Loading...
R-98-11-12-10C1 - 11/12/1998WHEREAS, the U.S. Department of Housing and Urban Development ( "HUD ") has grant funds available to cities through the Community Development Block Grant Program, and WHEREAS, the City Council wishes to make application for the available grant funds for specific projects and activities identified in the Fiscal Year 1998 -1999 Action Plan that was adopted with the Five Year Consolidated Plan, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Funding Approval /Agreement with HUD for the above - described grant, a copy of said Approval /Agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 12th day of Novembe', 1998. EST: JANNE LAND, City Secretary K.\ WPDOCS \RSSOUPPI \RB111zC1.WPD /scg RESOLUTION NO. R- 98- 11- 12 -10C1 CHARLES CUtPFP ER, Mayor City of Round Rock, Texas Funding Approval /Agreement Title 1 of the Housing and Community Development Act (Public Law 93 -383) HI-08515R of 20515R 3. Grantee's 9 - Digit Tax ID Number 74 6017485 50. Projoot / Grant Number 1 B 98 - MC - 48 - 0514 56. Project / Grant Number 2 5c. Project /Grant Number 3 1. Name of Grantee Ina shown In Item 5 of Standard Form -424) City of Round Rock 2. Grantee's Complete Address laa shown In hem 6 of Standard Form -424) 221 East Main Street Round Rock, Williamson County, TX 78664 Grant Agreement This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 U.S.C. 5301 et seq). The Grantee's submissions for Title I assistance, the HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions, constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD wit make the funding assistance specified here available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in 4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre- agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and required in regulations issued by the Secretary pursuant to Section 104(g) of Title I and published in 24 CFR Part 58. The Grantee further acknowledges its responsibility for adherence to the Agreement by subrecipient entities to which it makes funding assistance hereunder available. 2 3 OCT 199 8. Special Conditions (check one) None Attached App owed: 11. Amount o Community Development Block Grant a. Funds Reserved For This Grantee b. Funds Now Being Approved c. Reservation To Be Cancelled (11a minus 11b) 90. Date HUD Recei bmiseion: 09/22/98 FY 98 410,000 410,000 0 10. Check One: a. odg.Funding Approval 9b. Date Grantee Notified: 9c. Date of Start 01 Program Year: 10/01/98 b. Amendment c. Amendment Number FY 12b. Name & Complete Address of Public Agency FY U.S. Department of Housing & Urban Development (signature, name, title. date) X JOHN . MALDON 0 CP DIRECTOR 7. Check Only One: Category of Title I Assistance for th Funding Action a. Entitlement, Sec106(b) b. State - Administered, Sec 10651(1) c. HUD - Administered Small Cities, Sec 106)d)(2)(B) d. Indian CDBG Programs, Sec 106 /n)(1) e. Surplus Urban Renewal Funds. Sec 1121b1 1. Special Purpose Grants, Sec 107 9. Loan Guarantee, Sec 108 12a. Amount of Loan Guarantee Commitment Now Being Loan Guarantee Acceptance Provisions for Designated Agencies The public agency hereby accepts the Grant Agreement executed by the Department of Housing and Urban Development on the above date with respect to the above grant number(s) as Grantee designated to receive loan guarantee assistance, and agrees to comply with the terms and conditions of the Agreement, applicable regulations, and other requirements of HUD now or hereafter in effect, pertaining to the assistance provided it. HUD Accounting Use Only TAC Balch 1 5 7 3 6 Previous Editions are Obsolete r_gi Y A i ll Area Document No Y Project e Numb 1.94/41053.4 B 0514 Project Number Project Number Date Entered PAS 1 Date Entered LOCCSI Batch Number i I I U.S. Department of Housing and Urban Development Office of Community Planning and Development Community Development Clock Grant Program X Cateao Transaction Code 4. Date Use td Funds May Bapin 10/01/98 6e. Amount Approved 6b. Amount Approved 60. Amount Approved 120. Signature of AutHOrizdd Of I (name, title, date) for Designated Public Agency Amount Effective Date F 410,000, 10/01/98 Amount Amount Entered by: Verified by: 410,000 X form HUD -7082 14/92) 24 CFR 570 City of Round Rock, Texas B- 98 -MC -48 -0514 Attachment for FUNDING APPROVAL (Form -7082, Block 8.b) Executive Order 12372 - SPECIAL CONTRACT CONDITION Notwithstanding any other provision of this agreement, no funds provided under this agreement may be obligated or expended for the planning or construction of water or sewer facilities until receipt of written notification from HUD of the release of funds on completion of the review procedures required under Executive Order (E.O.) 12372, Intergovernmental Review of Federal Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall also complete the review procedures required under E.O. 12372 and 24 CFR Part 52 and receive written notification from HUD of the release of funds provided under this agreement for any new or revised activity for the planning or construction of water or sewer facilities not previously reviewed under E.O. 12372 and implementing regulations 2 3 OCT 1998 Mr. Charlie Culpepper Mayor 221 East Main Street Round Rock, Texas 78664 Dear Mr. Culpepper: This is to inform you that the City of Round Rock's five -year Consolidated Plan and One Year Action Plan is conditionally approved. The Consolidated Plan will be in effect from 1998 through 2003 and your Action Plan (AP) program year is effective as of October 1, 1998, which will run for twelve consecutive months. The amount of your Community Development Block Grant (CDBG) is $410,000. As a result of our review of your Consolidated Plan and the Action Plan, we have taken note of the proposed first year activities the City will be