Loading...
R-98-02-26-10E - 2/26/1998• • • • • City of Round Rock • 1997 Capital Fund Project Round Rock Hospital • • • • GRANT • ADMINISTRATION • PROPOSAL 20- Feb -98 • • • • • • • • • • • Langford • • Community • • Management • • Services • • • • • • LANGFORD • COMMUNITY SERVICES MANAGEMENT SERVICES serving ideas Lioeti arnl Conniies • • • • February 19, 1998 • • Mayor Charles Culpepper City of Round Rock • 221 E. Main Street Round Rock, Texas 78664 5,:1, 1,,,gl Ord. rr A9 .ir,-_rv, JJ l.irdin. ��ua.,,n "trr,»recr • RE: Proposal to Administer the City's Texas Department of Economic Development • Texas Capital Fund Infrastructure Project with Round Rock Hospital. • Dear Mayor Culpepper: • In response to your request for proposals for grant consultant services, we respectfully • submit this letter followed by resumes of our key personnel, list of current and past projects, and references. • • Our firm's qualifications to be your grant consultant are extensive. In January of this year, we incorporated Bill Langford Associates and are now doing business as Langford • Community Management Services (LCMS). For purpose of contacting references, please request information for Bill Langford Associates. • Bill Langford has been in public management for over 30 years. His career has included • being City Manager of Harker Heights, Texas; City Manager of Gladewater, Texas; and the • Executive Director of the Deep East Texas Council of Governments (DETCOG) based in Jasper, Texas. As Executive Director of DETCOG, Bill was responsible for some fifty • million dollars in state and federal grants over an eleven year period. Bill Langford Associates, now LCMS, has been working with cities and counties for the past 16 years • and have writtep and administered over 17 million dollars in grants and loans from state and federal agencies including Texas Department of Housing and Community Affairs, • Texas Department of Economic Development (TDED), Texas Parks & Wildlife, Texas • Water Development Board, Texas Water Commission and the Economic Development Administration (EDA). All projects were monitored by each agency and were in compliance • with all regulations. • Judy Langford -Knox, consultant, has over seven years of experience working with cities • and counties and their grant needs. She'also has extensive knowledge of health care and management skills. Judy writes and administers project under the Community • • • PO. Box 14571, Austin, Texas, 78761 • r Phone: (512) 452-0432 Fax: (512) 452-5380 • • • Langford Community Management Services Proposal Page 2 • • Development Fund, Capital Fund, Colonia Fund, HOME Program, Parks & Wildlife • Recreation Fund, as well as Parks & Wildlife Master Park Plans and Enterprise Zones. • Margaret Hardin joined the firm over two years ago. She has extensive local government experience from a first hand point -of -view, having held positions in City and County • administration. She also has excellent financial and record keeping skills and is very knowledgeable about the development and administration of city and county budgets. • She is currently working on Community Development Block Grants and Parks & Wildlife • projects. • The Scope of Work provided by LCMS is total and complete. In fact, our services go well beyond those that are normally proposed, such as, constant contact with the State and • Federal Agencies, preparation of requests for funds, and personally delivering materials to the state offices. This insures a tracking system and more timely processing of • payments and paperwork. Our firm is intricately familiar with the needs of rural cities and • counties. We understand the need of a rural city's grant consultant to manage a project completely, including all necessary paperwork and draw downs. • Our proposal to administer and manage this grant covers all aspects of the project. The • following information describes by category the type of administration we perform: • 1. Financial Management: In addition to regular reports to the City Council, our firm keeps • a financial management journal and a grant ledger. These records will be placed in the city's files at the end of the project. We also maintain a project management worksheet • to document the amounts obligated, the amounts charged, and the balances remaining in the grant. It is important that the city spend all