identified as Attachment 11-2. Payment of the lump sum fee will be in proportion to the percent completion of the work tasks identified in Attachment D - Fee Schedule. Upon receipt and approval of each statement, the City shall make a good faith effort to pay the amount which is due and payable within thirty (30) days . The City shall reserve the right to withhold payment pending verification of satisfactory work performed. The Engineer must submit adequate proof to the City that the task was completed. The certified statements shall show the total amount earned to the date of submission and the amount due and payable as of the date of the current statement. Final payment does not reliev e the Engineer of the responsibility of correcting any errors and/or omissions resulting from its negligence. ARTICLE 6 NOTICE TO PROCEED The City will issue a written authorization to proceed with the work identified in the scope of services. The City shall not be responsible for actions by the Engineer or any costs incurred by the Engineer relating to additional work not included in Attachment B - Services to be Provided by the Engineer. Page 3of14 ARTICLE 7 PROGRESS The Engineer shall, from time to time during the progress of the work, confer with the City. The Engineer shall prepare and present such information as may be pertinent and necessary , or as may be requested by the City, in order to evaluate features of the work. At the request of the City or the Engineer, conferences shall be provided at the Engineer's office, the office of the City, or at other locations designated by the City. These conferences shall also include evaluation of the Engineer's services and work when requested by the City. Should the City determine that the progress in production of work does not satisfy the Work Schedule, the City shall review the work Schedule with the Engineer to determine corrective action needed. The Engineer shall promptly advise the City m writing of events which have a significant impact upon the progress of the work, including: (1) problems, delays, adverse conditions which will materially affect the ability to attain program objectives, prevent the meeting of time schedules and goals, or preclude the attainment of project work units by established time periods; this disclosure will be accompanied by statement of the action taken, or contemplated, and any City assistance needed to resolve the situation; and (2) favorable developments or events which enable meeting the work schedule goals sooner than anticipated. engconuc.wpd/spectw ARTICLE 8 SUSPENSION Should the City desire to suspend the work, but not terminate the Contract, this may be done by thirty (30) calendar days verbal notification followed by written confirmation from the City to that effect. The thirty day notice may be waived in writing by both parties. The work may be reinstated and resumed in full force and effect within sixty (60) days of receipt of written notice from the City to resume the work. The sixty day notice may be waived in writing by both parties. If the City suspends the work, the contract period as determined in Article 3 is not affected and the Contract will terminate on the date specified unless the Contract is amended. The City assumes no liability for work performed or costs incurred prior to the date authorized by the City to begin work, during periods when work is suspended, or subsequent to the contract completion date. Page 4 of 14 If the City fmds it necessary to request changes to previously satisfactorily completed work or parts thereof which involve changes to the original scope of services or character of work under the Contract, the Engineer shall make such revisions if requested and as directed by the City. This will be considered as additional work and paid for as specified under Article 9 - Additional Work. The Engineer shall make such revisions to the work authorized in this Contract which has been completed as are necessary to correct errors appearing therein, when required to do so by the City. No additional compensation shall be paid for this work. ARTICLE 9 ADDITIONAL WORK If the Engineer is of the opinion that any work it has been directed to perform is beyond the scope of this Contract and constitutes extra work, it shall promptly notify the City in writing. In the event the City finds that such work does constitute extra work and exceeds the maximum amount payable, the City shall so advise the Engineer and a written supplemental agreement will be executed between the parties as provided in Article 11. The Engineer shall not perform any proposed additional work or incur any additional costs prior to the execution, by both parties, of a supplemental agreement. The City shall not be responsible for actions by the Engineer or any costs incurred by the Engineer relating to additional work not directly associated with the performance of the work authorized in this Contract or as amended. rngcontrc.wpdfspeaw ARTICLE 10 CHANGES IN WORK ARTICLE 11 SUPPLEMENTAL AGREEMENTS The terms of this Contract may be modified by supplemental agreement if the City determines that there has been a significant change in (1) the scope, complexity or character of the service to be performed; or (2) the duration of the work. Additional compensation, if appropriate, shall be identified as provided in Article 4. Any supplemental agreement must be executed by both parties within the contract period specified in Article 3 - Contract Period. It is understood and agreed that no claim for extra work done or materials furnished shall be made by the Engineer until full execution of the supplemental agreement and authorization to proceed is granted by the City. The City reserves the right to withhold payment pending verification of satisfactory work performed. Page 5 of 14 All data, basic sketches, charts, calculations, plans, specifications, and other documents created or collected under the terms of this Contract are