implementing and pleased to learn that these programs are consistent with the local goals and objectives identified in your five -year Consolidated Plan. In addition, we have taken note of the City's Citizen Participation Plan. This component of your Consolidated Plan and Action Plan is extremely important to the success or failure of the community's identified goals and objectives. The law requires that the Citizen Participation Plan both provide for and encourage public participation, with particular emphasis on lower income people, including residents of lower income neighborhoods and areas where CDBG funds might be spent. In addition, we are providing you with information on our determination of eligibility, the meeting of the national objectives, and the importance of having your proposed activities properly classified for future reporting to the Department of milestones achieved in your CDBG program. Based on the information submitted in your Action Plan, we are offering the following comments on your first year CDBG activities. Neighborhood Revitalization Program (Public Facilities & Improvements) - This activity is for the construction of sidewalks and installation of streetlights. As identified, these type of improvements are eligible type activities as specifically identified in 24 CFR 570.201(c). However, in order to be funded from CDBG funds, the City must assure that one of the three national objectives is met. Based on the information submitted, you have indicated "blight prevention in low to moderate income neighborhoods ". The appropriate national objective classification is benefit to low and moderate income persons on an area wide basis. The regulatory reference is 24CFR570.208(a)(1)(v). In general, to meet the Area Benefit Test, at least 48.1 % (City of Round Rock exception criteria percentage) of the residents of the particular area must be low and moderate income people. In addition, the service area must be primarily a residential area. As a result, the City will need delineate the service area boundaries and the "area" does not have to be strictly limited to census tracts or other official boundaries. Please keep in mind, that the "area" must be the entire area served by the activity(s). To facilitate the designation of your service areas, please use the Community 2020 software program. CYO ♦ SAN ANTONIO, TEXAS IL Mparnos tdins" .El Idea levelepont Community Planning and Development San Antonio Office, Southwest Region Washington Square Building Room 306 800 Dolorosa San Antonio, Texas 78207 -4563 ( htt p:// www. hud.gov/localfsan/sanhome.html) RECEIVED OCT 2 6 1998 CITY OF ROUND ROCK PLANNING DEPARTMENT 1 Planning and Capacity Building Activities - It is unclear on what specifically the City will do under this category. As a result, we will need additional information to finalise our determination of eligibility of program administration and project administration costs. We are requesting that you provide our office with information detailing whether these costs will be carried as program administration or project delivery costs. For your information, should you charge these costs under your program administration category, you will exceed the 20% cap on all planning and administration expenditures. We tend to think of "administration" as any staff and overhead (i.e., rent, office, supplies, etc.) associated with the City. However, there is a distinction between two kinds of administration; "program" administration and "project" administration. "Project" administration costs are the staff and overhead expenses directly related to carrying out a specific eligible CDBG activity. These costs are referred to as "activity delivery costs" and are not subiect to the 20% cap on "program" administration costs. For example, if a city operates several types of housing rehab programs, it might have a number of staff who review applications for rehab assistance and a supervisor who oversees these staff. Even though the supervisor is a "manager", the cost of that supervisor's salary is not counted toward the 20% cap because the supervisor's work is considered necessary to directly carry out the rehab programs, which are specific, eligible activities. Microenterorises - This is an eligible type activity per 24CFR570.201(o). A microenterprise is defined in the law as a business that has five or fewer employees; and, at least one of those employees is the "owner". The assistance can be in the form of: • Credit (grants, loans, loan guarantees, etc.) to either start a new microenterprise, or to stabilize or expand an existing one. • Technical Assistance (business advice and support relating to developing business plans, conducting marketing, etc.) to owners of microenterprises, or to people wanting to start one. • General Suonort (counseling, child care, transportation, peer support, etc.) to owners of microenterprises, or to people wanting to start one. As you have stated, the national objective for this activity is benefit to the low and moderate income persons (limited clientele) and is concurred by us. (Reference 24CFR570.208(a)(2)(iii)). Homeownership Assistance - This type of activity is eligible as stipulated in 24CNR570.201(n). Because the use of CDBG funds authorized under this category is limited to assisting low and moderate income households, any such use of funds would clearly qualify under the national objective of benefit to low and moderate income persons housing activities and no further consideration needs to be given here. (Reference 24CFR570.208(a)(3)). Program Administration is an eligible cost as identified in the regulations at 24CFR570.206. Total costs in this area are limited up to 20% of your entitlement grant. Costs that are appropriately charged to this category are presumed to meet a CDBG