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R-98-02-12-13G - 2/12/1998GEORGE W. WISH GOVERNOR Mayor Charles Culpepper City of Round Rock 221 East Main Street Round Rock, Texas 78664 RE: Grant Number: SF- 99 -A01 -13016 Years Funded: 5 Grantee: City of Round Rock Title: Community Oriented Police Servi Amount: $6.764 Dear Mayor Culpepper: 1 am pleased to inform you that Governor Bush has approved the above referenced grant in the amount indicated. This award is for the project's fifth and final year of fielding. The grant award must be accepted within 45 days by completing and returning the enclosed grantee acceptance notice. A pre-addressed envelope is enclosed for your convenience. If we do not receive your acceptance notice by October 09, 1998, we will assume you are rejecting the grant award and will reallocate the fluids to another project. The following documents are being forwarded under separate cover to the financial officer designated in your grant application: the Governor Criminal Justice Plan for Texas, a copy of the statement of grant award, a copy of the approved budget summary, and Request for Funds forms. Additionally, the project director designated in your application will receive notification of this award from the CJD program director listed below. I look forward to working with you to ensure the success of your program, Your dedication is appreciated. Any questions relating to the administration of this grant should be directed to CJD program director, Glenn Brooks at (512) 463 -1944. Sincerely, Glenn Brooks Interim Director STATE OF TEXAS O F F I C E O F THE G O V E R N O R C R I M I N A L J U S T I C E D I V I S I O N August 24, 1998 Enclosures cc: Mr. David Kautz POST OFFICE Box 12428 Auxrm, TExxs 78711 (512) 463 -1919 (Voice) /(512) 475 -2440 (FAX) OFFICE OF THE GOVERNOR George W. Bush Governor SF- 99 -A01 -13016 City of Round Rock Community Oriented Police Services THIS ACCEPTANCE NOTICE MUST BE SIGNED AND RETURNED TO CID BY October 9, 1998. IF WE DO NOT RECEIVE THIS NOTICE BY THE DEADLINE, FUNDING FOR THIS GRANT WILL BE WITHDRAWN The authorized official, financial officer, and project director, referred to below as grantee officials, for this grant project must read the following and indicate agreement by signing this acceptance notice below: • By signing this agreement, the authorized official for the grantee accepts the grant award. • The grantee officials agree to the terms of the grant. These terms include that the grantee will abide by all rules in Chapter 3 of the Texas Administrative Code, the 1999 Governor's Criminal Justice Plan for Texas, and the Uniform Grant Management Standards. • The grantee officials agree that none of the grant funds or matching funds will be used to influence the outcome of any election, the passage or defeat of legislation, or the funding of any grant. • It is understood that a violation of any term of the grant will result in the Criminal Justice Division placing a temporary hold on grant funds, permanently deobligating all or part of the grant funds, requiring reimbursement for funds already spent, or barring the organization from receiving future grants. • The grantee officials understand that they must satisfy all special conditions placed on this grant before receiving any funds. • The grantee officials understand that the project is limited to four budget adjustments during the grant period. The position designated by the authorized official to request grant adjustments is the: ❑ PROJECT DIRECTOR FINANCIAL OFFICER (Select OJ_ Ce if d Bv: igaZ Signature of Project Director Raymond Kuhlmann — Chief of Police Name & Title (must print or type) 615 E. Plam Valley Blvd. Official Agency Mailing Address Round Rock City /Zip Code 512 -218 -5500 Telephone Number 78664 512 -218 -7060 GRANTEE ACCEPTANCE NOTICE Fax Numb Telephone Number Signature of Authoiiied Official Charles Culpepper — Mayor Name & Title (must print or type) 221 East Main Street Official Agency Mailing Address Round Rock 78664 City /Zip Code 512- 218 -5400 512- 218 -7097 Telephone Number Fax Number Name & Title (must print or type) 221 East Main Street Official Agency Mailing Address Round Rock 78664 CRIMINAL JUSTICE DIVISION Glenn Brooks Interim Director Signature of Financial 0 David Kautz — Finance Director City /Zip Code 512- 218 -5400 512- 218 -5442 Fax Number OFFICE OF THE GOVERNOR GEORGE W. BUSH STATEMENT OF GRANT AWARD GRANT NUMBER: SF- 99 -A01 -13016 GRANTEE: City of Round Rock GRANT PERIOD: 10/01/1998 - 09/30/1999 TITLE: Community Oriented Police Services YEARS FUNDED: 5 PROGRAM FUND: CRIMINAL JUSTICE PLANNING FUND AWARD AMOUNT -- STATE: $ 6,764 FEDERAL: $ GRANTEE MATCH -- CASH: $ 39,368 0 TOTAL AMOUNT: $ 6,764 TOTAL MATCH: $ 39,368 TOTAL PROJECT COST: $ 46,132 The approved budget is reflected in the attached Approved Budget Summary. This grant is subject to and conditioned upon acceptance of the Governor's Criminal Justice Plan for Texas (Plan) promulgated for this specific program fund (referenced above) through the Office of the Governor, Criminal Justice Division. Applicable special conditions are contained in the Plan or cited below. Total project costs must be accounted for in accordance with the Uniform Grant Management Standards and the Plan. GRANTEE REQUEST FOR FUNDS All grantee requests for funds shall be submitted to CJD, to the attention of the Accounting Department, in accordance with the instructions provided by CJD and shall be in the form required by CJD. Requests for funds will not be honored until all special conditions outlined on the Statement of Grant Award and that required action on the part of the grantee have been satisfied. FUTURE FUNDING Approval of the above - referenced grant does not commit the Governor's Office to future funding. Any such funding shall be determined by the state plan or guide under which application may be made, by all applicable policies and procedures promulgated by the Governor's Office, Criminal Justice Division, and /or federal guidelines, and by the ap- propriation of funds. GRANT ADJUSTMENTS Grantee shall submit written requests for grant adjustments, as required by the appli- cable Criminal Justice Rule contained in the Governor's Criminal Justice Plan for Texas for this specific program fund. SPECIAL CONDITIONS /REQUIREMENTS: AUG 2 4 1999 AWARD DATE Office of the Governor, Criminal Justice Division POST OFFICE BOX 12428, AUSTIN, TEXAS 78711 512/463 -1919 Date: 07/17/1998 Office of the Governor Time: 11:14 a.m. CRIMINAL JUSTICE DIVISION APPROVED BUDGET SUMMARY GRANT NUMBER: SF- 99 -A01 -13016 REGION NUMBER: 1200 APPLICANT: City of Round Rock TITLE: Community Oriented Police Services YEAR OF FUNDING: 5 PROGRAM FUND: CRIMINAL JUSTICE PLANNING FUND GRANT PERIOD: 10/01/1598 through 09/30/1999 Original Grant: 7849 Benchmark: 33,819 AMOUNT RECOMMENDED: AMOUNT REQUESTED: State: $ 6,764 Federal: $ 0 $ 13,755 BUDGET SUMMARY: CJD /FED CASH TOTAL FUNDS MATCH PROJECT A. PERSONNEL $ 6,764 $ 39,368 $ 46,132 B. PROF & CONTR 0 0 0 C. TRAVEL 0 0 0 D. EQUIPMENT 0 0 0 E. CONSTRUCTION 0 0 0 F. SUPPL & DOE 0 0 0 G. INDIRECT COST 0 0 0 TOTAL $ 6,764 $ 39,368 $ 46,132 BUDGET DETAIL: A. Police Sergeant (100% of time) $36,180; fringe benefits $9,952. TEXAS, RESOLUTION NO. R- 98- 02- 12 -13G WHEREAS, the Office of the Governor, Criminal Justice Division (CJD), has grant funds available to cities for various law enforcement projects, and WHEREAS, grant funds are available through the State of Criminal Justice Planning Fund (Fund 421) for manpower necessary to implement the Community Oriented Police Services (C.O.P.S.) program, designed to form a partnership between the community and the police utilizing a problem solving approach toward decreasing crime and the fear of crime, and WHEREAS, in the event of loss or misuse of CJD grant funds, the City of Round Rock assures that the funds will be returned to CJD in full, and WHEREAS, the City Council wishes to make application for the grant to provide financial assistance to continue the above - described program, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, That the Mayor is hereby authorized and directed to make the necessary application for the above - described grant. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. R:\ WPDOCS \RESOUJTI \RSBOS13G.WP➢ /BCg ATTEST: RESOLVED this 12th day of February, 1998. NE LAND, City Secretary 2 (� / �� ?))yam CHARLES CULPEPPER, Mayor City of Round Rock, Texas 1, Date and Location of Application Workshop Attended: FOR COG USE ONLY (APPLICANT LEAVE BLANK) COG Application Identifier. 2. COG to which application is submitted: CAPCO Is this application shared with another COG? APPLICANT INFORMATION 3a. Legal name ofagencyapplying: City of Round Rock CPTN: Region #: Priority #: RBE: ❑In C) Oul NA FOR CJD USE ONLY Unique #. 3b. Official agency mailing address: 221 East Main Street Round Rock, Texas 78664 APPLICATION INFORMATION 7. Application for: ❑ Crime Stoppers Assistance Fund (slate) ❑ JuvenileJustice and Delinquency Prevention Act (federaq CFOA 16.540 ❑ Safe and Drug -Free Schools and Communities Act (federal) CFOA - 180 x3 State Criminal Justice Planning Fund (stare) ❑ Texas Narcotics Control Program (federal) CFOA.16.509 ❑ Title V Delinquency Prevention Fund (reaeragcFOA 1s,5.8 ❑ Victims of Crime Act Fund Ifeaeraq CFDA.16.575 ❑ Violence Against Women Act (federal) CFOA'16,5ae ❑Other 3c. Division or unit within applicant organization to administer grant: Round Rock Police Department 3d. Name, address, telephone, and fax number of the personwho completed this application and can answer questions conceming this application (give area code): Captain Rick Thomas 615 E. Palm Valley Boulevard Round Rock, Texas 78664 512- 218- 5508(voice) 512- 218 -7060 (fax) 4a. Agency's State Payee Identification Number: 17450174851002 4b. Agency's Audit Date 12 / 97 Month Year 8a. Is this an application for first year funding? ❑ Yes VX No 5. Type of Applicant (check one box only): Regional Council o[ Governments ❑ Nonprofit Organizat Loral Unit of Government Native American Tr ❑ University or College 0 Certified Crime Stoppers Program ❑ Independent School District ❑ Faith -based Organization ❑ Regional Education Service Center ❑ Local Crime Control E. Prevention ❑ State Agency District Sb. If "No', complete the following: Year of funding for this application (check one): ❑ Year 2 ❑ Year 3 ❑ Year 4 JaYear 5 _ ❑ Year Current Grant #: S F 9 8 .A 0 1 1 1 5 1 9 6. Is the applicant delinquent on any federal debt? ❑ Yes (If 'Yes,' attach an e x p l a n a t i o n ) N o PROJECT INFORMATION 9. Title of Project: Community Oriented Police Services 12a. County where project is based: Williamson 12b. Population 48,355 10a. Grant Start Date: 10 - 01 - 98 10b. Grant Ending Date: 9 - 30 - 99 13. Geographic Areas of Project Activities (Cities, Counties, and Populations of Each): City of Round Rock 11. Are the activities proposed in this application 100% juvenile-related? ❑ YesNo REQUESTED FUNDING INFORMATION Budget Year Budget Year 15a. CJD Grant Funds $ 13,755 $ 15b. Cash Match $ 32,254 $ 14. If project is statewide, on what date was a copy of the application submitted forTRACS review? 