the exclusive property of the City and shall be furnished to the City upon request. All documents prepared by the Engineer and all documents furnished to the Engineer by the City shall be delivered to the City upon completion or termination of this Contract. The Engineer, at its own expense, may retain copies of such documents or any other data which it has furnished the City under this Contract. Release of information shall be in conformance with the Texas Open Records Act. The Engineer shall furnish and maintain, at its own expense, quarters for the performance of all services, and adequate and sufficient personnel and equipment to perform the services as required. All employees of the Engineer shall have such knowledge and experience as will enable them to perform the duties assigned to them. Any employee of the Engineer who, in the opinion of the City, is incompetent, or whose conduct becomes detrimental to the work, shall immediately be removed from association with the project when so instructed by the City. The Engineer certifies that it presently has adequate qualified personnel in its employment for performance of the services required under this Contract, or will be able to obtain such personnel from sources other than the City. engcuntrc.wpdhpectw ARTICLE 12 OWNERSHIP OF DOCUMENTS ARTICLE 13 PERSONNEL, EQUIPMENT AND MATERIAL The Provider may not change the Project Manager without prior consent of the City. ARTICLE 14 SUBCONTRACTING The Engineer shall not assign, subcontract or transfer any portion of the work under this Contract without prior written approval from the City. All subcontracts shall include the provisions required in this Contract and shall be approved as to form, in writing, by the City prior to work being performed under the subcontract. No subcontract relieves the Engineer of any responsibilities under this Contract. ARTICLE 15 EVALUATION OF WORK The City and any authorized representatives, shall have the right at all reasonable times Page 6 of 14 to review or otherwise evaluate the work performed or being performed hereunder and the premises in which it is being performed. If any review or evaluation is made on the premises of the Engineer or a subprovider, the Engineer shall provide and require its subproviders to provide all reasonable facilities and assistance for the safety and convenience of the City or USDOT representatives in the performance of their duties. All applicable study reports shall be submitted in preliminary form for approval by the City before final report is issued. The City's comments on the Engineer's preliminary report will be addressed in the final report. eogcontrc.wpdfspectw ARTICLE 17 VIOLATION OF CONTRACT TERMS/BREACH OF CONTRACT Violation of Contract terms or breach of contract by the Engineer shall be grounds for termination of the Contract and any increased cost arising from the Engineer's default, breach of contract or violation of contract terms shall be paid by the Engineer. The Contract may be terminated before the stated termination date by any of the following conditions. (1) ARTICLE 16 SUBMISSION OF REPORTS ARTICLE 18 TERMINATION By mutual agreement and consent, in writing of both parties. (2) By the City by notice in writing to the Engineer as a consequence of failure by the Engineer to perform the services set forth herein in a satisfactory manner. (3) By either party, upon the failure of the other party to fulfill its obligations as set forth herein. (4) By the City for reasons of its own and not subject to the mutual consent of the Engineer upon not less than thirty (30) days written notice to the Engineer. (5) By satisfactory completion of all services and obligations described herein. Page 7of14 Should the City terminate this Contract as herein provided, no fees other than fees due and payable at the time of termination shall thereafter be paid to the Engineer. In determining the value of the work performed by the Engineer prior to termination, the City shall be the sole judge. Compensation for work at termination will be based on a percentage of the work completed at that time. Should the City terminate this Contract under (4) of the paragraph identified above, the amount charged during the thirty (30) day notice period shall not exceed the amount charged during the preceding thirty (30) days. If the Engineer defaults in the performance of this Contract or if the City terminates this Contract for fault on the part of the Engineer, the City will give consideration to the actual costs incurred by the Engineer in performing the work to the date of default, the amount of work required which was satisfactorily completed to date of default, the value of the work which is usable to the City, the cost to the City of employing another firm to complete the work required and the time required to do so, and other factors which affect the value to the City of the work performed at the time of default. The termination of this Contract and payment of an amount in settlement as prescribed above shall extinguish all rights, duties, and obligations of the City and the Engineer under this Contract, except the obligations set forth in Article 19 of this Contract. If the termination of this Contract is due to the failure of the Engineer to fulfill its contract obligations, the City may take over the project and prosecute the work to completion. In such case, the Engineer shall be liable to the City for any additional cost occasioned the City. The Engineer shall be responsible for the settlement of all contractual and administrative issues arising out of the procurement made by the Engineer in support of the scope of services under this Contract. ARTICLE 19 COMPLIANCE WITH LAWS The Engineer shall comply with all applicable Federal, State and local laws, statutes, codes, ordinances, rules and regulations, and the orders and decrees of any court, or administrative bodies or tribunals in any manner affecting the performance