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R-98-02-12-13H - 2/12/1998GEORGE W. BUSH GOVERNOR Mayor Charles Culpepper City of Round Rock 221 East Main Street Round Rock, Texas 78664 RE: Grant Number: ED- 98 -J01 -13005 Years Funded: 3 Grantee: City of Round Rock Title: Middle Schools Liaison Officer Amount: 818,992 Dear Mayor Culpepper: I am pleased to inform you that Governor Bush has approved the above referenced grant in the amount indicated. This award is for the project's third year of finding_ Per CJD guidelines, the project will only be eligible for two more years of finding. The grant award must be accepted within 45 days by completing and returning the enclosed grantee acceptance notice. A pre - addressed envelope is enclosed for your convenience. If we do not receive your acceptance notice by October 09, 1998, we will assume you are rejecting the grant award and will reallocate the funds to another project. The following documents are being forwarded under separate cover to the financial officer designated in your grant application: the Governor's Criminal Justice Plan for Texas. a copy of the statement of grant award, a copy of the approved budget summary, and Request for Funds forms. Additionally, the project director designated in your application will receive notification of this award from the CJD program director listed below. I look forward to working with you to ensure the success of your program. Your dedication is appreciated. Any questions relating to the administration of this grant should be directed to CJD program director, Glenn Brooks at (512) 463 -1944. Sincerely, e/ Glenn Brooks Interim Director Enclosures STATE OF TEXAS OFFICE OF THE GOVERNOR CRIMINAL JUSTICE DIVISION August 24. 1998 cc: Mr. David Kautz Pow OFFICE Box 12428 Ausma, Teus 78711 (512) 463 -1919 (Voice) /(512) 475 -2440 (FAX) OFFICE OF THE GOVERNOR George W. Bush Governor ED- 98 -JO1 -13005 City of Round Rock Middle Schools Liaison Officer THIS ACCEPTANCE NOTICE MUST BE SIGNED AND RETURNED TO CJD BY October 9, 1998. IF WE DO NOT RECEIVE THIS NOTICE BY THE DEADLINE, FUNDING FOR THIS GRANT WILL BE WITHDRAWN. The authorized official, financial officer, and project director, referred to below as grantee officials, for this grant project must read the following and indicate agreement by signing this acceptance notice below: • By signing this agreement, the authorized official for the grantee accepts the grant award. • The grantee officials agree to the terms of the grant. These terms include that the grantee will abide by all piles in Chapter 3 of the Texas Administrative Code, the 1999 Governor's Criminal Justice Plan for Texas, and the Uniform Grant Management Standards. • The grantee officials agree that none of the grant funds or matching funds will be used to influence the outcome of any election, the passage or defeat of legislation, or the funding of any grant. • It is understood that a violation of any term of the grant will result in the Criminal Justice Division placing a temporary hold on grant funds, permanently deobligating all or part of the grant funds, requiring reimbursement for funds already spent, or barring the organization from receiving future grants. • The grantee officials understand that they must satisfy all special conditions placed on this grant before receiving any funds. • The grantee officials understand that the project is limited to four budget adjustments during the grant period. The position designated by the authorized official to request grant adjustments is the: LI ❑ PROTECT DIRECTOR CI FINANCIAL OFFICER (Select Certified By: / Signature of Project Director Raymond Kuhlmann — Chief of Police Name & Title (must print or type) 6L5 E. Palm Valley Blvd. Official Agency Mailing Address Round Rock 78664 City /Zip Code 512- 218 -5500 512- 218 -7060 Telephone Number Fax Number, GRANTEE ACCEPTANCE NOTICE Signature of Aut d Official Charles Culpepper — Mayor Name & Title (must print or type) 221 East Main Street Official Agency Mailing Address Round Rock 78664 City /Zip Code 512- 218 -5400 Telephone Number Fax Number CRIMINAL JUSTICE DIVISION Glenn Brooks Interim Director Signature of Financial Oliicer David Kautz — Finance Director Name & Title (must print or type) 221 East Main Street Official Agency Mailing Address Round Rock 78664 City /Zip Code 512- 218 -5400 512- 218 -5442 Telephone Number Fax Number 512- 218 -7097 OFFICEOFTHEGOVERNOR GEORGE W. HUSH GRANT NUMBER: ED- 98 -J01 -13005 GRANTEE: City of Round Rock GRANT PERIOD: 10/01/1998- 09/30/1999 TITLE: Middle Schools Liaison Officer YEARS FUNDED: 3 PROGRAM FUND: SAFE /DRUG -FREE SCHOOLS & COMMUNITIES ACT GRANT AWARD AMOUNT -- STATE: $ 0 FEDERAL: $ 18,992 TOTAL AMOUNT: $ 18,992 GRANTEE MATCH -- CASH: $ 25,750 TOTAL MATCH: $ 25,750 TOTAL PROJECT COST: $ 44,742 The approved budget is reflected in the attached Approved Budget Summary. This grant is subject to and conditioned upon acceptance of the Governor's Criminal Justice Plan for Texas (Plan) promulgated for this specific program fund (referenced above) through the Office of the Governor, Criminal Justice Division. Applicable special conditions are contained in the Plan or cited below. Total project costs must be accounted for in accordance with the Uniform Grant Management Standards and the Plan. GRANTEE REQUEST FOR FUNDS All grantee requests for funds shall be submitted to CJD, to the attention of the Accounting Department, in accordance with the instructions provided by CJD and shall be in the form required by CJD. Requests for funds will not be honored until all special conditions outlined on the Statement of Grant Award and that required action on the part of the grantee have been satisfied. FUTURE FUNDING Approval of the above - referenced grant does not commit the Governor's Office to future funding. Any such funding shall be determined by the state plan or guide under which application may be made, by all applicable policies and procedures promulgated by the Governor's Office, Criminal Justice Division, and /or federal guidelines, and by the ap- propriation of funds. GRANT ADJUSTMENTS Grantee shall submit written requests for grant adjustments, as required by the appli- cable Criminal Justice Rule contained in the Governor's Criminal Justice Plan for Texas for this specific program fund. SPECIAL CONDITIONS /REQUIREMENTS: AUG 2 4 1998 AWARD DATE STATEMENT OF GRANT AWARD Office of the Governor, Criminal Justice Division POST OFFICE BOX 12428, AUSTIN, TEXAS 78711 512/463 -1919 Date: 07/23/1998 Office of the Governor Time: 08:29 a.m. CRIMINAL JUSTICE DIVISION APPROVED BUDGET SUMMARY GRANT NUMBER: ED- 98 -J01 -13005 REGION NUMBER: 1200 APPLICANT: City of Round Rock TITLE: Middle Schools Liaison Officer YEAR OF FUNDING: 3 PROGRAM FUND: SAFE /DRUG -FREE SCHOOLS & COMMUNITIES ACT GRANT GRANT PERIOD: 10/01/1998 through 09/30/1999 Original Grant: 10242 Benchmark: 31,653 AMOUNT RECOMMENDED: AMOUNT REQUESTED: State: $ 0 BUDGET SUMMARY: Federal: $ 18,992 CJD /FED CASH TOTAL FUNDS MATCH PROJECT A. PERSONNEL $ 18,992 $ 25,750 $ 44,742 B. PROF & CONTR 0 0 0 C. TRAVEL 0 0 0 D. EQUIPMENT 0 0 0 E. CONSTRUCTION 0 0 0 F. SUPPL & DOE 0 0 0 G. INDIRECT COST 0 0 0 TOTAL $ 18,992 $ 25,750 $ 44,742 BUDGET DETAIL: A. Police Sergeant (100' of time) $35,124; fringe benefits $9,618. $ 20,258 RESOLUTION Na R- 98- 02- 12 -I3H WHEREAS the Office of the Governor, Criminal Justice Division (CJD), has grant funds available to cities for various law enforcement projects, and WHEREAS, grant funds are available through the Safe and Drug Free Schools Act for manpower necessary to implement the Middle School Liaison Officer Program, and WHEREAS, in the event of loss or misuse of CJD grant funds, the City of Round Rock assures that the funds will be returned to CJD in full, and WHEREAS, the City Council wishes to make application for grant funds to provide financial assistance to continue the above - described program, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to make the necessary application for the above - described grant, The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Ac RESOLVED this 12th day of Febr LAND, City Secretary X:\WPWCS\RESOLUTI\ASm212 CHARLES CULPEP•ER, Mayor City of Round Rock, Texas APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION P. O. BOX 12428, AUSTIN, TEXAS 78711 1. Date and Location of Application Workshop Attended: 2. COG to which application is submitted: CAPCO APPLICANT INFORMATION 3a. Legal name of agency applying: City of Round Rock 38. Official agency mailing address: 221 East Main Street Round Rock, Texas 78664 3c. Division orunitwithin applicantorganization toadminister grant: Round Rock Police Department 3d. Name, address, telephone, and fax number of the person who completed this application and can answer q ueslons concerning this application (giveareacode): Capt. Rick Thomas 615 East Palm Valley Boulevard Round Rock, Texas 78664 (512) 218 -5508 (voice) (512) 218 -7060 (fax) 4a. Agency's State Payee Identification Number: 174501748510002 5. Type of Applicant (check one box only): 48. Agency's Audit Date 12 / 97 Month Year ❑ Regional Council of Governments r❑ Local Unit of Government ❑ University or College ❑ Independent School District ❑ Regional Education Service Center ❑ State Agency ❑ Nonprofit Organization ❑ Native American Tribe ❑ Certified Crime Stoppers Program ❑ Faith -based Organization ❑ Local Crime Control & Prevention District 6. Is the applicant delinquent on any federal debt? ❑Yes (If "Yes," attach an explanation) uf3 No PROJECT INFORMATION 9. Title of Project: Middle School Liaison Program 10a. Grant Start Date: 10 - 01 - 98 108. Grant Ending Date: 9 - 30 - 99 11. Are the activities proposed in this application 1 00 % juvenile- related? ❑ Yes ® No REQUESTED FUNDING INFORMATION 15a. CJO Grant Funds 15b. Cash Match 15c. In -kind NOG. YAWA 0502 a rn. V (M,) 15d. TOTAL Budget YearA 20,258 $ 24,483 44,741 Budget Year $ 16,206 $ 29,380 $ $ 45,586 16a. Typed Name of Authorized Official: C� arles Culpepper All7i 6d Official: FOR COG USE ONLY (APPLICANT LEAVE BLANK) COGApplication Identifier. Is this application shared with another COG? CPTN: Region 9: Phan ty #: RBE: In Out 0 NA FOR CJD USE ONLY Unique #: APPLICATION INFORMATION 7. Application for: ❑ Crime Stoppers Assistance Fund (0500) ❑ JuvenileJustice and Delinquency Prevention Act(reeeral) CFOA.1e540 ® Safe and Drug -Free Schools and Communities Act (federal) CF50-64.1a6 ❑ State Criminal Justice Planning Fund (sure) ❑ Texas Narcotics Control Program (federal) CFDA - 16.579 ❑ Title V Delinquency Prevention Fund (rederal)CFDA.16048 ❑ Victims of Cif rne Act Fund (federal) CFOA 16.570 ❑ Violence Against Women Act (redera1) CFDA 16.588 ❑ Other 8a. Is this an application for first year funding? ❑ Yes 3t1 No at. If "No ", complete the following: Year of funding for this application (checkone): ❑ Year 2 II Year 3 ❑ Year 4 ❑ Year 5 ❑ Year Current Grant #: E D .9 7. J 0 1_1 1 4 9 2 12a. County where project is based: Williamson 12b. Population 48,355 13. Geographic Areas of Project Activities (Cities, Counties, and Populations of Each): City of Round Rock 14. If project is statewide, on whatdate was a copy of the application submitted forTRACS review? 2/17/98 (date) If project is local, submission of application to regional council of govern- ments satisfies the requirement for TRACS review. APPLICATION AUTHORIZATION 16, To the best of my knowledge and belief, all data in this application is true and correct. The document has been duly authorized by the goveming body of the applicant and the applicant will comply with the attached assurances if the assistance is awarded. 16b. Title: Mayor 16c, Telephone Number: (512) 218 - 5401 16e. Date Signed: CJD - Issued: September, 1997 15. It will comply with the Uniform Grant and Contract Managements Standards (UGCMS) developed under the direc- tive of the Uniform Grant and Contract Management Act, Chapter 183, Government Code. 16. It, if a county, has taken or will take all action necessary to provide the Texas Department of Criminal Justice and the Department ofPublic Safety any criminal history records maintained by the county in the manner specified for the pur- poses of those departments. 17. It will comply with Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d (prohibiting discrimination on the basis of race, color, or national origin), Section 504 of the Rehabilitation Act of 1964, 42 U.S.C., 794 (prohibiting discrimination on the basis of handicap), the Age Discrimination Act of 1975, 42, U.S.C. 6101, et seq., and the Department ofJustice Nondiscrimination Regulations, 28 CFR, Part 42, Subparts C, D, and G. 18. It will, in the event a federal or state court or federal or state administrative agency makes a finding of discrimination after a due process hearing, on the ground of race, color, religion, national origin, sex, age, or handicap against the project, forward a copy of the finding to the Criminal Justice Division (CJD). 