R-99-09-23-10D1 - 9/23/1999A' CITY OF ROUND ROCK
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Mayor
Robert A. Stluka, Jr
Mayor Pro -tem
Martha A. Chavez
Council Members
Tom Nielson
Earl M. Hairston
Rick Stewart
Earl Palmer
Jimmy Joseph
City Manager
Robert L Bennett, Jr.
City Attorney
Stephan L Sheets
October 7, 1999
Mr. Ray Gill
R. Gill & Associates
P.O. Box 217
Round Rock, Texas 78680 -0217
Dear
uftfr:
Sincerely,
Enclosures
Fax: 512. 218 -7097
8-800-735-2989 TDD 1- 800 -735 -2988 Voice
www.ci.round- rock.tx.us
The Round Rock City Council approved Resolution No. R- 99- 09- 23 -10D1 at
their regularly scheduled meeting on September 23, 1999. This resolution
approves the additional services authorization for the design phase of the
Library.
Joanne Land
Assistant City Manager/
City Secretary
221 East Main Street
Round Rock, Texas 78664
512- 218 -5400
Enclosed is a copy of the resolution and Additional Services Request for your
files. If you have any questions, please do not hesitate to contact Larry Madsen
at 218 -5555.
RESOLUTION NO. R- 99- 09- 23 -10D1
WHEREAS, the City of Round Rock has previously entered into
an agreement for architectural services ( "Agreement ") with R. Gill
& Associates for the design phase of the Library, and
WHEREAS,R. Gill & Associates has submitted an Additional
Services Authorization to the Agreement to provide for payment for
additional days of construction administration beyond the original
contract date, and
WHEREAS, the City Council desires to approve said
Authorization with R. Gill & Associates, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City an Additional Services Authorization with R.
Gill & Associates, to provide for payment for additional days of
construction administration beyond the original contract date, a
copy of said Authorization being attached hereto and incorporated
herein for all purposes.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Resolution and the subject matter hereof were discussed, considered
%:\ WP ➢OCS \RESOLI,TI \R9U92301.WPP /scg
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended, and the Act.
RESOLVED this 23rd day of September, 1999.
ATTEST:
E LAND, City Secretary
2
ROBERT A. STLUKA, 'R., Mayor
City of Round Rock, Texas
And ASS 4 CIATES
ARCHITECTS
August 23, 1999
REVISED September 8, 1999
Mr. Larry Madsen
City of Round Rock
Department of Public Works
2008 Enterprise
Round Rock, Texas 78664
Re: Additional Services Request
Dear Larry:
As we discussed the other day, I would like to propose the following request for additional services for
additional time spent on the Library Expansion due to the extensions in the time for construction. The
original date of substantial completion was June 18, 1999 and the current date of substantial completion is
now October 24, 1999. This equates to an additional 128 calendar days assuming Snider Construction
does not complete the work early. Construction began on March 25, 1999, which meant the original
construction time would have been 450 calendar days. Our fee for this phase of the project was
$36,812.00. The Architectural portion of the fee is 70% of the total fee.
If we deduct weekend days and only factor the architectural percentage of the fee against the original time
frame, it would equate to $5,120.00. In addition to the construction time, we have spent time
assisting Dale with the additional signage needs. Our time to date equals 5880.00. I would like to
propose 56,000.00 for additional service compensation for our additional time on the project.
If you have any questions, please do not hesitate to call me.
Sincerely,
GILL & ASSOCIATES
John S. Moman, AIA
CAD_FILES\ 1999\ 99- 5022\Project\ Correspondence \OwnerkAddlServRequest8- 23- 99.doe
R. GILL & ASSOCIATES
P.O. BOX 217
ROUND ROCK, TEXAS 78680 -0217
q - ,Q3 -99
Date
118 E. MAIN ST. (78664)
(512) 255 -7852
FAX (512) 255 -5445
DATE: September 17, 1999
SUBJECT: City Council Meeting — September 23, 1999
ITEM: 10.D.1. Consider a resolution authorizing the Mayor to execute an Additional
Services Authorization with R. Gill & Associates for the Library
Project. This authorization would provide payment for additional days
of construction administration beyond the original contract date as well
as provide services to the Library in time spent for additional signage.
The total request is for $6,000.00 for additional services beyond original
agreement. Staff Resource Person: Dale Ricklefs, Library Director.