2/17/98 15c. In -kind Nock 0005 rs0s c Tao awl $ $ (date) If project is local, submission of application to regional council of govem- ments satisfies the requirement for TRACS review. 15d. TOTAL $ 46,009 $ APPLICATION AUTNORQATION 16. To the best of my knowledge and belief, all data M this application is true and correct. The document has been duly authorized by the goveming body of the applicant and the applicant will comply with the attached assurances if the assistance is awarded. 16a. Typed me of Authorized Official: - es Culpepper 16b, Title: Mayor 16c. Telephone Number: (512) 218 - 5401 16d . i atur . ulh ze fficial: 16e. Date Signed: APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION P. O. BOX 12428, AUSTIN TEXAS 78711 CJD -1 Issued: September, 1997 CJD rules requirethatthree persons be designated to the positions ofAuthorized Official, Project Director, and Financial Officer for the purposes of administering a grant. The Financial Officer may not be the same person as the Project DirectorortheAuthorized Official but, underextenuating circumstances, one person may be both the Authorized Official and the Project Director, In accordance with the criteria and definition of responsibilities set forth in the Governor's Criminal Justice Plan forTexas governing submission ofthis application, the following designations are made: LEGAL NAME OF AGENCY: City of Round Rock PROJECT TITLE: Mr. ❑ Ms. Raymond Kuhlmann Project Director Name (Type or Print) Chief - Round Rock Police Department Title and Agency 615 Fast Palm Val 1ey Ron levarrl Official Agency Mailing Address Round Rock City (512) 218 -5560 Telephone Number (512) 218 -7060 Fax Number APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION Community Oriented Police Services Zip 78664 DESIGNATION OF GRANT OFFICIALS (Refer to page 36 of the 1999P1an.) Round Rock City [� Mr. ❑ Ms. Charles Culpepper Fax Number Authorized Official Name (Type or Print) Mayor - City of Round Rock Title and Agency 771 Fast Main Strppt Official Agency Mailing Address Round Rock City (512) 218 -5401 Telephone Number (512) 218 -7097 Fax Number 78664 Zip lj Mr. ❑ Ms. David Kautz Financial Officer Name (Type or Print) nirector - Rounri Rock Finance Depaztman+- Title and Agency 221 East Main Street Official Agency Mailing Address (512) 218 -5430 Telephone Number (512) 218 -5442 Zip 78664 CJD - Issued: September, 1997 APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION NOTE: THIS FORM FOR LOCAL OR REGIONAL APPLICATIONS ONLY. 1. Name the plan(s)* and last revision date(s) under which the applicant is submitting this application: 1999 Community Plan for the City of Round Rock 2. List the cities, counties, or parts thereof covered by each plan referenced under question one above: City of Round Rock COMMUNITY PLAN ELIGIBILITY FORM (Refer to page 5ofthe 1999 Plan.) FOR COG USE ONLY (APPLICANT LEAVE BLANK) CPTN: 3. For each community plan, state the problem(s) listed within it that this application would impact: a. The need to address juvenile crime and to continue to focus on gang related crime and gang graffiti through enforcement and education. b. The need to address deviant behavior among children "running the streets" because they are suspended or truant from school. c. The need to address family violence crimes, particularly spousal and child abuse. Emphasis should also be placed on violence awareness as it relates to dating, families and senior citizens. d. The need to provide a weapon free learning environment for our children. 4. If a continuation application, quote the reference in each plan that mentions the focus of this application as a priority: The continuation and expansion of the Community Policing Program is cited in the Plan Summary, Item 6. Also, this application is cited in the Plan Summary, Item 7. 5. If a new application, list the gap(s) in services listed in each plan that this application would help to fill: BE SURE TO REFERENCE THE NAME AND SUBMISSION DATE OF EACH RELEVANT COMMUNITY PLAN WHEN ANSWERING THE QUESTIONS. CJD - Issued: September. 1997 APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION PROJECT NARRATIVE ALL TEXT MUST BE TYPED IN 10 OR 12 PITCH OR POINT TYPE, PLEASE ATTACH PAGES AS NECCESSARY AND MARK THEM PAGE 4.A., Q.B., 4.c., ETC. A Carefully and fully answer all of the following in five pages or less. (See page 8 of the Plan.) Follow this outline exactly. Copy and number each question in order, then provide the answer. 1. What is the specific problem to be addressed by this application? 2. Explain the nature and extent of the problem using verifiable statistics relevant to the proposed target area. 3. What resources are currently being used in the applicant's geographic area to address this problem and how do those resources work together? 4. Identify the gap in available resources or services that makes this application necessary. 5. If funded, how would the proposed project work with the community and with other agencies toward impacting the problem stated above? 6. What are the specific activities proposed that will address the problem stated in A.1.? Please include information on target area, population, and number of people served. 7. Explain how the proposed project activities will address the problem stated in question A.1. 8. List the measures that the project will use to determine the effectiveness of the project and its impact on the stated problem. 9. Provide all available current information for each of the effectiveness measures listed above. (Ifa continuation application, provide information for the last two years, including all information sub- mitted to CJD on progress reports.) 10. What are the project's goals for each effectiveness measure, by the end of the grant year? (If a continuation application, provide the baseline data for the first year grant. Include both output and outcome measures. Examples - Output Measures: Counsel 100juveniles; Outcome Measures: Reduce truancy among the target group by %). B. After completing the above narrative, on a separate page from the rest of the narrative and in 500 words or less, summarize the proposed project. Briefly address the following: Goals: What is the overall focus or mission of the project? Target population: Describe the target population (those who will be served by this project). How many people will be served during the grant year? How the program works: Describe the activities proposed for this project? Evaluation Design: Describe generally, how the effectiveness of this project will be determined. CJD Issued: September. 1997 APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION PROJECT NARRATIVE A. 1. What is the specific problem to be addressed by this application? Attention will be focussed on factors that contribute to deteriorating conditions leading to violent crime and the fear of crime. 2, Explain the nature and extent of the problem using verifiable statistics relevant to the proposed target area. We have averaged 7% per year increase over the last 3 years, This increase has affected our ability to focus attention of the underlying social causes, which manifest themselves as violent crime. 3. What resources are currently being used in the applicant's geographic area to address this problem and how do those resources work together? The central area of town has formed an organization, called the "Neighborhood Planning Area ". The community policing officer working in conjunction with the neighborhood association, the planning and community development department and the public works department to identify and address the recurring problems which manifest themselves as calls to police. 4. Identify the gap in available resources or services that makes this application necessary. Funding under the City of Round Rock s General Fund was not sufficient to provide the resources for this program. The grant funds provided during the 4 years of this program have enabled us to demonstrate its effectiveness and assimilate it into the regular operating budget. 5. If funded, how would the proposed project work with the community and with other agencies toward impacting the problem stated above? Police in a community- oriented approach will utilize a problem solving approach to eliminate the root cause of crime and there by reduce the pressure on police services. 6. What are the specific activities proposed that would address the problem stated in A.1. Please include information on target area, population, and number of people served. The individual mobilization efforts of the officers will initially begin with an introduction letter to each resident with in the neighborhood. The community- policing officer will analyze traditional police data and gather citizen input to determine the focus of problem solving efforts. The Neighborhood Watch Program will be used as a vehicle for initiating neighborhood meetings. The officer will serve as a facilitator and guide citizens through their improvement process. CJD — 4a 7. Explain how the proposed project activities will address the problem stated in question A.1. The key factor is total community involvement and the development of a police - community partnership. Attention will be focused on those factors that contribute to deteriorating conditions leading to violent crime and the fear of crime. 