Loading...
R-99-02-25-13H1 - 2/25/1999RESOLUTION NO. 99- 02- 25 -13H1 WHEREAS, the City of Round Rock has a need for additional wood /metal shelving in connection with the library expansion, and WHEREAS, pursuant to Section 252.022 (a) (7) of the Local Government Code, bids were not required since the item is available from only one source, and WHEREAS, A. Bargas & Associates has submitted a proposal to provide said shelving, and WHEREAS, the City Council wishes to accept the proposal of A. Bargas & Associates, Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the proposal of A. Bargas & Associates is hereby accepted and the City Manager is hereby authorized and directed to issue a purchase order to A. Bargas & Associates for wood /metal shelving in connection with the library expansion. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of Februa// 199 ST: K: \WPDOC \ RESDLUTI \A90225PI .NPD /scg Gea,y, E LAND, City Secretary HARLES CULPEP R,/ Mayor City of Round Rock, Texas CITY OF ROUND ROCK INTEROFFICE MEMORANDUM DATE: 19 February 1999 TO: Howard Baker FROM: Dale Ricklefs SUBJECT: Request for approval to purchase Brodart shelving as sole source As part of its expansion, the library will need to add additional wood/metal shelving in the adult section. As this shelving must match exactly existing Brodart shelving, we are requesting that we purchase the shelving sole source. About 2 years ago, we purchased additional shelving from Brodart as our experience indicated that this was a sole source item. This year, I've talked to 3 shelving vendors, including one that handles many lines of shelving and furnishing (Cultural Surroundings, Dallas). Both Cultural Surroundings and Texwood of Taylor have expressed that each shelving line is unique. I even tried to match Texwood shelves with our system, and they would not fit on the pin system (different placement of pins in terms of depth from front). While one firm expressed that they could match the shelving, that particular vendor did not respond to an RFI sent out 2 weeks ago. The RFI specified the shelving as "same as Brodart Omega II shelving ", complete with part number. It is now 6 days past the due date for the RFI response. Based on the RFI, we have a response from Chico Bargas, the new area rep for Brodart. American Desk, the previous Brodart vendor, is no longer in business, having been bought out by Texwood. A copy of the Bargas' response is attached. The item is number 40. The cost is $85,208.76. Chico's address, etc. is also on the attachment. This would be a new vendor. I will need a PO for this item by the end of the week (February 19) if at all possible. The commodity code is somewhere between 420 48 (library shelving -wood) or 420 52 (library shelving - metal). The shelving includes wood uprights, base, and canopy with metal shelves, book holders, and pins. I guess you can decide. See http : / /sparky.gsc.state.tx.us /com book/com bk.420.html. We would like to have the shelving in place by May 7 so that it can be installed in time for us to move the library to the other side of the building, preventing a slow down in the contractor's work. Unfortunately, Brodart needs a long lead -time for the shelving, which isn't necessarily the same situation for most of the other stuff (which can wait, anyway, because we'll have no room for it anyway). Chico has verified that if we place the order by February 22, we'll be able to make the May 7 receipt date. Please note that the all metal children's shelving and other furnishings will go out for bid. We will work with the building contractor to build in the desks. As the desks have become customized to meet the needs of the staff, this will be the most timely way to handle the building of these desks. know, and price. All shelving and customized desk costs will include set up as well. Item Number Discussion price 8 A /5)0 - Tr✓o 4) n"-/ au/ /14 1GRMc ivj Choir3 STot 44 0 /03. 