R-98-01-22-10B - 1/22/1998City of Round Rock
221 East Main Street
Round Rock, TX 78664
IA_ GRANTEE IRS /VENDOR NO 746017486
2A. SUBGRANTEE IRSNENDOR NO.
12. SPECIAL CONDITIONS (Check. If applicable)
U.S _ DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
I OJP X 81A O11DP
) BLS NUJ _ OVC
CHECK APPROPRIATE BOX
GRANTEE NAME AND ADDRESS (Includine Zip Code) 4. AWARD NUMBER: 98LBVX3156
2. SUBGRANTEE NAME AND ADDRESS(Including Zip Code)
3, PROJECT TITLE
Local Law Enforcement Block Grants Program - FY 1997
I X TIIE ABOVE GRANT PROJECT IS APPROVED SLBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON IHEA'1TACHED 5 PAGES
13. STATUTORY AUTHORITY FOR GRAN
TITLE l OF THE OMNIBUS CRIME CONTROL AND SAFE STREETS .ACT OF 1968.
42 L.S.C. 3701. ET. SEQ.. AS AMENDED
I — I TITLE 2 OF TIIE JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT OF 1974
42 U.S.C. 5601. ET_ SEQ., AS AMENDED
I VICTIMS OF CRIME ACT OF 1984.42 U.S C. 10601, ET. SEQ_ PUBLIC LAW 98 -473, AS AMENDED
I X I OTIIER (Specify): Omnibus Appropriations Act of 1997
14. FUTURE FISCAL YEAR(S) SUPPORT:
SECOND YEAR'S BUDGET PERIOD: N/A
AMOUNT OF FUNDS: N/A
THIRD YEAR'S BUDGET PERIOD: N/A
AMOL OF FUNDS: N/A
15. METHOD OF PAYMENT
THE GRANTEE WILL RECEIVE CASH VIA A LETTER OF CREDIT X YES Li NO
gifititgiggiggtogg AGENCY APPROVAL
16. TYPED NAME AND TITLE OF APPROVING OJP OFFICIAL
Nancy E. Gist, Director
Bureau ofiustice Assistance
17. SIGNATURE OF APPROVING OJP OFFICIAL
20. ACCOUNTING CLASSIFICATION CODES
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
X V LI 80 00 00
OJP FORM 4000/2 (REV. 5 -87) PREVIOUS EDITIONS ARE OBSOLETE
5_ PROJECT PERIOD: FROM 10/01/1997 TO 09/30/1999
6- AWARD DATE 2/20/98 7. ACTION
8. SUPPLEMENT NUMBER I X j Initial
Supplemental
9. PREVIOUS AWARD AMOUNT S 0.00
10. AMOUNT OF THIS AWARD S20,046
11. TOTAL AWARD
EffitEMEME
AGENCY USE ONLY
BUDGET PERIOD: FROM 10/01/1997 TO 09/30/1999
18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Charles Culpepper
Mayor
19.SIGNATURE OF AUTHORIZED GRANTEE
21. L18618
AWARD
LX I GRANT
COOPERATIVE AGREFMENT
TYPE OF FUNDS:
TYPE OF FUNDS:
S20,046
GRANTEES ACCEPTANCE
PAGE 1 OF 6
19A. DATE
PROJECT NUMBER 98LBVX3156
OJP FORM/2 (REV. 5 -87) PREVIOUS EDITIONS ARE OBSOLETE
U.S. DEPARTMENT OF JUSTICE AWARD CONTINUATION
OFFICE OF JUSTICE PROGRAMS SHEET
OJP '_X BJA I OJJDP Xi GRANT
BJS NUJ L OVC COOPERATIVE AGREEMENT
CHECK APPROPRIATE BOX
AWARD DATE 2/20/98
SPECIAL CONDITIONS
The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office
of Justice Programs (OJP) Financial Guide.
The recipient agrees to comply with the organizational audit requirements of the applicable OMB audit circular. The first audit
report period should be for 10/01/1996 to 09/30/1997. The management letter outlining audit findings, submitted by the
auditing organization, must be submitted with the audit report. Grantee audit reports must be submitted no later than thirteen I
(13) months after the close of each fiscal year during the term of the award.
Recipients who receive 6100,000 or more of federal funds during their fiscal year, are required to submit an organization -wide
financial and compliance audit report. Recipients who receive 525,000 to 5100,000 of federal funds, are required to submit a
program or organization -wide audit report as directed by the granting agency. Recipients who receive less than 625,000 of
federal funds, are not required to submit a program or organization -wide financial and compliance audit report for that year.