8. List the measures that the project will use to determine the effectiveness of the project and its impact on the stated problem. • The community policing officer will meet monthly with program effectiveness, customer satisfaction and problem solving focus. • Neighborhood associations to gather input on customer satisfaction surveys will be conducted to determine program effectiveness. • Analysis of crime and calls for service data at the beginning of the program and at six months intervals during the funding period. 9. Provide all available current information for each of the effectiveness measures listed above. (If a continuation application, provide information for the last two years, including all information submitted to CID on progress reports.) • We have consistently received a 90% or better approval rating in customer satisfaction surveys. The success of this program under Criminal Justice Division funding has qualified the City of Round Rock for Federal Funding increasing the size of our Community policing efforts from 1 officers to 4 officers. • Crime analysis data reveals a per capita crime rate among the lowest in Williamson County. 10. What are the project's goals for each effectiveness measure, by the end of the grant year? (If a continuation application, provide the baseline data for the first year grant. Include both output and outcome measures. Examples - Output Measures: Counsel 100 juveniles; Outcome Measures: Reduce truancy among the target group by %). • Organize resources that are needed in the police department and Community to reduce violent crime. • Increase citizen's perceptions of personal safety • Facilitate in the development of broad -based solutions to the underlying causes, which manifest themselves in violent crime. • Heighten community awareness of violent crime. • Educate the community in problem solving techniques • To eliminate citizen apathy about reporting crime. • To enrich the quality of the police - community partnership. See attached Progress Report first baseline data and the final Progress Report year 4; will provide the lasted data. CID - 4b Grantee City of Round Rock Progress Report Project Title Community Oriented Police Services / 1 Report Time Period 10/01/94 to 9/30/95 Check One: Six -Month Report C Final Report Grant No. SF- 95 -S01 -07849 Submitted date Signature Project Director Reported Crimes: Provide information regarding reported crimes in your project area (city, county, etc.) during the project period. You need only provide information on your project focus: violent crime, gang related crime, drug- related crime, and victims of crime. 'IOii. 1rnit w ar,r. TOE etc.oAeoh Palicot; r%cLck�+i to 1 t ` �. 1944, rd.s +ceE:i ran•; oc n CVEi'. ,l;i:lb4eiJrlta) ,frrutrco Mc�. --c'� A A: Eter += -- '. M c L•-4..>r"tet a y9 C(ArnI- scotc" JU+ic ct 155 idnue tk+n . y ,kiv •■ ur ,c 0.1 =wry rusoiq aF tgk. tact_:;*/. IOt' - c.nLCs FzC. Sex's c. Fl AV€ :.7rcfl, :.,l.: s- hG ^r.a(- 3:. R� nuw. ;rl. A NZit..D f) •cn:e tJ feCFESti oFf -wSc- Crtt Zed wK - Css F4rS tvcP:�xo cs rJ e s Q I: eIrt 4OLD t.,su[.c 1W ( -cd s hR=le essco .ace FECLtc:C. �Jl r[J� , ptz:.tW: 1 Sti"tCT s�- =c ' 4i�a Ca*CCr+ : A.:O sar�3a: ot= 1<cces. Impact Statement: Explain the impact the project has had on the problem stated on page CID-12, Program Narrative. C&6 LI^ ilt.ai1to f./ far .'l n)tlt kxaiA -i f CCCI tic rq ftxticc F (k Ali- Ccfc cfi cre AfE Cfikit &movie] tcs6tcuu rer•n Cfceofx , Ldic* w i ca # L Ci fAAAil Rol c MM si;rl tS fuctp ct) 4r � €t s 'AreE 4EC Acc;Ev4>r Jo' 4: A ALO 92 y¢z s itzt r`'M - (ceS otl cnxD 'WC ?OW WtHfrLI 411 5(ga:cc otutcce t{ELMET rfa. -044'.1 by: Submit this page to the Criminal Justice Division six months through the grant period and again at the end. Progress Report Grantee CITY OF ROUND ROCK GrantNo. SF - 95 -SO1 -7849 ProjectTitle COMMUNITY ORIENTED POLICE SERVICES /1 Report Time Period 10/01/94 to 9/30/95 Check One: Submitted ❑ Six -Month Report Final Report a Reported Crimes: (Provide information regarding reported crimes in your project area (city, county, etc.; during the project period. You need only provide information on your project focus (violent crime, gang- related crime, drug- related crime, and victims of crime.) Reported Crime has remained at same level as of last report. The Downtown Area continues to report an average of 30 calls for service per month. Slight increase in one particular area being a middle school(noted when school year began)no calls for Gang related activity, yet a rise was noted in suspicious persons(as the P.D. has requested), the residents are starting to report persons whom they do not recognize. dal. SJgn i* Prq.ct DU.cta The major reception of the Downtown Area was one of a Crime Ridden Area. Calls were generally property crimes and disturbances. Since implementation, noted decrease in property related crimes, disturbances; but an increase in suspicious persons. The residents are starting to take a strong interest in their neighborhood. We hold a monthly meeting to discuss what calls are being reported and to answer any questions. The residents are showing more self - reliance in recognizing and addressing problems and potential problems. by: Impact Statement: (Explain the impact that the project has had on the problem stated on page CJD 12, Program Narrative) Submit this page to the Criminal Justice Division six months through the grant period and again at the end. OFFICE OF THE GOVERNOR GRIMIINAL JUSTICE DIVISION Progress Report Roc Zoe- Projects Grantee: C 04- 1Coce k: / Grant No.: S F - T 7 - /90 f - I0. y- `t Project Title: r O�w u .', � l`ttr T eJ ! p 0 [c`ce Se rc� Report Period: /0 — 0 1 — (o Check One: I`C Six-month report Date submit: 0 ❑ Final report to - Signature ofProjec or Impact Statement: Briefly explain the impact that the project has had on the Problem Statement reflected in the Program Narrative of the Grant Application. IA1C2nrse(D t)owlal0 fra7,l,4 aetn { Dt�lE2 0 41�tt�r4r�rr�r4 n6 ](•s�,a,, kS ,-rAR IL.tL�I aEll x}fSnK+ks�Y u 11��I lY� oG ttyAS Ce» p kr Savo j t ou t 4 r 1 tT cYg2r yt ire rr , Ta effr c5c knig2 nvnt - r>Le , kis u Ft.) i,fant, rs„ t C9i ?-ew aMS.1oOD 0 t OA IT - to rneEr cuzu607 vE,nn ca. (i ')aAx -rte tWiee,004 pT Mt +t, Pier - -1-p t ,,nt .Po51 r,5 Ppex Tins � t�1 A212Z4 -rS M1P n-c kcnu 11.1 A'r i}f P99- lrl(l x Sc P qtr P�r�ex henVtnisS t dou c� r�2a1G SUtaMCL t -tOaTt Y` 3 f a lra¢ SGHen rrWlD6 TI S] ' TD F� . - ! T 61.142. eilerlrtie}{6 /4 Ei Artn. -01,1 t -JIr.E Poora,l. Other: Briefly explain any other activity such as - outstanding achievements, awards, deviations from project activities, problems encountered (if applicable), etc. • Po•r)r si cv■A +.41+0 41tzei4• 1 .44,4,40 40,114E. eS - [TPA ''.j tIA IA t� hu.. Q, c • W e 40W PRt4R -late ProKi.esv,5 Rao N7L1e - /NC h TWeAn TO ArYZara 7sl>a IMAA •TE Q re-4G• O r - r - t e n • FiLLI[S1 -t 1MS 1 b - r t 1 1 4 , 1 ySr4 CO4‘Ce0 i d7 10 u�� O`11 Q. 1 MM.106. (IUtr woQY - tJk- 71/E:e.46— - ro PrDC4.15 MEA l vEtikov -i'eastem 1)utr Ckbosex. ale tleit146304uo 1M115r 11 ot= ktislyto4 MyD olvlolS - rtf - r lrfey4 . - r1 4 o Tice- ts4*t,l 1 fTer6 w t t44J t sf Rg". to ar.ue4C - r Ata.4tal ve 4tc - Performance Measures _ Baseline Data First Six Months Second Six Months Total for Year aEiE+4rs 4 + m M€ -r-t1&6 Ig2 1 12 BIC`(CLE SPOVM P rOaS 7 7- 7 STRELs UbtFT CM 1}rs s 1 11 Ph =4: u0at's 1 I 6 vl0. L0.b Tsr..., fraosvrc...s 3 1 Progress Report Non - Juvenile Projects 2 APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION PROJECT NARRATIVE PART B Summarizing the proposed project by addressing the following in 500 words or less. Goals: What is the overall focus or mission of the project? Target Population: Describe the target population (those who will be served by this project). How many people will be served during the grant year? How the Program Works: Describe the activities proposed for this project? Evaluation Design: Describe generally, how the effectiveness of this project will be determined. Our overall focus or mission of the project is to organize those resources that are needed in the police department and community to reduce violent crime and to increase citizen's perceptions of personal safety. We want to facilitate in the development of broad -based solutions to the underlying social causes, which manifest them in violent crime. Our mission to heighten community awareness of violent crime and methods of increasing law enforcement's ability to deal with criminal activity swiftly and effectively. We want to educate the community in problem solving techniques and assist them in the development of improvement plans to address their needs and eliminate citizen apathy about reporting crime to the police. Our mission is to enrich the quality of the police - community partnership by acting as a catalyst that brings together the resources, both humans and material to combat violent crime. The City of Round Rock is an ever - growing community with a current population of 48,355. Our population has averaged a 7% per year growth from our 1990 census population of 30,923. This rapid growth has been acutely felt in the police department. The Community Oriented Policing Services program will place an officer in the community to act as a facilitator in the problem solving process. This officer will be the catalyst for mobilizing neighborhoods in taking an active role in reducing violent crime. The success of this program will enable the City of Round d Rock to expand the C.O.P.S. program neighborhood by neighborhood until the city as a whole is a working partner of the police in reducing violent crime, the fear of crime and community problems manifesting themselves as criminal activity. Attached is a copy of the Community Resource Guide used in providing information to the citizen groups. CJD — 4c CITY OF ROUND ROCK August 79.7895 COMMUNITY RESOURCE GUIDE Neighbors: The goal of the Round Rock Police Department Community Oriented Policing Program is the establishment and