R-99-04-08-11A1 - 4/8/1999RESOLUTION NO. R- 99- 04- 08 -11A1
WHEREAS, the City of Round Rock desires to retain engineering
and construction management services for the Mesa Park area
improvements, and
WHEREAS, Martinez, Wright & Mendez, Inc. has submitted an
agreement to provide said services, and
WHEREAS, the City Council desires to enter into said
agreement with Martinez, Wright & Mendez, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City an agreement with Martinez, Wright & Mendez,
Inc., for engineering and construction management services for the
Mesa Park area improvements, a copy of said agreement being
attached hereto and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to
the public as required by law at al? times during which this
Resolution and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended, and the Act.
RESOLVED this 8th day of April
CHARLES CULPE PPE 4t, Mayor
A EST: City of Round Rock, Texas
/1!
E LAND, City Secretary
K: \WPUOCS \RESOLUTI \1190 *UBA1.UPD /ecg
411 _
Professional Services Proposal
Date: March 16, 1999
Contract: Professional Engineering Services Agreement
Project: Mesa Park Improvements
Round Rock, Texas
Client: City of Round Rock
Contact: Tim Jenkins
Address:Department of Planning and Community Development
221 East Main Street
Round Rock, Texas 78664
Phone: (512) 218 -5421 Fax(512)218 -7097
Enclosure: Exhibit "A" dated 3/5/99 & Exhibit "B" dated 3 /9/99
RECEIVED
MAR 16 1999
CITY OF ROUND ROCK
PLANNING DEPARTMENT
Martinez, Wright & Mendez, Inc. (MWM) is submitting this proposal to provide professional civil engineering and
surveying sery ices on the above referenced project. The services will be limited to the area shown on Exhibit "A"
dated 3,5/99 and will be provided in accordance with the following:
Scope of Services:
Surveying phase
Locate by actual on- the - ground survey all visible and accessible on -grade and above -grade features.
Horizontal control will be on arbitrary basis.
2. Provide contours at one foot intervals, elevations will be taken at approximate 50' intervals, at abrupt
changes in grade and along drainage courses.
3. Provide two permanent benchmarks within survey area. Vertical control will be on
City of Round Rock basis.
4. Provide spot elevations at centerpoint of each accessible utility manhole cover .
Show location of existing underground utilities from available record information obtained from utility
companies, Client, and from surface evidence surveyed on the ground. Martinez, Wright & Mendez, Inc.
will not be responsible for any digging.
6. Provide size, location and type of trees 4" or greater diameter. Tree tag will not be provided.
Design phase
Prepare design of approximately 3700 L.F. of sidewalk along Georgetown St and Mesa Park Dr. starting at
the intersection of Hwy 79, forming a jogging/bike loop thru the park, and ending at the intersection of
Sunrise Dr..
2. Prepare design of accessible ramps at intersections with streets and transitions at commercial driveways.
3. Prepare design for lighting within the park along trail.
MARTINEZ, WRIGHT Sc MENDEZ, INC.
CIVIL & ENVIRONMENTAL ENGINEERING SURVEYING ARCHITECTURE
Twin Towers 1106 Clayton Ln., Suite 400W Austin, Texas 78723 512/453 -0767 Fax 512/453 -1734 MWM @mwmine.com
4. Prepare design for additional planting (primarily trees) within the park and design of irrigation as needed
5. Final plans will be provided on 24" x 36" vellum reflecting data outlined above at appropriate scale.
6. Prepare bid tabulation forms and technical specifications using City of Round Rock standards. Front end
documents will be provided to us by the client.
7. Manage the pre -bid process to include:
a. Distributing bid tabulation forms, technical specifications and prints for bidding purposes.
b. Provide guidance to potential bidders in clarifying project issues,
8. Construction Administration Phase : ( based on 8 weeks construction period )
a. Visit construction site to observe and document the quality and progress of the work
(2 visits per week).
b. Process contractor pay requests and verify work was completed at specified wage rates.
c. Conduct weekly progress meeting with City Project Team.