Note: If your audit disclosed findings or recommendations you must include with your audit report, a corrective action plan
containing the following:
1) The name and phone number of the contact person responsible for the corrective action plan.
2) Specific steps taken to comply with the recommendations.
3) Timetable for performance and/or implementation dates for each recommendation.
4) Descriptions of monitoring to be conducted to ensure implementation.
The submissions of audit reports for all grantees shall be as follows:
1) Mail original and one (1) copy of the completed audit report to:
U.S. Department of Justice
2) Mail one (1) copy of the completed audit report to:
Federal Audit Clearinghouse
Bureau of the Census
1201 0. 10th Street
Jeffersonville, IN 47132
3) Mail a copy of the Cover (transmittal) letter to:
Office of the Comptroller
Office of Justice Programs
Attn: Control Desk, 5th Floor - Audit Division
810 Seventh Street, NW
Washington, D.C. 20531
PAGE 2 OF 6
\� * *4
i nF"
STI
CI ECI: APPROPRJA CE BOX
PROJECT NUMBER 981.8VX3156
3 . The recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenty (20) days
prior to public release. Any publications (written, visual_ or sound), whether published at the recipient's or government's
expense, shall contain the following statement: (NOTE: This excludes press releases, newsletters, and issue analyses.)
"This project was supported by Grant No. 98LBVX3156 awarded by the Bureau of Justice Assistance, Office of Justice
Programs, U.S. Department of Justice. Points of view in this document are those of the author and do not necessarily
represent the official position or policies of the U.S. Department of Justice."
The recipient agrees to provide information required for the national evaluation.
5 . The recipient agrees to provide 52,227 over the grant period in a cash match. The recipient is reminded that the match funds
are auditable under Special Condition 42 and will be binding to the recipient.
6 . The recipient agrees to submit, at a minimum. semi - annual reports on its programmatic activities. The first programmatic
report will be due on January 30. 1998, covering the period of October - December, 1997. The next report will be due on July
31, 1998 and cover the period of January - June, 1998. The next report should cover the next six month period and is due thirty
(30) days after the end of the six month period for the tern of the award. A final report on the programmatic activities is due
120 days following the end of the grant period.
The recipient agrees to establish a trust fund in which all payments received under this Program must he deposited. For the
purposes of this grant, a trust fund is an interest bearing account that is specifically designated for this Program. Only
allowable program expenses can be paid from this account. This fund may not be used to pay debts incurred by other
activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also agrees to obligate and
expend the grant funds in the trust fund (including match and interest earned) during the 24 month term of the award.
8 . The recipient agrees to submit quarterly financial reports. The financial report is due 45 days after the end of each calendar
quarter. A final financial report is due 120 days following the end of the grant period.
The recipient agrees to supplement and not supplant state or local funds.
10. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required
to submit one pursuant to 28 CFR section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified
Assurances and may result in funds from the award being frozen, until such time as the recipient is in compliance.
11. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and
support personnel, as described in the applicable purpose area of Subpart A section 101 (a)(2), that the recipient unit of local
government will achieve a net gain in the number of law enforcement officers who perform nonadministrative public safety
service.
OIP FORM/2 (REV. 5 -87) PREVIOUS EDITIONS ARE OBSOLETE
U.S. DEPARTMENT OF JUSTICE AWARD CONTINUATION
OFFICE OF JUSTICE PROGRAMS SHEET
OIP ', X_ BJA OJIDP I,r GRANT
BIS NIJ l OVC I COOPERATIVE AGREEMENT
AWARD DATE 2/20/98
SPECIAL CONDITIONS
PAGE 3 OF 6
PROJECT NUMBER 98LBVX3156
U_ S DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
BM LI OJJDP
I ! BJS NIJ ! ow
CHECK APPROPRIATE BOX
OJP FORM /2 (REV 5.87) PREVIOUS EDITIONS ARE OBSOLETE
SPECIAL CONDITIONS
AWARD CONTINUATION
SHEET
X GRANT
AWARD DATE 2/20/98
COOPERATIVE AGREEMENT
12. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and
support personnel, that the units of local government will establish procedures to give members of the Armed Forces who, on
or after October 1. 1990, were or are selected for involuntary separation (as described in section 1141 of Title 10, United States
Code), approved for separation under section 1174a or 1175 of such title, or retired pursuant to the authority provided under
section 4403 of the Defense Conversion, Reinvestment, and Transition Assistance Act of 1992 (division D of Public Law
102 -484; 10 U.S.C. 1923 note), a suitable preference in the employment of persons as additional law enforcement officers or
support personnel.