of this Contract, including, without limitation, worker's compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Engineer shall furnish the City with satisfactory proof of its compliance therewith. engcoIIVGwpd/spectw ARTICLE 20 INDEMNIFICATION The Engineer shall save harmless the City and its officers and employees from all claims Page 8 of 14 and liability due to activities of itself, its agents, or employees, performed under this Contract and which are caused by or result from error, omission, or negligent act of the Engineer or of any person employed by the Engineer. The Engineer shall also save harmless the City from any and all expense, including, but not limited to, attorney fees which may be incurred by the City in litigation or otherwise resisting said claim or liabilities which may be imposed on the City as a result of such activities by the Engineer, its agents, or employees. ARTICLE 21 ENGINEER'S RESPONSIBILITY The Engineer shall be responsible for the accuracy of its work and shall promptly make necessary revisions or corrections resulting from its errors, omissions, or negligent acts without compensation. The Engineer's responsibility for all questions arising from design errors and /or omissions will be determined by the City. The Engineer will not be relieved of the responsibility for subsequent correction of any such errors or omissions or for clarification of any ambiguities until after the construction phase of the project has been completed. ARTICLE 22 ENGINEER'S SEAL The responsible Engineer shall sign, seal and date all appropriate engineering submissions to the City in accordance with the Texas Engineering Practice Act and the Rules of the State Board of Registration for Professional Engineers. ARTICLE 23 NONCOLLUSION The Engineer warrants that it has not employed or retained any company or persons, other than a bona fide employee working solely for the Engineer, to solicit or secure this Contract and that it has not paid or agreed to pay any company or engineer any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Contract. For breach or violation of this warranty, the City shall have the right to annul this Contract without liability or, in its discretion, to deduct from the contract price or compensation, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. ARTICLE 24 INSURANCE The Engineer shall furnish the City a properly completed Certificate of Insurance approved by the City prior to beginning work under this Contract and shall maintain such insurance throug h engcontrc.wPNapec[w Page 9 of 14 the contract period. The completed Certificate of Insurance shall be attached hereto and identified as Attachment G. ARTICLE 25 INSPECTION OF ENGINEER'S BOOKS AND RECORDS AND AUDIT REQUIREMENTS The City shall have the exclusive right to examine the books and records of the Engineer for the purpose of checking the amount of work performed by the Engineer at the time of contrac t termination The Engineer shall maintain all books, documents, papers, accounting records and other evidence pertaining to cost incurred and shall make such materials available at its office during the contract period and for four (4) years from the date of final payment under this Contract or until pending litigation has been completely and fully resolved, whichever occurs last. The City or any of its duly authorized representatives, shall have access to any and all books, documents, papers and records of the Engineer which are directly pertinent to this Contract for the purpose of making audits, examinations, excerpts and transcriptions. ARTICLE 26 DEBARMENT, SUSPENSION AND DISCIPLINARY ACTION The Engineer warrants that the representations included in the Debarment Certification (Negotiated Contracts) submitted with the offer to provide services are current and still valid. ARTICLE 27 COPYRIGHTS The City shall have the royalty free, nonexclusive and i rrevocable right to reproduce, publish or otherwise use, and to authorize others to use any reports developed by the Engineer for governmental purposes. ARTICLE 28 COMPUTER GRAPHICS FILES The Engineer agrees to comply with the Special Provision "Computer Graphics Files for Document and Information Exchange," if determined by the City to be applicable to this Contract and if so stated in Attachment B and attached hereto. engcontrc.wpd/spectw Page 10 of 14 ARTICLE 29 SUCCESSORS AND ASSIGNS The Engineer, and the City, do hereby bind themselves, their successors, executors, administrators and assigns to each other party of this agreement and to the successors, executors, administrators, and assigns of such other party in respect to all covenants of this Contract. The Engineer shall not assign, subcontract or transfer its interest in this Contract without the prior written consent of the City. ARTICLE 30 SEVERABILITY In the event any one or more of the provisions contained in this Contract shall for any reason, be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Contract shall be construe d as if such invalid, illegal, or unenforceable provision had never been contained herein. This Contract constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings or written or oral contracts between the parties respecting the subject matter defined herein. eng.ntrc.wpd/spectw ARTICLE 31 PRIOR CONTRACT SUPERSEDED Page 11 of 14 e.goonrre.wpd/sotw City of Round Rock Attn.: City Manager 221 E. Main St. Round Rock, TX 78664 with copy to: Stephan L. Sheets City Attorney 309 E. Main St. Round Rock, Texas 78664 ARTICLE 32 NOTICES All notices to either party by the other required under this Contract shall be personally delivered or mailed to such party at the following respective address: Page 12 of 14 Engineer Attn.: Henry 0. Johnson, P.E. Vice President, Transportation Rust Lichliter /Jameson 2929 Briarpark Dr., Ste. 600 Houston, TX 77042 The undersigned signatory or signatories for the Engineer hereby represent and warrant that the signatory is an