maintenance of an effective partnership between the citizens of Round Rock and the city police. The Police Department will work with citizens to resolve problems in their communities- Through utilizing a problem solving approach and traditional and alternative patrol activities, the program will work with the citizens to identify and resolve problems, reduce crime, and reduce the fear of crime. The program will maximize applicable city and community resources to achieve this goal. The program will further attempt to mobilize the citizens to take an active role in improving the quality of life in their neighborhood. The resources in the attached guides should be able to help you in resolving your individual or neighborhood problems. As always, the Police Department will assist with any crime - related problems. In addition, the Community Police Officer of the area in which you live will now act as a liaison between your neighborhood and other city agencies. If you experience problems with follow through after contacting the city department from which you need help, call your Community Police Officer for assistance. The Officer will act as a go- between for you and attempt to expedite service. Our intent is to assist our Community Neighborhoods in becoming as self - reliant as possible. You will take responsibility for your neighborhood, and we will provide the services needed to assist you in that goal. This booklet was created for your use by the: Round Rock Police Department's Community Policing Unit rmed Robbery Prevention The Armed Robbery Prevention Program is designed to reduce robberies in businesses vulnerable to robbery; particularly conven- ience stores. Employees and employers are educated to robbery prevention techniques and suspect identification_ Employees are also taught what to do during a robbery so as to minimize the chance for injury. Auto; 3heft Prev011on7.' Auto Theft Prevention is an ongoing program through which the public is urged to lock their cars and take their keys with them after parking. Promotion of auto theft prevention is accomplished through the radio and televi- sion media, newspaper and magazine articles, and bumper stickers and educational bro- chures placed at automobile dealers. la7fOilF Bicycle Safety Programs involve educating school aged children about the laws applica- ble to bicycle riders in the State of Texas as well as simple steps to bicycle care and main- tenance. Bicycle Safety Programs include lectures, demonstrations and accompanying movie presentation. COMMUNITY SERVICE PROJECTS Crime Prevention Educational Programs �s Criii es afa e grderlj/ Home Security, Personal Safety, Theft and Fraud Prevention presentations have been developed to address the unique needs of the older adults in the Round Rock community. Programs include film presentations devel- oped for senior citizens and brochures printed with larger, bolder type for easy reading - S tr7ainger /Danger Children are taught what to do when ap- proached by strangers. Rules on what to do are discussed, role playing and "what if' situations are given to see if the children un- derstand how they can be tricked by strangers. Some of the lectures given by offi- cers address child molestation and child abuse, and special care is taken to not frighten - children or offend parents - Home Secur►ty,,,„Surveys Upon request, crime prevention personnel will conduct a detailed security survey of homes and individual apartmentslocated within the City. Existing conditions are de- scribed along with cost effective and maximum recommendations for security. 3usines& Surveys Upon request, crime prevention officers will conduct a detailed security survey of a busi- ness located within the City of Round Rock. Existing conditions will be described along with cost effective and maximum recommen- dations for security. Shopl fting P'reveiltro Shoplifting Prevention presentations promote the idea that the best deterrent to shoplifting is an alert, well- trained sales staff who dili- gently attend to the needs of each customer. Presentations are available on an ongoing ba- sis; employers and employees are trained as to common methods used by shoplifters, ways to spot shoplifters, and legal responsi- bilities involved in the apprehension of shoplifters. Internal theft and shortchange operators are also discussed. raff1c 5afety Alcohol, Aware i ess. Available to teenage and adult groups. Traffic Safety - Alcohol Awareness presentations stress the growing problem of both alcohol - related incidents and alcohol- related injuries and deaths. Presentations include a slide show with discussion of local and statewide statistics. Explanations of the present laws concerning Driving While Intoxicated (DWI) and Involuntary Manslaughter, and the de- scriptions of the specific Round Rock area alcohol - related incidents that resulted in seri- ous injuries and fatalities are discussed. Purposes include the increased education of adult and teenage drivers and the generation of citizen support and involvement in DWI prevention Rap Prevention and p :sal ety The primary goal of the Rape Prevention and Personal Safety presentation is to increase the citizen's awareness of the possibilities of becoming victims of rape and personal as- sault. Each presentation includes a lecture, related film and group discussion. Circum- stances that increase the possibility of being attacked are outlined, and preventative meas- ures to be taken while at home or while away are discussed. ]71ome-sSecurity Home Security presentations describe "target hardening" techniques most effective in deter- ring home burglary. Perimeter, exterior and interior barriers to burglary are discussed, in- cluding alarm systems and auxiliary locking devices for both doors and windows. Several "how -to" pamphlets are distributed for home use and reference. . Netglbor400d The Neighborhood Watch program brings citizens in a community together for the re- duction of crime in their neighborhood. It increases citizens' awareness through educa- tion and participation, and stresses two primary areas of citizen responsibility; (1) action taken during the commission of a crime, and (2) action taken before the crime is committed. Neighbors are urged to be alert and observant and are instructed to call the police regarding any suspicious persons or activities in the neighborhood. Neighborhood Watch is "Neighbor Helping Neighbor" to re- duce crime. Persons wishing to organize a Neighborhood Watch program are asked to contact those persons living in the same block of their street_ A Block Captain should be selected to act as the liaison between the block group and the Round Rock Police Department Commu- nity Services Division. The Block Captain will be sent invitations and schedules this in- formation for two Neighborhood Watch meetings: (I) Home Security; (2) Rape Pre- vention and Personal Safety. ours of Po lice Hequaer Tours of the police headquarters are given to groups when requested. . _ 1: The Round Rock Police Department cur- rently has the D.A.R.E. Program. D.A.R.E. is a simple acronym with a simple message — Drug Abuse Resistance Education. D.A.R.E. is a program that teaches our children not only to refuse alcohol and drugs, but also how to do so. Q eration Blue Operation Blue Santa is an annual community service project to distribute food and toys to the needy in Round Rock at Christmas- Me- dia appeals for donations, money, food, new and useable toys_ The project begins shortly after Thanksgiving and continues to just be- fore Christmas. Requests for assistance are registered with the Round Rock Police De- partment, Deliveries to needy families' homes are made a few days before Christmas. PallWe A weekly summary of crimes that is pub- lished weekly in the Round Rock Leader_ _ . Cri StTOW - ors , Crime Stoppers involves citizens in the fight against crime; it is ajoint police- citizen effort to ensure the public's safety through the re- porting of various felony and property crimes. Crime Stoppers guarantees anonym- ity to those persons reporting information on crimes and establishes a "reward" system for information leading to the solving and subse- quent prosecution in certain felony cases. Dramatic reenactment of the unsolved "Crime of the Week" occurs weekly in the local tele- vision, radio and news media. The program is credited with numerous found stolen prop- erty items. A reward is given for information leading to the arrest and prosectuion of individuals for committing criminal mischief within the city limits of Round Rock at the discretion of the Chief of Police. IHD.E .'.- Abandoned vehicle Blind Comers/R.O, W Business Debris /Street Employment Fire Graffiti Removal Grass/Weeds Grass/Weeds Health Highway Housing Permits Schools Sidewalks Speed Zones Speeding Vehicles Streets Traffic Signals Trash Tree Utility Zoning Zoning EIGHBORHOODRESOURCEPHONEGUIDEk sSU BJEcTME Private property Obscured by growth Out of residence Litter in roadway Job opportunities All fire - related ques. On public property Private, vacant lots In R O. W. Information State/Interstate Hwys. Substandard, vacant Vendors /Solicitation Safety/Sign/Crosswalk Unsafe/Broken New signs, studies Neighborhood streets New street lights Problems Junk/Obj. material Limbs over street Electricity problems Bus. /Improper zone Zoning changes WPART,MENT, `,. Community Policing Public Works Code Enforcement Public Works Personnel Department Keith Tanner, Fire Dept. Round Rock Police Dept. Code Enforcement Public Works Dept. of Health Highway Dept. Code Enforcement Round Rock Police Dept. Public Works Public Works Community Policing Community Policing Community Policing Round Rock Police Dept. Code Enforcement Public Works T.U. Electric Planning Dept. Planning Dept. Any concerns not covered call RRPD Community Policing at 218 -5526. PH ONE 218 -5526 218 -5555 218 -5553 218 -5555 255 -3612 218 -5590 218 -5500 218 -5553 218 -5555 458 -7111 863 -2842 218 -5553 218 -5500 218 -5555 218 -5555 218 -5526 218 -5526 218 -5526 218 -5500 218 -5553 218 -5555 1 -800- 242 -9113 255 -3612 255 -3612 COUN$JEMIN4. . ;OCTAL SERVICES AGENCIES Child and Family