national objective and no additional documentation for record keeping purposes is required. (Reference 24CFR 570208(d)(4))_ In determining your Planning and Administration cap, please refer to the Guide to National Objectives & Eligible Activities for Entitlement Communities, pages 2 -80 and 2 -81. In the coming year, we are suggesting that the community look for opportunities to leverage its CDBG resources with other stakeholders in the City. For example, initiating and expanding partnerships with non -profit and for - profit organizations, local financial institutions, local businesses, and the local Housing Authority are, but a few examples of possible leveraging opportunities of CDBG funds. We want to reinforce the importance of maintaining a good local grants management system, i.e., record keeping for all on -going activities, financial records, procurement, environmental, and other pertinent CDBG documents, which will serve to substantiate your achievement of locally identified goals. In addition, this type of documentation, along with the input of program data into the Integrated Disbursement & Information System (IDIS) will serve to confirm program compliance with the rules and regulations. Furthermore, we suggest that you maintain a file of all local program monitoring conducted throughout the year. As to form, your local grants CPU Nil SANANTONIO,TESAS management can be set up as you desire. The key to having a workable CDBG program compliance system is to keep track of all milestones achieved, expenditure balances, data input into the IDIS system, and local program monitoring of all technical areas. This information is necessary for the preparation of annual end of the year reports to local citizens and die Department. Please make arrangements to contact our office as soon as possible to set up a meeting time to discuss the technical requirements of preparing and completing the required Analysis of Impediments (AI) Summary Report. Enclosed is the Funding Approval and Grant Agreement form which constitutes the contact between the Department of Housing and Urban Development and the City of Round Rock. Please execute and return two copies of each grant agreement to our office. Failure to return the executed grant agreements within 60 days may be deemed to constitute rejection of the grant and cause for HUD to determine that funds are available for reallocation to other grantees. You will need to establish a depository account where the CDBG grant funds are being wired to, a Direct Deposit Sign -Up form (SF- 1199A) must be completed by both the City and the involved financial institution and mailed to our office. In addition, your CDBG funds must be drawn on a first -in- first -out basis. We want to remind you that certain activities are subject to the Environmental Review Procedures for the CDBG Program, otherwise known as 24 C1'• Part 58. Funds for such activities may not be obligated or expended unless there is a written Release of Funds Certification (HUD Form 7015.15) from our office. The special condition in your Grant Agreement and Funding Approval concerning the review procedures under Executive Order 12372, restricts the obligation or expenditure of funds for the planning or construction of water or sewer facilities, until the completion of the review process and receipt of written notification of release of funds from our office. (Reference: intergovernmental Review of Federal Programs [Executive Order 123721 and 24 CFR Part 52). In the event that you need to amend your Annual Plan to use funds for the planning or construction of water or sewer facilities, you must receive written release of funds for such activities. We look forward to the coming year in working in partnership with you and your staff in order to assist you in the achievement of all the community's goals and objectives. If have any questions or need additional information, please contact Richard L. Lopez, Program Manager, at (210) 475 -6800, Extension 2296. Enclosure cc: Bob Bennett, City Manager ._ Joe Vining, Director of Planning Tim Jenkins, CD Coordinator Sincerely, ohn T. Makin o Director, Comm nity Planning and Development Division CPO r 11 SANANTONI0, TEXAS 3 Date: November 6, 1998 Subject: City Council Meeting - November 12, 1998 Item: 10.C.1. Consider a resolution authorizing the Mayor to execute a Funding Approval/Agreement with the U.S. Department of Housing and Urban Development (HUD). This agreement between the City and HUD will allow the use of Community Development Block Grant funds set aside for specific projects and activities identified in the FY 98 -99 Action Plan that was adopted with the 5 -year Consolidated Plan. Staff Resource Person: Joe Vining, Planning Director. Mayor Charles Culpepper Mayor Protein Robert SNuko Connell Members Earl M. Hairston Rick Stewart Earl Palmer Martha Chavez Jimmy Joseph City Manager Robert L. Bennett, Jr. CIty Attorney Stephan L Sheets CITY OF ROUND ROCK November 18,1998 US Department of Housing and Urban Development Community Planning and Development Attn: Mr. John T. Maldonado Washington Square Building Room 306 800 Dolorosa San Antonio, TX 782074563 Re: Grant Agreement Dear Mr. Maldonado: Enclosed are two executed copies of the Funding Approval and Grant Agreement form for our $410,000 Community Development Block Grant. We are looking forward to working with you and Richard Lopez in the future on our projects. Sincerely, Mona Ryan, Plait ing Technician Planning and Community Development C: Robert L. Bennett, Jr., AICP, City Manager Joseph L. Vining, AICP, Director, Planning and Community Development Tim Jenkins, Senior Planner Enclosure Fax: 512 - 218-7097 1- 800 - 735- 2989T0D 1-800-735 -2988 Voice www. ci.,00nd -rock b[, us 221 Fiat Main Street Rand Rock.Taxaa 78664 512- 218 -5400