officer of the organization for which he or she has executed this Contract and that he or she has full and complete authority to enter into this Contract on behalf of the firm. The above - stated representations and warranties are made for the purpose of inducing the City to enter into this Contract. IN WITNESS HEREOF, the City and the Engineer have executed these presents in duplicate. THE ENGINEER B gignatur Henry O. Johnson, P.E. Printed Name Vice President, Transportation Title � i / /YT Date LIST OF ATTACHMENTS Attachment A - Attachment B - Attachment C - Attachment D - Attachment G - ARTICLE 33 SIGNATORY WARRANTY Services to be Provided by the City Services to be Provided by the Engineer Work Schedule, if applicable Fee Schedule Certificate of Insurance, if applicable Page 13 of 14 ATTACHMENT A IH 35 Turnarounds at FM 1325 and BI 35 -L in Round Rock Services to be Provided by the City In conjunction with the services to be provided by the ENGINEER, as described in Attachment B, the City of Round Rock, "City ", shall provide the following: 1. All available schematics, studies, reports and other documents pertinent to the project. 2. Aerial Survey & DTM Files. 3. Record drawings of the existing conditions. 4. R.O.W. Maps. 5. Utility Information (plans maps, etc.) for utilities affected by the project. 6. Establish Horizontal and Vertical Control points throughout the project. 7. Existing and Proposed Pavement Section/Design. 8. Available information on existing drainage facilities. 9. Available Information on existing signals. 10. Prepare and coordinate any utility and traffic signal agreements required. 11. Conduct Public Meetings if required. L PROJECT MANAGEMENT ATTACHMENT B IH 35 Turnarounds at FM 1325 and BI 35 -L in Round Rock Services to be Provided by the Engineer The Engineer will schedule meetings to discuss various aspects of the project with affected parties. These parties may include the City, TxDOT, FHWA, and various public utility companies. The Engineer will establish and maintain project schedules and budgets, develop monthly progress reports and bar charts, prepare invoices, and meet with the City and other entities on an as needed basis for the duration of the project design. ROUTE AND DESIGN STUDIES - Function Code 110 The Consultant will attend design concept conferences, will refine the preliminary cost estimate and will review and adjust the TxDOT schematic. The Engineer or his subconsultant will perform soil bore hole drilling and testing and establish design parameters for bridges, retaining walls and pavement design. IIL FIELD SURVEYING - Function Code 150 Right -of -entry into private property will be obtained. Establish survey base lines along each street or other alignments as necessary. These base lines shall be established based on and tied to the project horizontal and vertical control points provided by the City and TxDOT. The TxDOT horizontal and vertical control points shall be located and verified. The horizontal control will be established on the State Plane Coordinate System (NAD '83 Surface Coordinates) from the monumentation provided by the City and TxDOT. A project base line will be established coincidental with, or parallel to the stationed "Design Center Line." Base line control points shall be set using railroad spikes and/or punched aluminum at P.C.'s, P.I.'s, and P.T.'s of horizontal curves and at 300 meters intervals. Any traverse related to the project will be performed with appropriate modified second order procedures by closed loop into the project control. Closures will be one part in 20,000 or better. Attachment B Rust Lichliter /Jameson Page 1 Survey baselines shall be tied to available TxDOT horizontal control and Right -of -Way monuments. Any disagreement by the Engineer pertaining to traverse, or control values furnished to him shall be immediately brought to the attention of the the City and TxDOT prior to further work. A benchmark circuit shall be established, based on the vertical control points provided by the City and TxDOT. Benchmarks shall be located outside of the construction limits and put in such a place so that they may be easily found for future use. Benchmarks shall be located at about 300 meter intervals and shall he referenced. Benchmarks will be tied to TxDOT adjusted (if necessary) elevation datum. The benchmarks will he looped in accordance with good surveying practice and submit to TxDOT for approval prior to field surveys. Control leveling work will be performed using appropriate modified second order procedures with closed loops into the project vertical control. Unadjusted vertical error should not exceed 5 millimeters per kilometer of traverse. Existing driveways shall be profiled and cross - sectioned to a point at least 10 meters outside of right -of -way and tied to survey baselines. Low points, high points and other unique features shall be noted. The surfacing and base material will be determined by visual inspection only. Intersecting streets shall be profiled and cross- sectioned to a point at least 30 meters beyond the proposed end of construction. Existing drainage channels and swales shall be profiled and cross - sectioned within the immediate vicinity of the project. Low points, high points and any other unique features shall be noted. Additional surveying may be necessary to verify the limits of drainage areas. Each utility owner will be contacted and requested to assist in locating existing utilities identified on their mapping. Above ground features of existing utilities within the proposed right -of -way for the limits of the project will be field located, including elevations of manhole flowlines and water /gas valve steins. The location of utilities between above ground features will be determined from visual inspection, utility records, and/or from locations determined by the respective utility companies. The utilities will be tied to the project baseline and depths determined