Services 478 -1648 Counseling & Pastoral Care Center 451 -7337 Austin Child Guidance Center 451 -2242 Williamson County Mental Health Center Western Williamson County 255 -4489 Eastern Williamson County 352 -6330 Waterloo Counseling Center, Inc 329 -9922 Exodus (Counseling and refuge for victims and cult members seeking escape) San Antonio 1 -210- 654 -8547 ALCOHOLISM / SUBSTANCE ABUSE Al -Anon 441 -8591 Alcoholics Anonymous Inter Groups 12 Step Program 451 -3071 Local AA Groups Round Rock 255 -1379 Georgetown 863 -8548 Williamson County Council on Alcoholism 869 -2571 1- 800 - 556 -4357 Narcotics Anonymous 465 -8124 Inpatient Substance Abuse Programs for Individuals with Insurance Charter Lane Hospital 837 -1800 Shoal Creek Hospital 452 -0361, ext. 570 C.P.C. Hospital 250 -8667 San Gabriel Treatment Center (Inpatient / Outpatient) 869 -2651 CHILD ABUSE Texas Dept. of Human Services, Child Protective Service Williamson County - Round Rock 244 -6651 Travis County - Austin 834 -0034 (P.M.) 1- 800 - 252 -5400 Georgetown 863 -6581 Taylor 352 -3611 Parents Anonymous Group 1- 800 -554 -2323 Texas Baptist Children's Home 255 -3668 Pebble Project 345 -2662 COUNSELING RESOURCES Sue Bickerton, M.S.S.W 346 -2390 Kathy Grandey, M.S.S_W 250 -9735 Ron Klinger, Ph.D 258 -1259 Tammy Wannamaker, M.A 863 -9056 Northwest Counseling Services 250 -9735 Lee Marley, M.S.S.W, Pond Springs Counseling Center 331 -4717 Anne Casey, M.Ed. Joyce Beck, A.C.S.W. Barbara H. Brightwell, D.Min. 869 -5252 EMPLOYMENT / EDUCATION Texas Employment Commission 244 -2207 Texas Rehabilitation Commission 447 -0616, 458 -9121 G.E_D. Classes 255 -3450 or 929 -6123 Employment Resources, Round Rock 244 -3668 Job Corps - Texas Employment Commission 478 -8734 Literacy Program 244 -6647 FAMILY VIOLENCE SHELTERS AND SERVICES / SEXUAL ASSAULT PROGRAMS Williamson County Crisis Center.. 255 -1212 (24 hour HOTLINE) 1- 800 -460 -SAFE Austin Rape Crisis Center (24 hour HOTLINE) 1- 800 - 460 -7273 Travis County Residents 440 -RAPE Austin Center for Battered Women Travis County Residents 928 -9070 Child and Family Services 478 -1648 Battered Women's Support Group Williamson County Crisis Center 255 -1212 Center for Battered Women 255 -1278 Family Violence (Batterer's Counseling) 255 -1278 Meridell 1 -800- 366 -8656 FINANCIAL ASSISTANCE AND HOUSING Georgetown Texas Department of Human Services 863 -6581 The Caring Place 869 -4735 Madella Hilliard Neighborhood Center 863 -5010 Round Rock St. Williams Parish 255 -4473 St. Vincent De Paul 255 -6755 Serving Center 244 -2431 Williamson County Health District 255 -7841 Salvation Army (R. Kuhlmann— Round Rock Police Department) 218 -5500 Texas Baptist Children's Home 255 -3668 Round Rock Neighborhood Center 255 -2202 Taylor DHS -AFDC 352 -7633 DHS (Food Stamps) 352 -7633 St. Vincent De Paul Thrift Store 352 -2453 St. Mary's Church 352 -2175 Leander /Cedar Park Hill Country Ministries 259 -0360 Bagdad Activity Center 259 -0288 Salvation Army Shelter, Austin (24 Hour) 476 -2628 Child and Family Services 478 -1684 Housing Authority Round Rock 255 -3702, 255 -1336, 255 -9159 Georgetown 863 -5565 or 863 -6723 JUVENILE DETENTION FACILITY William H. Lott Detention Center 930 - 4449 LEGAL ASSISTANCE Legal Aid 476 -7244 TOLL FREE 1- 800 - 252 -9681 ACLU of Texas 477 -4335 Texas Commission on Human Rights 837 -8534 Lawyer Referral Service 863 -2191 MEDICAL / HEALTH RESOURCES Medical Examiner 473 -9599 (AFTER HOURS) 482 -1420 Williamson County Health Department Round Rock 255 -9617 Georgetown 869 -4390 Taylor 352 -5201 Travis County/Austin 469 -2070 Family Planning Round Rock, Medical Payment Assistance 255 -7841 Georgetown 869 -3280 Taylor 352 -7697 Pflugerville 251 -6094 Cedar Park 918 -1001 AIDS National Hotline 1- 800 - 342 -AIDS AIDS Services of Austin 458 -2437 MENTAL HEALTH / MENTAL RETARDATION / HANDICAPPED Williamson County Mental Health Center (MH/MR) Round Rock 255 -4489 Taylor 352 -6330 Austin 447 -4141 Austin State Hospital.. 452 -0381 Texas Rehabilitation Commission 447 -0616 Mental Retardation Authority of Williamson County 255 -1720 Hope House 259 -1589 Adult Protective Services Williamson County 869 -4362 Travis County 929 -7330 Psychiatric Emergency Services (ASH) 454 -3521 PARENTING SUPPORT GROUPS AND CLASSES Parents Anonymous Program and Support Group 1- 800 -554 -2323 Parents Without Partners 251 -9982 Williamson County Family Outreach 869 -2665 Big Brothers/Big Sisters Program (Travis County) 472 -5437 HEARTIine (24 hours) 1- 800 -554 -2323 Child and Family Services 478 -1648 Support Groups by Georgetown Health Care Systems 863 -6531 PREGNANCY OPTIONS Lutheran Social Services 459 -1000 Marywood 472 -9251 Methodist Mission Home (24 hr) 1 -210- 699 -3311 San Antonio 1- 210 - 696 -2410 Angel House 1-817-754-4663 RESOURCES FOR TEENAGERS AND PARENTS National Runaway Hotline 1- 800 -621 -4000 Runaway Hotline 1 -800- 392 -3353 MB/MR Crisis Hotline 472 -4357 Child Abuse Hotline 1- 800 - 252 -5400 Child Find 1- 800 - 252 -9668 Turning Point Group Home 441 -4225 Tough Love Group 479 -9335 Youth Advocacy 444 -9505 Dispute Resolution Center.. 443 -5981 Lifeway 388 -7373 Parents Anonymous of Texas 1 -800- 554 -2323 STARRY Program (Runaways /Teen Problems) 388 -8290 SUICIDE REFERRALS & PREVENTION Austin ME/MR Crisis Hotline 472 -HELP (472 -4357) TTY Deaf Teletypewriter 929 -3410 Williamson County MH /MR Centers Round Rock 255 -4489 Taylor 352 -6330 Charter Lane Hospital 837 -1800 C.P Hospital 250 -8667 Travis County (Austin) Sheriff's Mental Health Unit 473 -9734 TRANSPORTATION CARTS (Capitol Area Rural Transportation System) Toll Free 1- 800 - 460 -7433 Round Rock 255 -9188 Taylor Call R.R. # or 1 -800 # Georgetown Call R.R. # or 1 -800 # B urnet County 756 -8966 Capitol Metro 474 -1200 ACE Taxi 244 -1133 GI TiYAOFAIR CI ND R, , MOWN ERIS ,GU,ID A Adult Probation 255 -3073 Agenda Information (City Council Meetings) 255 -3612 Animal Control (Loose animals and deceased animal collection) 255 -7387 B Building Regulations 218 -5555 C Cars (Abandoned on city streets or junked on private property) 218 -5526 Chamber of Commerce - . 255 -5805 City Manager 255 -3612 City of Round Rock 255 -3612 Convention and Visitor's Bureau 255 -5805 Court, Municipal 255 -0811 D Drainage Complaints 218 -5555 Driver's License Office (Georgetown) 1 -512- 863 -5816 E Employment Resource 244 -3668 Environmental & Conservation Services 218 -5559 Fire Department (Central) 218 -5590 Fire Station 42..,....,,,, 218 -5595 Fire Station 43 218 -5597 Public Information/Education (Keith Tanner) 218 -5590 Flooding and Drainage Complaints 218 -5555 G Gang Prevention Unit 218 -5500 Garbage Collection 255 -4980 Gas, Lone Star 1- 800- 460 -3030 H History Center 255 -5805 Hospital 255 -6066 Housing Codes . 218 -5553 Inspection Services (Building) 218 -5555 J Jail (RRPD) 218 -5500 Jail (Williamson County) 255 -4280 Justice of the Peace 255 -3373 Juvenile Probation 244 -3932 L Library 255 -3939 License Plate Renewal 244 -3078 Lone Star Gas 1 -800- 460 -3030 M Municipal Court 255 -0811 p Parks & Recreation 218 -5540 Permits (Buildings) 218 -5555 Permits (Solicitations) 218 -5500 Permits (Wreckers) 218 -5500 Public Works 218 -5555 R Recycling 218 -5555 Round Rock Cablevision 255 -1185 Round Rock Community Schools 255 -3450 Round Rock Fire Department (Non- emergency) 218 -5590 Round Rock Independent School District (I.S.D Administration) 255 -4431 Round Rock Police Department (Non- emergency) 218 -5500 Round Rock Police Department Community Policing Unit 218 -5526 Round Rock Public Library 255 -3939 Round Rock Refuse (Garbage Collection) 255 -4980 Round Rock School & City Tax Office 255 -4451 S Southwestern Bell 1 -800- 464 -7928 STARRY Program 388 -8290 Street Light Malfunction (Not Traffic Signal) 218 -5526 Street Signs /Street Marking 218 -5555 Swimming Pools 218 -5540 T Texas Employment Commission 244 -2207 Texas Utilities Electric 1 -800- 242 -9113 Traffic Signal Installation/Repairs 218 -5500 Tree Trimming (City Right of Way) 218 -5555 Tree Trimming on Electric Power Lines 1 -800- 242 -9113 Tourist & Visitor Information 255 -5805 u U. S. Post Office 255 -3516 Utilities (Electric) 1 -800- 242 -9113 Utilities (Water & Waste Water) 218 -5555 V Voter Registration 930 -4300 w Water Billing Department (City of Round Rock) 255 -3612 Water Streets & Waste Water Maintenance 218 -5555 Water and Waste Water Emergency (After 5 P.M.) 218 -5500 Williamson County Crisis Center 24 HOURS 1 -800- 460 -SAFE Y Y.M.C.A 244 -1232 Youth Services 218 -5500 D.A.R.E 218 -5500 Gang Prevention 218 -5500 Z Zoning (Changes & Review) 255 -3612 Zoning (Code Enforcement) 218 -5555 WHO TO CALL WHEN YOU NEED HELP Call 9.11 for emergencies in Hays, Travis and Williamson counties. ROUND ROCK SAN MARCOS Emergencies Non - emergencies Communi Policin• 911 218 -5500 218 -5526 Emergencies 753 -2108 AUSTIN' TRAVIS COUNTY "SHERIFF'S DEPT. '3, General information 4 80 -5000 Administration 473 -9770 Crime investigations 473 -9728 Traffic enforcement 473 -9721 Victims' assistance 473 -9709 Patrol services 473 -9285 CEDAR PARK WESTLAKE HILLS Non - emergencies 258 -2800 Emergencies 327 -0015 Non - emergencies 327 -1 195 GEORGETOWN WILLIAMSON CO. SHERIFF'S DEPT: Non- emergencies 930 -3510 Non- emergencies (Georgetown) _ . _ . 869 -3167 Non - emergencies (Taylor) 352 -5552 Non - emergencies (Austin, Anderson Mill, Ce- dar Park or Round Rock) . _ . _ _ . 255 -7973 Non- emergencies (Liberty Hill or Cedar Park) . . 