19. It will comply with Subtitle A, Title II of the Americans With Disabilities Act (ADA), 42 U.S.0 12131 - 12134, and Department ofJustice implementing regulation, 28 CFR Part 35, whereas state and local governments may not refuse to allow a person with a disability to participate in a service, program, or activity simply because the person has a disability. 20. Cities and counties will comply with the following sections of the Juvenile Justice and Delinquency Prevention Act, U.S.C. 5671, as amended. 21. (a) (12) (A), regarding removal of status offenders from secure facilities. 22. (a) (13), regarding sight-and-sound separation ofjuveniles from adults when detained in the same secure facility. 23. (a) (14), regarding removal ofjuveniles from adult j and lockups. 24. It will comply with the provisions of the Hatch Act which limit the political activity of employees. 25. It will comply, and assure the compliance of all its contractors, with the applicable provisions ofTitle I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office ofJustice Programs Financial Guide and all other applicable federal laws, circulars, or regulations. 26. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part 18, Adminis- trative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department ofJustice Programs and Activities; Part 42, Nondiscrimination/Equal Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; and federal laws or regulations applicable to federal assistance programs. 27. It will comply, and all its contractors will comply, with the nondiscrimination requirements of the Omnibus Crime and Safe Streets Act of 1968, as amended, 42 U.S.C. 3789(d), the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act of 1990; Title IX of the Education Amend- ments of 1972; the Age Discrimination Act of 1975; Department ofJustice Non - Discrimination Regulations, 28 CFR Part 42, Subparkia Find G; and the Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39. 28. It will prosHic nitgEaf Opportunity Program ifrequired to maintain one, where the application is for $500,000 or more. 29. It will comply.with.the.provisions of the Coastal Barrier Resources Act (P.L. 97 -348) dated October 19, 1982 (16 U.S.C. 3501, et seq.), ichprohibits the expenditure of most new federal funds within the units of the Coastal Barrier Resources System. APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION CERTIFIED ASSURANCES (Cont.) CJD -24 Signature ofthe Authorized Official Issued: September. 1997 CJD rules require that three persons be designated to the positions ofAuthorized Official, Project Director, and Financial Officer for the purposes of administering a grant. The Financial Officer may not be the same person as the Project Director ortheAuthorized Official but, under extenuating circumstances, one person may be both the Authorized Official and the Project Director. In accordance with the criteria and definition of responsibilities setforth in the Governor's Criminal Justice Plan for Texas governing submission ofthis application, the following designations are made: LEGAL NAME OFAGENCY: PROJECT TITLE: ig Mr. ❑ Ms. Raymond Kuhlmann Project Director Name (Type or Print) , APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION DESIGNATION OF GRANT OFFICIALS (Refer to page 36 of the 1999P1an.) City of Round Rock Middle School Liaison Program Chief - Round Rock Police Department Director - Round Rock Finance Department Title and Agency Title and Agency 615 East Palm Valley Boulevard 221 East Main Street Official Agency Mailing Address Official Agency Mailing Address Round Rock 78664 Round Rock 78664 City Zip City (512) 218 -5560 (512) 218 -5430 Telephone Number Telephone Number (512) 218 -7060 (512) 218 -5442 Fax Number Fax Number tj Mr. ❑ Ms. Charles Culpepper Authorized Official Name (Type or Print) Mayor - City of Round Rock Title and Agency 221 East Main Street Official Agency Mailing Address Round Rock 78664 City Zip (512) 218 -5401 Telephone Number (512) 218 -7097 Fax Number CI Mr. ❑ Ms. David Kautz Financial Officer Name (Type or Print) Zip CJD -2 Issued: September, 1997 City of Round Rock APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION 1999 Community Plan for the City of Round Rock COMMUNITY PLAN ELIGIBILITY FORM (Refer to page 5of the 1999 PIan.) NOTE: THIS FORM FOR LOCAL OR REGIONAL APPLICATIONS ONLY. 1. Name the plan(s)" and last revision date(s) under which the applicant is submitting this application: 2. List the cities, counties, or parts thereof covered by each plan referenced under question one above: 3. For each community plan, state the problem(s) listed within it that this application would impact: a. Address juvenile crime and to continue to focus on gang related crime. b. Address deviant behavior among a child suspended or truant from school. c. Provide a weapon free learning environment for our children. FOR COG USE ONLY (APPLICANT LEAVE BLANK) C PTN: 4. If a continuation application, quote the reference in each plan that mentions the focus of this application as a priority: The Community Plan states in the Plan Summary, Item 6: "Continuation and expansion of the Middle School and High School Resource Officer Program." Also, in the Plan Summary, Item 7, this application is specifically cited. 5. If a new application, list the gap(s) in services listed in each plan that this application would help to fill: * BE SURE TO REFERENCE THE NAME AND SUBMISSION DATE OF EACH RELEVANT COMMUNITY PLAN WHEN ANSWERING THE QUESTIONS. CJD - Issued: September. 1997 , APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION PROJECT NARRATIVE ALL TEXT MUST BE TYPED IN 10 OR 12 PITCH OR POINT TYPE, PLEASE ATTACH PAGES AS NECCESSARY AND MARK THEM PAGE 4.A., 4.B., 4.c., ETC. A Carefully and fully answer all of the following in five pages or less. (See page 8 of the Plan.) Follow this outline exactly, Copy and number each question in order, then provide the answer. 1. What is the specific problem to be addressed by this application? 2. Explain the nature and extent of the problem using verifiable statistics relevant to the proposed target area. 3. What resources are currently being used in the applicant's geographic area to address this problem and how do those resources work together? 4. Identify the gap in available resources orservices that makes this application necessary. 5. If funded, how would the proposed project work with the community and with other agencies toward impacting the problem stated above? 6. What are the specific activities proposed that will address the problem stated in A.1.? Please include information on target area, population, and number of people served. 7. Explain how the proposed project activities will address the problem stated in question A.1. 8. List the measures that the project will use to determine the effectiveness of the project and its impact on the stated problem, 9. Provide all available current information for each of the effectiveness measures listed above. (Ifa continuation application, provide information for the last two years, including all information sub- mitted to CJD on progress reports.) 10. What are the project's goals for each effectiveness measure, by the end of the grant year? (If a continuation application, provide the baseline data for the first year grant. Include both output and outcome measures. Examples - Output Measures: Counsel 100 juveniles; Outcome Measures: Reduce truancy among the target group by %). B. After completing the above narrative, on a separate page from the rest of the narrative and in 500 words or less, summarize the proposed project. Briefly address the following: Goals: What is the overall focus or mission of the project? Target population: Describe the target population (those who will be served by this project). How many people will be served during the grant year? How the program works: Describe the activities proposed for this project? Evaluation Design: Describe generally, how the effectiveness of this project will be determined. CJD Issued: September, 1997 APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION PROJECT NARRATIVE A. 1. What is the specific problem to be addressed by this application? To provide an officer to act as a liaison with two middle schools in Round Rock to promote a drug and weapon free environment. 2. Explain the nature and extent of the problem using verifiable statistics relevant to the proposed target area. The City of Round Rock has averaged 7 °./o per year population growth since 1990. During the 2 year of this project we completed construction of our third middle school in the city. Increased juvenile criminal activity is one of several areas manifesting itself in this tremendous growth. Round Rock Independent School District has recently added a third Middle School and has broken ground for a 2nd high school within the city limits. Round Rock High school is the largest single campus high school in the state of Texas with an enrollment of 33,000 students. 3. What resources are currently being used in the applicant's geographic area to address this problem and how do those resources work together? The city of Round Rock Police has assigned 1 full time gang Sergeant, a full time Youth Services Investigator and working with Round Rock Independent School District on sharing salary of 1 high school Liaison officer. The success of this project in its first 2 years has led to the Round Rock Independent School District and the City of Round Rock, formalizing an interlocal agreement to provide a 2nd officer to assist this project in the middle school and the current High School officer. 4. Identify the gap in available resources or services that makes this application necessary. There has not been sufficient funding for this program in the City of Round Rock's General Fund. The funds provided under the first 2 years of this grant have allowed us to assimilate the project in to our regular operating budget. 5. If funded, how would the proposed project work with the community and with other agencies toward impacting the problem stated above? The City of Round Rock would continue to work with Round Rock Independent School District in the of sharing expense of the high school officer, the public and United Way in making Middle School DARE available and the Round Rock Police Department continuing it programs of Middle School Life Skill classes and Elementary DARE classes. CID - 4a 6. What are the specific activities proposed that would address the problem stated in A.1. Please include information on target area, population, and number of people served. • Maintain a high visibility on campus. • Teach Life Skills, coordination of communication regarding The Round Rock Police Department and the Round Rock Independent School District for providing a Safe and Drug Free School Program. • Work in partnership with the Round Rock Independent School Districts and provide instruction to faculty' and staff regarding safety awareness. • Act as a role model for the youth, • Respond to incidents requiring law enforcement intervention, • Coordination of safety audit of the middle school campuses and the development of a long range plan for campus safety. 7. Explain how the proposed project activities will address the problem stated in question A.l. The presence and actions of the officer will deter crime and the opportunity of crime The education of classroom presentation will provide the knowledge and ability to successfully resist crime, drugs and gang activity 8. List the measures that the project will use to determine the effectiveness of the project and its impact on the stated problem. We will determine the effectiveness of the project thought traditional crime analysis methodologies and customer satisfaction surveys filled out by teachers and school administrators. 9. Provide all available current information for each of the effectiveness measures listed above. (If a continuation application, provide information for the last two years, including all information submitted to CJD on progress reports.) The effectiveness of this program is best evidenced by the fact that its success has led the City of Round Rock Independent School District to form a partnership to provide funding for 2 additional officers in the middle and high schools. Where the funding not provided by Criminal Justice Division to seed this project and allow for the opportunity to demonstrate its effectiveness it is unlikely that the additional resources would have been applied. 10. What are the project's goals for each effectiveness measure, by the end of the grant year? (If a continuation application, provide the baseline data for the first year grant. Include both output and outcome measures. Examples — Output Measures: Counsel 100 juveniles; Outcome Measures: Reduce truancy among the target group by %). The first progress report as baseline data and the last progress report is provided for measurement purposes. Our goal is to continue to provide a safe leaning environment for our children based on increased law enforcement presence. See attached Progress Reports: CJD - 4b Grade level No. Ethnicity No. Age group No. Family status: livin. with No. Pre - White 1650 0 - one .. .., 230 ___ - Black 202 5 - both ... _... 