in sufficient detail to identify potential conflicts with proposed construction. Excavation and other costs required to expose or probe the underground utilities will be the responsibility of others. Locate horizontal and vertical position of borings. The existing structures will be surveyed and profiled. Drainage areas contributing to the project or conveying water from the project will be determined through field investigations and surveys. The Engineer shall exercise care in completing this surveying assignment by using temporary signs, traffic control devices, flags, and necessary safety equipment. Attachment B Rust LichliterJJameson Page 2 IV. ROADWAY DESIGN CONTROLS - Function Code 160 From the horizontal alignments provided by the City and TxDOT, the Engineer will verify and refine the alignments and will develop plan and profile sheets which depict these alignments. These plan sheets will be done using a metric scale. These sheets will contain topographic information, existing underground utilities at locations of conflict, roadway baselines, pavement edges, roadway pavement contours where necessary, limits of structures, limits or retaining walls, drainage structures excluding pipes, limits of sidewalks, limits of barriers and any other information necessary for pavement construction. Profile sheets will also be prepared and will contain existing ground lines at the profile baseline, the proposed profile grade line, limits of structures, superelevation rates and transitions, any profile elevations necessary to describe the superelevation and profile elevations. The Engineer shall prepare design cross - section sheets along the IH -35 frontage road reference line at minimum 20 meter intervals and will extend 8 meters beyond the existing right -of -way and to the edge of the existing pavement of IH 35 mainlanes. The cross sections shall show the pavement structure, underground utilities and proposed storm drains. These cross- sections shall form the basis for the determination of earthwork quantities. Cut and fill quantities will be computed. These cross - sections shall be prepared as part of the final construction drawing package, and will be furnished to the City and TxDOT on sheets separately. A GEOPAK /Microstation file shall be provided by the Engineer which describes the original and design cross- sections for the project. A project title sheet will be prepared as required and formatted by the STATE to be used for the construction plans. Roadway typical sections will be prepared for the various roadways of the project. These sections will be prepared according to the provisions of Part IV of the Highway Design Division Operations and Procedures Manual. V. DRAINAGE PLANS - Function Code 161 Drainage area maps will be prepared at a minimum metric scale of 1:1000, using available contour maps. Inlets will be located and subdrainage areas determined. The run -off to each inlet will be calculated in accordance with the TxDOT's Hydraulic Manual and shown on standard TxDOT runoff and inlet computation sheets. SW3P plans and details will be prepared and will describe the implementation of practices to be used to reduce the pollutants to storm water discharges associated with the construction site. Culvert plan/profile sheets and cross - sections, if necessary, will be provided for new culvert construction, existing culvert widening and/or lengthening, and existing culvert Attachment B Rust Lichliter /Jameson Page 3 replacements. State Standards will be used whenever possible for these culverts. VI. SIGNING, PAVEMENT MARKINGS & SIGNALIZATION - Function Code 162 Signing and Pavement Marking layout sheets will be prepared for project roadway. These layouts will include baselines, pavement edges, right -of -way lines, pictorially depicted signs with their locations, pavement markings with dimensioning, overhead sign structure locations and proposed sign panels, culverts and other structures which may present a hazard to traffic, and proposed delineators and object markers. Street name signs are not included in this work. Summaries of small and large signs and pavement markings will be prepared which include quantities for pay items. Traffic signal layout sheets will be prepared showing existing utilities, proposed roadway improvements, existing topography, if relevant, and proposed signal installations. Traffic analysis, peak and off peak hour counts, turning movement counts and pedestrian counts are not included in this work. VII. RETAINING WALLS - Function Code 163 The Engineer will prepare retaining wall layouts and submit to the City and TxDOT for review and approval. When approval has been received the Engineer will prepare final plans which will include plan view, elevation, details, aesthetic treatments, quantities, reference lines, wall locations, length of walls, top and bottom of walls, existing ground and finished ground elevations and the limits of measurement for payment. Temporary walls maybe required for stage construction. VIII. T CONTROL PLAN - Function Code 163 Traffic control plan typical sections will be prepared for each stage of the construction sequence to clearly delineate the position of the existing traffic with respect to the proposed construction. Temporary traffic barriers, temporary retaining walls, and pavement markings will also be shown and dimensioned. Traffic control plan layouts will be prepared for phases and steps of the project as per the requirements of the Texas Manual on Uniform Traffic Control Devices. The layouts will include the location of traffic, traffic handling devices, detour horizontal baseline geometry, temporary and permanent pavement construction, and storm drainage construction. Profiles, if required and typical sections will be prepared for the traffic detours suggested for Attachment B Rust Lichliter /Jameson Page 4 use on the project. IX. ILLUMINATION LAYOUTS AND SIGN LIGHTING - Function Code 163 The Engineer will