R-97-112-11-10A - 12/11/1997%:\ NPDOCS \HSSOGITI \RS71211A.WPD /scg
RESOLUTION NO. 97- 12- 11 -10A
WHEREAS, the City of Round Rock has a need for engineering
computer software and support for the City's transportation
program, and
WHEREAS, pursuant to Section 252.021(a) of the Local
Government Code, bids were not required since the cost will be less
than $15,000, and
WHEREAS, Cyber Systems, Inc. has submitted a proposal to
provide said engineering computer software and support, and
WHEREAS, the City Council wishes to accept the proposal of
Cyber Systems, Inc., Now Therefore,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the proposal of Cyber Systems, Inc., is hereby accepted
and the City Manager is hereby authorized and directed to issue a
purchase order to Cyber Systems, Inc. for the purchase of said
engineering computer software and support.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Resolution and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended, and the Act.
ATTEST:
RESOLVED this 11th day of December, 1997.
E LAND, City Secretary
2
CHARLES CULPEPPER, Mayor
City of Round Rock, Texas
ENGINEERING SOFTWARE PROJECT
Software
MiicroStationSE
GeoGraphics
(Free Promotion)
GeoTerrain
(Free Promotion)
Reprographics
(Free Promotion)
GeoOutlooli
Total Cost
Number of
Copies
3
(Pooled License)
(Pooled License)
(Pooled License)
(Pooled License)
1
Price per
Copy
$2,483.00
$0.00
(51650 list price)
$0.00
(51995 list price)
$0.00
($2250 List price)
$1,870.00
$751.80
Total
Software
Cost
$7,449.00
$0.00
$0.00
$0.00
$1,870.00
$751.80
$10,070.80
Support Cost
per Copy
$625.00
$150.00
$230.00
$290.00
$450.00
$150.00
Total
Support
Cost
$1,875.00
$150.00
$230.00
$290.00
$450.00
$150,00
$3,145.00
Total Cost
$9,324.00
$150.00
$230.00
$290.00
$2,320.00
$901.80
$13,215.80
Written Quote Tabulation for Engineering Software, (November 24, 1997)
Microstation -3 copies
Support-3 copies
DesCartes -1 copy
Support-1 copy
GeoOutlook -1 copy
Support-1 copy
Total
Texas Computer Graphics, Inc
$7,449.00
$1,875.00
No Bid
No Bid
$815.90
$150.00
Incomplete Bid
Sheetl
A +CADD Services, Inc. Cyber Systems, Inc.
Page 1
$9,000.00
$1,875.00
$2,350.00
$450.00
$850.00
$150.00
$7,449.00
$1,875.00
$1,870.00
$450.00
$751.80
$150.00
$14,675.00 $12,545.80
SUBSTITUTE
DATE: December 3, 1997 10A
SUBJECT: City Council Meeting, December 11, 1997
ITEM: 10A. Consider a resolution authorizing the City Manager to issue
a purchase order for the purchase of engineering software
and support for the City's transportation program.
STAFF RESOURCE PERSON: Jim Nuse
STAFF RECOMMENDATION:
In our previous discussions with the City Council, we have identified the need to make
certain capital expenditures from the Certificates of Obligation, Series 1997 for
engineering equipment, computer hardware, and computer software necessary to support
the transportation program the City of Round Rock is developing. In particular, the
computer engineering software will improve our efficiency in developing plans; in
communicating with and reviewing the work of the engineering consultants the City hires
to develop transportation projects and plans; and in our ability to use work products
developed by the Texas Department of Transportation (such as standard details, plans,
aerial photography, and mapping files for projects such as SH 130 and SH 45).
We have carefully evaluated the engineering software products being used by the
industry, and have identified three specific products which we need to acquire. These
products are MicroStation, DesCartes, and GeoOutlook. In addition to the software, we
believe it is advisable and in the City's best interest to participate in a vendor support
program for these products. We have sought and obtained written quotes from three
vendors for these products. The lowest quote was provided by Cyber Systems, Inc. for
$12,545.80.
Cyber Systems, Inc. also offered a special promotion for additional free engineering
software which none of the other vendors offered, and of which I believe the City should
take advantage. The three free software products which I recommend we acquire are
GeoGraphics, GeoTerrain, and Reprographics. The products will further enhance the
City's capabilities in the transportation field. These three products have a combined list
price of $5,895.00. There is a requirement to subscribe to the vendor support program for
these three products which would cost an additional $670.00. This brings the total
recommended purchase to $13,215.80.
Staff recommends acceptance of the purchase of engineering software and support from
Cyber Systems, Inc.
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