255 -0522 or 255 -4280 : -' HAYS - COUNTYSAERIEF''''S' DEPT; Non - emergencies General Information 392 -1176 396 -6166 911 TIPS • Stay calm as you are talking to the dispatcher. Help will arrive very soon if there is a threat to anyone's life or property. • You will be asked immediately to explain what kind of emergency you are having. • You will probably be asked for your name, but you can remain anonymous. • Tell the dispatcher right away if someone has been injured and an ambulance is needed. • The dispatcher may ask if a criminal suspect is still in the area. • You may be asked if you saw a getaway vehicle and what direction it was heading. CASH MATCH* Enter separately each source of matching funds and the amounts. Total must agree with Line 10, Column 2 above. PROGRAM INCOME Total must agree with Line 11, Column 4 above. Source Amount Source Amount City of Round Rock General Fund $32,254 YearA ... ............................... I have read and agree to the a APPLICATION FOR GRANT FUNDING • OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. c h d. A. A. B. C. D. E. F. G. BUDGET CATEGORIES Personnel (Salaries) Personnel (Fringe Benefits) Contractual Travel and Training Equipment Renovation /Retrofit Supplies and Direct Operating Expenses Total Direct Charges (Sum oft -7) Indirect Costs Totals (Sum of 8-9) Program Income (Total from sources listed below) (1) CJD FUNDS $ 10,816 $ 2,939 $ $ 13,755 ( CASH MATCH $ 25,364 $ 6,890 $ 32,254 (3) INKIND MATCH VOCA, VAWA, cs.v 6 Title V ally (4) TOTAL $ 36,180 $ 9,829 $ $ 46,009 $ Applicant must disclose the source of cash match 1 1 any. David Kautz Typed Name and Signature of Financial Officer BUDGET SUMMARY through CJD -22 of this application and have initialed each page. designated on Page CJD -2. CJD -5 Issued: September, 1997 APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION Budget Summary Addendum February 10,1998 The City of Round Rock conducted a salary survey and the salary of this person was found to be below market rate which resulted in an adjustment of salary. This is the reason for the salary increase in this grant, compared to last year. CJD — 5a 1. DIRECT SALARIES % or $ Rate CJD Funds Cash Match In -kind Match TOTAL FICA & Medicare @.077 $ 833 $ 1953 TOTAL' $ 2786 Retirement @.09 $ 974 $ 2282 $ 36,180 $ 3256 Insurance (Life & Health) (202.0Emo $ 725 $ 1700 $ 2425 Workers' Compensation @.03367 $ 364 $ 854 $ 1218 Unemployment Insurance' @.016 $ 43 $ 101 $ 144 Other (Explain) (F) (G) TOTAL FRINGE BENEFITS $ 2939 $ 6890 $ 9829 1. DIRECT SALARIES (1) (2) (3) (4) Title or Position' of Time CJD Funds Cash Match In -kind Match (vor....RS) TOTAL' (A) Police Sergeant 100 $ 10,816 $ 25,364 $ $ 36,180 (B) (C) (D) (E) (F) (G) (H) (I) Volunteers TOTAL DIRECT SALARIES $ 10,816 $ 25,364 $ $ 36,180 YearA PERSONNEL 2. FRINGE BENEFITS 'TOTAL PERSONNEL BUDGET I $ 13,755 I $ 32,254 I $ $ 46,009 All applicants must submit a staff organizational chart for their project that shows both grant -paid and non grant -paid personnel. If a staff member is paid partially from CJD funds, then attach a note explaining from what sources the remainder of the salary is paid. ' Include only one position per line. Attach a description of each position that lists the name of the employing agency, the duties or responsibilities, and the required qualifications (degree, license, etc.) for each position. 2 Express as a percent of total time. Must be at least 25 %. (40 hours per week equals 100 %) ' Should reflect employee's gross salary attributable to the project. If applying for continuation funding, justify any salary increase over the previous year. Unemployrn tjQsurance is calculated on the first $9,000 of each salary. CJD - Issued: September. 1997 Financial Officer Initials APPLICATION FOR GRANT FUNDING. OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE A (Refer to page 25 of the 1999 Plan.) YearA APPLICATION FOR GRANT FUNDING • • OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE B PROFESSIONAL AND CONTRACTUAL SERVICES (Refer to page 26 of the 1999 Plan.) REQUIRED BUDGET NARRATIVE: Briefly describe and justify any anticipated contractual arrangement and work products expected. Describe basis for arriving at the cost of each line item. Professional services (such as consultants, trainers, counselors, etc.) should be described by type of service, number of hours, rate per hour, and travel costs, if any. Use additional pages as needed. Financial Officer Initials CJD - Issued: September. 1997 (1) (2) (3) (4) DESCRIPTION OF SERVICE CJD Funds Cash Match In -kind Match TOTAL (A) $ $ $ $ (8) (C) (D) (E) (F) (G) (H) (1) (J) (K) (L) TOTAL PROFESSIONAL AND CONTRACTUAL SERVICES $ $ $ $ YearA APPLICATION FOR GRANT FUNDING • • OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE B PROFESSIONAL AND CONTRACTUAL SERVICES (Refer to page 26 of the 1999 Plan.) REQUIRED BUDGET NARRATIVE: Briefly describe and justify any anticipated contractual arrangement and work products expected. Describe basis for arriving at the cost of each line item. Professional services (such as consultants, trainers, counselors, etc.) should be described by type of service, number of hours, rate per hour, and travel costs, if any. Use additional pages as needed. Financial Officer Initials CJD - Issued: September. 1997 Purpose and Person Destination CJD Funds Cash Match In -Kind TOTAL Miles Traveled Annually /$Rate CJD Funds $ $ $ $ $ $ $ $ (B) (C) (D) TRAINING TOTAL $ $ $ $ (F) NON - LOCALTOTAL $ $ $ $ Purpose and Person Training CJD Funds Cash Match In -Kind TOTAL Miles Traveled Annually /$Rate CJD Funds $ $ $ $ $ $ $ $ (B) (C) (D) TRAINING TOTAL $ $ $ $ 1. LOCAL TRAVEL (1) (2) (3) (4) Title or Position Miles Traveled Annually /$Rate CJD Funds Cash Match In -kind Match TOTAL (A) $ $ $ $ (B) (C) (D) (E) (F) LOCAL TOTAL $ $ $ $ APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION YearA TRAVEL AND TRAINING SCHEDULE C (Refer to page 31 of the /999 Plan.) 2. NON - LOCAL TRAVEL (Specify clearly, by person and trip. Use continuation pages if necessary) 3. TRAINING TUITIONS AND FEES (Specify clearly, by person and training. Use continuation pages if necessary) TOTAL TRAVEL BUDGET NOTE: When personally owned vehicles are used for travel, transportation costs are shown on Schedule C. When agency or leased vehicles are used, the vehicle operation /maintenance costs should be shown on Schedule F, "Supplies and Direct Operating Expenses? REQUIRED BUDGET NARRATIVE: Attach the applicant's travel policy. Specify purposes for each item oftravel. Break out the costs of each non -local trip to separately showthe specific costs of transportation and of per diem. Use as many additional pages as necessary. Financial Officer Initials CJD -8 Issued: September. 1997 Year A EQUIPMENT PURCHASES Financial Officer Initials APPLICATION FOR GRANT FUNDING' OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE D (Refer to page 33 of the 1999 Plan.) REQUIRED BUDGET NARRATIVE: Describethe basis for arriving at the cost of each line item. Provide justification and explanation of use. Use additional pages as needed. CJD - Issued: September, 1997 ( ( ( ( Equipment Name or Description and Quantity (Do Not List Brand Names) CJD Funds Cash Match In -kind Match TOTAL (A) $ $ $ $ (B) (C) (D) (E) (F) (G) (H) (I) (J) (K) (L) (M) (N) (0) (P) (Q) (R) (S) (T) TOTAL EQUIPMENT PURCHASES $ $ $ $ Year A EQUIPMENT PURCHASES Financial Officer Initials APPLICATION FOR GRANT FUNDING' OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE D (Refer to page 33 of the 1999 Plan.) REQUIRED BUDGET NARRATIVE: Describethe basis for arriving at the cost of each line item. Provide justification and explanation of use. Use additional pages as needed. CJD - Issued: September, 1997 YearA APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE E (Refer to page 34 of the 1999 Plan.) RENOVATION AND RETROFIT FOR JUVENILE DETENTION FACILITIES This schedule applies only to Fund 421 and may only be used for projects that renovate or retrofit existing facilities to be used for new juvenile detention beds. REQUIRED BUDGET NARRATIVE: Attach as many pages as necessary to describe the basis for arriving at the cost of each line item. Provide justification and explanation of use. Financial Officer Initials CJD-10 Issued: September. 1997 ( ( ( Itemized Costs of Renovation /Retrofit CJD Funds Cash Match TOTAL (A) $ $ $ (B) (C) (D) (E) (F) (G) (H) ( (J) (K) (L) (M) (N) (0) (P) (Q) (R) (S) (T) (U) (V) TOTAL $ $ $ YearA APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE E (Refer to page 34 of the 1999 Plan.) RENOVATION AND RETROFIT FOR JUVENILE DETENTION FACILITIES This schedule applies only to Fund 421 and may only be used for projects that renovate or retrofit existing facilities to be used for new juvenile detention beds. REQUIRED BUDGET NARRATIVE: Attach as many pages as necessary to describe the basis for arriving at the cost of each line item. Provide justification and explanation of use. Financial Officer Initials CJD-10 Issued: September. 1997 YearA APPLICATION FOR GRANT FUNDING ' OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE F SUPPLIES AND DIRECT OPERATING EXPENSES (Refer to page 34 of the 1999 Plan.) REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item and justifica- tion for requesting each item. Use additional pages as needed. Financial Officer Initials CJD - Issued: September, 1997 (1) (2) (3) (4) Directly Charged Supplies and Other Operating Expenses CJD Funds Cash Match In -kind Match TOTAL (A) $ $ $ $ (B) (C) (D) (E) (F) (G) (H) (1) (J) (K) (L) (M) (N) (0) (P) (Q) (R) (S) (T) (U) (V) (W) TOTAL $ $ $ $ YearA APPLICATION FOR GRANT FUNDING ' OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE F SUPPLIES AND DIRECT OPERATING EXPENSES (Refer to page 34 of the 1999 Plan.) REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item and justifica- tion for requesting each item. Use additional pages as needed. Financial Officer Initials CJD - Issued: September, 1997 Cost Categories CJD Funds (A) Total Direct Costs (must equal page CJD-5, line 8, column 1) $ .00 (B) Total Indirect Costs (must equal page CJD -5, line 9, column 1) $ .00 YearA INDIRECT COSTS APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION The maximum amount of indirect costs that may be applied for is not to exceed a total of two- percent of the total direct costs provided by CJD, unless the applicant has an approved cost allocation plan. SCHEDULE G (Refer to page 35 of the 1999 PIan.) ❑ Applicant is using the CJD two percent rule to determine the amount of indirect costs. ❑ Applicant is using an approved cost allocation plan to determine indirect costs. (Attach the relevant pages from the approved cost allocation plan.) If using an approved cost allocation plan, indirect costs were determined by applying % of: Financial Officer Initials CJD -12 Issued: September, 1997 Source Purpose /Use Amount (A) $ (B) (C) (D) (E) (F) (G) (H) (l) (J) (K) (L) TOTAL GRANT DOLLARS EXCLUDING THIS CJD APPLICATION $ YearA APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION TOTAL PROJECT BUDGET Is this project completely supported by CJD grant dollars and grantee match? ❑ Yes, there are no other local, state, federal, foundation, or donated funds grant dollars assisting this project. If "yes ", the financial officer should initial below and may disregard the rest of this form. ❑ No If "no ", please indicate below the amounts, sources, and purposes of all funding for this project that are not included within the total amounts listed on page CJD -1, line 15d. CJD funding and grantee match represents % of the total funding of this project. Financial Officer Initials (Use additional pages as needed.) CJD-13 Issued: September. 