Services can begin as soon as written authorization is received.
Martinez, Wright & Mendez, Inc. propose to provide the professional engineering services outlined above for a
stipulated sum amount as shown below. Invoicing and payment for services under this agreement shall be made on
monthly basis for the percentage of work accomplished with the following fee schedule:
Survey Phase: $ 5400.00
Preliminary Phase: $ 3873.00
Construction Documents: $ 12120.00
Construction Administration: 5 3873.00
(Owner to pay all review fees for permits).
Total fees: $ 25266.00 Stipulated Sum
Any and all additional professional services requested by the client shall be invoiced at the hourly rates listed below:
Principal
Senior Engineer/Project Manager
Registered Engineer
Registered Architect
Registered Professional Land Surveyor
Graduate Engineer
Technician
3 -Man Survey Crew
2 -Man Survey Crew
Clerical
$100.00
$90.00
$80.00
$80.00
$80.00
$65.00
$50.00
$115.00
$90.00
$40.00
Excluded Services
Services that are not provided under this Agreement specifically include, but are not limited to: obtaining right of entry
to private properties; boundary survey; land acquisition services; easement acquisition or vacation; construction phase
surveying; bore hole staking or locating; and other services or expenses which may become necessary for the
completion of this project but which are not reasonably anticipatable at this time. Such services may be performed as
Additional Services to this Agreement, if authorized by Client,
General Conditions
INDEMNIFICATION:
In addition, and notwithstanding any other provisions of this Agreement, the Client agrees, to the fullest extent
permitted by law, to indemnify and hold harmless the Design Professional, his or her officers, directors, employees,
agents and subconsultants from and against all damage, liability or cost, including reasonable attorneys' fees and
defense costs, arising out of or in any way connected with this project or the performance by any of the parties above
named of the services under this Agreement, excepting only these damages, liabilities or costs attributable to the sole
negligence or willful misconduct of the Design Professional.
TERMINATION:
In connection with all the work outlined or contemplated above, it is agreed that Martinez, Wright and Mendez, Inc. or
Client may cancel or terminate this Agreement upon seven (7) days written notice to the other, with the provisions and
understanding that immediately upon receipt of notice of such cancellation from either party to the other all work and
labor being performed under this Agreement shall immediately cease, pending final cancellation at the end of such
seven day period, and further provide that Martinez, Wright and Mendez, Inc. shall be compensated in accordance with
the terms of this Agreement for all work accomplished by them prior to the receipt of notice of such termination.
EXTENT OF AGREEMENT
The Agreement, including these terms and conditions, represents the entire Agreement between Client and Martinez,
Wright and Mendez, Inc. and supersedes all prior negotiations, representations, or agreements, written or oral. The
Agreement may be amended only by written instrument signed by the Client and Martinez, Wright & Mendez, Inc.
LAND SURVEYING
The land surveying services provided by Martinez, Wright & Mendez, Inc: are regulated by the Texas Board of
Professional Land Surveying, 7701 N. Lamar Boulevard, Suite 400, Austin, Texas 78752, (512) 452 -9427.
This proposal is valid for a period of 30 days from date of proposal. If you concur, please execute in the space
provided below and return one copy for our files.
endez, Inc.
APPROVE
Representative of the
3//(0?
