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R-98-02-12-13E - 2/12/1998Mayor Charles Culpepper Mayor Pro -tem Earl Palmer Council Members Robert Stluka Rod Morgan Rick Stewart Martha Chavez Jimmy Joseph City Manager Robert L. Bennett, Jr. City Attorney Stephan G Sheets CITY OF ROUND ROCK February 19, 1998 Mr. Eduardo 0. Mendez, R.P.L.S. Vice President Martinez, Wright & Mendez, Inc. 900 Round Rock Avenue, Suite 310 Round Rock, TX 78681 Dear Mr. Mendez: 221 East Main Street Round Rock, Texas 78664 512 -218 -5400 The Round Rock City Council approved Resolution No R- 98- 02- 12 -13E at their regularly scheduled meeting on February 12, 1998. Enclosed is a copy of the resolution and Amendment No. 1 to the Agreement for your files. If you have any questions, please do not hesitate to call. Sincerely, Joanne Land Assistant City Manager/ City Secretary Enclosure(s) Fax: 512 -218 -7097 1-800-735-2989 TDD 1 -800- 735 -2988 Voice RESOLUTION NO, R- 98- 02- 12 -13E WHEREAS, the City of Round Rock previously entered into an agreement ( "Agreement ") engineering services for limits of the East Main WHEREAS, Martinez, Wright & Mendez, Inc. has submitted Amendment No. 1 to the Agreement to include additional services with Martinez, Wright & Mendez, Inc. for platting the properties that front on the Street Improvement Project, and provided in preparing a subdivision adjoining Old Settlement Road, and WHEREAS, the City Council desires to enter Amendment No. 1 to the Agreement with Martinez, Wright Inc. Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, K= \NPDOCS \RESOLDTIVLS B02U8 .MFD /Sc9 plat of the properties into said & Mendez, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment No. 1 to the Agreement with Martinez, Wright & Mendez, Inc., to include additional services provided in preparing a subdivision plat of the properties adjoining Old Settlement Road The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. ATTEST, RESOLVED this 12th day of February, 1998, NE LAND, City Secretary 2 f J ✓ /` CHARLES CUT,PEFPER, Mayor City of Round Rock, Texas Additional Services Proposal Amendment No. 1 Date: February 4, 1998 Subject: Amendment to Professional Services Agreement Dated May 19, 1997 Project: McMinn Properties Round Rock, Texas Client: City of Round Rock Public Works Department Name: Mr. Alvin L. Wille, P.E., R.P.L.S. Assistant Director /Chief Engineer Address: 2008 Enterprise Dr. Round Rock, Texas 78664 Phone: (512) 218 -5555 Fax (512) 218 -5563 1. The Surveying Services Agreement between the City of Round Rock and the firm of Martinez, Wright & Mendez, Inc. dated May 19, 1997, shall be amended to include additional services provided in preparing a subdivision plat of the properties adjoining Old Settlement Road. 2. The surveyor's compensation is increased by $12,883.00 for a total fee of $18,683.00. MARTINEZ, WRIGHT & MENDEZ, INC. CU- a c/u Q Gam^ Eduardo O. Mendez, R.P.L.S. Vice President AUT RIZED BY: C OF i90ND ROCK arles C. Culpepper, Mayor AT ST: . 4 /./L1L! i� ne Land, Asst. City Manager /City Secretary MARTINEZ WRIGHT MENDEZ \ \M WMO- AUS \SYS \PROJ_WP\70204'AMND 1_PLAT.DOC MARTINEZ, WRIGHT Sc MENDEZ, INC. CIVIL & ENVIRONMENTAL ENGINEERING SURVEYING ARCHITECTURE Creekside Plaza 900 Round Rock Ave., Suite 310 Round Rock, Texas 78681 512/255 -1833 Fax 512 /255 -5301 MWMCmwminc.com January 21, 1998 Mr. Alvin L. Witte, P.E., R.P.L.S. City of Round Rock Public Works Department 2008 Enterprise Drive Round Rock, Texas 78664 MARTINEZ WRIGHT MENDEZ Subject: Surveying Services Agreement dated May 19, 1997 McMinn Properties MWM Job Code: 702 -04 Dear Mr. Wille: In an effort to reduce the amount of additional compensation requested in our December 19, 1997 letter, as discussed during our meeting on January 8, 1998, we have recalculated our actual expenses thru 12/14/97 using the actual Direct salary + Overhead (1.7) + Profit (10 %) + Direct Costs. In addition, we have reduced the actual survey crew hours thru 12/14/97 by 20 %. The revised breakdown is as follows: Actual thru 12/14/97 Direct salary Overhead (1.7) Profit (10 %) Abstract certificates includes 10% markup Deeds /Plats includes 10% markup Subtotal $ 5,272 $ 8,962 $ 1,423 $ 804 $ 146 $16,607 Additional hours estimated to obtain notarized signatures, make final submittal, attend Planning and Zoning Commission meeting, and field stake property corners as identified on plat are as follows: R.P.L.S. /Manager 4 hrs. x $65 $ 260 Engineer 2 hrs. x $85 $ 170 Survey Crew 8 hrs. x $75 = $ 600 Technician 20 hrs. x $45 = $ 900 Notary Public 8 hrs. x $ 7 = $ 56 Overnight courier (assume 3 -two way) = $ 90 Subtotal = $ 2,076 Total $18,683 Original contract amount -$ 5,800 $12,883 MARTINEZ, WRIGHT St MENDEZ, INC. CIVIL & ENVIRONMENTAL ENGINEERING SURVEYING ARCHITECTURE Twin Towers 1106 Clayton Ln., Suite 400W Austin, Texas 78723 512/453-0767 Fax 512/453 -1734 MWM©mwminccom Mr. Alvin L. Willa, P.E., R.P.L.S. January 21, 1998 Page 2 of 2 Therefore, the adjusted amount requested to compensate for the additional services is $12,883.00. Thank you for taking this matter into consideration and please don't hesitate to call if you have any questions. Sincerely, MARTINEZ, WRIGHT & MENDEZ, INC. Eduardo O. Mendez, R.P.L.S. Vice President DATE: February 2, 1998 SUBJECT: City Council Meeting, February 12, 1998 ITEM: 13E. Consider a resolution authorizing the Mayor to execute Amendment No.1 to the professional services agreement with Martinez, Wright and Mendez, Inc. for platting the properties that front on the limits of the East Main Street Improvement Project. STAFF RESOURCE PERSON: Jim Nuse STAFF RECOMMENDATION: The 1996 General Obligation Bonds approved for street improvements included Old Settlement Road, a private drive, which is an extension of East Main Street. To proceed with these improvements it is necessary to convert this private ingress /egress easement to public right -of -way. To accomplish this, the City of Round Rock entered into an professional services agreement with Martinez, Wright and Mendez, Inc., on May 19, 1997, to plat the properties served by this access easement and dedicate by subdivision plat the right -of -way necessary for these street improvements. These nine properties were previously divided out of approximately 29 acres by an unrecorded plat while they were out in the County. This platting process involved considerable more work than anticipated in the deed research and surveying of the properties. This amendment will provide for this additional work and effort to accomplish the platting process. Staff recommends approval.