2199 Jr. High or Hispanic 9 -12 relative or Middle School 2454 518 1306 • ,, 7 - Asian 69 13 - 16 1148 fosterfan& 7 School status: Native 17 other group living - American 15 - situation 11 in school 2358 Other 0 . 96 ... l ed - dro .... out - Governor's Office- Criminal Justice Division ATTN: JUVENILE PROGRAMS P.O. Box 12428 Austin, IX 78711 Grant Period: 10/01/96 THRU 09/30/97 Reporting Period: - z 3 -S, Date Gender. Males 1252 JUVENILE PROGRAMS PROGRESS REPORT (All Juvenile Projects for all Funds) Grantee: City of Round Rock Gra/1W 17450174851002 Project Title: Middle School Liaison Officer Program Report Period: (Circle One Six Months Re ort due 20 clays after first six months ofgrantperiod) rnal Report (due 20 days after the end of grunt period) 10/01/96 through 03/311//97�///��/ �i/ /L ��/L�i LLr Project or Signature Revised 10/01/95 Note: If data does not apply to your program please write NA. - Blanks i11 be construed as incomplete. Incomplete forms will be returned and grantee will be placed on financial BOLD. Section L GENERAL INFORMATION (all applicants must complete this section) Females 1202 Section II: STATISTICAL (complete data that applies to your program orN/Afor non applicable) (A) School Crime Prevention This section must be completed by school programs (i.e. DARE, Choicer, SRO, etc) You must also complete school data table below. L Number of schools taught by the program 2. Number of students in Classes: Elementary Middle Schoolllr. I-Egh High School K-4 DARE visitation lessons 3. Meetings attended_ PTA Community /Civic Parents Investigations conducted: 55 SCHOOL DATA 1525 3 4 2 17 4. Students referred to counseling: 1 5. Students referred to juvenile probation_ 28 6. Have services been provided to parents/familyl(Circle One) Ifyes, please describe in the narrative section on page 6. (13) GANG (Indicate member of) This must be completed by all Gang projects and/or projects that deal indirectly with gang members. Identified Gangs: 52 New gangs: 24 Gang members arrested: Yes 7 Baseline data 1st six months 2nd six months Total Truancy 83 55 Vandalism 21 _ 41 Disciplinary 2096 4081 Guns 0 0 Assaults 166 58 Other 1881 3927 Section II: STATISTICAL (complete data that applies to your program orN/Afor non applicable) (A) School Crime Prevention This section must be completed by school programs (i.e. DARE, Choicer, SRO, etc) You must also complete school data table below. L Number of schools taught by the program 2. Number of students in Classes: Elementary Middle Schoolllr. I-Egh High School K-4 DARE visitation lessons 3. Meetings attended_ PTA Community /Civic Parents Investigations conducted: 55 SCHOOL DATA 1525 3 4 2 17 4. Students referred to counseling: 1 5. Students referred to juvenile probation_ 28 6. Have services been provided to parents/familyl(Circle One) Ifyes, please describe in the narrative section on page 6. (13) GANG (Indicate member of) This must be completed by all Gang projects and/or projects that deal indirectly with gang members. Identified Gangs: 52 New gangs: 24 Gang members arrested: Yes 7 JUVENILE STATISTICAL DATA Baseline data Ls six months 2nd six months Total 1- Juvenile offenses investigMed 2. Types of ofIeuses: (a) drug related 69 5 61 7 (b) assaults 18 11 (c) sexual as <a„lts 0 0 (d) murders 0 1 (e) robbery 1 0 (f) inhaT 1 0 (g) alcohol 1 1 (h) other (speedy) OTHER PART 2 CRIMES 43 41 3. Juveniles that have been is a prevention program 1734 1525 4. Offenses cleared by investigation 46 45 5. Juveniles taken into custody 33 32 6. Repeat offenders taken 1 3 into custody 81 55 7. Truancy cases 8 Community based juvenile crime prevention programs conducted 5 6 9. Contacts with schools - 384 405 10. Drug abuse & awareness programs - 6 2 JUVENILE STATISTICAL DATA Program Indicatars School Attendance: Before After Before After Total 1st six months 1st six months 2nd sirmonths 2nd six months perfect attendance 1 39 7 266 0 good attendance 29 1 61 7 Vocational 0 poor atteru ance 355 571 32 not attending 0 0 Tutoring 0 Academic Performance honor roll 866 790 0 passing 3684 3432 Gender specific services 0 failing one subject 497 644 19 - . • two or more sub ects 325 461 After school supervision 10 Conduct= follows rules 3682 1623 26 does not follow rules 9 7 0 831 required intervention 2096 4081 •�•• -• 42 96 Qremical 1 ..:. den has nevernsed 4654 2449 nn to Igcr uses 0' 0 eapeQm®ted 7 1 uses 11 3 addicted 0 1 never been a member 4614 2399 no longer participating 1 0 intent to join 54 45 'mown: member 3 10 Delia• entBehavior. arrested 33 32 referred to court 33 32 adjudicated 33 32 repeat offender 1 3 no known contact 32 29 Services _ 1st six months 2nd six months Total Services lst six months 2nd six months Total Individual counseling 214 ESL 0 Group counseling 2 Vocational 0 Referrals out • 32 Remedial Education 0 Tutoring 0 Mentoring 0 Special education 0 Gender specific services 0 Family counseling 19 - Other Lecture 3 33 After school supervision 10 Other (speci ) Teachin, Life Skills 26 (D) Direct Services Provided please specify referral in the "referral to other service providers table" on page 5, section G. Behavioral Outcomes (juveni Completing Pro orant dzvmgreportmgperiod) Program Indicators 1st six months 2nd six months Total Total # of Referrals 9 a_ Drug treatment services 1 b Mental health treatment services 1 c. Education (GED,' college, VO -tech) 0 d. Job readiness and/or developement 0 e. Home/famiIy 16 £ Detention 5 g. Other(specffy) Juvenile Probation 27 Program Indicators 1st six months 2nd six months Total Possession /Use of Weapons Handled by School 9 Other Weapon Offenses 2 other (specify) - Program indicators 1st six months 2nd six months Total completedtheprogrm 2454 dropped out before completion of pram 0 other (specify) - JuvenilePi+ogrmlr - ProgressRepdrt page 5 r Service Providers indicators not listed in any of the above tables Section III:_ IMPACT STATEMENT Briefly explain the impact that the project has had on the problem(s) stated in the Program Narrative of the grant application. The Middle School Liaison Officer has maintained a high visibility on the three middle school campuses resulting in the following narcotic offenses being filed- three separate cases of marijuana under two ounces, one case of narcotic oaraohernalia one case .ossession of controlled substance in P- - v and one case of delivery of controlled substance in Penalty Croup 2. The Middle School Liaison Officer has taught 26 Life Classes to middle school addressing 107 students. The Life Skills Classes promote respect for the rights OTHER Briefly explain any oter activity that is not included in this report (if applicable). Also report any problems that have delayed the start of project or caused goals not to be met DATA SOURCES: Identify sources for all data reported and note section(s) of this report to which it applies - ie. (A) School Crime Prevention, (B) Gang, (C) Juvenile Statistical Data, etc. (A) School Crime Prevention 1. Number of schools addressed in program (currently three) a) C.D. Fulkes Middle School b) Chisholm Trail Middle School c) Hopewell Middle School 2. Number of students in middle school classes 1525 students have been addressed in Life Skills Classes and during class (Section III cora of others, fosters individual responsibilities, personal safety, resistance to peer pressure, appropriate crisis resolution, chemical abuse prevention, sexual abuse prevention, molestation prevention and resistance to gang involvement. There have been two different incidents involving weapons- An aggravated assault case where two different female students were threatened with a knife by another female student. The other weapons offense was unlawful carrying of a weapon where a male student came to school with an ice pick taped to the inside of his left ankle. The Middle School Liaison Officer has given 33 lectures to 972 students addressing various topics, some of which include conflict resolution, peer pressure, and drugs. The Middle School Liaison Officer works in partnership with the Round Rock Independent School District to promote school attendance, discipline, and learning. The Middle School Liaison Officer has assisted the Truancy Officer with the Round Rock Independent School District in apprehending truancies that were truant from the three middle schools. The Middle School Liaison Officer has assisted as needed in the disciplinary process of the middle school students. the Middle School Liaison Officer has counseled several students regarding their actions as part of their disciplinary action. The Middle School Liaison Officer has addressed several disruptive classes to promote learning with positive feedback from the teachers. The Middle School Liaison has provided instruction to faculty and staff regarding safety and awareness by providing instruction on gangs, gang activities, and gang awareness. The Middle School Liaison Officer has also assisted in crisis prevention and resolution. The Middle School Liaison Officer acts as a role model for the middle school youth and is available to advise students with interests in law enforcement. The Middle School Liaison Officer did address several classes about the law enforcement field. The Middle School Liaison Officer has responded to incidents requiring law enforcement intervention on the three middle school campuses. Investigations regarding violations that have occurred were conducted and juveniles were taken into custody when appropriate. The Middle School Liaison Officer has coordinated the communication regarding the Round Rock Police Department and the Round Rock Independent School District partnership to provide a safe and drug free school program. The Middle School Liaison Officer has coordinated security efforts with school officials at the middle schools by patrolling exterior perimeters of schools and investigating suspicious persons. The Middle School Liaison has also worked with the Sight Based Committee at Chisholm Trail Middle School regarding traffic to better insure safety for the students The Middle School Liaison Officer maintains documentation on the three middle school campuses of all persons given a criminal trespass warning to ensure proper documentation regarding persons who trespass. SROGRANr.DOC The Middle School Liaison Officer coordinates all vehicular and pedestrian traffic at the three middle schools. The Middle School Liaison Officer reinforces Neighborhood and Business Watch Organizations around the middle schools by meeting with those groups when they meet. (Data Sources cont periods held by the Middle School Liaison Officer. The number of students addressed are maintained by the Middle School Liaison Officer. 3. Meetings attended The number of meetings with PTA, community /civic, and parents were retrieved from the Middle School Liaison's daily stats. 4. Students referred to counseling The number of referrals to counseling was retrieved from the Middle School Liaison's daily stats. 5. Students referred to Juvenile Probation The number of students referred to Juvenile Probation comes from the Middle School Liaison Officer's case log. The school data regarding disciplinary action was retrieved from the campus Secretary from C.D. Fulkes Middle School, Chisholm Trail Middle School, and Hopewell Middle School. (B) Gang This project has dealt indirectly with gang members. The numbers given are from the Middle School Liaison Officer's daily stats, (C) Juvenile Statistical Data The baseline was established from the Middle School Liaison Officer's last reporting period. The baseline reflects one year in the program. The records for the first six months were obtained from the Middle School Liaison Officer's case log and daily stats. (D) Direct Services Provided The statistical data used was from the Middle School Liaison Officer's daily stats. (E) Behavioral Outcomes 1. School attendance a) The baseline and the first six months' data are used to reflect perfect attendance, good attendance, poor attendance and not attending were obtained from the Attendance Clerk at the three campuses in the program. SROGRANT.DOC 2 Academic performance a) The baseline and the first six months' data are used to reflect honor roll, passing failing one subject and failing two or more subjects, were obtained from the Registrar at the three campuses in the program. 3. Conduct a) The baseline and the first six months' data are used to reflect follows rules, does not follow rules, required intervention and suspended, were obtained from the campus Secretary who deals with discipline. 4. Chemical dependency The baseline for chemical dependency was established from the Middle School Liaison Officer's last reporting. The baseline reflects one year in the program. The first six months was established through school discipline records and the Middle School Liaison Officer's daily stats. 