the grant funds, but not exceed the amount • funded. Financial advice is always available by our company to the city. Other assistance ' can always be provided when needed. • • 2. Record keeping Requirements: We will immediately set up a complete filing system for the city with a duplicate set being maintained in our office in Austin. The city must file • quarterly reports with the Texas Department of Economic Development. We will prepare all of these reports plus others on a timely basis. • 3. Environmental Clearance Procedures: We do the environmental assessment and • complete all clearance procedures well before the construction contract is let. • 4. Real Property Acquisition Procedures: The most important item here is to do whatever • is necessary to avoid having to acquire any additional property even if the project has to be redesigned. However, if it becomes an absolute necessity, we will assist you with all • the procedures. • 5. Equal Employment Opportunity, Section 504 and Fair Housing Requirements: Our • assistance will be provided to you all the way through the project to comply with all equal • • • • • Langford Community Management Services Proposal Page 3 • • employment opportunity, Section 504 and Fair Housing requirements. • 6. Labor Standards Monitoring: In addition to making sure the proper wage standards are included in the bid package and that the 10 day call is made, we will provide the interviews of the construction contractor employees to insure compliance with all labor standards and • prevailing wage rates. • 7. Special Conditions of Contract: We will work with the City of Round Rock and Round • Rock Hospital to assure all special conditions of the TDED contract are met. • 8. Contract Close -out Assistance: Our assistance to the city includes preparation of the project completion report and the financial completion report. We also stay with you to • work with your auditor until the final financial and programmatic examinations are • completed. • As you can see, our proposal to administer and manage this grant is complete. We will continue to work with the city after the construction is complete to make sure that TDED • is satisfied. • Our proposed cost of services for total and complete grant management is a fixed fee of • $35,000 (thirty -five thousand dollars). Our fee is payable as the following phases are completed: • Set -up Record Keeping System $1,000.00 • Environmental 2,500.00 Special Conditions fulfilled 12,500.00 • Quarterly Reports 2,800.00 • Job & low /mod documentation 2,450.00 Bid letting award 1,750.00 • Construction compliance /Davis Bacon 4,200.00 Acquisition 3,500.00 • Close -out Documents 800.00 Final Close -out retainage (10 %) - 3,500.00 • TOTAL $35,000.00 • The city is to be commended for its interest in helping its citizens. These grants from • TDED can be very beneficial provided they are properly administered and constructed. It took a team effort to secure the funding. It will take an even greater effort to build a • successful project. It would be our pleasure to join your team and get this project started as soon as possible. • Langford Community Management Services is an Equal Opportunity Employer. • • • • • • • Langford Community Management Services Proposal Page 4 • • Your serious consideration of our proposal will be very much appreciated. We look forward • to continuing a relationship with the city and its grant programs. • Sincerely, LANGFORD COMMUNITY MANAGEMENT SERVICES • • • Judy Langford -Knox Management Consultant • • • ATTACHMENTS • • • • • • • • • • • • • • • • • • • • • • JUDY LANGFORD-KNOX • Management Consultant - President • • Langford Community Management Services P.O. Box 14571 • Austin, Texas 78761 • Office 512/452/0432 Fax 512/452/5380 • • Professional Experience • Management Consultant, Langford Community Management Services, Austin, Texas. • Write, review and administer grants for competitive funding of the Community Development • Block Grant Program and HOME Program on behalf of small cities and rural counties. Handle financial responsibilities for more than 20 grants annually. Monitor and track • construction and engineering process for grantees. Interact with various federal and state agencies including TNRCC and Texas Department of Housing and Community Affairs. • Represent LCMS at city council and commissioner's court