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R-98-02-26-10B - 2/26/1998■ Texas Department of Transportation Mr. Bob Bennett City Manager City of Round Rock 221 East Main Street Round Rock, Texas 78664 RLS:nb ccs: William C. Garbade, P.E. James Klotz, P.E. P.O. DRAWER 15426 • AUSTIN, TEXAS 78761 - 5426 • (512) 832 -7000 February 3, 1998 Sincerely, An Equal Opportunity Employer Ce) Robert L. Stuard, P.E. Director of Transportation Planning and Development RECEIVED FEB 0 41998 oP' Dear Mr. Bennett: Attached is a copy of Commission Minute Order 10738 , dated Janua 29, 1998, concerning proposed improvements on IH 35 at FM 1325 and at Hester's Crossing. This minute order authorizes construction of turnaround structures at the above locations and requires acceptance by the City of Round Rock on or before April 29, 1998 or the actions contained therein shall not be implemented. The City may use the attached resolution form to accept the minute order. All blanks on the form must be completed and individual names are required on the resolution, even when the vote is unanimous. Also, the form must be sealed and certified by the City Secretary. Please return two certified copies of the resolution to this office for further processing. If you have any questions concerning this matter, please call me at (512) 832- 7040. RESOLUTION ACCEPTING THE PROVISIONS OF TEXAS TRANSPORTATION COMMISSION MINUTE ORDER THE STATE OF TEXAS§ , Texas COUNTY OF Williamson § MOTION was made by by Vote on the motion was as follows: that the City Council , 19 and seconded of the City of Round Rock accept the provisions contained in Minute Order 107389 passed by the Texas Transportation Commission on January 29, 1998 for the improvement by the Texas Department of Transportation of the project described below: Construct turnaround structures on IH 35 at FM 1325 and at Hester's Crossing WHEREUPON the motion was declared THE STATE OF TEXAS§ COUNTY OF I hereby certify that the foregoing is a true and correct copy of the Order passed by the on , 19 (Seal) City Secretary or County Clerk None That the City Council hereby accepts and approves the provisions of the Order attached hereto and incorporated herein for all purposes. WHEREAS, Texas Transportation Commission Minute Order 107389 ( "Order ") authorizes the Texas Department of Transportation to undertake and complete highway improvements generally described as turnaround structures on IH -35 at FM 1325 and on IH -35 at Hester's Crossing, and WHEREAS, the construction of these structures will facilitate traffic flow and mitigate congestion and will provide a better transportation facility for local residents and the traveling public, and WHEREAS, the City Council wishes to accept and approve the provisions of the Order, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, and seconded by RESOLUTION NO. R 98 02 26 - 10B The Motion to approve the Order was made by Councilman Jimmy Joseph K:\ WPOOCS \RESOL5TI \R56022613,WP0 /scg Councilman Rick Stewart in favor of the motion were as follows: Councilwoman Martha Chavez, Councilman Jimmy Joseph Councilmembers voting Mayor Charles Culpepper, Mayor Pro -tem Earl. Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Those voting in opposition to the motion were as follows: The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of F bruary, 1998. ATTEST: 2,10 L NE LAND, City Secretary C LES C PER, Mayor City of Round Rock, Texas 2 SENT BY: XEROX Telecopier 701'1; 2— G — sa ; a ;uI WILLIAMSON County District AUSTIN Provided that the city will: TEXAS TRANSPORTATION COMMISSION I AUV I' :JIG O.G /14010 G MINUTE ORDER Page 1 of 2 WHEREAS, in WILLIAMSON COUNTY on INTERSTATE HIGHWAY 35, the City of Round Rock (the "city ") has requested the construction of turnaround structures, at Farm to Market Road 1325 and at Hester's Crossing; and WHEREAS, the construction of these structures will facilitate traffic flow and mitigate congestion and will provide a better transportation facility for local residents and the traveling public; and WHEREAS, the city has offered to assist with project development and construction; and WHEREAS, the Texas Transportation Commission acknowledges the city's offer to assume substantial financial responsibility toward the development and construction of the proposed project, which will contribute to addressing the transportation needs of this area in an expeditious manner; and WHEREAS, the right of way and utility adjustments for the structures at Farm to Market Road 1325 shall be acquired by Williamson County in accordance with existing Minute Order 83158, dated May 22, 1985; and WHEREAS, this action is consistent with the 1997 -2001 Strategic Plan strategy to plan, design, and manage highway projects; NOW, THEREFORE, IT IS ORDERED that the executive director is directed to tender the following proposal to the city: Provide preliminary engineering, including acceptable schematics that are in compliance with standards and policies of the Texas Department of Transportation (the "department "). 2. Provide right of way documents, plans, specifications, and estimates for the above - mentioned turnaround structures in compliance with standards and policies of the department. 3. Provide fifty percent of the cost of construction. The fifty percent share is estimated to be $2,750,000. 4. Furnish all required right of way for the Hester's Crossing site, free of cost and clear of obstructions, with acquisition procedures to be in accordance with applicable Federal and State laws governing the acquisition policies for acquiring real property. 5. Provide utility adjustments as required for the Hester's Crossing site in accordance with the standards and policies of the department. SENT BY XtNUx ieiecoprer 'ru1'r: z— z —aa ; 3:u1 TEXAS TRANSPORTATION COMMISSION WILLIAMSON County MINUTE ORDER Page 2 of 2 District AUSTIN The department will: Submitted by: Inte Director, Transpo ation Planning and Programming Division 1. Provide all environmental documents and secure environmental clearances. 2_ Provide fifty percent of the cost of construction. The fifty percent share is estimated to be $2,750,000. 3. Let the project, administer the construction contract and fund one hundred percent of construction engineering costs. IT IS FURTHER ORDERED that when this Minute Order is declared operative, the executive director,is authorized to proceed in the most feasible and economical manner with project development to include construction of turnaround structures on Interstate Highway 35 at an estimated construction cost of $2,750,000 to be funded in Priority 1, Category 3E, National Highway System Miscellaneous, of the 1998 Unified Transportation Program. This order shall become operative upon acceptance by the city, and if not accepted within 90 days of the date hereof, the action contained in this order shall not be implemented. Recommended b erim Executive Director Minute Number Date Passed inuvi oic occ limo. o Reviewed by: iL(tt a t— XJ-c -e-e e Intenm Deputy Executive Director fod Transportation Planning and Development 107389 JAN 29 y8 DATE: February 18, 1998 SUBJECT: City Council Meeting, February 26, 1998 ITEM: 10B. Consider a resolution accepting the Texas Department of Transportation Commission Minute Order 107389 concerning proposed improvements on IH -35 at FM 1325 and at Hester's Crossing. STAFF RESOURCE PERSON: Jim Nuse STAFF RECOMMENDATION: On January 29, 1998, the Texas Transportation Commission passed a minute order establishing the conditions for TxDOT's 50% funding for turnarounds on IH 35 at FM 1325 and at Hester's Crossing. The conditions are as we proposed. The City will provide the design plans for construction. The City will provide any ROW and utility adjustments for Hester's Crossing. (we do not expect any to be required). The City will fund 50% of the cost of construction. (City's share estimated to be $2,750,000). The State will award and manage a construction project. The State will fund 50% of the cost of construction. (the State's share is estimated to be $2,750,000). The contract is expected to be awarded in October, 1998. Staff recommends approval of this resolution.