5 Gang involvement The baseline for gang involvement was established from the Middle School Liaison Officer's last reporting. The baseline reflects one year in the program. The first six months was established through the Middle School Liaison Officer's daily stats. 6 Delinquent behavior The baseline reflected was established through the Middle School Liaison Officer's last reporting. The baseline reflects one year in the program. The first six was established through the Middle School Officer's case log. (F) Discharges According to the Attendance Clerks on the three campuses in the program, there have been no students dropped from the program. The combined total of students attending is 2,454. (G) Referrals To Other Service Providers The referrals reflected are from the Middle School Liaison Officer's stats, and from his case log. Twenty -seven juveniles were referred to Juvenile Probation. Five were referred to detention. One is currently being treated by drug treatment services. One is currently being treated by MHIvIR. Sixteen juveniles were counseled and referred to parents with no charges filed. (H) Other Indicators Reflected in the Middle School Liaison Officer's stats and discipline files maintained at all three campuses. SROGRANT.DOC R -yiu _ date arr»:e: date: ' Res date: FOR CID USE ONLY Grantee Project Title: Grant Period City of Round Rock Middle School Liaison Officer Program 10/ 1 / 96 - 9 / 30/ 97 Type of Report: (CHECK ONE): JUVENILE PROGRAMS PROGRESS REPORT Grant No. ED96 —J01 -10242 Reporting Period: 4 / Office of the Governor Criminal Justice Division Ju7 Pr02lams Post Office Box 12428 Austin, Texas 78711 30 /97 Six Months Report (due 20 days ofrerfirsr six months of grant period) Final Report (due 20 d ays afler the end of grant period) T - Project Director Information: Address: Round Rock Police Department 615 East Palm Valley Blvd. Round Rock, Texas 78664 Raymond Kuhlmann Type or Print Name of Project Director Signature of Project Director Note: If data does not apply to your program please write NA. Blanks will be construed as Incomplete. Incomplete forms will be returned and grantee will be placed on financial HOLD. Note. If progress reports are not submitted by the due date as specified above, the grantee will automatically be placed on financial HOLD What type of program fills out each section? Refer to the chart below to find out which sections your program should fill out. 00a4:fills out fie ecfttinm Sectin . Section I Section 11 Section III Section IN Section V Section VI Section VII ectl ©� t tie. ' Program Information School Related Program Data Juvenile Crime Statistics Direct Services Data Other Program Data Safe and Drug -Free Schools & Communities Narrative 41..41- ty e of ALL JUVENILE PROGRAMS Any school - related programs or closely related programs Any juvenile law enforcement/prosecution related programs or closelS' related programs Any programs providing direct services for juveniles or closely related programs ALL JUVENILE PROGRAMS (if applicable) ALL PROGRAMS funded under the Safe and Drug -Free Schools and Communities Act (SDFSCA) ALL JUVENILE PROGRAMS Some sections overlap, so please read each section careful y to see if it relates to your panicular program. If the section does relate to your progrvn, please 1111 it out completely. Revised 7/28197 (C) Measurable Program Goals (indicate the "number of for each goal indicator for the specified hrr; d and tior ti.c 6aselit�.e (in t -,is case baseline data for first year grants will be zero and for continuation grants it will be the d,ta f the first year of the grant) (Add goal indicators that are speci -c to yon -r -.,) Goa3ndieatos Baseline (;oil for€liis Istsix 2ndsis `. io :< grant year rcconths months (c) High School (d) K -4 3 Students referred to counselmo 4 Students referred to juvenile �bation -. Meetings attended/held: (a) PTA (b) Communit■/ Civic l ;radar Section VQ Narratr:e, please descrihe is decr.l an, other goals that tour procran has for this eraut tear. ineludi .0 hoer you plan to meet each geol. the steps needed to meet each goal or annhine else that wi!I help your program to achieve its stools SECTION RELATED PROGRAM DATA fMust be completed by a#?school related programs (i.e, DARE. Choices. SRO. etc.)) (A) School Crime Prevention (indicate the "number of each indicator for the specified period) 7F dieMars 1st six nroriths 2ndix months To I 1. Schools tau b■ the program - 3 7 tit - - - - �:- , ld i;�i .i m Classes: IPCA (a) Eiementan - (b) Middle/ Jr. High School - 2 1294 13 15 (c) Parents - - 31 6. Have services been provided to parents /family? (Check One) 13 Yes No 7. If yes, how many individuals were served? - (1st six months) - (2nd six months) (B) School Data (indicate the number of cases, for those juveniles served, for each indicator for the specified period and for the baseline (12 months prior to the first year of the rant)) - Basebne nd t6itO Truancy Vandalism Controlled substances Disciplinary Guns' Assaults 54e 7nllrttC7S 83 21 55 41 2096 4081 0 166 0 58 Zed SiX tti6 - -i s 36 11 911 0 781 'Qtal_ .> ( 91 52 4992 0 4849 (note) Some statistics are unavailable and not recorded due to an old form being used for gathering the data. Juvenile Programs Progress Report Page 4 SECTION III: JUVENILE CRIME STATISTICS (Must be completed by juv lary enforcement prosecution related programs (i_e, juvenile officer, juvenile investigator, j prosecutor, etc.)) (A) Juvenile Statistical Data (Indicate the n ilr_Zber of oases for each indicator for the specified for L. baseline (12 months prior to the first ear of the °rant)) h thc: tars Baselineitl .at9 1. Juvenile offenses handled 2. O (Txses investigated or °seeu:ed circle one (a) murder (b) rape (c) robbers (5) aggravated assault (c) burglar' (f) larceny theft (g) auto theft 91C '329P; k 1058 2583 (h) arson - (i) D\VI (I) probation violation Ot r r1me s 3. Truancy cases Investigated 4. Juveniles arrested that have previously been in a pre' enti0gprotram 5. Investigations resulting in an arrest 6. Cases referred to prosecutor 34 46 35 45 13 20 1 48 65 (B) Gang Information (indicate the number of cases for each indicator for the specified period and for the baseline (12 months prior to the first year of the grant)) indicators Identified gangs New gangs identified Gang members arrested Gang related offenses investigated Gang related offenses cleared by arrest (note.)Some statistics are unavailable and not recorded due to an old form being used for gathering the data. Juvenile Programs Progress Report Page 5 ';Baseline ;. 8t SI &�T{iOIItiiB u �iiLl��SIX IIlU14tIiS Fitt tl.. 54 2 0 34 (E; Direct Services Provided (indicate the number of ca for each service for thi; specified period and for the baseline (in this rase baseline data for first year grznts will he zero and for continuation rants it will be the data from the first year of the grant)) s . ss oat: Individual counseling Group counseling Referrals out Tutoring Special education Familc counseling_ 214 2 32 0 n 19 162 0 13 0 0 31 (A) Discharges (indicate the "number of' for each indicator for the specified period) TR.. fndxe�it Completed the program Dropped out before completion of program Remaining in the program during the reporting period Other (specify) st six t�iutths 2454 0 2ri.`d•stx rnanths 2568 1 5022 1 (note) Some statistics are unavailable and not recorded due to an old form being used for gathering data. 376 2 45 0 0 50 After school supervision Parenting skills training Vocational Remedial education Alternative Education Program (AEP) Mentoring Gender specific services Residential placement I Drug Treatment Other (specify) Lectures Oth (speciii.) Teaching Life Skills 10 0 0 0 0 16 1 33 26 6 0 0 0 0 31 0 14 33 16 0 T 0 0 0 47 1 47 59 SECTION V: OTHER PROGRAM DATA (MUST be completed by all grantees, if applicable) Juvenile Programs Progress Report Page 7 (C) Data Sources: sourcv_s foi aii data repore;i and note section(s) o[t1is report to which it applies_ (A) School Crime Prevention 1. Number of schools currently addressed in program is three. a. C.D.Fulkes Middle School b. Chisholm Trail Middle School c. Hopewell Middle School 2. Number of students in middle school classes. (D) Goals: Describe and discuss in detail (attach extra pages if necessary) any goals set for your program this grant year and how each goal has been met during the specified reporting period. If any goals have not been met, then discuss how each Qoal(s) will be met in the future. These should include all goals listed in your grant application and any additional goals that have been set. Juvenile Programs Progress Report Page 10 (E) Minorities in the Juvenile Justice System: A condition of federal funding received under the Juvenile Justice and Delinquency Prevention Act is that juvenile justice projects, regardless of funding source, must address disproportionate numbers of racial and ethnic minorities in the juvenile justice system. This condition may be satisfied in a wide variety of ways such as early prevention programs or diversion of youths from the juvenile justice system in appropriate cases. There is no numerical quota. Describe and discuss in detail the activities and services provided under this Grant to satisfy the federal condition described above. (F) Other: Briefly explain any problems that have delayed the start of the program, caused goals not to be met, or caused activities not to be conducted. Juvenile Programs Progress Report Page 11 (SecttornVll cola 'd) Chisholm Trail Middle School by one student, and a student brought a BB/Pellet Gun which resembled a semi - automatic handgun to Hopewell Middle School and voiced threats making others believe that it was a handgun_ The Middle School Liaison Officer has taught 33 Life Skills Classes to 679 middle school students. The Life Skills classes promote respect for the rights of others, fosters individual responsibilities, personal safety, resistance to peer pressure, appropriate crisis resolution, chemical abuse prevention, sexual abuse prevention, molestation prevention and resistance to gang involvement. The Middle School Liaison Officer has given 14 lectures to 615 adults and students addressing various topics — some of which include gangs, safety awareness, conflict resolution, and drugs The Middle School Liaison Officer works in partnership with the Round Rock Independent School District to promote school attendance, discipline, and learning The Middle School Liaison Officer has assisted as needed in the disciplinary process of the middle school students. The Middle School Liaison Officer has counseled a number of students regarding their behavior and several times as a part of their disciplinary action. The Middle School Liaison Officer has addressed several disruptive classes to promote learning with positive feedback from teachers The Middle School Liaison has provided instruction to faculty and staff regarding safety and awareness by providing instruction on gangs, gang activities, and gang awareness. He also has assisted in crisis preventio„ and resolution. The Middle School Liaison Officer acts as a role model for the middle school youth and is available to advise students with interests in law enforcement. He has addressed several classes about the law enforcement field. The Middle School Liaison Officer has responded to incidents requiring law enforcement intervention on all three middle school campuses. Investigations regarding. violations that have occurred were conducted and juveniles were taken into custody when appropriate. The Middle School Liaison Officer has coordinated the communication regarding the Round Rock Police Department and the Round Rock Independent School District partnership to provide a safe and drug free school program. The Middle School Liaison Offices has coordinated security efforts with school officials at the three middle schools. He has patrolled exterior perimeters of schools and investigating suspicious persons. He has also worked with the site based committee on all three middle school campuses regarding dress code issues and possibly going to uniforms to curtail gang activity, and to better insure safety for students. SROGRANr.DOC The Middle School Liaison Officer maintains documentation on the middle school campuses of all persons give: a criminal trespass -.yarning to ensure proper documentation regarding persons who trespass. The Middle school Liaison Officer coordinates all vehicular and pedestrian traffic at the three middle schools. The Middle School Liaison Officer reinforces neighborhood and business watch organizations around the middle schools by meeting with those groups when they meet. (Data Sources 1294 students have been addressed in Life Skills classes and in class periods held by the Middle School Liaison Officer. The number of students addressed are maintained by the Middle School Liaison Officer's daily stats. 