meetings. Write applications and administer grants and programs from Texas Parks and Wildlife and Texas Department of • Commerce. June `91 to present. • Quality Assurance Coordinator, Kerrville State Hospital, Kerrville, Texas. • Developed Quality Assurance program for a 16 coupty catchment area. Managed program • for eight community based mental health centers, including monthly site visits. Worked with • state and federal client resources. August `88 to May `91. • Registered Nurse, Brackenridge Hospital, Austin, Texas. • Worked in the nursing field as an aide during college and then after graduation from U.T. as • a Registered Nurse. As an Registered Nurse worked in the adult and neonatal intensive care units at Brackenridge. September `80 to August `88. • Education • • The University of Texas at Austin - Bachelors of Science in Nursing. 1985. • Seminars • Texas Department of Commerce Capital and Leverage Fund Seminars. Texas Department of Housing and Community Affairs Workshops. • Texas Department of Commerce Enterprise Zone Workshops. • • • • • • BILLY D. LANGFORD • Management Consultant -Vice President • • Langford Community Management Services P.O. Box 14571 • Austin, Texas 78761 • Office 512/452/0432 Fax 512/452/5380 • • Professional Experience • Management Consultant, Langford Community Management Sery ices, Austin, Texas. • Writes and administers Community Development Block Grants (CDBG), Economic Development Administration grants, Farmers Home Administration grants, and Texas • Capital Funds. Conducts rate studies, executive searches, and other management duties for • cities and counties. 1983 to present. • Executive Director, Deep East Texas Council of Governments, Jasper, Texas. • Managed a regional council covering 42 incorporated cities in a 12 county area with a budget • of over 10 million dollars. Helped members secure funding for various community projects. Managed a staff of up to 95 people. 1972 to 1983. • City Manager, Gladewater, Texas. (Population 6,000) • • Managed the city's financial and policy affairs including the city owned lake, airport, hospital, cemetery, ball parks, library, water filtration plant and wastewater treatment • plant. Supervised a staff of approximately 65 employees. 1966 to 1972. • - City Manager, Harker Heights, Texas. (Population 1,500) • Enabled the city to more than double during my tenure by meeting infrastructure and housing • needs. Increased the staff size by 90 percent. Managed the city including financial and budget affairs. 1964 to 1966. • Wage and Hour Investigator, U.S. Department of Labor, Dallas, Texas. •. . • Audited payrolls and interviewed employees to determine compliance with the Fair Labor Standard Wage and Hour Act. Region included North Central Texas and portions of • Oklahoma. Youngest investigator hired prior to 1960. 1960 to 1964. • • • • • • • • BILLY D. LANGFORD • Page 2 • Professional Associations • International City Management Association, Member. • • Texas City Management Association, Cooperating Member. • East Texas City Management Association, Past President. • Texas City Management Association, Former Board Member. • Texas Association of Regional Councils, Former Officer. • Texas City Management Association, 1988 -89 Membership Relations Committee. • • Achievements • Citizen of the Year - 1971, Gladewater, Texas. • Citizen of the Year - 1980, Jasper, Texas. • • `Kentucky Colonel" - Appointed by the Governor of Kentucky for assistance to the Governor's Staff in a study of successful regionalism. • Adviser - Appointed by the Alabama- Coushatta Indians. • • Education • The University of Texas at Austin, Bachelor of Business Administration Degree with • a Major in Property and Casualty Insurance. 