prepare preliminary overall lighting plan for TxDOT approval of location and patterns of proposed lighting standards. The Engineer will then prepare plans which will show the location of continuous and underpass light standards, ground boxes, conduits and power sources. These plans will have the base map as background and will include baselines, stationing, pavement edges and right -of -way lines. On the same plans, location of sign lighting, and appropriate details will be shown. Upon approval, final plans will be prepared which will include wiring diagrams and quantities. X. LANDSCAPE PLANS - Function Code 163 The Engineer will prepare landscape plans which will show trees and plantings to be removed, trees to be planted, areas to be sodded or seeded and any general notes and specifications as necessary. These plans will include the base map as a background and will show baselines and stations, proposed pavement edges and right -of -way lines. XL SPECIAL UTILITY DETAILS - Function Code 163 The Engineer will show existing utilities such as water lines, sewers, etc. on the plan and profile plans. The plans will indicate points of conflict, and will include any special details that may be necessary. XII. 1 UANTITIE UMMARIES AND COST E TI TE - Function Code 163 Project quantities will be calculated and tabulated in the project summary sheets. These pay items will be in accordance with TxDOT's Standard Specifications for Construction of Hiehways, Streets and Bridges (1995) and supplemented where necessary with special specifications prepared by the ENGINEER. Develop project summary sheets for the various construction items and include these sheets in the plans. An ENGINEER's estimate will be prepared for the project using current unit cost data from Attachment B Rust Lichliter /Jameson Page 5 recent area projects. XIII. AGREEMENTS AND EXHIBITS - Function Code 163 It is expected that miscellaneous exhibits will need preparation for utility agreements and traffic signal agreements. XIV. SPECIAL PROVISIONS. SPECIFICATIONS AND GENERAL NOTES- Function Code 163 As outlined under TRAFFIC CONTROL PLAN (Section VIII), a narrative special provision will be provided describing the construction sequencing. In addition, a list of standard special provisions necessary for the project will be compiled by the Engineer and provided to TxDOT. If any additional special provisions are required, the Engineer will he responsible for their preparation. A list of specifications necessary for the project will be compiled by the Engineer and provided to the City and TxDOT. Any special specifications will also be provided. A list of general notes necessary for the project will be compiled by the Engineer and provided to the City and TxDOT. XV. TEMPORARY CONSTRUCTION AGREEMENTS FOR DRIVEWAYS - Function Code 163 The Engineer will provide to TxDOT any temporary construction agreements, exhibits for driveways, etc., that may be necessary for this project. XVI. t '_ DG DE I - Functi s n C t t e 170 The Engineer will prepare bridge layouts, obtain approval/permits from appropriate agencies and will prepare final design and details for all bridges confirming to TxDOT standards. The bridge design will take into consideration stage construction and traffic control. The plans will include all permanent and temporary bridge construction quantities and cost estimate quantities. The Engineer will assemble special provisions and specifications. The Engineer shall provide design for aesthetic treatment for the turnaround bridges that will Attachment B Rust Irchliter /Jameson Page 6 enhance the appearance of the Interchanges leading to the City. XVII. DELIVERABLE REQUIREMENTS - Function Code 163 The ENGINEER shall provide to the City and TxDOT an electronic deliverable (CD ROM) of the roadway plans and profiles for this project. The files shall he in an Intergraph Microstation version 4.0 format or greater. The ENGINEER shall provide one set of mylar originals and up to 25 sets of prints of the plans, specifications and estimate. The Engineer shall provide half size sets of prints for interim reviews. XVIII. BASIC SERVICES - Function Code 180 The Engineer will prepare special specifications for any non standard items, and will provide a narrative of construction sequencing. Upon completion of the plans, the Engineer will prepare a construction cost estimate based on the final quantities and will prepare a list of all TxDOT standard drawings that are applicable to this project. The Engineer will preparc a narrative of construction sequence and traffic control. The Engineer will prepare a construction time estimate using "Sure Track." Attachment B Rust Lichliter /Jameson Page 7 ATTACHMENT General Guidelines for Traffic Handling A. The number of existing lanes shall not be reduced except from construction phase changes during implementation of the Traffic Control Plan (TCP) and then only during prescribed hours as determined from current traffic analysis. The width of the temporary lanes should be I 1 feet or more . B. Shoulders used as traffic lanes should be strengthened and improved prior to receiving traffic and a separate TCP phase should be included for this work. (When appropriate, trucks should be encouraged, be signing, to stay off the shoulder lanes). C. Shoulders shall remain available for traffic for as long as possible to provide room for breakdowns. D. On freeways, no two consecutive entrance or exit ramps shall be closed at once. Temporary ramps may be required to keep access during certain phases of construction. E. When narrow medians or restricted pavement widths are involved, outside widening, including bridges, should be considered in order to provide adequate lanes and /or lane widths during construction. F. Whenever possible, design detours and taper lengths to permit traffic flow at the existing speed. If possible, limit speed reduction to no greater than 10 mph below existing speed. Permit greater