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R-97-11-13-10G - 11/13/1997I)A BAKER- AICKLEN E. ASSOCIATES, INC. Consulting Engineers July 2, 1997 Mr. Al Wille, P.E., R.P.L.S. Department of Public Works City of Round Rock 221 East Main St. Round Rock, Texas 78664 Re: Lee and Summit Street (601 -537) Preparation of easements and /or Right -of -Way dedication descriptions (Task 11) Dear M �ille, This letter is to serve as a request for additional authorization for the preparation of easements and/or Right -of -Way dedication descriptions for the above referenced project. Our original proposal for this project included an attachment No 4 - "Anticipated Charges not Included in Basic Services" with a budget amount of $4,750.00 for the preparation of easements and /or Right -of -Way dedication descriptions. At the time of the proposal, we estimated five (5) Right -of -Way dedications, each with an estimated cost of $950.00 apiece. With the proposed alignment we have to date, we have determined twenty (20) Right -of- Way dedications. In addition, the research and establishing of the existing ROW in this section of town has been a more time consuming process than first expected. We now estimate that each of the Right -of -Way dedications will cost an average $1,250 apiece. We are hereby requesting that the authorization for the preparation of easements and/or right of way dedication descriptions (Task 11) be raised from $4,750.00 to $25,000.00. If you have any questions regarding this matter, please advise. Sincerely, Garrett J. Tuttle, file: 601 - 537 -11 203 E. Main St., Suite 201 • Round Rock, Texas 78664 • 512/244 -9620 • FAX 512/244 -9623 Mayor Charles Culpepper Mayor Pro-tem Earl Palmer Council Members Robert Sdaka Rod Morgan Rick Stewart Martha Chavez Jimmy Joseph City Manager Robert L Bennett, Jr. City Attorney Stephan L. Sheets CITY OF ROUND ROCK November 17, 1997 Mr. A. William Waeltz, P.E. Baker - Aicklen & Associates, Inc. 203 East Main Street Suite 201 Round Rock, TX 78664 Dear Mr. Waeltz: The Round Rock City Council approved Resolution No. R- 97- 11- 13 -10G at their regularly scheduled meeting on November 13, 1997. Enclosed is a copy of the resolution and an original amendment for your files. If you have any questions, please do not hesitate to call. Sincerely, 'oanne Land Assistant City Manager/ City Secretary Enclosure(s) Fax: 512- 218 -7097 1- 800-735 -2989 TDD 1-800-735-2988 Voice 221 East Main Street Round Rock, Texas 78664 512 -218 -5400 WPDOCS \RRSOLUTI \RS71113G.WPD /ecg WHEREAS, the City of Round Rock, on February 13, 1997, entered into an agreement for engineering services ( "Agreement ") with Baker - Aicklen & Associates, Inc. for Vista Lane, Lee Street and Summit Street Road Improvements, and WHEREAS, Baker - Aicklen & Associates, Inc. has submitted Amendment No. 1 to the Agreement to authorize the preparation of additional right -of -way dedications, and WHEREAS, the City Council desires to enter into said Amendment No. 1 to the Agreement with Baker - Aicklen & Associates, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, RESOLUTION NO. R- 97- 11- 13 -1OG That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment No. 1 to the Agreement with Baker - Aicklen & Associates, Inc. to authorize the preparation of additional right -of -way dedications, a copy of said amendment being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. ATTEST: RESOLVED this 13th day of November, 1997. if JIANNE LAND, City Secretary 2 14 BAKER - AICKLEN S. ASSOCIATES, INC. Consulting Engineers November 6, 1997 Mr. Al Wille, P_E,, RP,L.S. Department of Public Works City of Round Rock 221 East Main St. Round Rock, Texas 78664 Re: Lee and Summit Street (B -A Project Number 601 -537) Preparation of Easements and /or Right -of -Way Dedication Descriptions Dear Mr. Wille, This letter is to serve as a revision to the original "Agreement for Engineering Services" for the preparation of easements and /or Right -of -Way dedication descriptions for the above referenced project. Our original proposal for this project included an attachment No. 4 - "Anticipated Charges not Included in Basic Services" with a budget amount of $4,750.00 for the preparation of easements and/or Right -of -Way dedication descriptions. At the time of the proposal, we estimated five (5) Right -of -Way dedications, each with an estimated cost of $950.00 apiece. With the proposed alignment we have to date, we have determined twenty (20) Right -of- Way dedications will be required, In addition, the research and establishing of the existing ROW in this section of the City has been a more time consuming process than first expected. We now estimate that each of the Right -of -Way dedications will cost an average $1,250 apiece. We are hereby requesting that the authorization for the preparation of easements and/or right of way dedication descriptions be revised from $4 50.00 to $25,000.00. l ate: /N3— `7 n 7 Attest: City of Round Rock e Land, City Secretary Atte���cklen and Associates, Inc. . William Waeltz, P E Charles Culpeppe nd Rock Branch Manager v+ r Date: 203 E. Main St., Site 201 • Round Rock, Texas 78664 • 512/244 -9620 • FAX 512/244 -9623 DATE: November 3, 1997 SUBJECT: City Council Meeting, November 13, 1997 ITEM: 10G. Consider a resolution authorizing the Mayor to execute Amendment No. 1 with Baker Aicklen and Assoc., Inc. for the Vista Lane, Summit Street and Lee Street Improvements. STAFF RESOURCE PERSON: Jim Nuse STAFF RECOMMENDATION: This amendment will revise attachment No. 4 to the engineering services agreement for the Vista Lane, Lee Street and Summit Street improvements. With the engineering work nearing completion it has been determined the number of right -of -way parcels to be acquired exceeds that which was originally estimated. This amendment will increase the authorization for easement and right -of -way field notes from 5 at $4,750.00 to 20 at 25,000.00. Staff recommends approval.