1958. • • • • • • • • Seminars Numerous seminars and workshops including more than 20 annual conferences of the Texas City Management Association. • • • MARGARET J. HARDIN • Management Consultant - Secretary /Treasurer • • Langford Community Management Services P.O. Box 14571 • Austin, Texas 78761 • Office 512/452/0432 Fax 512/452/5380 • • Professional Experience • Management Consultant, Langford Community Management Services, Austin, Texas. • Write and administer grants awarded through the Texas Community Development Program to small cities and counties. Responsible for financial management of numerous grants • annually. Monitor construction and engineering activities for grantees. Maintain working • relationship with pertinent governmental agencies including Texas Department of Housing and Community Affairs. Conduct required public hearings for grants, representing BLA, at • various city council and commissioner's court meetings throughout Texas. November `95 to present. • • Assistant City Manager /City Secretary, Llano, Texas. • Monitored daily operations of the city which included electric, water and sewer utilities, sanitation, parks, cemetery, streets, airport, and police. Responsible for budget preparation • and financial management. Personnel director for a staff of approximately 40 employees. • Conducted municipal elections, prepared council minutes, agendas ordinances, resolutions and other governmental documents. April `90 to August `95. • Secretary/Treasurer, Lutie Watkins Memorial United Methodist Church, Llano, Texas. • Managed day to day activities of church office and performed secretarial duties under the • direct supervision of the pastor. Responsible for all financial records and reports to executive • committee of the church. Assisted all church committees as requested. Wrote monthly newsletter. April `87 to April `90. • Secretary /Clerk, Virdell Drilling Inc., Llano, Texas. • • Prepared water well logs, estimates for wells and pump installations, and invoices. Input of accounts receivable, accounts payable, payroll, and inventory. Responsible for front office • duties and information files. May `87 to April `90. • • • • • • • MARGARET J. IL RDIN • • Page 2 • Llano County Treasurer, Llano. Texas. • Managed all funds of the county, prepared annual budget, submitted all financial reports to applicable County officials and State agencies. Established financial management system • to assist departments with budget compliance. Payroll and benefits officer for 100+ • employees. Examined and audited all fee offices of the County. Attended Commissioners' Court meetings. Certified County Treasurer. January `83 through December `86. • Secretary, Llano County Extension Service, Llano, Texas. • • Performed front office duties for county agricultural and home economics agents. Worked closely with 4 -H clubs, Extension Homemaker organizations and landowners. Distributed • pertinent information to county citizens. November `80 to January `83. • Full- Charge Bookkeeper, Learning Concepts, Inc., Austin, Texas. • Responsible for financial record keeping. Supervised accounts payable, payroll, and daily • reports. Prepared and submitted all tax reports and deposits. Assisted president and controller with cash flow and communications with creditors. Performed front office duties • as needed. August `77 to August `80. • Bookkeeping Assistant, Ed Flood Oil Company, Amarillo, Texas. Assisted office manager /bookkeeper in preparation of daily records. Responsible for sales • of fuel and automobile supplies. Scheduled fuel delivery to full- service stations. Performed front office duties. January `77 to July `77. • • City Secretary/Treasurer, Groom, Texas. • Monitored daily operations of city which included water and sewer utilities, and garbage collection. Responsible for financial management and maintenance of books and records. • Performed tax assessor /collector duties. Prepared council agendas, minutes, ordinances and • other governmental documents for three -man city commission. January `75_to December `76. • Assistant Clerk, Groom, Texas. • Assisted City Secretary on part-time basis. Handled water utilities and phones. Assisted • with tax roll. June `73 to January `74. • MARGARET J. HARDIN • • • • • • • • Education • Austin Community College - 1978 -1979 • Clarendon Junior College - 1971 • • Seminars • Texas Department of Housing and Community Affairs Grant Workshop Texas Engineering Extension Service City Managers Problems Clinic • Texas Municipal League Annual Conference • Texas County Treasurers' Association Annual Conference Texas County Treasurers' Certification • • • • • • • • • • • • • • • • • • • • Page 3 • • • LANGFORD COMMUNITY MANAGEMENT SERVICES • P.O. Box 14571, Austin, Texas 78761 • Office 512/452 -0432 Fax 512/452 -5380 • LIST OF PROJECTS COMPLETED, IN PROGRESS OR AWAITING FUNDING: • • Community Development Grants: • • City of Harker Heights (4) City of Rockdale (3) McMullen County (2) • City of Blanco (6) City of Thorndale (2) City of Moody (3) • Milam County (1) City of Buckholts (3) Bee County (2) • City of Thrall (6) City of Taft (1) City of Flatonia (2) • Gillespie County (3) City of Round Rock (1) City of Bandera (1) • City of Falls City (4) Hays County (2) City of Bastrop (1) • City of Runge (5) City of Buda (1) City of Gainesville (1) • City of Charlotte (7) City of Milano (2) City of La Grange (1) • City of Devine (5) City of Lampasas (3) Live Oak County (1) • City of Jourdanton (5) City of Holland (1) City of Marble Falls (1) • Travis County (1) City of Llano (2) City of Midlothian (1) • • City of Fredericksburg (1) City of La Coste (2) City of Smithville (1) • City of Florence (4) Atascosa County (4) • • Texas Capital Fund: • City of Harker Heights (2) City of Nolanville (1) • City of Round Rock (2) City of Bastrop (1) • • Texas Main Street Program: • Lampasas (1) • • • • • - List of Projects Continued • Page 2 • • Enterprise Zones: • City of Harker Heights City pf Wharton • City of Devine City of Schertz • City of Selma City of Gainesville • Cities of Castroville /La Coste City of Elgin • City of Hondo and City of Bastrop • Zone Enlargement (2) • • HOME Program • City of Charlotte (2) • City of Blanco City of Florence • City of Jourdanton City of La Coste • City of Devine City of Runge • City of Thorndale City of Falls City • City of Moody - Family Crisis Center in Bastrop • • Economic Development Administration: • City of Devine • City of Killeen (2) • City of Rockdale • •' ISTEA Applications (TxDot) • City of Lampasas Atascosa County • • • • • • • List of Projects Continued • Page 3 • Smart Jobs Program • Universal Rundle (Hondo) • • Parks and Wildlife Grants Program: • City of Jourdanton City of Llano • City of Lampasas City of Smithville • City of Devine City of Round Rock • City of Weimer City of Marble Falls • City of Flatonia City of Niederwald • City of Harker Heights City of Bastrop • • • Rural Economic and Community Development, Texas Water Development Board, and • Environmental Protection Agency • City of Thrall City of Lampasas • City of Runge • • • • • • • • • • • • • • • • • LANGFORD COMMUNITY MANAGEMENT SERV ICES • P,O. Box 14571, Austin, Texas 78761 Office 512/452 -0432 Fax 512/452 -5380 • MANAGEMENT CONSULTING AND GRANT ADMINISTRATION REFERENCES • • Cities and Counties • • Atascosa County: Reference: Deborah Herber, County Judge 210/769 -3093 • Bee County: Reference: Susan C. Stasny, County Commissioner • 512/362 -3220 • City of Buckholts: Reference: Frances Fuchs, Former Mayor 817/593 -3700 • Reference: Jo Ann Peeler, City Secretary 817/593 -3101 • City of Charlotte: Reference: Darlene Drawe, City Secretary • 210/277 -1414 • City of Devine: Reference: Marshall Davis, Public Works Director • 210/663 -2804 • City of Falls City: Reference: Louella Pivonka, City Secretary 210/254 -3242 • • City of Flatonia: Reference: Ed Hulsey; Mayor 512/865 -3548 • City of Florence: Reference: Cheryl Standridge, City Secretary • 817/793 -2490 • City of Fredericksburg: Reference: Gary Neffendorf, City Manager 210/997 -7521 • • Gillespie County: Reference: Jay Weinheimer, Former County Judge 210/997 -2149 • Cities and Counties continued • • • City of Harker Heights: Hays County: City of Holland: City of Jourdanton: City of LaCoste: City of Lampasas: City of Llano: City of Milano and Milam County: City of Moody: City of Rockdale: City of Round Rock: City of Runge: City of Smithville: Cities and Counties continued Reference: Steve Carpenter, City Manager 817/699 -2301 Reference: Richard Salmon, Grants Coordinator 210/997 -2149 Reference: Cindy House, City Secretary 817/657 -2460 Reference: Paul Wilson, Former Mayor 210/769 -2974 Reference: Geraldine Paluka, City Clerk 210/762 -3609 Reference: Jack Calvert, Mayor 512/556 -6831 Reference: Frank Salvato, City Manager 915/245 -4158 Reference: Roger Hashem, County Judge 817/697 -3581 Reference: Charleen Dowell, City Administrator 817/853 -2314 Reference: Sue Foster, City Manager 512/446 -2511 Reference: Joe Vining, Director of Planning 512/255 -3612 Reference: Beverly Roberts, City Secretary 210/239 -4121 Reference: Bob Miller, City Manager 512/237 -3282 • • • • • City of Taft: Reference: A.J. Veselka, City Manager (Currently the • City Manager of Yoakum) 512/293 -6321 • City of Thrall: Reference: Charles Becker, Former Mayor • 512/898 -2079 • Reference: James Dvorak, Mayor 512/898 -2046 • • City of Thorndale: Reference: Hugh Gaffey Jr., Former Mayor 512/898 -2068 • Travis County: Reference: Valarie Bristol, County Commissioner • 512/473 -9333 • City of Weimer: Reference: Frank Parks, City Manager • 409/725 -8554 • Councils of Governments • Alamo Area Region: Reference: Al J. Norton, Executive Director • 210/225 -5201 • Capital Area Region: Reference: Don Stence 512/443 -7653 • Central Texas Region: Reference: A.C. Johnson, Executive Director • 817/939 -1801 • Coastal Bend Region: Reference: John Buckner, Executive Director • 512/883 -5743 • Heart of Texas Region: Reference: Leon Wilhite, Executive Director 817/756 -7822 • • • • Businesses • • • " • • • • • • Garments -to -Go Reference: Mike Zingelmann, Owner • 512/321 -0300 • Waste Management of Texas: Reference: David K. Bubert, General Manager 817/234 -2892 • Universal Rundle Corp.: Reference: Loyd D. Witte, Plant Manager • 210/426 -5451 • Dell, Inc.: Reference: Shelley R. Harris, International Tax • Consultant 512/728 -4041 • Agencies • • Texas Department of Housing Reference: Ruth Cedillo, Director of Community and Community Affairs: Development • 512/475 -3882 ' • Texas Parks & Wildlife: Reference: Elaine Dill, Grants Program 512/389 -4948 • • Texas Department of Reference: Vera Puente, Enterprise Zone Program Commerce: Specialist • 512/320 -9452 • U.S. Economic Development Reference: Lawrence W. Jacob, Economic Development Administration: • Representative • 512/482 -5119 • • • • • • • • • • Mayor Charles Culpepper Mayor Pro -tens Earl Palmer Council Members Roben Stluka Rod Morgan Rick Stewart Marsha Chavez Jimmy Joseph City Manager Robert L Bennett, Jr City Attorney Stephan L Sheets CITY OF ROUND ROCK March 4, 1998 Judy Langford -Knox, President Langford Community Management Services P.O. Box 14571 Austin, TX 78761 Dear Ms. Langford -Knox: The Round Rock City Council approved Resolution No. R- 98- 02- 26 -10E at their regularly scheduled meeting on February 26, 1998. Enclosed is a copy of the resolution and an original agreement for your files. If you have any questions, please do not hesitate to call. Sincerely, Joanne Land Assistant City Manager/ City Secretary Enclosure(s) Fax: 512- 218 -7097 1.800- 735 -2989 TDD 1-800-735-2988 Voice 221 East Main Street Round Rock, Texas 78664 512. 218 -5400 RESOLUTION NO. R- 98- 02- 26 -10E WHEREAS, the City has a need for professional management services to implement the Texas Capital Fund Grant for the Round Rock Hospital, and agreement to provide the needed services, and WHEREAS, the City Council desires to enter into said agreement with Langford Community Management Services, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Langford Community Management Services to implement the Texas Capital Fund Grant for the Round Rock Hospital, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of February, 1998. ATTEST: WHEREAS, Langford Community Management Services has submitted an E LAND, City Secretary X:\N POOCs \RRSOLUTI \R680226R.wPD /,cg CHARLES CULPEP1'ER, Mayor City of Round Rock, Texas LANGFORD COMMUNITY MANAGEMENT SERVICES 5ci IJ1J Icx,v. Cirie.. sunl CnunLic< Mayor Charles Culpepper City of Round Rock 221 E. Main Street Round Rock, Texas 78664 RE: : Contractual Agreement for Administrative Management Services to Implement the Texas Capital Fund Grant for the Round Rock Hospital. Dear Mayor and Council Members: Insofar as Langford Community Management Services was selected by the City, after taking proposals to administer its grant from the Texas Department of Economic Development(TDED), I am pleased to submit this contractual document to the City of Round Rock. Scope of Services This contract for service shall include, as a minimum, the following: V., Pi, ii01,1 �L,re,iu�i 1. 