speed reduction only where unavoidable. Large speed reductions should be done in step reductions. G. Standard sheets illustrate appropriate barrier and protection devices for traffic control applications. These are usually minimum requirements and should be exceeded, if warranted, for safety. H. Work areas are to be separated from high -speed traffic lanes by concrete barriers (CTB) or (SSCTB). They are to be considered for use although the drop -off standard may not dictate it. Glare screens are to be used on CTB or SSCTB where necessary. I. If project had existing illumination, appropriate lighting equal to or better should be considered in the various phases of the traffic control plans, particularly at detour termini. (Installation of permanent lighting, as first item of work, should be considered). J. Appropriate safety devices such as construction vehicle impact attenuators (VIAs, GREAT, etc.) specified as to type, shall be used at CTB termini. Attachment B Rust Lichliter /Jameson Page 8 K. Temporary acceleration lanes should be used at all major entrance ramps with an adequate taper (20:1 minimum, 50:1 desirable). L. Temporary advance guide signing may be required for freeway ramps. Also trailblazer signs may be required for diversions. These signs shall be sized and layouts provided showing location during each construction phase. Minimum sign legend size for temporary freeway guide signs is 12 -inch caps. M. U -turns and frontage road intersection improvements should be included in the projects, as an early stage operation, to help facilitate traffic flow diverted from the mainlanes. N. If opposing lanes of traffic are separated by CTB or SSCTB without a shoulder then headlight glare protection should be provided when needed. O. Message trailers should be used when necessary to supplement existing signing to notify the traveling public of upcoming changes or unusual situations. Traffic Control Plans - Specifications and Estimates The traffic control work consists of the completed Traffic Control Plans (TCP), the appropriate specifications and general notes, and the cost estimate for the various traffic control measures. General A TCP shall show the detailed construction sequences and the necessary phases complete with all barricades, signing, striping, delineation, detours, temporary traffic signal adjustments to existing traffic signals, and any other devices necessary to control traffic during construction. The purpose of the plan is to protect the traveling public and provide safety to the construction forces, with least inconvenience to the travelers consistent with expeditious completion of the project in time and costs, within the federal and state standards and guidelines. All TCP shall be submitted for review to the district safety review team at designated completion points. A. Standards and Guidelines The following standards and guidelines are essential to the development of the TCP. • Texas Department of Transportation (TxDOT) 1993 Standard Specifications for Construction of Highways, Streets, and Bridges • Texas Manual on Uniform Traffic Control Devices 1980 (MUTCD) • Barricades and Standards BC Attachment B Rust LichIiter /Jameson Page 9 • Pavement Drop -off Standard Other standard drawings available, as needed, are Construction Vehicle Impact Attenuators (VIA), Portable Crash Cushions, Temporary Barrel Mounted Metal Beam Guard Fence TB (BMGF) and Precast and Portable concrete Traffic Barriers (CTB), and appropriate signing standards. Film (mylar) drawings, for inclusion in the PS &E final package, are available from the TxDOT. Other standards include WZ, TCP, Glarescreen, SSCTB & Low Profile SSCB. B. Roadway Drawings Prior to development of the TCP, the following existing and proposed roadway conditions should be known. • Existing roadway layout • Existing roadway cross - sections • Proposed plan and profile • Proposed cross - sections • Existing traffic control devices • Cross Sections & Profiles of all detours need to be prepared. Temporary drainage shall be considered, and handled appropriately. C. Traffic Control Plans Before beginning the TCP, hourly traffic counts of the proposed roadway and major cross streets shall be obtained. Field conditions regarding access to adjacent properties shall be verified and shown on the plans. The traffic control plans shall slow the construction sequence and all traffic control devices for each phase of the project. The plans shall be to a large enough scale to depict all existing and proposed structures as they occur in each sequence and phase. The plan and profile drawings usually drawn to 1:500, is generally adequate for the TCP. A scale smaller than this is usually unacceptable and shall require prior approval of TxDOT. Where detours or temporary pavement are required, a separate phase shall be shown for this construction, complete with traffic handling and control devices. Each phase of the TCP shall show the location of the traffic flow indicated by directional arrows. The construction areas will be clearly defined. All barricades, traffic barriers, VIAs GREAT, etc., end treatments, pavement markings, construction signing, and traffic signal changes shall be shown on the plans. Only roadways, retaining walls, bridges, drainage structures, etc. that are existing or under construction shall be shown. Roadway that has been removed in a previous Attachment B Rust Lichliter/Jameson Page 10 phase or that will be built in later phases shall not be shown. BC sheets and other appropriate standard drawings that are part of the TCP package shall be included in the PS &E. General Notes and Specifications General Notes and Specifications for Traffic Control Bid items shall be included in the overall project bid package. Usual Specifications items are as follows: Item 502 Barricades, Signs & Traffic Handling. The attached sample can be used as a guide. Modifications should be made to suit the project. Item 662 Workzone