3. Meetings attended The number of meetings with PTA, community /civic, and parents were retrieved from the Middle School Liaison Officer's daily stats 4 Students referred to counseling The number of referrals to counseling was retrieved from the Middle School Liaison Officer's daily stats, 5. Students referred to Juvenile Probation The number of students referred to Juvenile Probation comes from the Middle School Liaison Officer's case log. The school data regarding disciplinary action was retrieved from the campus Secretary from C.D. Fulkes Middle School, Chisholm Trail Middle School, and Hopewell Middle School. (B) Gang This project has dealt indirectly with gang members. The numbers given are from the Middle School Liaison Officer's daily stats. (C) Juvenile Statistical Data The baseline was established from the Middle School Liaison Officer's prior reporting period. The records for the first six months were obtained from the Middle School Liaison Officer's case log and daily stats. The records for the second six months were obtained from the Middle School Liaison Officer's case log and daily stats. (D) Direct Services Provided The statistical data used was from the Middle School Liaison Officer's daily stats. Sa0GRANT.00c (E) Behavioral Outcomes I. School attendance a) The baseline, the first six months, and the second six months' data used to reflect perfect attendance, good attendance, poor attendance and not attending were obtained from the Attendance Clerk at the three middle school campuses in the program. 2. Academic performance The baseline, the first six months, and the second six months' data used to reflect honor roll, passing, failing one subject and failing two or more subjects, were obtained from the Registrar at the three middle school campuses in the program_ 3. Conduct 'the baseline, the first six months, and the second six months' data used to reflect follows rules, does not follow rules, required intervention, and suspended, were obtained from the campus Secretary who deals with discipline at the three middle schools in the program. 4. Chemical dependency The baseline, the first six months, and the second six months' data used were obtained from school discipline records and the Middle School Liaison Officer's daily stats. 5 Gang involvement - The baseline, the first six months, and the second six months' data used were obtained from the Middle School Liaison Officer's daily stats. 6 Delinquent behavior The baseline. the first six months, and the second six months' data used were obtained from the Middle School Officer's case loo. (F) Discharges According to the Attendance Clerks on the three campuses in the program, there has been one student that is not attending. (G) Referrals To Other Service Providers The referral reflected are from the Middle School Liaison Officer's daily stats, and from his case log. (H) Other Indicators Reflected in the Middle School Liaison Officer's stats and discipline files maintained at all three campuses in the program. SROGRANT.DOC SECT ION IZ Statistical .CTVENICE'PRO MA:7%1S l'ROGRESS PT "ORT INSTRUCTIONS Each project will be asked to provide performance results_ The purpose of this reporting process is to document certain characteristics and outcomes of those individuals being served under this project. These reports are mandatory and must be submitted on time in order to comply with federal mandates and remain eligible to receive funds. Reporting Requirements 1. This reporting process is effective for all Juvenile Programs (state/federal) with start dates on or after September 1, 1995. 2. This report is required on the 20th of the month following the first six months of the project and at the end of each grant period. Please indicate which period is being submitted. The information provided at the end of the grant period must cover all twelve months. 3. Please indicate N/A for non applicable to section(s) of the report that does not apply to your program. If section(s) are in blank CJD will return the form as incomplete and place funds on hold. 4. Progress report must be signed and dated by project director. SECTION L General Information A. This section must be completed by all applicants. Enter the number of children/youth served by gender, grade level, school status. ethnicity, age group, family status. A. School Crime Prevention: Self explanatory, enter data as required under questions 1 through 6. School Data Table: Baseline data is all such information relating to the target area served by the project during the year preceding this application (latest 12 months of data available). Baseline data: Enter number of students in each program indicator prior to start of project. 1st six months: Enter number of students in each program indicator for the first six months of the reporting period. 2nd six months: Enter number of students in each program indicator for the second six months of the reporting period. Total: Add the 1st and 2nd six months columns. This should be the total for the twelve (12) months reporting period. Juvenile Program Progress Report - Instructions (page 2 _ B. (,rang Enter the number of identified gangs, investigations conducted, new gangs, gang members arrested_ C. Juvenile Statistical Data Baseline data is all such information relating to the target area served by the project during the year preceding this application (latest 12 months of data available). Baseline data: Eater number of students in each program indicator prior to start of project: 1st six months: Enter number of students in each program indicator for the first six months of the reporting period. 2nd six months: Enter number of students in each program indicator for the second six months of the reporting period. Total: Add the 1st and 2nd six months columns. This should be the total for the twelve (12) months reporting period. D. Direct Services Provided This section applies to projects that provided direct services to juveniles such as counseline, mentoring, etc. 1st Si" months: Enter number of students in each program indicator for the first six months of the reporting period. 2nd six months: Enter number of students in each program indicator for the second six months of the reporting period. Total: Add the lst and 2nd six months columns. This should be the total for the twelve (12) months.reporting period. E. Behavioral Outcomes This section applies to direct services projects. Information provided in this section enables CJD staff to get a full picture of the outcomes of services provided by getting a before-and -after status of each juvenile completing the project during the reporting period. "Completing the project" means the participant completed all assigned tasks and was successfully discharged from the program. Information should be based on official records where possible, and sources of information should be identified on page 6 of this report. In some cases, data will not be available until the following reporting period; for example, school attendance data for the semester after completing the project may not be available until the next reporting period or the next grant year. Such data should be reported during the next reporting period for this grant or for the next grant, if awarded. Juvenile Program Progress Report - 7nshvn lions In the before column, enter the number of children/youths by school attendance for the semester before participation in the project In the after column, enter the number of children/youths who completed the program Miring the i eport ng period by school attendance for the semester after completing the project. • "Perfect Attendance" means no absences. • "Good Attendance" means not more than three unexcused absences within a six month period. • "Poor Attendance" means truant according to the Juvenile Justice Code definition (L e. uncured voluntary absence of child for 10 or more days or parts of days within a six month period or three or more days or parts of days within a four week period from school without the consent of his parents). • "Not Attending" means suspended, expelled, or dropped out In the before column, enter the number of children/youths by academic performance for the semester before participation in the project. In the after column, enter the number of children/youths who completed the program during the reporting period by academic performance for the semester after completing the project • "Honor Roll" means the student's grades are in the top ten percent or top five percent of their class. • "Passing" means the letter grade deemed by the school district. • "Failing one subject" self explanatory • "Failing two or more subject" self explanatory. In the before column, enter the number of children/youths by conduct in the opinion of parents, staff& school officials for the semester before participation in project. In the after column, enter the number of children/youths by conduct in the opinion of parents, staff & school officials for the semester after completing the project • "Follows Rules" means obeys parents, teachers, and staff members (Le. does not break curfew, is not referred to office, is not asked to leave facilities). • "Does not follow rules" self explanatory. • "Required Intervention" means parents and/or school officials took action (i.e. grounding, parent and/or teacher conference, referral to on campus suspension or the like). • "Suspended" according to the Juvenile Justice Code it means: The principal or other appropriate administrator may suspend a student who engages in conduct for which the student may be placed in an alternative education prograrn and may not exceed three school days. Jwenite Program Progress Report - Instructions p age, In the before column, enter the number of children/youths by chemical dependency in the areas of alcohol, drugs, inhalants, and tobacco in the opinion of parents, staff& school officials for the semester befor_o particp;on in project In the after column, enter the number of children/youths by chemical dependency hi the areas of alcohol, drugs, inhalants, and tobacco in the opinion of parents, staff& school officials for the semester after completing the project • "Has never used" self explanatory. • "No longer uses" means the use of a substance more than once. • "Experimented" means the use of a substance once but no more than two times. • "Uses" means frequent use of a substance with partial or occasional impairment of physical, intellectual, & emotional functions. • "Addicted" means habitual use of a substance that impairs physical, intellectual, & emotional functions. In the before column, enter the number of children/youths according to gang involvement inthe opinion of parents, staff& school officials for the semester before participation in project In the after column, enter the of children/youths according to gang involvement in the opinion of parents, staff & school officials for the semester after completing the project. • "Never been a member" self explanatory_ • "No longer participating" means that he/she used to belong to a gang. • "Intent to join" means he/she is not a member but thought of joining a gang. • "Known gang member" means that he/she is a current member of a gang. In the before column, enter the number of children/youths according to delinquent behavior who have been an- estecZ referred to count, adjudrecrteg or have been repeat offenders during the semester before participation in the project In the after column, enter the number of children/youths according to delinquent behavior who have been arreste4 referred to court adjudicatec4 or have been repeat offenders during the semester after completing the project F. Discharges Enter the number of children/youths who have completed the program, dropped out before completion of program, or other. G. Referrals to Other Service Providers Enter the number of children/youths that were referred to other service providers. Juvenile Program Progress Report - Inshvdioru Page 5 1L Other Indicators Last other indicators that have not been mentioned in this report that apply to your program goal(s) and enter the number of children/youth in each program indicator. SEC -11_ON III: Impact Statement In this section please describe how the program is meeting its performance or program goal(s) established in the grant application. APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION PROJECT NARRATIVE PART B Summarizing the proposed project by addressing the following in 500 words or less. Goals: What is the overall focus or mission of the project? Target Population: Describe the target population (those who will be served by this project). How many people will be served during the grant year? How the Program Works: Describe the activities proposed for this project? Evaluation Design: Describe generally, how the effectiveness of this project will be determined. Our overall focus or mission of the project is to maintain a high visibility on campus to promote a drug and weapon free environment. To teach Life Skills classes to middle school students which promote respect for the rights of others, foster individual responsibilities, personal safety, resistance to peer pressure, appropriate crisis