13. The recipient agrees if funds are used for enhancing security or crime prevention, that the unit of local government --
PAGE 4 OF 6
(a) has an adequate process to assess the impact of any enhancement of a school security measure that is undertaken under
subparagraph (B) of section 101(a)(2), or any crime prevention programs that are established under subparagraphs (C) and (E)
of section 101(a)(2), on the incidence of crime in the geographic area where the enhancement is undertaken or the program is
established;
(b) will conduct such an assessment with respect to each such enhancement or program; and
(c) will submit to the Bureau of Justice Assistance an annual written assessment report.
14. The recipient agrees that prior to the obligation and expenditure of any Local Law Enforcement Block Grants (LLEBG) funds,
at least one (1) public hearing will be held regarding the proposed use(s) of the grant funds. The recipient will provide
notification to BJA, through the submission of the Follow -Up Information Form, on the contents of the hearing. BJA will
review the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice (GAN). Until
the issuance of the GAN, the recipient may not obligate or expend LLEBG funds. At that hearing, persons shall be given an
opportunity to provide written and oral views to the recipient on the proposed use(s) of the grant funds. The recipient will
hold the public hearing at a time and place that allows and encourages public attendance and participation.
PROJECT NUMBER 98LBVX3l56
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OJP X I BJA OJIDP
I BJS . . NIJ IEj OVC
CHECK APPROPRIATE BOX
OJP FORMJ2 (REV. 5 -87) PREVIOUS EDITIONS ARE OBSOLETE
SPECIAL CONDITIONS
AWARD CONTINUATION
SHEET
X GRANT
AWARD DATE 2/20/98
The recipient agrees that prior to the obligation or expenditure of any Local Law Enforcement Block Grants (LLEBG) funds, a
designated or newly established advisory board will meet to discuss the proposed (purpose area) use of the grant funds. The
recipient will designate the advisory board to make nonbinding recommendations to the recipient for the use of funds under
the LLEBG Program. Membership on the advisory board must include a representative from the following, however it may be
broader:
a) the local police department or local sheriffs department;
b) the local prosecutor's office;
c) the local court system;
d) the local school system; and
COOPERATIVE. AGREEMENT
PAGE 5 OF 6
e) a local nonprofit, educational. religious, or community group active in crime prevention or
drug use prevention or treatment.
The advisory board must review the proposed use of the funds under the LLEBG Program.
The recipient will provide notification to BJA, through the submission of the Follow -Up Information Form, on the advisory
board. BJA will review the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice
(GAN). Until the issuance of the GAN, the recipient may not obligate or expend LLEBG funds.
16. The recipient has certified it is in compliance with the Public Safety Officers Health Benefits Provision (section 615 of the FY
1997 Omnibus Appropriations Act) and agrees to remain in compliance during the term of the award. This provision requires
the unit of government which employs a public safety officer (as defined by section 1204 of title I of the Omnibus Crime
Control and Safe Streets Act of 1968, as amended) who retires or is separated from service due to injury suffered as a direct
and proximate result of a personal injury sustained in the line of duty while responding to an emergency situation or a hot
pursuit (as such terms are defined by state law) with the same or better level of health insurance benefits as would be paid by
the unit of government at the time of retirement or separation, under a normal retirement plan.
PROJECT NUMBER 98LBVX3156 '� AWARD DATE 2/20/98
SPECIAL CONDITIONS
17. By signing below, the recipient is requesting payment under the LLEBG Program_ In order to ensure prompt payment and
compliance with new U.S. Department of Treasury requirements that all grant payments be issued electronically. the following
information must be completed as part of the signed accepted award documents. Failure to supply this information will delay
your payment.
Signature f Chieve Officer
CHECK APPROPRIATE BOX
Grantee Name:
Vendor or EIN Number:
Financial Institution Address:
ON FORM/2 (REV 5 -87) PREVIOUS EDITIONS ARE OBSOLETE
US. DEPARTMENT OF JUSTICE AWARD CONTINUATION
OFFICE OE JUSTICE PROGRAMS SHEET
OJP X BJA OJJDP XI GRANT
B1S NIJ : OVC I COOPERATIVE AGREEMENT
City of Round Rock
(e.g., City of, County of, Parish of, etc.)
74- 6017485
(Please use number provided in #IA on the award document)
Financial Institution Name: Chase Bank of Texas
Austin, Texas 78789 -0001
Bank Contact Name and Phone Number: Karen Davidson (512) 479 -2719
Nine -digit Routing Transit Number_ 113000609
Grantee Account Number: 09922769863
700 Lavaca P.O. Box 550
(This account should fulfill the trust fund requirement)
y -R ig
Date
PAGE 6 OF 6
By signing these Special Conditions. the recipient is accepting the conditions and agrees to comply with them during the term
of the ward. The recipient is also requesting payment of the LLEBG funds.