1 Ya .lin, �c��e Iha „ru Langford Community Management Services will administer the grant funds in accordance with the Texas Community Development Program (TCDP) guidelines, in cooperation with the TDED, and in compliance with all applicable state and federal statutes, terms, and conditions as per the attached list. 1. General and specific administration of the grant as outlined in our proposal and made a part of this contract; 2. Assistance to the City in fiscal administration, equal opportunity compliance, and labor standards compliance; 3. Assistance with any acquisition/relocation items; 4. Any other duties relating to this project assigned by the City. Method of Payment The amount of $35,000.00 (Thirty -five thousand dollars) in grant money will be paid to Langford Community Management Services for performing the above listed scope of services. Payments will be made by the City to Langford Community Management Services as follows: Set -up Record Keeping System $1,000.00 Environmental 2,500.00 Special Conditions fulfilled 12,500.00 Quarterly Reports 2,800.00 Job & low /mod documentation 2,450.90 Bid letting award 1,750.00 Construction compliance /Davis Bacon 4,200.00 Acquisition 3,500.00 Close -out Documents 800.00 Final Close -out retainage (10 %) 3 500.00 TOTAL $35,000.00 P.O. Box 14571, Austin, Texas 78761 Phone: (512) 452 -0432 Fax: (512) 452-5380 ATTACHMENT STATE AND FEDERAL STATUTES, TERMS AND CONDITIONS APPLICABLE TO THE ADMINISTRATION OF THE CITY OF ROUND ROCK TEXAS COMMUNITY DEVELOPMENT PROGRAM FUNDS 1. Vernon's Annotated Texas Statutes, Article 66 -4, Professional Services Procurement Act, which permits and outlines state requirements for municipalities and counties regarding procurement of professional services. 2. Executive Order 11246, paragraphs a -c: Equal Employment Opportunity. 3. Title VI of the Civil Rights Act, which requires that no one may be denied access to benefits from projects which receive federal assistance. 4. Section 109 of the Housing and Community Development Act of 1974: Nondiscrimination related to benefits from projects funded specifically under Title I of the Act. 5. Section 3 of the HUD Act of 1968, which requires that maximum effort be made to provide employment, training, and business opportunities to low income families and /or residents of the project area. 6. Access to Records, which requires that the contractor's records be open to inspection by any federal, state, or local agency that has monitoring responsibility for the TCDP - funded project. 7. Conflict of Interest, which provides . guidelines for cases in which actual or potential conflicts of interest might occur. Contract for Management Services Page 2 The City and Langford Community Management Services will negotiate a mutually acceptable amendment to this contract for any additional services above the normal day -to -day administration of this grant. If you are in agreement with the terms of this contract, please sign below and return the signed copy to me. Attachment th Accepted and agreed to this __ __ day of Signed: 1. Langford Community Management Services will work with Mona Ryan as the primary contact and local liaison. - 2. This contract may be terminated by either party upon written notice to the other party at Least thirty days prior to the effective termination date and upon payment of any and all fees due for work completed. Mayor Charle. pepper City of Round Rock Additional Services Special Provisions Yours truly, Tidy L..ngfordKnox - president , 1998, by: DATE: February 20, 1998 SUBJECT: City Council Meeting, February 26,1998 Item: 10.E. Consider a resolution authorizing the Mayor to execute a contract for management services to administer the Texas Capital Fund Infrastructure Grant for Park Valley Drive improvements. Staff Resource Person: Joe Vining Staff Recommendation: Approval The City of Round Rock has recently received notification of a contract award from the Texas Department of Economic Development (formerly Texas Department of Commerce) for the construction of a new roadway and waterline on the north boundary of the Round Rock Hospital. The City is seeking to contract with a qualified management consultant to carry out several aspects of the overall program management. The scope of services requires that grant funds be administered in accordance with the Texas Community Development Program guidelines and includes the following minimum standards: 1. General and specific administration of the grant; 2. Assistance to the City in fiscal administration, equal opportunity, and labor standards compliance; 3. Assistance with any acquisition /relocation items; 4. Any other duties relating to this project assigned by the City. Langford Community Management Services is recommended to administer the grant program based on their past performance with the City of Round Rock. The amount of $35,000 for this service will be paid from grant funds.