1997 Year B APPLICATION FOR GRANT FUNDING' OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION BUDGET SUMMARY 1. 2. 3. 4. 5. 6. 7. S. 9. 10. 11. s h d. A. A. B. C. D. E. F. G. BUDGET CATEGORIES Personnel (Salaries) Personnel (Fringe Benefits) Contractual Travel and Training Equipment RenovationlRetrofit Supplies and Direct Operating Expenses Total Direct Charges (Sum 01 1.7) Indirect Costs Totals (sum of 8-9) Program Income (Total from sources listed below) (1) CJD FUNDS ( CASH MATCH $ (3) IN—KIND �MATCH va.. 7,u< V 01w. (4) TOTAL $ CASH MATCH Enter separately each source of matching funds and the amounts. Total must agree with Line 10, Column 2 above. Source Amount PROGRAM INCOME Total must agree with Line 11, Column 4 above. Source Amount ' Applicant must disclose the source of cash match if any. All cash match for TNCP applications must be from current sources or guaranteed by a resolution from the grantee's goveming body. Financial Officer Initials CJD -14 Issued: September, 1997 1. DIRECT SALARIES % or $ Rate CJD Funds Cash Match In -kind Match TOTAL FICA & Medicare @ $ $ TOTAL' $ Retirement @ $ $ $ ( Insurance (Life & Health) @ (C) Workers' Compensation @ (D) Unemployment insurance' @ (E) Other (Explain) (F) (G) TOTAL FRINGE BENEFITS $ $ $ 1. DIRECT SALARIES (1) (2) (3) (4) Title or Position' % of Time' CJD Funds Cash Match In -kind Match (VOLUNTEERS) TOTAL' (A) $ $ $ $ ( (C) (D) (E) (F) (G) (H) (I) Volunteers TOTAL DIRECT SALARIES $ $ $ $ Year B PERSONNEL 2. FRINGE BENEFITS Financial Officer Initials APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE A (Refer to page 25 of the 1999 Plan.) (TOTAL PERSONNEL BUDGET I$ I$ $ I$ All applicants must submit a staff organizational chart for their project that shows both grant -paid and non grant -paid personnel. If a staff member is paid partially from CJD funds, then attach a note explaining from what sources the remainder of the salary is paid. ' Include only one position per line. Attach a description of each position that lists the name of the employing agency, the duties or responsibilities, and the required qualifications (degree, license, etc.) for each position. ' Express as a percent of total time. Must be at least 25 %. (40 hours per week equals 100 %) a Should reflect employee's gross salary attributable to the project. If applying for continuation funding, justify any salary increase over the previous year. Unemployment insurance is calculated on the first $9,000 of each salary. CJD - Issued: September, 1997 Year B APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE B PROFESSIONAL AND CONTRACTUAL SERVICES REQUIRED BUDGET NARRATIVE: Briefly describe and justify any anticipated contractual arrangement and work products expected. Describe basis for arriving at the cost of each line item. Professional services (such as consultants, trainers, counselors, etc.) should be described by type of service, number of hours, rate per hour, and travel costs, if any. Use additional pages as needed. Financial Officer Initials (Refer to page 26 of the 1999 Plan.) CJD - Issued: September, 1997 (1) (2) (3) (4) DESCRIPTION OF SERVICE CJD Funds Cash Match In -kind Match TOTAL (A) $ $ $ $ (B) (C) (0) (E) (F) (G) (H) (1) (J) (K) (L) TOTAL PROFESSIONAL AND CONTRACTUAL SERVICES $ $ $ $ Year B APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE B PROFESSIONAL AND CONTRACTUAL SERVICES REQUIRED BUDGET NARRATIVE: Briefly describe and justify any anticipated contractual arrangement and work products expected. Describe basis for arriving at the cost of each line item. Professional services (such as consultants, trainers, counselors, etc.) should be described by type of service, number of hours, rate per hour, and travel costs, if any. Use additional pages as needed. Financial Officer Initials (Refer to page 26 of the 1999 Plan.) CJD - Issued: September, 1997 Purpose and Person Destination CJD Funds Cash Match In -Kind TOTAL Miles Traveled Annually!$Rate CJD Funds $ $ $ $ $ $ $ $ (B) (C) (D) TRAINING TOTAL $ $ $ $ (E) (F) NON - LOCALTOTAL $ $ $ $ Purpose and Person Training CJD Funds Cash Match In -Kind TOTAL Miles Traveled Annually!$Rate CJD Funds $ $ $ $ $ $ $ $ (B) (C) (D) TRAINING TOTAL $ $ $ $ 1. LOCAL TRAVEL (1) (2) (3) (4) Title or Position Miles Traveled Annually!$Rate CJD Funds Cash Match In -kind Match TOTAL (A) $ $ $ $ (B) (C) (D) (E) (F) LOCAL TOTAL $ $ $ $ Year B TRAVEL AND TRAINING APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE C (Refer to page 31 of the 1999 Plan.) 2. NON -LOCAL TRAVEL (Specify clearly, by person and trip. Use continuation pages if necessa 3. TRAINING TumoNS AND FEES (Specify clearly, by person and training. Use continuation pages if necessa 'TOTAL TRAVEL BUDGET I$ Is NOTE: When personally owned vehicles are used for travel, transportation costs are shown on Schedule C. When agency or leased vehicles are used, the vehicle operation /maintenance costs should be shown on Schedule F.'Supplies and Direct Operating Expenses.' REQUIRED BUDGET NARRATIVE: Specify purposes for each item oftravel. Break outthe costs of each non -local trip to separately showthe speciflc costs of transportation and ofperdiem. Use as many additional pages as necessary. If travel policy for Year B will be the same as for Year A or changes to Year B travel policies are currently unknown or not finalized, applicant need not repeat travel policy in this narrative. Financial Officer Initials CJD -17 Issued: September, 1997 YearB EQUIPMENT PURCHASES Financial Officer Initials APPLICATION FOR GRANT FUNDING ' OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE D (Refer to page 33 of the 1999 Plan.) REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item. Provide justification and explanation of use. Use additional pages as needed. CJD - Issued: September, 1997 ( ( ( (4) Equipment Name or Description and Quantity (Do Not List Brand Names) CJD Funds Cash Match In -kind Match TOTAL (A) $ $ $ $ (B) (C) (D) (E) (F) (G) (H) (1) (J) (K) (L) (M) (N) (0) (P) (Q) (R) (S) (T) TOTAL EQUIPMENT PURCHASES $ $ $ $ YearB EQUIPMENT PURCHASES Financial Officer Initials APPLICATION FOR GRANT FUNDING ' OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE D (Refer to page 33 of the 1999 Plan.) REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item. Provide justification and explanation of use. Use additional pages as needed. CJD - Issued: September, 1997 RENOVATION AND RETROFIT FOR JUVENILE DETENTION FACILITIES This schedule applies only to Fund 421 and may only be used for projects that renovate or retrofit existing facilities to be used for new juvenile detention beds. REQUIRED BUDGET NARRATIVE: Attach as many pages as necessary to describe the basis for arriving at the cost of each line item. Provide justification and explanation of use. Financial Officer Initials APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE E (Refer to page 34 of the 1999 Plan.) CJD -19 Issued: September, 1997 ( ( ( Itemized Costs of Renovation /Retrofit CJD Funds Cash Match TOTAL (A) $ $ $ (B) (C) (D) (E) (F) (G) (H) (I) (J) (K) (L) (M) (N) (0) (P) (Q) (R) (S) (T) (U) (V) (W) TOTAL $ $ $ RENOVATION AND RETROFIT FOR JUVENILE DETENTION FACILITIES This schedule applies only to Fund 421 and may only be used for projects that renovate or retrofit existing facilities to be used for new juvenile detention beds. REQUIRED BUDGET NARRATIVE: Attach as many pages as necessary to describe the basis for arriving at the cost of each line item. Provide justification and explanation of use. Financial Officer Initials APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE E (Refer to page 34 of the 1999 Plan.) CJD -19 Issued: September, 1997 Year B SUPPLIES AND DIRECT OPERATING EXPENSES REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item and justifica- tion for requesting each item. Use additional pages as needed. Financial Officer Initials APPLICATION FOR GRANT FUNDING ' OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE F (Refer to page 34 of the 1999 Plan.) CJD -20 Issued: September. 1997 ( ( ( ( Directly Charged Supplies and Other Operating Expenses CJD Funds Cash Match In -kind Match TOTAL (A) $ $ $ $ (B) (C) (D) (E) (F) (G) (H) ( (J) (K) (L) (M) (N) (0) (P) (Q) (R) (S) (T) (U) (V) (W) TOTAL $ $ $ $ Year B SUPPLIES AND DIRECT OPERATING EXPENSES REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item and justifica- tion for requesting each item. Use additional pages as needed. Financial Officer Initials APPLICATION FOR GRANT FUNDING ' OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE F (Refer to page 34 of the 1999 Plan.) CJD -20 Issued: September. 