Date
Date /Y/
11111 1111111111
City of Round Rock M PARK M oV&
1999 Corunstni t> DeoelopauntAction P
Improvements for Census Blodc Gxoup
110 c rt
Exhibit
Marti Wright & Mndax, 1.e.
avtl. EM/ IR � QMLF?+CAL !MO !OdG
CHR6CNRC
I an lane Saila 400V
Austin, Te x
aa 78681 -
312.453.0767- Fax
512.453.1734
DATE: 3/9/99
CLIENT: CITY OF ROUND ROCK
CONTACT: TIM JENKINS
JOB NAME: MESA PARK IMPROVEMENTS
SEE EXHIBIT "A" FOR LOCATION OF PROJECT SITE
Engineers Opinion
DESCRIPTION
GENERAL CONDITIONS, INSURANCE, BONDS
(1700L.F.X 4L.F.) OF 3 'HMAC TYP D
(1700L.F.X 4L.F.) OF BASE
(3400L.F.x 1') CONC CURB 8 "DEEP
(2000L.F.X 5L.F.) 4"CONC PATH
250S.F. ACCENT PAVERS(MORTARED)
10 RAMPS W/ DETECTABLE PAVERS)
HYDROMULCH SEEDING
SILT '& TREE PROTECTION FENCES
50 TREES
TRAIL LIGHTING @ TRAIL
IRRIGATION
TRAFFIC CONTROL
of Construction
$ /UNIT
$8 /S.Y.
$3 /S.Y.
$6.50 /S.F.
$3.25/S. F.
$7.00 /S.F.
$1000 /EA.
$0.6 /SY
$3.00 /L. F.
$400.00 /EA
$20,000.00/LS.
$0.5 /S.Y.
3,000.00/L.S.
Value
TOTAL
$10,000.00
$6,045.00
$2,267
$22,100
$32,500
$1,750
$10,000
$3,140
$7,500
$20,000
$20,000
$8,400
$3,000
Subtotal $146,702.00
Contingencieslo% $14,670.20
Total $161,372.20
Date: April 2, 1999
Subject: City Council Meeting - April 8,1999
Item: 11.A.1. Consider a resolution authorizing the Mayor to
execute a contract with Martinez, Wright, and
Mendez for engineering and construction management
services for the Mesa Park area sidewalk
improvements. This project is being funded by
Community Development Block Grant (CDBG) funds
and is the initial project under the Neighborhood
Revitalization Program of the 1998 -99 Action Plan.
This was withdrawn from the March 25,1999 agenda
at the request of staff. Agent. Staff Resource Person:
Joe Vining, Planning Director.
'we
Mayor
Clarks Culpepper
Mayor Pro-tem
Robert Stinker
Comma Members
Earl M Hairston
Rick Stewart
Earl Palmer
Martha Chavez
Jimmy Joseph
City Manager
Robert L. Bennett, Jr.
City Attorney
Stephan L Sheets
April 28, 1999
Mr. Roberto 0. Martinez, P.E.
Martinez, Wright & Mendez, Inc.
Twin Towers
1106 Clayton Lane, Suite 400W.
Austin, Texas 78723
Dear Mr. Martinez:
The Round Rock City Council approved Resolution No. R- 99- 04- 08 -11A1 at
their regularly scheduled meeting on April 8, 1999. This resolution approves
the agreement for engineering and construction management services for the
Mesa Park area improvements.
Enclosed is a copy of the resolution and agreement for your files. If you have
any questions, please do not hesitate to call.
Sincerely,
OF ROUND ROCK
Joanne Land
Assistant City Manager/
City Secretary
Enclosures
Fax: 512-218-7097
1-800-735-2989 TDD 1. 800 - 735-2988 Voice
wwwci.mundmcktx. us
221 East Main Street
Round Rock. Texas 78664
512 - 218-5400
Professional Services Proposal
Scope of Services:
Surveying phase
RECEIVED
MAR 16 1999
CITY OF ROUND ROCK
PLANNING DEPARTMENT
Dare: March 16, 1999
Contract: Professional Engineering Services Agreement
Project: Mesa Park Improvements
Round Rock, Texas
Client: City of Round Rock
Contact: Tim Jenkins
Address:Department of Planning and Community Development
221 East Main Street
Round Rock, Texas 78664
Phone: (512) 218 -5421 Fax (512) 218 -7097
Enclosure: Exhibit "A" dated 3 /5/99 & Exhibit "B" dated 3/9/99
Martinez, Wright & Mendez, Inc. (MWM) is submitting this proposal to provide professional civil engineering and
surveying services on the above referenced project. The services will be limited to the area shown on Exhibit "A"
dated 3i5i99 and will be provided in accordance with the following:
1. Locate by actual on- the - ground survey all visible and accessible on -grade and above -grade features.
Horizontal control will be on arbitrary basis.