RESOLUTION NO, R- 98- O1- 22 -•1OB
WHEREAS, the U. S. Department of Justice, has grant: funds
available to cities for various law enforcement orolects, and
WHEREAS, grant funds are available under the Local Law
Enforcement Block Grants Program, established within the Bureau of
Justice Assistance under the Omnibus Appropriations Act (Pub. L.
104 -209) for the procurement of equipment technology, and other
materials directly related to basic law enforcement, and
WHEREAS. the City Council wishes to make application for the
grant to provide financial assistance for the above- described
program, Now Therefore
BE. IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
'TEXAS.
That the Mayor is hereby authorized and directed to make the
necessary application for the above - described grant..
The City' Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Resolution. was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Resolution and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended, and the Act.
RESOLVED this 22nd day of Janu
ATTEST:
aNIAW
E LAND, City Secretary
K,\ WPDOCS \RESOLITTI \RSB0122B.WPD /seg
CHARLES CU P FPER, Mayor
City of Round Rock, Texas
ROUND ROCK POLICE DEPARTMENT
615 E PALM VALLEY BLVD
ROUND ROCK, TEXAS 78664
PHONE: (512) 218 -5500
FAX: (512) 218 -7060
Date: 12/29/97
To: Chief Kuhlmann
From: Captain Rick Thomas, GMI
Support Services Division
"TO PROTECT and SERVE"
MEMORANDUM
Subject: Local Law Enforcement Block Grant for $20,046
As you are aware we are eligible for a $20,046 grant from the US Department of Justice
for "procuring equipment, technology, and other material directly related to basic law
enforcement functions.' I respectfully recommend the following program be approved
for the use of these funds:
Traffic Accident Computerization
The purchase of Department of Public Safety compliant Accident Reporting software
and laptop computers for the traffic unit officers. Currently we data enter accident
information into the CISCO system for statistical purposes only. It produces no ouput
for us to give the customer so; we have to give them a copy of the hand written report.
Purchasing software already approved by DPS will allow us to give the customer a
professional looking report, enhancing the Department's image. Providing the traffic
unit officers with laptops would allow them to enter their reports directly, reducing the
demand on records clerks, as well as give them the opportunity to utilize reconstruction
software, recall software, etc. (that have already been purchased) in the field, reducing
the time spent in the station.
Olricc arte Director
December 6, 1997
Mayor Charles Culpepper
City of Round Rock
221 East Main Street
Round Rock, TX 78664
RE: Local Law Enforcement Block Grants Program:
FY 1997 Program Funding Availability
Dear Mr. Culpepper:
RECEIVED DEC 0 91997
U.S. Department ofJustice
Office ofJustice Programs
Bureau ofJustice Assistance
Wa hingtan, D.C. 20531
I am pleased to announce the availability of funding under the Local Law Enforcement Block
Grants (LLEBG) Program, established within the Bureau ofJustice Assistance (BIA) under the
Fiscal Year 1997 Omnibus Appropriations Act (Pub. L. 104 -208). Your jurisdiction is eligible to
apply to BJA for a direct award of $ 20,046 under this program.
Funding may be used for seven purpose areas, which address a wide variety of activities from
increasing personnel and equipment resources for law enforcement to developing and supporting
programs to enhance effective criminal justice processes.
The program will provide your jurisdiction with opportunities to reduce crime and improve
public safety through the implementation of diverse strategies ranging from addressing violent
juvenile crime to establishing crime prevention programs that foster cooperation between
community residents and law enforcement personnel.
Enclosed is a Local Law Enforcement Block Grants Program Application Kit, which identifies
the program purposes and gives detailed instructions for submitting an application 10 BJA. The
kit contains all required forms, certifications, and assurances to secure an award.
Your ID number is C156
DATE: January 16, 1998
SUBJECT: City Council Meeting - January 22,1998
ITEM: 10.B. Consider a resolution authorizing the Mayor to submit a grant
application to the U. S. Department of Justice for funds to procure
equipment, technology and other material directly related to basic
law enforcement functions.
STAFF RESOURCE PERSON: Buster Kuhlmann
STAFF RECOMMEN DATION:
The attached resolution authorized the Mayor to sign a grant application to fund a
Traffic Accident Computerization Program for one year.
This grant will enable the City of Round Rock to implement a program for procuring
equipment, technology and other material directly related to basic law enforcement
functions.
ECONOMIC IMPACT:
1998 Grant
Proposed
10/1/97- 9/30/98
90/10%
CJD: $20,046
City: $2,227