1997 Cost Categories CJD Funds (A) Total Direct Costs (must equal page CJD-5, line 8, column 1) $ .00 (B) Total Indirect Costs (must equal page CJD -5, line 9, column 1) $ .00 Year B INDIRECT COSTS APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION The maximum amount of indirect costs that may be applied for is not to exceed a total of two- percent of the total direct costs provided by CJD, unless the applicant has an approved cost allocation plan. SCHEDULE G (Refer to page 35 of the 1999 Plan.) ❑ Applicant is using the CJD two percent rule to determine the amount of indirect costs. ❑ Applicant is using an approved cost allocation plan to determine indirect costs. (Attach the relevant pages from the approved cost allocation plan.) If using an approved cost allocation plan, indirect costswere determined by applying %of: Financial Officer Initials CJD - Issued: September, 1997 Source - Purpose /Use Amount (A) $ (B) (C) (D) (E) (F) (G) (H) ( (J) (K) (L) TOTAL GRANT DOLLARS EXCLUDING THIS CJD APPLICATION $ Year B • APPLICATION FOR GRANT FUNDING • OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION TOTAL PROJECT BUDGET Is this project completely supported by CJD grant dollars and grantee match? Yes, there are no other local, state, federal, foundation, or donated funds grant dollars assisting this project. If "yes ", the financial officer should initial below and may disregard the rest of this form. ❑ No If "no ", please indicate below the amounts, sources, and purposes of all funding for this project that are not included within the total amounts listed on page CJD -1, line 15d. (Use additional pages as needed.) CJD funding and grantee match represents % of the total funding of this project. Financial Officer Initials CJD -22 Issued: September, 1997 APPLICATION FOR GRANT FUNDING ' OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION CERTIFIED ASSURANCES The applicant hereby assures and certifies that the project will comply with the regulation, policies, guidelines and requirements including OMB Circulars No. A -122, A -110, A -102, and A -87, as they relate to the applica- tion, acceptance and use of funds for this project. Also the applicant assures and certifies to the grant that: 1. It possesses legal authority to apply for the grant; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application including all under- standings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required. 2. Federal funds made available under this formula grant will not be used to supplant state or local funds, but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available for law enforcement activities. 3. Matching funds required to pay the non - federal portion of the cost of each program and project, for which grant funds are made available, shall be in addition to funds that would otherwise be made available for law enforcement by the recipients of grant funds. 4. It will comply with requirements of the provisions ofthe Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (P. L. 91 -646) which provides for fair and equitable treatment ofpersons displaced as a result of federal and federally assisted programs. 5. It will comply with the minimum wage and maximum hours provisions of the federal Fair Labor Standards Act, as they apply to hospital and educational institution employees of state and local governments. 6. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. 7. Fund accounting, auditing, monitoring, and such evaluation procedures as may be necessary to keep such records as CJD or the Comptroller General shall prescribe, shall be provided to assure fiscal control, proper management, and efficient disbursement of funds received under the grant. 8. It shall maintain such data and information and submit such reports, in such form, at such times, and containing such information as CJD may require. 9. The programs contained in its application meet all requirements, that all the information is correct, that there has been appropriate coordination with affected agencies, and that the applicant will comply with all provisions of the grant and all other applicable federal and state laws, regulations, and guidelines. 10. It will comply with all requirements imposed by the federal sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements. 11. Pursuant to Sections 223(a)(18) and 296 of the JJDP Act, the Grantee assures that procedures have been established to ensure that programs funded under the JJDP Act shall not disclose program records containing the identity of individual juveniles. Exceptions to this requirement: (a) authorization by law; (b) consent of either the juvenile or his legally autho- rized representative; or (c) justification that otherwise the functions of this title cannot be performed. Under no circum- stances may public project reports or findings contain names of actual juvenile service recipients. 12. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protections Agency's (EPA) list of V iolating Facilities and that it will notify the federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activi- ties indicating that a facility to be used in the project is under consideration for listing by the EPA. 13. It will comply with the flood insurance purchase requirements of § 102 (a) of the Flood Disaster Protection Act of 1973, Public Law 93 -234, 87 Stat. 975, approved December 31, 1976. Section 102 (a) requires, on and after March 2, 1975, the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. 14. It will assist the grantor agency in its compliance with § 106 of the National Historic Preservation Act of 1966 as amended (16 U. S. C. 470), Executive Order 11593, and the Archeological and Historic Preservation Act of 1966 (16 U. S. C. 469a -1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of investigations, as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the grantor agency of the existence of any such properties, and by (b) complying with all requirements established by the grantor agency to avoid or mitigate adverse effects upon such properties. CJD -23 Issued: September.1997 APPLICATION FOR GRANT FUNDING' OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION 15. It will comply with the Uniform Grant and Contract Managements Standards (UGCMS) developed under the direc- tive of the Uniform Grant and Contract Management Act, Chapter 183, Government Code. 16. It, if a county, has taken or will take all action necessary to provide the Texas Department of Criminal Justice and the Department of Public Safety any criminal history records maintained by the county in the manner specified for the pur- poses of those departments. 17. It will comply with Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d (prohibiting discrimination on the basis of race, color, or national origin), Section 504 of the Rehabilitation Act of 1964, 42 U.S.C., 794 (prohibiting discrimination on the basis of handicap), the Age Discrimination Act of 1975, 42, U.S.C. 6101, et seq., and the Department ofJustice Nondiscrimination Regulations, 28 CFR, Part 42, Subparts C, D, and G. 18. It will, in the event a federal or state court or federal or state administrative agency makes a finding of discrimination after a due process hearing, on the ground of race, color, religion, national origin, sex, age, or handicap against the project, forward a copy of the finding to the Criminal Justice Division (CJD). 19. It will comply with Subtitle A, Title II of the Americans With Disabilities Act (ADA), 42 U.S.0 12131- 12134, and Department ofJustice implementing regulation, 28 CFR Part 35, whereas state and local governments may not refuse to allow a person with a disability to participate in a service, program, or activity simply because the person has a disability. 20. Cities and counties will comply with the following sections of the Juvenile Justice and Delinquency Prevention Act, U.S.C. 5671, as amended. 21, (a) (12) (A), regarding removal of status offenders from secure facilities. 22. (a) (13), regarding sight- and -sound separation ofjuveniles from adults when detained in the same secure facility. 23. (a) (14), regarding removal ofjuveniles from adult jails and lockups. 24. It will comply with the provisions of the Hatch Act which limit the political activity of employees. 25. It will comply, and assure the compliance of all its contractors, with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office ofJustice Programs Financial Guide and all other applicable federal laws, circulars, or regulations. 26. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part 18, Adminis- trative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department ofJustice Programs and Activities; Part 42, Nondiscrimination /Equal Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; and federal laws or regulations applicable to federal assistance programs. 27. It will comply, and all its contractors will comply, with the nondiscrimination requirements of the Omnibus Crime and Safe Streets Act of 1968, as amended, 42 U.S.C. 3789(d), the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act of 1990; Title IX of the Education Amend- ments of 1972; the Age Discrimination Act of 1975; Department ofJustice Non - Discrimination Regulations, 28 CFRPart 42, Subparts C, D, E, and G; and the Department ofJustice regulations on disability discrimination, 28 CFR Part 35 and Part 39. 28. It will provide an Equal Opportunity Program if required to maintain one, where the application is for $500,000 or more. 29. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97 -348) dated October 19, 1982 (16 U.S.C. 3501, et seq.), which prohibits the expenditure of most new federal funds within the units of the Coastal Barrier Resources System. CERTIFIED ASSURANCES (Cont.) Signature o f the Authorized Official CJD - Issued: September, 1997 DATE: February 6, 1998 SUBJECT: City Council Meeting - February 12,1998 ITEM: 13.G. Consider a resolution authorizing the Mayor to submit a grant application to the Criminal Justice Division for an officer to continue the Community Oriented Police Services (C.O.P.S.) program. STAFF RESOURCE PERSON: Chief Kuhlmann STAFF RECOMMENDATION: The attached resolution authorizes the Mayor to sign a grant application to fund the fifth year of a five year grant program for the Community Oriented Police Services program. This grant will enable the City of Round Rock to provide the manpower to implement the program designed to form a partnership between the community and the police to reduce crime and the fear of crime. ECONOMIC IMPACT: 1994 Grant Proposed 10/01/94- 9/30/95 CJD: $33,819 City: -0- 1995 Grant Projected 10/1/95- 9/30/96 CJD: $27,055 City: $ 8,768 1996 Grant 1997 Grant Projected Projected 10/1/96- 9/30/97 10/1/97- 9/30/98 CJD: $21,493 City: $14,329 CJD: $17,194 City: $21,722 1998 Grant Projected 10/1/'9 8-9/3499 CJD: $13,755 City:$32,254