Provide contours at one foot intervals, elevations will be taken at approximate 50' intervals. at abrupt
changes in grade and along drainage courses.
Provide two permanent benchmarks within survey area. Vertical control will be on
City of Round Rock basis.
4. Provide spot elevations at centerpoint of each accessible utility manhole cover .
5. Show location of existing underground utilities from available record information obtained from utility
companies, Client, and from surface evidence surveyed on the ground. Martinez, Wright & Mendez, Inc.
will not be responsible for any digging.
6. Provide size, location and type of trees 4" or greater diameter. Tree tag will not be provided.
Design phase
I. Prepare design of approximately 3700 L.F. of sidewalk along Georgetown St and Mesa Park Dr. starting at
the intersection of Hwy 79, forming a jogging/bike loop thru the park, and ending at the intersection of
Sunrise Dr..
2. Prepare design of accessible ramps at intersections with streets and transitions at commercial driveways.
3. Prepare design for lighting within the park along trail.
MARTINEZ, WRIGHT Sc MENDEZ, INC.
CIVIL & ENVIRONMENTAL ENGINEERING SURVEYING ARCHITECTURE
Twin Towers 1106 Clayton Le., Suite 400W Austin, Texas 78723 512/453 -0767 Fax 512 /453 -1734 MWM@mwminc.com
4. Prepare design for additional planting (primarily trees) within the park and design of irrigation as needed
5. Final plans will be provided on 24" x 36" vellum reflecting data outlined above at appropriate scale.
6. Prepare bid tabulation forms and technical specifications using City of Round Rock standards. Front end
documents will be provided to us by the client.
7. Manage the pre -bid process to include:
a. Distributing bid tabulation forms, technical specifications and prints for bidding purposes.
b. Provide guidance to potential bidders in clarifying project issues.
8. Construction Administration Phase : ( based on 8 weeks construction period )
a. Visit construction site to observe and document the quality and progress of the work
(2 visits per week).
b. Process contractor pay requests and verify work was completed at specified wage rates.
c. Conduct weekly progress meeting with City Project Team.
Services can begin as soon as written authorization is received.
Martinez, Wright & Mendez, Inc. propose to provide the professional engineering services outlined above for a
stipulated sum amount as shown below. Invoicing and payment for services under this agreement shall be made on
monthly basis for the percentage of work accomplished with the following fee schedule:
Survey Phase: $ 5400.00
Preliminary Phase: $ 3873.00
Construction Documents: $ 12120.00
Construction Administration: $ 3873.00
(Owner to pay all review fees for permits).
Total fees: $ 25266.00 Stipulated Sum
Any and all additional professional services requested by the client shall be invoiced at the hourly rates listed below:
Principal
Senior Engineer/Project Manager
Registered Engineer
Registered Architect
Registered Professional Land Surveyor
Graduate Engineer
Technician
3 -Man Survey Crew
2 -Man Survey Crew
Clerical
$100.00
$90.00
$80.00
580.00
$80.00
$65.00
$50.00
$115.00
$90.00
$40.00
Excluded Services
Services that are not provided under this Agreement specifically include, but are not limited to: obtaining right of entry
to private properties; boundary survey; land acquisition services; easement acquisition or vacation; construction phase
surveying; bore hole staking or locating; and other services or expenses which may become necessary for the
completion of this project but which are not reasonably anticipatable at this time. Such services may be performed as
Additional Services to this Agreement, if authorized by Client.