resolution, chemical abuse prevention, sexual abuse prevention, molestation prevention and resistance to gang involvement. Our mission is to work in partnership with the Round Rock Independent School District to promote school attendance, discipline and learning. We want to provide instruction to faculty and staff regarding safety awareness, after hour facility use, crisis prevention and resolution. We want to act as a role model for middle school youth and be advised of students with interest in law enforcement. We would respond to incidents requiring law enforcement intervention on campus and investigate any violations occurring. Our mission is the coordination of safety audit of the middle school campuses and the development of a long range plan for campus safety incorporating input from parents, students and teachers and make safety recommendations to the school administration. To focus on communication regarding the Round Rock police Department and Round Rock Independent School District partnership for providing a Safe and Drug Free schools program. We want to focus on the coordination of security efforts at the middle schools, patrol exterior perimeters of schools and investigate suspicious persons. To coordinate all documentation regarding persons who trespass a t the middle schools and coordinate all campus vehicular and pedestrian traffic control and establish and/or reinforce neighborhood and business watch organizations around the middle schools. CJD — 4c The City of Round Rock is an ever - growing community with a current population of 48,355. Our population has averaged a 7% per year growth from our 1990 census population of 30,923. This increase of tremendous growth has been felt in juvenile related crime. The Round Rock Police Department has addressed this demand through increases in the Youth Services Division resources. This program will be evaluated through a combination of traditional crime analysis methodologies and customer satisfaction surveys filled out by teachers and school administrators. We will also look at the number of students affected by the program and the number of prevention /counseling hours spent for each of the two middle schools. Particular attention will be paid to addressing specific disciplinary students and /or activities. CJD - 4d CASH MATCH* Enter separately each source of matching funds and the amounts. Total must agree with Line 10, Column 2 above. PROGRAM INCOME Total must agree with Line 11, Column 4 above. Source Amount Source Amount City of Round Rock General Fund $24,484 YearA I have read and agree to the . APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION L 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 9 h d. A. A. B. C. D. E. F. G. BUDGET CATEGORIES Personnel (Salaries) Personnel (Fringe Benefits) Contractual Travel and Training Equipment Renovation/Retrofit Supplies and Direct Operating Expenses Total Direct Charges (Sum of 1 -7) Indirect Costs Totals (Sum of 8-9) Program Income (Total from sources listed below) (1) CJD FUNDS $ 15,903 4,355 $ 20,258 $ 20,258 (2) CASH MATCH $ 19,221 5,263 $ 24,484 $ 24,484 (3) IN - KIND MATCH „«'. V,WA.CSAF aTe.V I (4) TOTAL $ 35,124 9,618 $ 44,742 $ 44,742 $ Applicant must disclose the source of cash match if any. BUDGET SUMMARY es C D;� rough CJD -22 of this application and have initialed each page. David Kautz Typed Name and Signature of Financial Offic as designated on Page CJD - 2. CJD -5 Issued: September, 1997 APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION Budget Summary Addendum February 10,1998 The City of Round Rock conducted a salary survey and the salary of this person was found to be below market rate which resulted in an adjustment of salary. This is the reason for the salary increase in this grant, compared to last year. CID -5a 1. DIRECT SALARIES or $ Rate CJD Funds Cash Match In -kind Match TOTAL FICA & Medicare @ .077 $ 1225 $ 1480 TOTAL' $ 2705 Retirement @ .09 $ 1431 $ 1730 $ 35,124 $ 3161 Insurance (Life & Health) @ 202. C 8mo. $1098 $ 1327 $ 2425 Workers' Compensation @ .033E7 $536 $ 647 $ 1183 Unemploymentlnsurance @ .016 $65 $ 79 (E) Other (Explain) - (F) (G) TOTAL FRINGE BENEFITS $ 4,355 $ 5,263 $ 9,617 1. DIRECT SALARIES (1) ( ( ( Title or Position' % of Time CJD Funds Cash Match In -kind Match (VOLUNTEERS) TOTAL' (A) Police Sergeant 100 $ 15,903 $ 19,221 $ $ 35,124 (B) (C) (D) (E) (F) (G) (H) (1) Volunteers TOTAL DIRECT SALARIES $ 15,903 $ 19,221 $ $ 35,124 YearA PERSONNEL . APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE A (Refer to page 25 of the 1999 Plan.) 2. FRINGE BENEFITS $ 20,258 I $ 24,484 1 $ I $ 44,742 'TOTAL PERSONNEL BUDGET All applicants must submit a staff organizational chart for their project that shows both grant -paid and non grant -paid personnel. If a staff member is paid partially from CJD funds, then attach a note explaining from what sources the remainder of the salary Is paid. '• Include only one position per line. Attach a description of each position that lists the name of the employing agency, the duties or responsibilities, and the required qualifications (degree, license, etc.) for each position. a Express as a percent of total time. Must be at least 25 %. (40 hours per week equals 100 %) a Should reflect employee's gross salary attributable to the project. If applying for continuation funding, justify any salary increase over the previous year. UnemployrLinsurance is calculated on the first $9,000 of each salary. Financial Officer Initials CJD - Issued: September, 1997 YearA • APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE B PROFESSIONAL AND CONTRACTUAL SERVICES (Refer to page 26 of the 1999 Pfan.) REQUIRED BUDGET NARRATIVE: Briefly describe and justify any anticipated contractual arrangement and work products expected. Describe basis for arriving at the cost of each line item. Professional services (such as consultants, trainers, counselors, etc.) should be described by type of service, number of hours, rate per hour, and travel costs, if any. Use additional pages as needed. Financial Officer Initials CJD - Issued: September. 1997 (1) (2) (3) (4) DESCRIPTION OF SERVICE CJD Funds Cash Match In -kind Match TOTAL (A) $ $ $ $ (B) (C) (D) (E) (F) (G) (H) (1) (J) (K) (L) TOTAL PROFESSIONAL AND CONTRACTUAL SERVICES $ $ $ $ YearA • APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE B PROFESSIONAL AND CONTRACTUAL SERVICES (Refer to page 26 of the 1999 Pfan.) REQUIRED BUDGET NARRATIVE: Briefly describe and justify any anticipated contractual arrangement and work products expected. Describe basis for arriving at the cost of each line item. Professional services (such as consultants, trainers, counselors, etc.) should be described by type of service, number of hours, rate per hour, and travel costs, if any. Use additional pages as needed. Financial Officer Initials CJD - Issued: September. 1997 Purpose and Person Destination CJD Funds Cash Match In -Kind TOTAL Miles Traveled Annually /$Rate CJD Funds $ $ $ $ $ $ $ $ (B) (C) (D) TRAINING TOTAL $ $ $ $ (F) NON -LOCAL TOTAL $ $ $ $ Purpose and Person Training CJD Funds Cash Match In -Kind TOTAL Miles Traveled Annually /$Rate CJD Funds $ $ $ $ $ $ $ $ (B) (C) (D) TRAINING TOTAL $ $ $ $ 1. LOCAL TRAVEL ( (2) (3) (4) Title or Position Miles Traveled Annually /$Rate CJD Funds Cash Match In -kind Match TOTAL (A) $ $ $ $ (B) (C) (D) (E) (F) LOCAL TOTAL $ $ $ $ YearA TRAVEL AND TRAINING . APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE C (Refer to page 31 of the 1999 Plan.) 2. NON -LOCAL TRAVEL (Specify clearly, by person and trip. Use continuation pages if necessary) 3. TRAINING TumoNS AND FEES (Specify clearly, by person and training. Use continuation pages if necessary) TOTAL TRAVEL BUDGET $ NOTE: When personally owned vehicles are used for travel, transportation costs are shown on Schedule C. When agency or leased vehicles are used. the vehicle operation/maintenance costs should be shown on Schedule F. 'Supplies and Direct Operating Expenses." REQUIRED BUDGET NARRATIVE: Attach the applicant's travel policy. Specify purposes for each item of travel. Break out the costs of each non -local trip to separately show the specific costs of transportation and of per diem. Use as many additional pages as necessary. Financial Officer Initials CJD-8 Issued: September, 1997 YearA EQUIPMENT PURCHASES Financial Officer Initials ' APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE D (Refer to page 33 of the 1999 Plan.) REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item. Provide justification and explanation of use. Use additional pages as needed. CJD - Issued: September, 1997 (1) (2) (3) (4) Equipment Name or Description and Quantity (Do Not List Brand Names) CJD Funds Cash Match In -kind Match TOTAL (A) $ $ $ $ (B) (C) (D) (E) (F) (G) (H) (I) (J) (K) (L) (M) (N) (0) (P) (Q) (R) (S) (T) TOTAL EQUIPMENT PURCHASES $ $ $ $ YearA EQUIPMENT PURCHASES Financial Officer Initials ' APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE D (Refer to page 33 of the 1999 Plan.) REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item. Provide justification and explanation of use. Use additional pages as needed. CJD - Issued: September, 1997 YearA APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION This schedule applies only to Fund 421 and may only be used for projects that renovate or retrofit existing facilities to be used for new juvenile detention beds. SCHEDULE E (Refer to page 34 of the 1999 P1an.) RENOVATION AND RETROFIT FOR JUVENILE DETENTION FACILITIES REQUIRED BUDGET NARRATIVE: Attach as many pages as necessary to describe the basis for arriving at the cost of each line item. Provide justification and explanation of use. Financial Officer Initials CJD -10 Issued: September, 1997 ( ( ( Itemized Costs of Renovation /Retrofit CJD Funds Cash Match TOTAL (A) $ $ $ (B) (C) (D) (E) (F) (G) (H) (1) (J) (K) (L) (M) (N) (0) (P) (Q) (R) (S) (T) (U) M (W) TOTAL $ $ $ YearA APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION This schedule applies only to Fund 421 and may only be used for projects that renovate or retrofit existing facilities to be used for new juvenile detention beds. SCHEDULE E (Refer to page 34 of the 1999 P1an.) RENOVATION AND RETROFIT FOR JUVENILE DETENTION FACILITIES REQUIRED BUDGET NARRATIVE: Attach as many pages as necessary to describe the basis for arriving at the cost of each line item. Provide justification and explanation of use. Financial Officer Initials CJD -10 Issued: September, 1997 YearA APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE F SUPPLIES AND DIRECT OPERATING EXPENSES (Refer to page 34 of the 1999 Plan.) REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item and justifica- tion for requesting each item. Use additional pages as needed. Financial Officer Initials CJD - Issued: September, 1997 (1) (2) (3) (4) Directly Charged Supplies and Other Operating Expenses CJD Funds Cash Match In -kind Match TOTAL (A) $ $ $ $ (B) (C) (D) (E) (F) (G) (H) (I) (J) (K) (L) (M) (N) (0) (P) (Q) (R) (S) (T) (U) (V) (W) TOTAL $ $ $ $ YearA APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE F SUPPLIES AND DIRECT OPERATING EXPENSES (Refer to page 34 of the 1999 Plan.) REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item and justifica- tion for requesting each item. Use additional pages as needed. Financial Officer Initials CJD - Issued: September, 1997 Cost Categories CJD Funds (A) Total Direct Costs (must equal page CJD-5, line 8, column 1) $ .00 (B) Total Indirect Costs (must equal page CJD -5. line 9, column 1) $ .00 YearA INDIRECT COSTS APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION The maximum amount of indirect costs that may be applied for is not to exceed a total of two- percent of the total direct costs provided by CJD, unless the applicant has an approved cost allocation plan. SCHEDULE G (Refer to page 35 of the 1999 PIan.) ❑ Applicant is using the CJD two percent rule to determine the amount of indirect costs. ❑ Applicant is using an approved cost allocation plan to determine indirect costs. (Attach the relevant pages from the approved cost allocation plan.) If using an approved cost allocation plan, indirect costs were determined by applying %of: Financial Officer Initials CJD -12 Issued: September.1997 Source Purpose /Use Amount (A) $ (B) (C) (D) (E) (F) (G) (H) (1) (J) (K) (L) 'TOTAL GRANT DOLLARS EXCLUDING THIS CJD APPLICATION $ YearA APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION TOTAL PROJECT BUDGET Is this project completely supported by CJD grant dollars and grantee match? Et Yes, there are no other local, state, federal, foundation, or donated funds grant dollars assisting this project. If "yes ", the financial officer should initial below and may disregard the rest of this form. ❑ No If "no ", please indicate below the amounts, sources, and purposes of all funding for this project that are not included within the total amounts listed on page CJD -1, line 15d. CJD funding and grantee match represents % of the total funding of this project. Financial Officer Initials (Use additional pages as needed.) CJD -13 Issued: September, 1997 CASH MATCH Enter separately each source of matching funds and the amounts. Total must agree with Line 10, Column 2 above. - PROGRAM INCOME Total must agree with Line 11, Column 4 above. Source Amount Source Amount City of Round Rock General Fund $ 29,380 Year B ' APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION BUDGET SUMMARY L n 1. 