Pavement Markings. Item 667 Eliminating existing pavement markings and markers. Item 6218 Special Specification - Portable Changeable Message Signs. Use if applicable. Others Refer to the TxDOT 1995 Standard Specifications for Construction of Highways, Streets, and Bridges. General Notes: General Notes shall suit the project and may be added to the TCP drawing or included separately. Attachment B Rust tichliter /Iameson Page 11 ID Nov Dec Jan Feb Mar Apr May Jun 3 4 5 6 7 8 9 10 11 12 13 14 15 Field Survey Utility Coordination R.O.W. Requirements Geotechnical Work Schematic Design Aesthetic Treatment 16 17 18 19 20 21 22 23 Task Name PHASE Project Kick -off Submit Schematics Schematic Review Bridge layout Preliminary Estimate Submit Bridge Layout Bridge Layout Review PHASE II 50% PS &E Submit 50% Package 50% Review 90% PS&E Submit 90% Package 90% Review 100% PS &E Submit Final PS &E Project: Round Rock Turnarounds Date: Thu 11/13/97 Duration 84 days 1 day 7 days 15 days 10 days 15 days 36 days 15 days 0 days 5 days 30 days 5 days 0 days 5 days 75 days 25 days 0 days 5 days 30 days 0 days 5 days 10 days 0 days Start Finish Tue 11/11/97 Fri 3/6/98 Tue 11/11/97 Tue 11/11/97 Wed 11/12/97 Thu 11/20/97 Fri 11/21/97 Thu 12/11/97 Thu 12/4/97 Fri 11/21/97 Wed 11/19/97 Fri 11/21/97 Mon 12/15/97 Fri 1/9/98 Mon 1/12/98 Mon 1/19/98 Mon 2/23/98 Fri 2/27/98 Mon 3/2/98 Mon 3/9/98 Mon 3/9/98 Fri 4 /10/98 Mon 4/13/96 Mon 4/20/98 Fri 5/29/98 Mon 6/1/98 Mon 6/8/98 Tue 12/9/97 Fri 1/9/98 Fri 1/2/98 Fri 1/9/98 Fri 1/16/98 Fri 2/27/98 Fri 2/27/98 Fri 2/27/98 Fri 3/6/98 Fri 6/19/98 Fri 4/10/98 Fri 4/10/98 Fri 4/17/98 Fri 5/29/98 Fri 5/29/98 Fri 6/5/98 Fri 6/19/98 Fri 6/19/98 Fri 6/19/98 3 4 6 7 8 Task Progress Milestone Summary • Rolled Up Task Rolled Up Milestone Q Rolled Up Progress External Tasks Project Summary Split Rolled Up Split Page 1 Tasks No. Dig Principal Project Manager Senior Engineer Project Engineer Design Engineer Tech. Totals Title Sheet 1 - 2 5 5 2 9 23 Drawing Index 1 - 2 3 3 2 6 16 Typical Sections 2 1 6 13 13 6 24 63 General Notes 0 - - - - - - 0 Estimate and Quantities 3 I 5 10 10 5 18 49 Traffic Control Plans 8 4 19 38 38 19 73 191 Frntg. Rd. Plan & Profiles 8 6 32 64 64 32 122 320 Intersection Details 4 3 14 29 29 14 55 144 Drainage Area Map 1 - 2 5 5 2 9 23 Drainage Details 4 2 10 21 21 10 40 104 Bridge Layouts 3 4 18 36 36 18 68 180 Bridge Estimated Quantities 1 - 2 5 5 2 9 23 Soil Borings 2 1 3 6 6 3 12 31 Bridge Abutments 6 5 24 48 48 24 91 240 Abutment Details 2 2 8 16 16 8 30 80 Interior Bents 4 3 16 32 32 16 61 160 Framing Plans 3 2 12 24 24 12 46 120 Slab Plans 3 2 10 19 19 10 36 96 Slab Details 1 1 3 6 6 3 12 31 Beam Details 1 1 3 6 6 3 12 31 Prestressed Concrete Beam 1 1 4 8 8 4 15 40 Retaining Walls 6 4 19 38 38 19 73 191 Bridge Aesthetic Treatments 8 8 38 77 77 38 146 384 Signing & Striping 3 I 7 14 14 7 27 70 Traffic Signals 3 1 7 14 14 7 27 70 SW3P 3 1 5 10 10 5 18 49 0 0 Manhours 82 54 271 547 547 271 1039 2729 Billing Rate 120.00 124.00 109.00 90.00 70.00 65.00 Labor Amount 6,480.00 33,604.00 59,623.00 49,230.00 18,970.00 67,535.00 235,442.00 Other Tasks Tasks Principal Project Manager Senior Engineer Project Engineer Design Engineer Tech. Totals Alternatives 4 8 16 16 16 24 84 Steering Committee 8 16 16 40 Schematics 4 8 24 16 16 24 92 Utility Coordination 2 4 4 8 18 Public Involvement 8 8 8 24 Construction Timeline 2 8 32 42 Manhours 0 28 52 100 40 32 48 300 Billing Rate 120.00 124.00 109.00 90.00 70.00 65.00 Labor Amount 3,360.00 6,448.00 10,900.00 3,600.00 2,240.00 3,120.00 29,668.00 Fee Proposal for Round Rock Turnarounds - PS &E IH 35 Turnarounds at FM 1325 and BI 35 -L * Geotechnical fee is based on PSI's proposal with the following stipulations: 1. Drilling 6 x 60' bridge borings + 6 x 40' retaining wall borings, boring logs, report = $25,000 2. Prepare traffic control plans for drilling, utility clearances and miscellaneous items = $15,000 Bent No.2 can be reduced with the City of Round Rock participation in providing assistance Surveying Reproduction Mileage Miscellaneous Geotechnical - by Subconsultant * Total 11/13/97 18,000.00 3,000.00 1,000.00 1,000.00 40,000.00 328,110.00 Lump Sum Fee $328,000.001 DATE: November 3, 1997 SUBJECT: City Council Meeting, November 13, 1997 ITEM: 10E. Consider a resolution authorizing the Mayor to execute an engineering contract for IH -35 turnaround at FM 1325 and Nesters Crossing. STAFF RESOURCE PERSON: Jim Nuse STAFF RECOMMENDATION: The City has requested proposals from engineering firms to develop plans, specifications and estimates for the construction of frontage road turnaround structures over the main lanes of IH 35 north and south of FM 1325 and south of Hesters Crossing. The City went through a formal proposal, screening, and interview process involving the engineering consulting firms listed in the table below. The staff believes Rust Lichliter /Jameson made the best proposal for developing the engineering for the IH 35 Turnarounds, and is qualified to perform this work. Therefore, the staff recommends the selection of Rust Lichliter /Jameson for the proposed contract, and that the Mayor be authorized to execute a contract with the firm to perform the work. A proposed contract is being negotiated and will be ready by the council meeting. We are anticipating a cost of $400,000 to $450,000 for this contract. Firms Invited to Submit Proposals Firms Submitting Proposals Firms Interviewed Firms Recommended by Staff Turner Collie & Braden, Inc. Yes Carter & Burgess Yes ✓ Parsons, Brinkerhoff, Quade, and Douglas No CH2M Hill No Espey, Huston & Assoc., Inc. Yes Rust Lichliter /Jameson Yes ✓ ✓ Sylva Engineering No HNTB Corp. No HDR Engineering, Inc. No Parsons Transportation Group, Inc. Sub to Bridgefarmer Bridgefarmer & Assoc., Inc. Yes ✓ Rodriguez & Huggins, Inc. No Brown and Root USA, Inc. No Dannenbaum Engineering Corp. No Jose Guerra, Inc. Sub to Bridgefarmer ITEM: 10E (continued) Staff recommends your approval.