0 .e4 /03. °'eti o 8.94. 7' 30 F30'}2.`i - L+ tAJ+ 5b16. t_.oa.aeil tOIDt Nr +Yt �ax -{.2 y8T07K11 F1 8I/.ov W 71 03(0.3 3 I Ta8a CoeRell Folvthz501 ..-T.,13 StHcki61 Ar a /0'. ' A a5.3 1. �% 32 F O L+ hJ+ N (o 1 b - C.c R.R.el1 Fo l al a�`1 `I' ToTt*I Ai- � 80. t}i 4 ylo . 3 g ra 3(a SS 2 005 1' ",.5- vaen1+- oiiKkG l4irs�. l hrn ,�nr_aPrens 1G Tom A -1- $` al" x` '/ . S 3'4- 83 25.40 �I»NNr�� 0,1,ls 3D x`7 "2 .. - rwe ol set I 14 1. 0 o`c�88. � �8 _C '139m�+ II 2nA-r36R u P '�8 "X I5s.Cm a e c Tnblt.4Z x'3'4 ' �8Jr, .2.L?. V I - f O I_ �rr �q T3rwAra L CXHCN SkeL: C.ON8i. rn s, y : 3'�-I-o4 -A - 55 935 8 - 500 (3+Atztfe5) 198 tot 1 - 3Co483 -Soo (AZotes) c2 3-1AR.Tz /a - Rooku, 5 fntD` i* 5 c 5 L I a Bremar• V. .,. SL. IviN• 3 ,.. c,0 ° 11 -ay A,r (' /9 /0/. b' t'O' +rl i 5F 51- j. 34 "1-1 - 12 s fo t 8g " }} i7 k 99 TUL 12:53 FAX 717 769 7641 BRUUART FLR\ MhfLUG -,.- -1 u +«UAJ QUUe -99 .11:56 FROM: TO:717 769 7641 PAGE:094 EB - s3 - 1999 13:55 CITY o tw RQ ROCk _ S122197997 P.e3,1e Round Rock Public Library Furnishings Interest In bidding or on State Contract Attn: Dale RicIdefs, Fax 512-218 -7051 Your firm's name: Contact parson name: Contact person phone: Contact person a -mail: Contact person fax Address to send bid documents (some items will most likely go to bid): A. BARGAS & ASSOCIATES P.O, BOX 792056 SAN ANTONIO, TEXAS 78279 -2058 (210) 344 -2821 • FAX (210) 341-0033 - TAX ID 2- 481 - 60.935 -5 Is your firm part at the State of Texas General Services Contract Pool? Yes ONo rti Please fist below tha items you are interested in providing, articular Information about the ptaduct we need to LINE COMMODITY CODE/ ITEM ID DESCRIPTION QTY. UM UNIT PRICE AMOUNT ACCOUNT NUMBER / 410 —52- nid -wood library Sheluir37 1 495.97 19,3s0.1q eLoKbLe yid jS5 -9 83^ SOD S+arksj 2 4w 171... Q -wood 1/J a•italsAelun I2S 312.9S deo54sdrjSb -so a -A-4,,Lers 3 4L5-0-52 mg,tr. P -woa' 1ibra, -7 sAa/L) z 192 3?LL•OO S nV.e Sri ilia S'it r`E'l5 N S' 92 -P all7r) r 900 (rnedlu. 4 ©ate)- -FPwf -51,4.2. 4 45D52 aided 1O;rr. 690k ecuppo-X //,% 3.93 (056,3.10 4i S q62 -B t ShipPrn9 ih4n cliiin 4 ?925.00 b ci z -Slo Se.>iu1w Lt 111.4V TD+a.l PURCHASE ORDER NUMBER: BILL TO: SHIP TO: 2.0 DATE: bL / %) 9 9 DATE NEEDED: ,2111/9? Sole Source DEmergency ElConfirm =Hard Copy Blanket Co-op VENDOR: ADDRESS: A-- ear5a5 Ass ociaIgo DEPT. CaQ.Q, `CJ�- T.1(!'„N PO 13o ?1.2i7SCo PURCHASE REQUEST QUOTATIONS RECEIVED -OR- SOURCES OF SUPPLY COMPANY NAME & CONTACT TELEPHONE DATE PURCH. REQUISITION NUMBER: REASON FOR PURCHASE, OR PURCHASED FOR, OR PROJECT AND /OR REMARKS C.4 a 5f U -cA-C d SOIL 5 j r GCI SLU SS % a h Page 1 of TELEPHONE: 21 0 - 3t/ —74 2-1 ‘ fa* City,State,Zip: San Arr t r7 , 7X 722-74-'2., TOTAL 85, 2-ofe, et QUOTE WRITTEN ORAL REMARKS 2 3 1'/1 4rodart d w rp rred us 173 $2,522 FINANCE White copy- Finance Yellow copy- Purchasing Green copy- Receiving Pink copy - Department DATE: February 19, 1999 SUBJECT: City Council Meeting — February 25, 1999 ITEM: 13.H.1. Consider a resolution authorizing the City Manager to issue a purchase order for the purchase of Brodart shelving as sole source for the Library. As part of the library expansion, the library will need to add additional wood /metal shelving in the adult section. As this shelving must match exactly to existing Brodart shelving, staff is recommending that we purchase the shelving sole source. Based on the RFI from the area representative, the cost for purchasing the Brodart shelving is $85,208.76. Staff Resource Person: Dale Ricklefs, Library