R-98-04-23-10D4 - 4/23/1998RESOLUTION NO. R- 98- 04- 23 -10D4
WHEREAS, the City of Round Rock has a need for maintenance of
the City's drainage right -of -ways, and
WHEREAS, pursuant to Section 252.022 (a) (13) of the Local
Government Code, bids were not required, and
WHEREAS, the Capitol Area Easter Seals has submitted a
proposal to provide said maintenance, and
WHEREAS, the City Council wishes to accept the proposal from
the Capitol Area Easter Seals, Now Therefore,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the City Manager is hereby authorized and directed to
issue a purchase order to the Capitol Area Easter Seals for the
maintenance of the City's drainage right -of -ways.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Resolutione was adopted was posted and that such meeting was open
to the public as required by law at all times during which this
Resolution and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended, and the Act.
RESOLVED this 23rd day of April, 98.
ST:
E LAND, City Secretary
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CHARLES C ER, Mayor
City of Round Rock, Texas
Item
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PURCHASE ORDER UM ER: REQUISITION NUMBER:
BILL TO:
DATE:
DATE NEEDED
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QUOTATIONS RECEIVED - OR - SOURCES OF SUPPLY
COMPANY NAME & CONTACT TELEPHONE DATE
1
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REASON FQR PURCHASE, OR PURCHASED FOR, OR PRO,JECT, AND /OR REMARKS
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PURCHASE REQUEST
TELEPHONE:
City,State,Zip:
TOTAL . S'32
QUOTE
Page of
WRITTEN ORAL REMARKS
INTEROFFICE MEMORANDUM
Date: February 4, 1998
To: Jim Nuse Public Works Director
From: Todd Keltgen Public Works
Operations Manager
Re: Mowing of Creeks and Ponds
We were approached by the Easter seals about mowing our creeks and ponds. At that time
we discussed which areas that we had difficulty maintaining on a regular bases. The
Easter Seals then measured these areas and gave us a quote to mow and remove trees in
these areas. My proposal is that we use the Easter Seals to mow these areas three times a
year. This would enable our employees to give a higher level of service to the areas which
are most viewed by the public etc. Sunrise, Bowman and Gattis School Rd..
Attached is the proposal from the Easter Seals for the four areas that we had discussed.
The cost to have the Easter Seals is $25,947.75 for the initial cut and $17,797.35 for any
cuts there after. The cost to have the Street dept. do the mowing and cutting of the trees is
approximately $44,070.00 for the initial cut and $29,086.00.
The staff recommendation is that we allow the Easter Seals do the initial cut and use a
Herbicide application program to follow up the this initial cutting.
cc:
CITY OF ROUND ROCK
PUBLIC WORKS DEPARTMENT
RN -19 -98 11:12 AM EASTER SEAL WORK CENTER 5124416632 P.02
To: City of Round Rock/Todd Keltgen
From: Capital Area Easter Seal Society /Wayne Eller
Date. January 19, 1998
Subject: Proposal for cutting creeks and ponds.
CREEK ARE )NF
#1 Pond at Chisholm Valley Dr. and 1 -35:
64,000 sq. ft. x $.005 per sq. ft. — S320.00
42 Creek at Old West Drive North to pond at 1 -35:
146,580 sq. ft, x $.005 per sq. ft. _ $732.90
#3 Creek at Old West Drive South across Otters Crossing Road to end of channel:
64,800 sq. ft. x $.068 per sq. ft. = $4,406.40 (Initial cut)
64.800 sq. ft. x $.005 per sq. ft. = S324.00 (After Initial cut)
Note: This creek has very large Willow trees in the channel that will be removed the first cut.
Total for Creek and Pond Initial Cut: $5,459.30
Total for Creek and Pond After Initial cut: $1,376.90
L/C :REEK AREA TWO
#1 Creek at Counry Road 114 South to Softball Park:
764,000 sq ft. x $.005 per sq. ft. = $3,820.00
Total for Creek Initial and After Initial cut:
CREEK AREA THREE
01 Pond at Farm Road 3406 and Oak Hollow Drive:
140,400 sq. ft. x $.005 per sq. ft. — $702.00
02 Crcck at Oak Hollow Drive South to pond:
43,200 sq. ft. x $.005 per sq, ft. — $216.00
$3,820.0(
•SF4N -19 -98 11:18 AM EASTER SEAL WORK CENTER
#3 Channel at Oak Hollow that feeds into creek.
21,600 sq. ft. x 5.005 per sq. 0. - $ 108.00
#$Ponds at Oak Place:
471,900 sq. ft. x $.035 per sq. ft.. = 51,651.65
Total for Creek and Ponds Initial and After Initial cut 52.677.65
CREEK AREA FOUR
41 Creek from Jasmine Path East to Dry Branch Creek:
30,000 sq. ft. x 5,005 per sq. ft. 5150.00
113 Dry Branch Creek at Mimosa Trail North to pond:
73,200 sq. ft. x $.005 per sq. ft. — 5366.00
i
355,350 sq. fl. x 5.035 per sq. ft. 51,243.73
#4 Ponds on Logan Drive:
45 Creek at Logan Drive West to pond area:
115,560 sq, ft. x 5.005 per sq. 0. 5577.80
Total liar Creeks and Ponds Initial Cut:
Total for Creeks and Ponds Allcr Initial eut:
5124416632
�#2 Dry Branch Creek at Mimosa Trail South to end of channel at fence line:
271,200 sq. ft. x 5.02 per sq. 0. _ 55,424.00 (Initial cut)
271,200 sq. ft. x $.005 per sq. 0. — $1,356.00 (After initial cut)
46 Creek at Logan Drive Fast to end of channel:
306,000 sq. ft x 5.02 per sq. ft. = $6,120.00
Note: This creek is over grown with Cat Tail and is inaccessible to a tractor.
51
$9,922.80
iaq
P.03
6Th - 19 -9 11:19 AM EASTER SEAL WORK CENTER 5124416632
Total for all areas Initial cut:
Total for all areas After initial oil:
Waync L?Iler
Director of Vocational Services
525,947.74
S[7,797.35
These prices are for one to four cuts per year. They can be lowered for six to twelve cuts
per year, since this will allow for less growth in between cuts
Thank you for providing us the opportunity to submit a bid for this project. Please feel
free to call if we can be of any assistance.
P.04
DATE: April 16, 1998
SUBJECT: City Council Meeting - April 23, 1998
ITEM: 10.D.4. Consider a resolution authorizing the City Manager to issue a
purchase order to Capitol Area Easter Seals for the
maintenance of the City's drainage right -of -ways. The cost to
have Easter Seals mow the areas is $25,947.75 for the initial cut
and $17,797.35 for any cuts there after. Staff's recommendation
is to allow Easter Seals to do the initial cut and use a Herbicide
application program to follow up the initial cutting. Staff
Resource Person: Jim Nuse, Public Works Director