2. 3. 4. 5. 6. 7. 8. 9. 10 11. S c h d. A. A. B. C. D. E. F. G. BUDGET CATEGORIES Personnel (Salaries) Personnel (Fringe Benefits) Contractual Travel and Training Equipment RenovationlRetrofit Supplies and Direct Operating Expenses Total Direct Charges (Sum of 1 -7) Indirect Costs Totals (Sum of 5-9) Program Income (Tolal from sources listed below) (1) CJD FUNDS $ 12,741 $ 3,465 $ 16,206 $ 16,206 ( CASH MATCH $ 23,043 $ 6,285 $ 29,380 $ 29,380 (3) IN-KIND MATCH 'VOCJ, vwti rs„r s ru, v only (4) TOTAL $ 35,784 $ 9,750 $ 45,586 $ 45,586 pplicant must disclose the source of cash match if any. All cash match for TNCP applications must be from current sources or guaranteed by a resolution from the grantees goveming body. Financial Officer Initials CJD -14 Issued: September. 1997 1. DIRECT SALARIES or $ Rate CJD Funds Cash Match In -kind Match TOTAL FICA & Medicare @.077 $ 979 $ 1776 TOTAL' $ 2755 Retirement @.09 $ 1145 $ 2076 $ 35,784 $ 3221 Insurance (Life & Health) @202.0dmo $ 862 $ 1563 $ 2425 Workers' Compensation @.0336 $ 428 $ 777 $ 1205 Unemployment Insurance` @.016 $ 51 $ 93 $ 144 Other (Explain) (F) (G) TOTAL FRINGE BENEFITS $ 3465 $ 6285 $ 9750 1. DIRECT SALARIES (1) (2) (3) (4) Title or Position' % of Time CJD Funds Cash Match In -kind Match (VOLUMEEFS) TOTAL' (A) Police Sergeant 100 $ 12,741 $ 23,043 $ $ 35,784 (B) (C) (0) (E) (F) (G) (H) (I) Volunteers TOTAL DIRECT SALARIES $ 12,741 $ 23,043 $ $ 35,784 Year B PERSONNEL ' APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE A (Refer to page 25 of the 1999 Plan.) 2. FRINGE BENEFITS 'TOTAL PERSONNEL BUDGET I $ 16,206 I $ 29,380 I $ $ 45,586 All applicants must submit a staff organizational chart for their project that shows both grant -paid and non grant -paid personnel. If a staff member is paid partially from CJD funds, then attach a note explaining from what sources the remainder of the salary is paid. Include only one position per line. Attach a description of each position that lists the name of the employing agency, the duties or responsibilities, and the required qualifications (degree, license, etc.) for each position. z Express as a percent of total time. Must be at least 25 %. (40 hours per week equals 100%) a Should reflect employee's gross salary attributable to the project. If applying for continuation funding, justify any salary increase over the previous year. Unemployment insurance is calculated on the first $9,000 of each salary. Financial Officer Initials CJD - Issued: September.1997 APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE B PROFESSIONAL AND CONTRACTUAL SERVICES (Refer to page 26 of the 1999 Plan.) REQUIRED BUDGET NARRATIVE: Briefly describe and justify any anticipated contractual arrangement and work products expected. Describe basis for arriving at the cost of each line item. Professional services (such as consultants, trainers, counselors, etc.) should be described by type of service, number of hours, rate per hour, and travel costs, if any. Use additional pages as needed. Financial Officer Initials CJD - Issued: September.1997 (1) (2) (3) (4) DESCRIPTION OF SERVICE CJD Funds Cash Match In -kind Match TOTAL (A) $ $ $ $ (B) (C) (D) (E) (F) (G) (H) (1) (J) (K) (L) TOTAL PROFESSIONAL AND CONTRACTUAL SERVICES $ $ $ $ APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE B PROFESSIONAL AND CONTRACTUAL SERVICES (Refer to page 26 of the 1999 Plan.) REQUIRED BUDGET NARRATIVE: Briefly describe and justify any anticipated contractual arrangement and work products expected. Describe basis for arriving at the cost of each line item. Professional services (such as consultants, trainers, counselors, etc.) should be described by type of service, number of hours, rate per hour, and travel costs, if any. Use additional pages as needed. Financial Officer Initials CJD - Issued: September.1997 Purpose and Person Destination CJD Funds Cash Match In -Kind TOTAL Miles Traveled Annually /$Rate CJD Funds $ $ $ $ $ $ $ $ (B) (C) (D) TRAINING TOTAL $ $ $ $ (F) NON -LOCAL TOTAL $ $ $ $ Purpose and Person Training CJD Funds Cash Match In -Kind TOTAL Miles Traveled Annually /$Rate CJD Funds $ $ $ $ $ $ $ $ (B) (C) (D) TRAINING TOTAL $ $ $ $ 1 . LOCAL TRAVEL (1) (2) (3) (4) Title or Position Miles Traveled Annually /$Rate CJD Funds Cash Match In -kind Match TOTAL (A) $ $ $ $ (B) (C) (D) (E) (F) LOCAL TOTAL $ $ $ $ Year B TRAVEL AND TRAINING APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE C (Refer to page 31 of the 1999 Plan.) 2. NON -LOCAL TRAVEL (Specify clearly, by person and trip, Use continuation pages if necessa 3. TRAINING TUITIONS AND FEES (Specify dearly, by person and training. Use continuation pages if necessa TOTAL TRAVEL BUDGET I$ NOTE: When personally owned vehicles are used for travel, transportation costs are shown on Schedule C. When agency or leased vehicles are used, the vehicle operation/maintenance costs should be shown on Schedule F. and Direct Operating Expenses.' REQUIRED BUDGET NARRATIVE: Specify purposes foreach item of travel. Break out the costs of each non -local trip to separately show the specific costs of transportation and of per diem. Use as many additional pages as necessary. If travel policy for Year B will be the same as for Year A or changes to Year B travel policies are currently unknown or notfinalized, applicant need not repeat travel policy in this narrative. Financial Officer Initials CJD -17 Issued: September, 1997 Year B EQUIPMENT PURCHASES Financial Officer Initials ' APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE D (Refer to page 33 of the 1999 Plan.) REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item. Provide justification and explanation of use. Use additional pages as needed. CJD -18 Issued: September. 1997 (1) (2) (3) (4) Equipment Name or Description and Quantity (Do Not List Brand Names) CJD Funds Cash Match In -kind Match TOTAL (A) $ $ $ $ (B) (C) (D) (E) (F) (G) (H) (I) (J) (K) (L) (M) (N) (0) (P) (Q) (R) (S) (T) TOTAL EQUIPMENT PURCHASES $ $ $ $ Year B EQUIPMENT PURCHASES Financial Officer Initials ' APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE D (Refer to page 33 of the 1999 Plan.) REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item. Provide justification and explanation of use. Use additional pages as needed. CJD -18 Issued: September. 1997 YearB RENOVATION AND RETROFIT FOR JUVENILE DETENTION FACILITIES This schedule applies only to Fund 421 and may only be used for projects that renovate or retrofit existing facilities to be used for new juvenile detention beds. REQUIRED BUDGET NARRATIVE: Attach as many pages as necessary to describe the basis for arriving at the cost of each line item. Provide justification and explanation of use. Financial Officer Initials ' APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE E (Refer to page 34 of the 1999P1an.) CJD - 19 Issued: September, 1997 (1) (2) (3) Itemized Costs of Renovation /Retrofit CJD Funds Cash Match TOTAL (A) $ $ $ (B) (C) (D) (E) (F) (G) (H) (I) (J) (K) (L) (M) (N) (0) (P) (Q) (R) (S) (T) (U) (V) (W) TOTAL $ $ $ YearB RENOVATION AND RETROFIT FOR JUVENILE DETENTION FACILITIES This schedule applies only to Fund 421 and may only be used for projects that renovate or retrofit existing facilities to be used for new juvenile detention beds. REQUIRED BUDGET NARRATIVE: Attach as many pages as necessary to describe the basis for arriving at the cost of each line item. Provide justification and explanation of use. Financial Officer Initials ' APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE E (Refer to page 34 of the 1999P1an.) CJD - 19 Issued: September, 1997 APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE F SUPPLIES AND DIRECT OPERATING EXPENSES (Refer to page 34 of the 1999 Plan.) REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item and justifica- tion for requesting each item. Use additional pages as needed. Financial Officer Initials CJD -20 Issued: September.1997 ( ( (3) (4) Directly Charged Supplies and Other Operating Expenses CJD Funds Cash Match In -kind Match TOTAL (A) $ $ $ $ (B) (C) (D) (E) (F) (G) (H) (1) (J) (K) (L) (M) (N) (0) (P) (Q) (R) (S) (T) (U) (V) (W) TOTAL $ $ $ $ APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE F SUPPLIES AND DIRECT OPERATING EXPENSES (Refer to page 34 of the 1999 Plan.) REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item and justifica- tion for requesting each item. Use additional pages as needed. Financial Officer Initials CJD -20 Issued: September.1997 Cost Categories CJD Funds (A) Total Direct Costs (must equal page CJD-5, line 8, column 1) $ .00 (B) Total Indirect Costs (must equal page CJD -5, line 9, column 1) $ .00 Year B INDIRECT COSTS The maximum amount of indirect costs that may be applied for is not to exceed a total of two- percent of the total direct costs provided by CJD, unless the applicant has an approved cost allocation plan. Financial Officer Initials APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION SCHEDULE G (Refer to page 35ofthe 1999 Plan.) ❑ Applicant is using the CJD two percent rule to determine the amount of indirect costs. Q Applicant is using an approved cost allocation plan to determine indirect costs. (Attach the relevant pages from the approved cost allocation plan.) If using an approved cost allocation plan, indirect costs were determined by applying % of: CJD -21 Issued: September, 1997 Source Purpose /Use Amount (A) $ (B) (C) (D) (E) (F) (G) (H) (1) (J) (K) (L) TOTAL GRANT DOLLARS EXCLUDING THIS CJD APPLICATION $ Year B APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION TOTAL PROJECT BUDGET Is this project completely supported by CJD grant dollars and grantee match? Yes, there are no other local, state, federal, foundation, or donated funds grant dollars assisting this project. If "yes ", the financial officer should initial below and may disregard the rest of this form. ❑ No If "no ", please indicate below the amounts, sources, and purposes of all funding for this project that are not included within the total amounts listed on page CJD -1, line 15d. CJD funding and grantee match represents % of the total funding of this project. Financial Officer Initials (Use additional pages as needed.) CJD -22 Issued: September, 1997 ' APPLICATION FOR GRANT FUNDING OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION CERTIFIED ASSURANCES The applicant hereby assures and certifies that the project will comply with the regulation, policies, guidelines and requirements including OMB Circulars No. A -122, A -110, A -102, and A -87, as they relate to the applica- tion, acceptance and use of funds for this project. Also the applicant assures and certifies to the grant that: 1. It possesses legal authority to apply for the grant; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application including all under- standings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required. 2. Federal funds made available under this formula grant will not be used to supplant state or local funds, but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available for law enforcement activities. 3. Matching funds required to pay the non - federal portion of the cost of each program and project, for which grant funds are made available, shall be in addition to funds that would otherwise be made available for law enforcement by the recipients of grant funds. 4. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (P. L. 91 -646) which provides for fair and equitable treatment of persons displaced as a result of federal and federally assisted programs. 5. It will comply with the minimum wage and maximum hours provisions of the federal Fair Labor Standards Act, as they apply to hospital and educational institution employees of state and local governments. 6. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. 7. Fund accounting, auditing, monitoring, and such evaluation procedures as may be necessary to keep such records as CJD or the Comptroller General shall prescribe, shall be provided to assure fiscal control, proper management, and efficient disbursement of funds received under the grant. 8. It shall maintain such data and information and submit such reports, in such form, at such times, and containing such information as CJD may require. 9. The programs contained in its application meet all requirements, that all the information is correct, that there has been appropriate coordination with affected agencies, and that the applicant will comply with all provisions of the grant and all other applicable federal and state laws, regulations, and guidelines. 