Director. RESOLUTION NO. 99- 02- 25 -13H1 WHEREAS, the City of Round Rock has a need for additional wood /metal shelving in connection with the library expansion, and WHEREAS, pursuant to Section 252.022 (a) (7) of the Local Government Code, bids were not required since the item is available from only one source, and WHEREAS, A. Bargas & Associates has submitted a proposal to provide said shelving, and WHEREAS, the City Council wishes to accept the proposal of A. Bargas & Associates, Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the proposal of A. Bargas & Associates is hereby accepted and the City Manager is hereby authorized and directed to issue a purchase order to A. Bargas & Associates for wood /metal shelving in connection with the library expansion. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of Februa/1 199 LAND, City Secretary KA WPWGS\PESOLUTx\R9O22sel.WPD /SCq 0 a c . HARLES CULPEP R, ayor City of Round Rock, Texas CITY OF ROUND ROCK INTEROFFICE MEMORANDUM DATE: 18 February 1999 TO: Howard Baker FROM: Dale Ricklefs SUBJECT: Request for approval to purchase Brodart shelving as sole source As part of its expansion, the library will need to add additional wood/metal shelving in the adult section. As this shelving must match exactly existing Brodart shelving, we are requesting that we purchase the shelving sole source. About 2 years ago, we purchased additional shelving from Brodart as our experience indicated that this was a sole source item. This year, I've talked to 3 shelving vendors, including one that handles many lines of shelving and furnishing (Cultural Surroundings, Dallas). Both Cultural Surroundings and Texwood of Taylor have expressed that each shelving line is unique. I even tried to match Texwood shelves with our system, and they would not fit on the pin system (different placement of pins in terms of depth from front). While one firm expressed that they could match the shelving, that particular vendor did not respond to an RFI sent out 2 weeks ago. The RFI specified the shelving as "same as Brodart Omega II shelving ", complete with part number. It is now 6 days past the due date for the RFI response. Based on the RFI, we have a response from Chico Bargas, the new area rep for Brodart. American Desk, the previous Brodart vendor, is no longer in business, having been bought out by Texwood. A copy of the Bargas' response is attached. The item is number 40. The cost is $85,208.76. Chico's address, etc. is also on the attachment. This would be a new vendor. I will need a PO for this item by the end of the week (February 19) if at all possible. The commodity code is somewhere between 420 48 (library shelving -wood) or 420 52 (library shelving - metal). The shelving includes wood uprights, base, and canopy with metal shelves, book holders, and pins. I guess you can decide. See http : / /sparky.gsc.state.tx.us/com book/com bk.420.html. We would like to have the shelving in place by May 7 so that it can be installed in time for us to move the library to the other side of the building, preventing a slow down in the contractor's work. Unfortunately, Brodart needs a long lead -time for the shelving, which isn't necessarily the same situation for most of the other stuff (which can wait, anyway, because we'll have no room for it anyway). Chico has verified that if we place the order by February 22, we'll be able to make the May 7 receipt date. Please note that the all metal children's shelving and other furnishings will go out for bid. We will work with the building contractor to build in the desks. As the desks have become customized to meet the needs of the staff, this will be the most timely way to handle the building of these desks. know, and price. All shelvinkand customized desk costs will include set up as well. Item Number Discussion Prices /5/O - Ti✓D klhtc/ wol /!L CI79irs STof4/ 4+ 4f /D3. "cot Of AN. 7' 30 11/thrw;AV F.3011 - L+ W+- 5016. ea:Art€ I ?Ol t tae, - Wok. °3 x '}a v l2TD,, tl A1 - 3Rf.o9 W Al, 11.3l0. 