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R-97-11-13-10F - 11/13/1997DATE: October 23, 1997 TO: FROM: Thomas E. Word, Jr., P.E. City Traffic Engineer RE: Attachment cc: Jim Nuse Al Wille prkval2.wpdhw Steve Sheets City Attorney CITY OF ROUND ROCK INTEROFFICE MEMORANDUM Supplemental Agreement No. 1 to Rodriguez & Huggins, Inc. Contract For Engineering Services. (Park Valley Drive, Round Rock Hospital Traffic, and RM 620). The City of Round Rock entered into a contract for engineering services with Rodriguez & Huggins, Inc. on June 26, 1997 to develop a schematic design of Park Valley Drive, to evaluate traffic signal warrants for Round Rock Hospital, and to develop schematic designs for RM 620. The contract required the schematic designs for RM 620 to be developed on digital ortho - photography to be provided by the City. The City has contracted through CAPCO for the digital ortho- photography for the entire city, and the delivery of the product is behind the original schedule. Therefore, the City has not yet been able to provide the photography to the engineering consultant. The delay is beyond the control of Rodriguez & Huggins, Inc. No changes in the scope of work or compensation are contemplated because of this extension in the term of the contract. Please prepare a resolution for consideration by the Council at their November 13, 1997 meeting to approve the proposed Supplemental Agreement No. 1 to extend the term of the contract to March 31, 1997. Gkr ad 1 1,,...s a' I o� � PN 131 g �t ,Q-- offe ° a tkiL 1 Ji -- v--''' r G 5`5� 2 ork '� byk� ; Jijfill M �� K:\ WPDOCS \RESOLVII \RS71111P.WPD /,cg RESOLUTION NO. R- 97- 11- 13 -10F WHEREAS, the City of Round Rock, on June 26, 1997, entered into a contract for engineering services ( "Contract ") with Rodriguez & Huggins, Inc. for a roadway schematic for Park Valley Drive, a Round Rock Hospital traffic study, and alternatives and schematics for improvements to RM 620, and WHEREAS, Rodriguez & Huggins, Inc. has submitted Supplemental Agreement No. 1 to the Contract to extend the termination date of the Contract, and WHEREAS, the City Council desires to enter into said Supplemental Agreement No. 1 to the Contract with Rodriguez & Huggins, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Agreement No. 1 to the Contract with Rodriguez & Huggins, Inc. to extend the termination date of the Contract, a copy of said supplemental agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. ATTEST: RESOLVED this 13th day of November, 1997. NE LAND, City Secretary 2 CHARLES CULP PPP , Mayor City of Round Rock, Texas THE STATE OF TEXAS § THE COUNTY OF WILLIAMSON § SUPPLEMENTAL AGREEMENT NO. 1 TO CONTRACT FOR ENGINEERING SERVICES This Amendment to the Contract for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and Rodriguez & Huggins, Inc., hereinafter called the "Engineer." WHEREAS, the City and the Engineer executed a Contract for Engineering Services, hereinafter called the "Contract ", on the 26th day of June, 1997 concerning schematic design of Park Valley Drive, the Round Rock Hospital traffic signal warrants, and schematic design of RM 620, and WHEREAS, Article 3, Contract Period, requires termination of the Contract on September 30, 1997 unless the Contract is extended, and WHEREAS, project delays by other entities beyond the control of the Engineer have prevented the contract from being completed by the date established in the Contract, and WHEREAS, it is in the City's best interest to extend the term of the Contract until March 31, 1998, and WHEREAS, the Engineer has agreed to extend the Contract until March 31, 1998 under the existing terms and conditions. NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract is amended as follows: "Article 3 CONTRACT PERIOD" shall be amended by extending the termination date of the Contract to the close of business on March 31, 1998 Page 1 of 2 IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Agreement in duplicate. THE ENGINEER_ ✓ By: !_ !fiignature 1/ V Date B RAC By: f / / Charles 'Cu} epper, Mayor lI- /3 -9'7 Date Page 2 of 2 DATE: November 3, 1997 SUBJECT: City Council Meeting, November 13, 1997 ITEM: 10F. Consider a resolution authorizing the Mayor to execute Amendment No. 1 to the contract with Rodriguez and Huggins, Inc. for a schematic for the extension of Park Valley Drive and modifications to RM 620 at Round Rock Hospital. STAFF RESOURCE PERSON: Jim Nuse STAFF RECOMMENDATION: The City of Round Rock entered into a contract for engineering services with Rodriguez & Huggins, Inc. on June 26, 1997 to develop a schematic design of Park Valley Drive, to evaluate traffic signal warrants for Round Rock Hospital, and to develop schematic designs for RM 620. The contract required the schematic designs for RM 620 to be developed on digital ortho - photography to be provided by the City. The City has contracted through CAPCO for the digital ortho- photography for the entire city, and the delivery of the product is behind the original schedule. Therefore, the City has not yet been able to provide the photography to the engineering consultant. Because of the delay in the digital ortho- photography, we are proposing with Supplemental Agreement No. 1 to extend the termination date of our contract with Rodriguez & Huggins to March 31, 1998. The delay is beyond the control of Rodriguez & Huggins, Inc. No changes in the scope of work or compensation are contemplated because of this extension in the term of the contract. Staff recommends your approval of this Supplemental Agreement.