General Conditions
INDEMNIFICATION:
In addition, and notwithstanding any other provisions of this Agreement, the Client agrees, to the fullest extent
permitted by law, to indemnify and hold hamtless the Design Professional, his or her officers, directors, employees,
agents and subconsultants from and against all damage, liability or cost, including reasonable attorneys' fees and
defense costs, arising out of or in any way connected with this project or the performance by any of the parties above
named of the services under this Agreement, excepting only these damages, liabilities or costs attributable to the sole
negligence or willful misconduct of the Design Professional.
TERMINATION:
In connection with all the work outlined or contemplated above, it is agreed that Martinez, Wright and Mendez, Inc. or
Client may cancel or terminate this Agreement upon seven (7) days written notice to the other, with the provisions and
understanding that immediately upon receipt of notice of such cancellation from either party to the other all work and
labor being performed under this Agreement shall immediately cease, pending final cancellation at the end of such
seven day period, and further provide that Martinez, Wright and Mendez, Inc. shall be compensated in accordance with
the terms of this Agreement for all work accomplished by them prior to the receipt of notice of such termination.
EXTENT OF AGREEMENT
The Agreement, including these terms and conditions, represents the entire Agreement between Client and Martinez,
Wright and Mendez, Inc. and supersedes all prior negotiations, representations, or agreements, written or oral. The
Agreement may be amended only by written instrument signed by the Client and Martinez, Wright & Mendez, Inc.
LAND SURVEYING
The land surveying services provided by Martinez, Wright & Mendez, Inc. are regulated by the Texas Board of
Professional Land Surveying, 7701 N. Lamar Boulevard, Suite 400, Austin, Texas 78752, (512)452-9427,
This proposal is valid for a period of 30 days from date of proposal. If you concur, please execute in the space
provided below and return one copy for our files.
APPROVE • /
Martinez, Wri endez, Inc.
Representative of the Owner Date
Date 3 / g
Ir ISM
1
cQ,1
4/40
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City of Round Rock
1999 CommxxiOr Drnclopment Action Pis
Improvements for Census Block Group 2
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Exhibit
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NAMIBIA'
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MESA PARK TIORovek
M�r11aeR, Wright & Mrndea. Ise.
[ VIL R ENVIXOMMPUTAC !HOINE aw .. ,
SURVEVIMO AACRRECTUUR
1106 Claytea Lane, Sede 100W
- - Aaatla, TeaaR 78661
512453.0767 Fax 312.133 1736
DATE: 319/99
CLIENT: CITY OF ROUND ROCK
CONTACT: TIM JENKINS
JOB NAME: MESA PARK IMPROVEMENTS
SEE EXHIBIT "A" FOR LOCATION OF PROJECT S
Engineers Opinion
DESCRIPTION
GENERAL CONDITIONS, INSURANCE, BONDS
(1700L.F.X 4L.F.) OF 3 'HMAC TYP D
(1700L.F.X 4L.F.) OF BASE
(3400L.F.x 1') CONC CURB 8 "DEEP
(2000L.F.X 5L.F.) 4 "CONC PATH
250S.F. ACCENT PAVERS(MORTARED)
10 RAMPS W/ DETECTABLE PAVERS)
HYDROMULCH SEEDING
SILT & TREE PROTECTION FENCES
50 TREES
TRAIL LIGHTING @ TRAIL
IRRIGATION
TRAFFIC CONTROL
ITE
of Construction
$ /UNIT
$8 /S.Y.
$3 /S.Y.
$6.50 /S. F.
83.25/S. F.
$7.00/S.F.
81000 /EA.
$0.6 /SY
$3.00/L. F.
$400.00/EA
$20,000.00/L.S.
$0.5 /S.Y.
3,000.00 /L.S.
Value
TOTAL
$10,000.00
$6,045.00
$2,267
$22,100
$32,500
$1,750
$10,000
$3,140
$7,500
$20,000
$20,000
$8,400
$3,000
Subtotal $146,702.00
Contingenciesl0% $14,670.20
Total $161,372.20