31 TaSa Coe,Re1I rol"D1NgltAiRe./l Fstdg 5-rack-Intl AT' of /07 4 0 "i• ' 3 F304,0 L.+1 H(01la - 0.oaaeil FPI St;>,yrA -6 . .1' To - rr}1 AT ' 80. °3 d .V00 • ;,• SS Loos t'} ".5+v� aa. •k I(�14; rs All DM r_att. eAt I 2 Tom I INT '107 /•o2. /a,q S '257 • 51/ 3q Ss .75Q./40 `PIn.ntt.tt.p t Wire ..?Tort+) net 4l4y. °/yes 083. - 38 1 � r�r{ C4$9lo' ` orre. lllea-,-. ShgpcoL I8 x q lo'51thbnsrC_,�a o.av�Tirblt.tt a;, $ 3 , 42•'% 40 �?r'csoAer Z.. "LIDeAe.3,311elv:A3 X0,1,51:5 -nt4b, off' : V& .268.. I 34- 55 983 - 500 ( S+gR.ten.5) i 128 t+>t,4l - 8(0 A 83 - Soo (Axot es) c2 3+q R.TL, e /c9 E. SD - +«.N --- 600k LAS - DOk 1ti 5 11 • 13 f'GR) V . . :. • . 3 v, 3 - 1 - .)F ,- _ � "E1 - .V 'I ,,.. C' / 9 /o/. k' (pp ' 4 1 5 E 5+,4t`Tj Ra " N - 12. s F f' t' 2a" }} l? k „ 99 TH1 12:33 FAN 717 769 7641 BRUDART FL RN ?Ha t ..- - u.itw. A LJOU� .99 11:56 FROM: 70:717 769 7641 PRGE:004 :FEB - 03 -1999 13:55 . . CITY OF ROUND Rack 5122187997 P.e3,1t3 Round Rock Public Library Furnishings Interest in bidding or on State Contract Arta: Dale Ricktefs, Fax 512-218 -7061 Your firm's name: • Contact person name: Contact person phone: Contact person e-mail: Contact person fax: Address to send bid documents (some items will most likely go to bid): A. BARGAS & ASSOCIATES P.O. BOX 792056 SAN ANTONIO, TEXAS 78279 -2058 (210) 344 -2821 • FAX (210) 341-0033 TAX IDD. 2- 461 -80- 9355 -5 Is your firm part of the State of Texas General Services Contract Pool? OYes ONo Please list below the items you am interested in providing, particular Information about the product we need to LINE COMMODITY CODE/ ITEM ID DESCRIPTION QTY. UM UNIT PRICE AMOUNT ACCOUNT NUMBER / y&0 -52 mv,1 -wood library siaduin 445.97 /2,3S0•!1 c o o t & , z >4 4E5 - 18 3- Soo - Sfttrkcij .2 42.19 - 5 2. fl Q - wood hlaralbjbhelvh- 17S 3'72.9 q7,73(.32 cis,*Lt dIS SO - ALerS 3 '151 yytazc.e_0)oc4 Irbray s)wduh, Z 198 39L•00 sr)gei S r i d-12-I S - /5 N 5 71v 2117» Finish 9co Cmedzuni ©ate) -- Feed- simP.ua 4 45D-C7- ti d lOir2. 6ok cuppost 1!090 3.93 [05103.10 L/Lt 131 D O 5 9 6a gb 91 ipP'n9 then ha/mat/kJ '1 985.00 b 91.2 -810 u92-, r{ 01.4g TD+ J PURCHASE ORDER NUMBER: BILL TO: SHIP TO: y DATE: al 'Weil DATE NEEDED: Ai/q/97 lij Sole Source =Emergency =Confimt Hard Copy =Blanket JCo VENDOR: ADDRESS: 2 3 ('n h-orjart ulha f rrt d us 1 &2.5a4 DEPT. A-- Qar9 a5 g Ass ocia- eo P O 8 otc 12 QUOTATIONS RECEIVED -OR- SOURCES OF SUPPLY COMPANY NAME & CONTACT REASON _FOR . PURCHASE, OR PURCHASED FOR, OR PROJECT AND /OR REMARKS 5.10 ' SOIL- source. d.15Ll,(SSiD4 PURCHASE REQUEST TELEPHONE DATE PURCH. REQUISITION NUMBER: TELEPHONE: 2l0 -3V -29 - ‘y*- 3 San An*,ru4 . 7)( 7827940 4 (TOTAL 8 5,'2.OSl • '� QUOTE WRITTEN ORAL FINANCE White copy Finance Yellow copy Purchasing Green copy Receiving Pink copy Department Page 1 of REMARKS DATE: February 19, 1999 SUBJECT: City Council Meeting — February 25, 1999 ITEM: 13.H.1. Consider a resolution authorizing the City Manager to issue a purchase order for the purchase of Brodart shelving as sole source for the Library. As part of the library expansion, the library will need to add additional wood/metal shelving in the adult section. As this shelving must match exactly to existing Brodart shelving, staff is recommending that we purchase the shelving sole source. Based on the RFI from the area representative, the cost for purchasing the Brodart shelving is $85,208.76. Staff Resource Person: Dale Ricklefs, Library Director.