10. It will comply with all requirements imposed by the federal sponsoring agency conceming special requirements of law, program requirements, and other administrative requirements. 11. Pursuant to Sections 223(a)(18) and 296 of the JJDP Act, the Grantee assures that procedures have been established to ensure that programs funded under the JJDP Act shall not disclose program records containing the identity of individual juveniles. Exceptions to this requirement: (a) authorization by law; (b) consent of either the juvenile or his legally autho- rized representative; or (c) justification that otherwise the functions of this title cannot be performed. Under no circum- stances may public project reports or findings contain names of actual juvenile service recipients. 12. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protections Agency's (EPA) list of Violating Facilities and that it will notify the federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activi- ties indicating that a facility to be used in the project is under consideration for listing by the EPA. 13. It will comply with the flood insurance purchase requirements of § 102 (a) of the Flood Disaster Protection Act of 1973, Public Law 93 -234, 87 Stat. 975, approved December 31, 1976. Section 102 (a) requires, on and after March 2, 1975, the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. 14. It will assist the grantor agency in its compliance with § 106 of the National Historic Preservation Act of 1966 as amended (16 U. S. C. 470), Executive Order 11593, and the Archeological and Historic Preservation Act of 1966 ( 16 U. S. C. 469a -1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of investigations, as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the grantor agency of the existence of any such properties, and by (b) complying with all requirements established by the grantor agency to avoid or mitigate adverse effects upon such properties. CJD - Issued: September, 1997 CJD GRANT APPLICATION FORM INSTRUCTIONS PLEASE KEEP ALL PAGES IN ORDER. WHEN ADDING AN EXTRA PAGE, PLACE IT BEHIND THE FORM THAT IT SUPPLEMENTS. CJD -1 Application for Grant Funding 1. Enter the date and city for the application workshop attended by a member of your organization. Attendance at one workshop is mandatory. 2. Enter the name of the council of governments to which the application is being submitted, if it is a local project. 3. Applicant information: a) Enter the legal name of the applicant organization. b) Enter the official mailing address of the applicant organization. c) Enter the name of the division or unit within the applicant organization that will administer the grant, if funded. d) Enter the name, address, telephone number, and fax number of a person within the division or unit of the applicant organization who can answer questions about the application. This should be the person who completed the application and can answer very specific questions related to it. 4. Payee Identification Number. a) Enter the applicant organization's state payee identification number. If the applicant does not have a number, call CJD Accounting at (512) 463 -1940 for information on obtaining a payee identification number. b) Enter the agency's audit cycle. If applicant is currently on a biennial audit cycle, enter the month and year of the last audit. If applicant is on an annual cycle enter the date on which the most recent fiscal year ended. 5. Check the box that corresponds to the type of organization of the applicant. 6. Check either "Yes" or "No ". 7. Check the appropriate fund for which the applicant is applying. 8. Year of funding: a) Check either "Yes" or "No ". b) If "No" was checked under 8.a, check the year of continuation funding for the application. Also enter the grant number for the current year of funding. 9. Enter a title for the project. 10. Proposed project dates: (Grants are generally for a 12 -month period.) See page 13 of the Plan for information on grant start dates. a) Enter the proposed start date for the grant (first day of month). b) Enter the proposed ending date for the grant (last day of month). 11. Check "Yes" if the target population of the application is 100% juveniles. Check "No" if any part of the target population is 17 years old or older. 12. County population. a) Enter the name of the county where the project is based (generally county of applicant agency). b) Enter the total population of the county where the project is based. 13. Enter the names and population of all cities and counties that will be served by the project. 14. Enter the date submitted for Texas Review and Comment System (TRACS) review. Statewide projects enter the date submitted to the Governor's Office of Budget and Planning for review. See page 17 of the 1999 Governor's Criminal Justice Plan For Texas for more information. 15. Requested funding: (Complete this section after completing pages CJD 5 -20.) Note: Applicants may now request two years of funding with one application. Enter the requested amount for each year of funding in the appropriate column. Budget pages CJD 5 -13 refer to Year A. Budget pages CJD 14 -22 refer to Year B. a) Enter the amount of funding requested from CJD. b) Enter the amount of grantee cash match, if applicable. See page 21 of the Plan for information on the required amount of cash snatch. c) Enter the amount of in -kind contributions for the Victims of Crime Act Fund, Violence Against Women Act Fund, Crime Stoppers Assistance Fund, and the Title V Delinquency Prevention Fund only. See the definition of in -kind on page 22 of the Plan. d) Enter the total amount of funding for the project by adding the line items above. See page 20 of the Plan if applying for Fund 421, JJDP, or SDFSCA funds for information on the decreasing funds ratio, which will explain the maximum amount a project is eligible for. CJD Grant Application Form Instructions Revised: September, 1997 CJD GRANT APPLICATION FORM INSTRUCTIONS (Continued) 16. Authorization of grant application: a) Type the name of the authorized official listed on page CJD -2. b) Enter the title of the authorized official. c) Enter the telephone number of the authorized official. d) Have the authorized official sign here. e) Date signed by the authorized official. CJD -2 Designation of Grant Officials See page 36 of the Plan for information on designating grant officials. Enter the name, title, agency, mailing address, telephone number, and fax number of each official. CJD -3 Community Plan Eligibility Form Only local or regional applicants must complete this form. It is self - explanatory. CJD-4 Project Narrative Answer the questions in order as concisely as possible. Use 10 or 12 point type and attach additional narrative pages behind CJD -4, marking the pages 4a, 4b., etc. 1. Answer the questions for the narrative section using up to five additional pages. 2. Summarize the proposed project in 500 words by addressing the topics as indicated. NOTE: Applicants may now request two years of funding with one application. Budget pages CJD 5 -13 refer to Year A. Budget pages CJD 14 -22 refer to Year B. Budget Year A CJD -5 Budget Summary Use whole numbers only, round amounts to the nearest dollar. • BUDGET CATEGORIES - This section should be completed after the next seven budget schedules are complete. Use this page to carry forward the totals from each budget schedule. For a definition of in -kind, see the Plan. • CASH MATCH - Enter the sources and amounts of all cash match. • PROGRAM INCOME - Enter the sources and amounts of all existing program income. List the total of all program income on line 11 under Budget Categories. THE FINANCIAL OFFICER NAMED ON CJD -2 MUST SIGN THIS PAGE AND INITIAL ALL OTHER BUDGET PAGES. CJD -6 Schedule A: Personnel 1. Direct Salaries - List each grant or match funded position separately. Do not group like positions on a single line. Enter the percent of time that each position will spend on the grant project. Forty hours per week is considered 100% of time. In general, positions for less than 25% will not be allowed. 2. Fringe Benefits - Enter the amounts for each type of fringe benefit and the rate or percentage to determine the dollar amount for each line item. THE FINANCIAL OFFICER MUST INITIAL THIS PAGE. See page 25 of the Plan for policies relating to this schedule. CJD -7 Schedule B: Professional and Contractual Services Follow instructions on page. THE FINANCIAL OFFICER MUST INITIAL THIS PAGE. See page 26 of the Plan for policies relating to this schedule. CJD-8 Schedule C: Travel and Training • Local Travel - Enter the title or position of each person traveling along with the anticipated number of local travel miles and the rate or reimbursement per mile. Enter the source of funds and the total funds to be expended. • Non -Local Travel - Enter the purpose, destination, and anticipated costs of both in- and out -of -state travel. Do not group similar trips; enter each trip separately. CJD Grant Application Form Instructions Revised: September, 1997 THE FINANCIAL OFFICER MUST INITIAL EACH OF THESE PAGES. CJD Grant Application Form Instructions Revised September, 1997 CJD GRANT APPLICATION FORM INSTRUCTIONS (Continued) • Training Tuition and Fees - Enter the purpose and name of the training or conference and the anticipated costs of registration fees. Do not group similar training; enter each separately. THE FINANCIAL OFFICER MUST INITIAL THIS PAGE. See page 31 of the Plan for policies relating to this schedule. CJD -9 Schedule D: Equipment List each piece of equipment to be purchased as well as the cost of equipment. Do not list brand names. Complete the required budget narrative as instructed on the page. THE FINANCIAL OFFICER MUST INITIAL THIS PAGE. See page 33 of the Plan for policies relating to this schedule. CJD -10 Schedule E: Renovation and Retrofit for Juvenile Detention Facilities This schedule is only applicable when applying for State Criminal Justice Planning (421) funds. Enter each cost to be incurred in the renovation or retrofitting and the source of funds for each. Complete the required budget narrative as instructed on the page. THE FINANCIAL OFFICER MUST INITIAL THIS PAGE. See page 34 of the Plan for policies relating to this schedule. CJD -11 Schedule F: Supplies and Direct Operating Expenses Enter the type of supply or operating expense and the amount and source of funds for each. Complete the required budget narrative as instructed on the page. THE FINANCIAL OFFICER MUST INITIAL THIS PAGE. See page 34 of the Plan for policies relating to this schedule. CJD -12 Schedule G: Indirect Costs Indicate whether the amount of indirect costs was determined by using the CJD two- percent rule or an approved cost allocation plan. If an approved cost allocation plan was used, attach the relevant pages to the application. Follow the remaining instructions on the page. THE FINANCIAL OFFICER MUST INITIAL THIS PAGE. See page 35 of the Plan for policies relating to this schedule. CJD -13 Total Project Budget This page is to determine all other funding sources for this project and to determine the total percentage of CJD funding and matching funds for this project, regardless of source. Follow directions on the page. You may use as many pages as needed. THE FINANCIAL OFFICER MUST INITIAL THIS PAGE. Budget Year B CJD -14 through 22 Budget Summary and Schedules A -G These pages are the budget summary and schedules for a continuation year of funding. Refer to the instructions for CJD -5 through CJD -13. CJD -22 Total Project Budget This page is to determine all other funding sources for this project and to determine the total percentage of CJD funding and matching funds for this project, regardless of source. Follow directions on the page. You may use as many pages as needed. THE FINANCIAL OFFICER MUST INITIAL THIS PAGE. CJD -23 & 24 Certified Assurances The Authorized Official as designated on page CJD -2 must read and certify by signature that the grantee organization and all subrecipients will abide by these certifications. DATE: February 6, 1998 SUBJECT: City Council Meeting - February 12, 1998 ITEM: 13.H. Consider a resolution authorizing the Mayor to submit a grant application to the Criminal Justice Division for a middle school liaison officer to continue the Safe and Drug Free Schools program. STAFF RESOURCE PERSON: Chief Kuhlmann STAFF RECOMMENDATION: The attached resolution authorizes the Mayor to sign a grant application to fund the third year of a five year grant program for the Safe and Drug Free Schools program. This grant will enable the City of Round Rock to provide the manpower to implement the program designed to promote drug and weapon free environments in the middle schools. ECONOMIC IMPACT: 1997 Grant 1998 Grant 1999 Grant 2000 Grant 2001 Grant Proposed Projected Projected Projected Projected 10/01/96 - 10/1/97 - 9/30/98 10/198- 9/30/99 10/1/99- 9/30/00 10/1/00- 9/30/01 9/30/97 CID: $31,653 CM: $25,371 CM: 520,258 CID: 916,206 CID: $12,965 City -0- Gty: $ 16,411 City: ;24,483 City: $29,380 City: $35,256